PRHSPSC MINS 01-12-2016City of Federal Way
City Council
PARKS RECREATION HUMAN SERVICES & PUBLIC SAFETY COUNCIL COMMITTEE
Tuesday January 12, 2016
5:00 p.m.
SUMMARY
Committee Members in Attendance: Chair Honda, Committee member Duclos, Committee member
Moore
Council Members in Attendance: Deputy Mayor Burbidge, Council member Mark Koppang
Staff Members in Attendance: John Hutton, Parks Director, Steve Ikerd, Parks Deputy Director, Andy
Hwang, Chief of Police, Steve Neal, Deputy Chief, Cathy Schrock, Civilian Operations Manager, Cody
Geddes, Recreation Supervisor, Ryan Call, Assistant City Attorney, and Mary Jaenicke, Administrative
Asst. II.
Guests: None
Chair Honda called the meeting to order at 5:00p.m.
Public Comment: None
Commission Comment: None
Approval of Minutes
Committee member Duclos moved to approve the November minutes as written. Chair Honda
seconded. Motion passed.
BUSINESS ITEMS
Arts Commission 2016 Work Plan
Mr. Geddes highlighted the special project section; the Arts Commission would like to review other
cities arts programming, Arts Commission activities and Cultural Plan. Another special project is to
focus on the mini -mural utility box art project. Chair Honda inquired about the grates that were in the
City Hall Lobby. Mr. Geddes answered that the city will continue the contract with the Historical
Society, and the historical pictures will be on the walls in the City Hall lobby. Chair Honda asked if the
newsletter was only going to be available online. Mr. Geddes stated that the Arts Commission is still
discussing this, and they are talking about posting it online and doing a one page advertisement in the
Recreation catalogue. Public Art Maintenance is in the work plan again, and Mr. Geddes stated that there
are a few commissioners that are very excited about this project. Chair Honda asked if there was any
money in the budget for this. Mr. Geddes answered that there was not money set aside but there is room
in the budget for some money to be allocated. Committee member Duclos moved to forward the Arts
Commission 2016 Work Plan to the January 19, 2016 consent agenda for approval. Chair Honda
seconded. Motion passed.
Arts Commission 2016 Contract for Services
Mr. Geddes reviewed the contract for services. The total amount allocated is $42,000 and the total
amount requested was $67,000. Committee member Duclos moved to forward the 2016 Arts
Commission Contract for Services funding recommendations to the January 19, 2016 consent
agenda for approval. Chair Honda seconded. Motion passed.
Positive Ticket Prouram
Deputy Neal stated that this is a new youth based program. The purpose of the program is to replace
existing paradigms between the youth and the police, and to build trust and a positive relationship
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Tuesday, January 12, 2016 Summary
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between the youth and the police. When a police officer sees a youth that is doing something positive,
they will reward the good behavior by giving him /her a ticket. There will be space on the ticket for the
officer to write a positive note. The tickets will also include a variety of items such as food, movies or
entrances to fun activities. Deputy Neal stated that there has been a lot of interest from local businesses.
Some of the businesses that have agreed to participate in the program are: Wild Waves, The Commons
Mall, Century Theaters, Pattison's West and the Federal Way Community Center. There is no budgetary
impact for the program. Nobody else in the state is offering this program. There will be a presentation at
the January 19, 2016 City Council meeting, and after that Ms. Schrock will release her media plan.
Committee member Duclos moved to forward the Positive Ticket Program recommendation to the
January 19, 2016 Council agenda for approval. Chair Honda seconded. Motion passed.
Sale of Two Retired fWPD 2009 Honda ST1300P Police Motorcycles
Chief Hwang stated that the patrol vehicles purchased by the city are on a five -year replacement plan.
There are two motorcycles that have reached their five years. The Port Orchard and Poulsbo Police
Departments would like to purchase these motorcycles. The purchase price is $7,000 per motorcycle. If
sold at an auction they would get between $3,500 and $4,500 per motorcycle. Committee member
Duclos moved to forward the sale of two retired FWPD 2009 STI300P police motorcycles to the
January 19, 2016 City Council consent agenda. Chair Honda seconded. Motion passed.
The Humane Society for Tacoma and Pierce County Agreement for Shelter and Related Services
Ms. Schrock stated that the city is entering their sixth year with the Humane Society for Tacoma and
Pierce County. She reported that they are the best option that the city has; she has never had any issues
with them, and they provide excellent services. The increase for services is right around 1% every year.
