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FEDRAC PKT 02-23-2016FINANCE/ECONOMIC DEVELOPMENT/REGIONAL AFFAIRS COMMITTEE [FEDRAC] TUESDAY – February 23, 2016 FEDERAL WAY CITY HALL APPROVAL 4:30 P.M. AGENDA HYLEBOS ROOM 1.CALL TO ORDER 2.PUBLIC COMMENT 3.COMMITTEE BUSINESS Topic Title/Description Presenter Time Page # Action or Discussion A. APPROVAL OF SUMMARY MINUTES – JANUARY 26, 2016 R. BUCK 5 Minutes 3 ACTION 02/23 Committee B. ORDINANCE: CITY OF TACOMA DEPARTMENT OF PUBLIC UTILITIES, LIGHT DIVISION FRANCHISE EXTENSION J. MULKEY 10 Minutes ACTION 03/01 First Reading C. RESOLUTION TO ADOPT THE AMENDED ICMA RETIREMENT CORPORATION 401 GOVERNMENT MONEY PURCHASE PLAN AND TRUST J. STANLEY 10 Minutes ACTION 03/01 Council Consent D. ORDINANCE: NEW CINGULAR WIRELESS FRANCHISE ORDINANCE A. PEARSALL 10 Minutes ACTION 03/01 First Reading E. AMANDA SYSTEMS UPGRADE CONTRACT AMENDMENT & AGREEMENT T. FICHTNER 10 Minutes ACTION 03/01 Council Consent F. COMCAST FRANCHISE RENEWAL UPDATE T. FICHTNER 10 Minutes DISCUSSION G. MONTHLY FINANCIAL REPORT – DECEMBER 2015 A. ARIWOOLA 10 Minutes ACTION 03/01 Council Consent H. SCORE – 2015 A. ARIWOOLA 5 Minutes DISCUSSION I. VOUCHERS – DECEMBER 2015 A. ARIWOOLA 5 Minutes ACTION 03/01 Council Consent J. FOURTH QUARTER & YEAR-END REPORT 2015, SMALL BUSINESS DEVELOPMENT CENTER T. JOHNSON 10 Minutes DISCUSSION 4.OTHER 5.FUTURE AGENDA ITEMS: Financial Policy NEXT MEETING: Tuesday, March 22, 2016 @ 4:30 City Staff: Dini Duclos, Chair Adé Ariwoola, Finance Director Susan Honda Robyn Buck, Administrative Assistant Martin Moore 253-835-2527 7 173 175 297 191 357 37 113 153 This page was left intentionally blank. 2 Tuesday, January 26, 2016 Page 1 City Council Finance/Economic Development/Regional Affairs Committee Tuesday, January 26, 2016 Federal Way City Hall 4:30 p.m. Hylebos Conference Room SUMMARY MINUTES CALL TO ORDER: Committee Chair Duclos called the meeting to order at 4:31 p.m. COMMITTEE MEMBERS IN ATTENDANCE: Newly appointed committee member, Councilmember Honda and Councilmember Moore (via telephone) COMMITTEE MEMBER EXCUSED: COUNCILMEMBERS IN ATTENDANCE: Deputy Mayor Burbidge, Councilmember Koppang STAFF MEMBERS IN ATTENDANCE: Finance Director, Adé Ariwoola; Chief of Staff, Brian Wilson; Assistant City Attorney, Ryan Call; Economic Development Director, Tim Johnson; Street Systems Manager, John Mulkey; Community Development Director, Michael Morales; Accounting Supervisor, Chase Donnelly; Administrative Assistant, Robyn Buck OTHERS PRESENT: Laura Moser representing Waste Management APPROVAL OF SUMMARY MINUTES: Motion to approve the November 24, 2015 minutes as presented; motion seconded and carried 2-0 (Councilmember Honda abstained). Public Comment: No public comment. Ordinance: Mayer Sewer Franchise: Presented by Street Systems Manager, John Mulkey. The ordinance is for the Mayer family to maintain and operate a private sewer line in a City owned right of way for ten years. The Mayer family will pay $1,000 to the City to cover City maintenance for the right of way. They will be bonded and insured. Councilmember Honda wanted to know what would happen if the ordinance is not approved. The City would have to help the Mayer family with an easement or the Mayer’s 3 Tuesday, January 26, 2016 Page 2 would have to relocate the sewer line. An easement condition does not fit this situation because this is a right of way. Franchising will keep the rights with the City. Mr. Call said there are many franchises in the city and this is not unusual. Ten years is a standard term for a franchise. Motion to approve and forward the Ordinance: Mayer Sewer Franchise to the February 2, 2016 City Council ordinance agenda for the first reading; motion seconded and carried 3-0. Economic Development Report: Presented by Economic Director Tim Johnson. Mr. Johnson referred to the staff report for retail activities within the City of Federal Way. Macy’s will be closing, Walmart, and JC Penny are closing some of their stores not in Federal Way. Federal Way has a five percent vacancy rate for retail space and a twenty three percent vacancy rate for office space. The Commons is out of escrow and the process will start again. Hagan’s in Federal Way will be part of a multi store auction on February 5th, 2016. Hong Kong Market located on 356th and 21st will open this Saturday, January 30, 2016. Chief of Staff Wilson said the Weyerhaeuser sale has been narrowed to four or five different companies. He anticipates a notice fairly soon. Mr. Ariwoola reminded the Committee that the REET revenue from Weyerhaeuser and The Commons can only be spent on capital related projects. Councilmember Honda wanted to know how long can we keep the REET funds before spending. Mr. Ariwoola said there is no time limit. Top Foods people have stopped working on construction, but Mr. Johnson is not sure why. The Walmart store located on 312th is a management training facility that impacts us positively. The managers in training stay at the Clarion for six weeks, which benefits LTAC. It seems like that store has no interest in leaving. It is anticipated that in the spring there will be a lot more applications for construction permits for redevelopment. Councilmember Moore inquired as to who the potential buyers for the Weyerhaeuser property are and what are the