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PRHSPSC MINS 01-12-2016City of Federal Way City Council PARKS RECREATION HUMAN SERVICES & PUBLIC SAFETY COUNCIL COMMITTEE Tuesday January 12, 2016 5:00 p.m. SUMMARY Committee Members in Attendance: Chair Honda, Committee member Duclos, Committee member Moore Council Members in Attendance: Deputy Mayor Burbidge, Council member Mark Koppang Staff Members in Attendance: John Hutton, Parks Director, Steve Ikerd, Parks Deputy Director, Andy Hwang, Chief of Police, Steve Neal, Deputy Chief, Cathy Schrock, Civilian Operations Manager, Cody Geddes, Recreation Supervisor, Ryan Call, Assistant City Attorney, and Mary Jaenicke, Administrative Asst. II. Guests: None Chair Honda called the meeting to order at 5:00p.m. Public Comment: None Commission Comment: None Approval of Minutes Committee member Duclos moved to approve the November minutes as written. Chair Honda seconded. Motion passed. BUSINESS ITEMS Arts Commission 2016 Work Plan Mr. Geddes highlighted the special project section; the Arts Commission would like to review other cities arts programming, Arts Commission activities and Cultural Plan. Another special project is to focus on the mini -mural utility box art project. Chair Honda inquired about the grates that were in the City Hall Lobby. Mr. Geddes answered that the city will continue the contract with the Historical Society, and the historical pictures will be on the walls in the City Hall lobby. Chair Honda asked if the newsletter was only going to be available online. Mr. Geddes stated that the Arts Commission is still discussing this, and they are talking about posting it online and doing a one page advertisement in the Recreation catalogue. Public Art Maintenance is in the work plan again, and Mr. Geddes stated that there are a few commissioners that are very excited about this project. Chair Honda asked if there was any money in the budget for this. Mr. Geddes answered that there was not money set aside but there is room in the budget for some money to be allocated. Committee member Duclos moved to forward the Arts Commission 2016 Work Plan to the January 19, 2016 consent agenda for approval. Chair Honda seconded. Motion passed. Arts Commission 2016 Contract for Services Mr. Geddes reviewed the contract for services. The total amount allocated is $42,000 and the total amount requested was $67,000. Committee member Duclos moved to forward the 2016 Arts Commission Contract for Services funding recommendations to the January 19, 2016 consent agenda for approval. Chair Honda seconded. Motion passed. Positive Ticket Prouram Deputy Neal stated that this is a new youth based program. The purpose of the program is to replace existing paradigms between the youth and the police, and to build trust and a positive relationship K:\PRHSPS Committee\2016 \01122016 Mins.doc PARKS, RECREATION, HUMAN SERVICES & PUBLIC SAFETY COUNCIL COMMITTEE Tuesday, January 12, 2016 Summary Page 2 between the youth and the police. When a police officer sees a youth that is doing something positive, they will reward the good behavior by giving him /her a ticket. There will be space on the ticket for the officer to write a positive note. The tickets will also include a variety of items such as food, movies or entrances to fun activities. Deputy Neal stated that there has been a lot of interest from local businesses. Some of the businesses that have agreed to participate in the program are: Wild Waves, The Commons Mall, Century Theaters, Pattison's West and the Federal Way Community Center. There is no budgetary impact for the program. Nobody else in the state is offering this program. There will be a presentation at the January 19, 2016 City Council meeting, and after that Ms. Schrock will release her media plan. Committee member Duclos moved to forward the Positive Ticket Program recommendation to the January 19, 2016 Council agenda for approval. Chair Honda seconded. Motion passed. Sale of Two Retired fWPD 2009 Honda ST1300P Police Motorcycles Chief Hwang stated that the patrol vehicles purchased by the city are on a five -year replacement plan. There are two motorcycles that have reached their five years. The Port Orchard and Poulsbo Police Departments would like to purchase these motorcycles. The purchase price is $7,000 per motorcycle. If sold at an auction they would get between $3,500 and $4,500 per motorcycle. Committee member Duclos moved to forward the sale of two retired FWPD 2009 STI300P police motorcycles to the January 19, 2016 City Council consent agenda. Chair Honda seconded. Motion passed. The Humane Society for Tacoma and Pierce County Agreement for Shelter and Related Services Ms. Schrock stated that the city is entering their sixth year with the Humane Society for Tacoma and Pierce County. She reported that they are the best option that the city has; she has never had any issues with them, and they provide excellent services. The increase for services is