The Humane Society works with the police officers when the animal services officers are not available,
and they handle everything. Committee member Duclos moved to forward the Humane Society for
Tacoma and Pierce County Agreement for Shelter and Related Services to the January 19, 2016
Council consent agenda for approval. Chair Honda seconded. Motion passed.
Washington Traffic Safety Commission (WTSC) Target Zero Team (TZT) Law Enforcement
Liaison (LEL) Memorandum of Understanding
Chief Hwang reported that this is a South King County effort for Target Zero, distracted driving, and
Click it or Ticket enforcement. Lt. Schwan is the coordinator for the South King County agencies. This
is a $1200 grant. The Nick and Derek Project did very well last year; Council authorized $25,000 a year
for 2015/2016, and this program focuses on DUI and distracted driving enforcement. The department
continues to receive grant funding from the WTSC. Committee member Duclos moved to forward the
WTSC Target Zero Team (TZT) Law Enforcement Liaison (LEL) MOU to the January 19, 2016
Council consent agenda for approval. Chair Honda seconded. Motion passed.
First Amendment to the Synergy Building Services, Inc. Agreement
Mr. Ikerd reported that this is a janitorial contract for City Hall, Evidence Building and the Steel Lake
Maintenance shop. This will amend the contract for two more years and increase the compensation an
additional $99,200.00 for a contract total of $198,400.00. There is no rate increase. Committee Chair
Duclos moved to forward the proposed Amendment to the January 19, 2016 consent agenda for
approval. Chair Honda seconded.
Bid for the Buildings at Town Square Park
The buildings included in this bid are the restroom facility and the picnic shelter. 11 bids were received
and the lowest bid was received from American Roofing in the amount of $339,997.72 with a 10%
contingency for a total of $373,997.49. Mr. Call stated that there was a contest on this bid, extra vetting
was done and everything came back positive. The second lowest bidder contested the bid, because the
winning bidder didn't submit one of the forms, which was the subcontractors list. Several of the bidders
turned in the form, but they turned them in blank. Mr. Call stated a blank form or not submitting a form
functionally is the same. Committee member Duclos moved to forward the authorization of a bid
award for the buildings at Town Square Park in the amount of $373,997.49 to American
PARKS, RECREATION, HUMAN SERVICES & PUBLIC SAFETY COUNCIL COMMITTEE
Tuesday, January 12, 2016 Summary
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Guaranteed Roofing & Construction and authorize the Mayor to execute said agreement and
forward to the January 19, 2016 Full Council consent agenda for approval. Chair Honda seconded.
Spray Park Installation Bid for Town Square Park
Three company's submitted bids, and the lowest bid was received from Henderson Partners, LLC in the
amount of $219,817.97 with a 10% contingency for a total of $241,799.77. Henderson Partners are the
contractors for the initial groundwork. They have experience in spray park installations. Committee
member Duclos moved to forward the authorization of a bid award for the Spray Park Installation
at Town Square Park in the amount of $242,799.77 to Henderson Partners, LLC and authorize the
Mayor to execute said agreement and forward to the January 19, 2016 Full Council consent agenda
for approval. Chair Honda seconded.
Pervious Concrete Bid for Town Square Park
This portion of the project is a part of the LID improvements. Pervious concrete will be installed around
the main area. It will also be installed around the main plaza to absorb the water from the spray park.
Three bids were received, and the lowest bid was received from Global Contractors in the amount of
$76,650.00 with a 10% contingency for a total of $84,315.00. Committee member Duclos moved to
forward the authorization of a bid award for the pervious concrete at Town Square Park in the
amount of $84,315.00 to Global Contractors, LLC and authorize the Mayor to execute said
agreement and forward to the January 19, 2016 Full Council consent agenda for approval. Chair
Honda seconded.
Site LiAtine Bid for Town Square Park
This bid is for the perimeter and parking lot lighting, this is a code requirement. Eight bids were
received. Metro Group, LLC DBA Conserve Energy submitted the lowest bid in the amount of
$87,340.50 with a 10% contingency for a total of $96,074.55. The light fixtures will be LED.
Committee member Duclos moved to forward the authorization of a bid award for the site lighting
at Town Square Park in the amount of $96,074.55 to Metro Group LLC, DBA Conserve Energy
and authorize the and authorize the Mayor to execute said agreement and forward to the January
19, 2016 Full Council consent agenda for approval. Chair Honda seconded.
Committee member Moore arrived at 5:50.
NEXT MEETING:
February 9, 2016
ADJOURNMENT
Meeting adjourned at 5:51p.m.