right around 1% every year. The Humane Society works with the police officers when the animal services officers are not available, and they handle everything. Committee member Duclos moved to forward the Humane Society for Tacoma and Pierce County Agreement for Shelter and Related Services to the January 19, 2016 Council consent agenda for approval. Chair Honda seconded. Motion passed. Washington Traffic Safety Commission (WTSC) Target Zero Team (TZT) Law Enforcement Liaison (LEL) Memorandum of Understanding Chief Hwang reported that this is a South King County effort for Target Zero, distracted driving, and Click it or Ticket enforcement. Lt. Schwan is the coordinator for the South King County agencies. This is a $1200 grant. The Nick and Derek Project did very well last year; Council authorized $25,000 a year for 2015/2016, and this program focuses on DUI and distracted driving enforcement. The department continues to receive grant funding from the WTSC. Committee member Duclos moved to forward the WTSC Target Zero Team (TZT) Law Enforcement Liaison (LEL) MOU to the January 19, 2016 Council consent agenda for approval. Chair Honda seconded. Motion passed. First Amendment to the Synergy Building Services, Inc. Agreement Mr. Ikerd reported that this is a janitorial contract for City Hall, Evidence Building and the Steel Lake Maintenance shop. This will amend the contract for two more years and increase the compensation an additional $99,200.00 for a contract total of $198,400.00. There is no rate increase. Committee Chair Duclos moved to forward the proposed Amendment to the January 19, 2016 consent agenda for approval. Chair Honda seconded. Bid for the Buildings at Town Square Park The buildings included in this bid are the restroom facility and the picnic shelter. 11 bids were received and the lowest bid was received from American Roofing in the amount of $339,997.72 with a 10% contingency for a total of $373,997.49. Mr. Call stated that there was a contest on this bid, extra vetting was done and everything came back positive. The second lowest bidder contested the bid, because the winning bidder didn't submit one of the forms, which was the subcontractors list. Several of the bidders turned in the form, but they turned them in blank. Mr. Call stated a blank form or not submitting a form functionally is the same. Committee member Duclos moved to forward the authorization of a bid award for the buildings at Town Square Park in the amount of $373,997.49 to American PARKS, RECREATION, HUMAN SERVICES & PUBLIC SAFETY COUNCIL COMMITTEE Tuesday, January 12, 2016 Summary Page 3 Guaranteed Roofing & Construction and authorize the Mayor to execute said agreement and forward to the January 19, 2016 Full Council consent agenda for approval. Chair Honda seconded. Spray Park Installation Bid for Town Square Park Three company's submitted bids, and the lowest bid was received from Henderson Partners, LLC in the amount of $219,817.97 with a 10% contingency for a total of $241,799.77. Henderson Partners are the contractors for the initial groundwork. They have experience in spray park installations. Committee member Duclos moved to forward the authorization of a bid award for the Spray Park Installation at Town Square Park in the amount of $242,799.77 to Henderson Partners, LLC and authorize the Mayor to execute said agreement and forward to the January 19, 2016 Full Council consent agenda for approval. Chair Honda seconded. Pervious Concrete Bid for Town Square Park This portion of the project is a part of the LID improvements. Pervious concrete will be installed around the main area. It will also be installed around the main plaza to absorb the water from the spray park. Three bids were received, and the lowest bid was received from Global Contractors in the amount of $76,650.00 with a 10% contingency for a total of $84,315.00. Committee member Duclos moved to forward the authorization of a bid award for the pervious concrete at Town Square Park in the amount of $84,315.00 to Global Contractors, LLC and authorize the Mayor to execute said agreement and forward to the January 19, 2016 Full Council consent agenda for approval. Chair Honda seconded. Site LiAtine Bid for Town Square Park This bid is for the perimeter and parking lot lighting, this is a code requirement. Eight bids were received. Metro Group, LLC DBA Conserve Energy submitted the lowest bid in the amount of $87,340.50 with a 10% contingency for a total of $96,074.55. The light fixtures will be LED. Committee member Duclos moved to forward the authorization of a bid award for the site lighting at Town Square Park in the amount of $96,074.55 to Metro Group LLC, DBA Conserve Energy and authorize the and authorize the Mayor to execute said agreement and forward to the January 19, 2016 Full Council consent agenda for approval. Chair Honda seconded. Committee member Moore arrived at 5:50. NEXT MEETING: February 9, 2016 ADJOURNMENT Meeting adjourned at 5:51p.m.