options/ideas for the REET? Chief of Staff Wilson is not at liberty to say publically. No further action taken. Score Report: Presented by Finance Director, Adé Ariwoola. The City’s ADP (page 123) had the highest number in April 2015, which was 112. As of December 2015, the City’s ADP was 72. This improvement will not be reflected in our 4 Tuesday, January 26, 2016 Page 3 spending for another year. On page 135, in terms of arrests in December and how Federal Way compares to the other member cities, the city is performing very well. Page 143 shows the make-up of inmates for all participating members. Forty five percent of our inmates are from Federal Way, sixteen percent are from SCORE member cities, and thirty nine percent are from other non-member cities. Councilmember Honda inquired about who pays to take inmate to hospital and are they guarded. Mr. Ariwoola said that SCORE pays the hospital bill and then we are charged for that. Inmates are secured when in the hospital. No further action taken. Monthly Financial Report – November 2015: Presented by Finance Director Adé Ariwoola. Mr. Ariwoola summarized the Monthly Financial Report for November 2015. Notable areas include:  Public Works permits and fees are above YTD 2015 budget by forty eight percent due to inspection hours charged against the deposit made by the developer. We report it in unearned revenue because we have not provided a service. As we provide the service, we bring it out of the unearned revenue or liability account and recognize it as earned revenue.  General Fund revenue is above the YTD budget by 5.6 percent. All revenue is on target except property tax, court revenue and interest earnings.  Total General and Street Fund expenditures are above YTD budget by $92,000.  Budget adjustment in December, some of these will be corrected/adjusted in the December report.  Sales Tax went up by eleven percent.  REET is doing well because of real estate market.  Utility Tax revenue is still low because of weather (8.6 percent).  As of the end of November, our projected Fund Balance is still holding well with our budget.  Dumas Bay Centre is doing reasonably well. Staff reengineered marketing of the rooms/space. It will need major repairs. Based on Fund Balance Policy, we plan to have a $500,000 fund balance. Councilmember Honda would like a plan as to how we will remodel Dumas Bay Centre. Mr. Morales commented that there are significant limitations for the building in regards to improvement/remodeling. Chief 5 Tuesday, January 26, 2016 Page 4 Wilson said that there has been some investment into the Centre; carpeting, air conditioning. Mr. Ariwoola suggested the Council and the Mayor may want to explore discussion on the long range plan for the facility at the Council retreat although we have a lot of projects in the work now. Motion to approve and forward the November 2015 Monthly Financial Report to the February 2, 2016 consent agenda for approval; motion seconded and carried 3-0. VOUCHERS – November and December 2015: Presented by Finance Director, Adé Ariwoola. In regards to refunds for classes: towards the end of the year, we refund what is not ours; basically house cleaning for the programs. For example, people make reservations for classes and not able to attend for various reasons. Those people ask to have those funds applied to the next class they take, so we hold on to that money. At the end of the year, we refund the money that was not used by the participants. The refund totals are very reasonable considering the amount of volume. Councilmember Duclos inquired about the Pacific Plants Wholesale Nursery voucher. Mr. Ariwoola said the plants were for TC-3. Motion to approve and forward the November and December Vouchers to the February 2, 2016 consent agenda for approval; motion seconded and carried 3-0. NEXT MEETING: Tuesday, February 23, 2016 @ 4:30 pm MEETING ADJOURNED: 5:16 p.m. 6 7 8 9 10 11 12 13 14 15 16 17 18 19 20 21 22 23 24 25 26 27 28 29 30 31 32 33 34 35 36 37 38 39 40 41 42 43 44 45 46 47 48 49 50 51 52 53 54 55 56 57 58 59 60 61 62 63 64 65 66 67 68 69 70 71 72 73 74 75 76 77 78 79 80 81 82 83 84 85 86 87 88 89 90 91 92 93 94 95 96 97 98 99 100 101 102 103 104 105 106 107 108 109 110 111 This page was left intentionally blank. 112 113 COUNCIL MEETING DATE: March 1, 2016 ITEM#: ....... _ .. ______ , .. ,, .... ,. .. _____ , CITY OF FEDERAL WAY CITY COUNCIL AGENDA BILL SUBJECT: ORDINANCE: NEW CINGULAR WIRELESS FRANCHISE ORDINANCE --===-----== POLICY QUESTION: Should Council pass the proposed ordinance granting New Cingular Wireless a Franchise to operate and maintain wireless communications fixtures in a portion of the rights-of-way within the City of Federal Wa ? COMMITTEE: FEDRAC MEETING DATE: February 23, 2016 CATEGORY: D Consent rgj Ordinance 0 City Council Business 0 Resolution STAFF !!~PORT B\'.: .. ~m Jo Pe!_l.Tsall, Ci Attar~~)' ___ _ 0 Public Hearing 0 Other DEPT: Law This Franchise Ordinance was approved and enacted by Council on September 15, 2015. Cingular failed to submit the signed acceptance within 60 days as required by the terms of the Franchise. The attached Franchise contains the same terms as previously presented and incorporates this history and an increased administrative fee. Attachments: l. New Cingular Wireless Franchise Ordinance. 2. Agenda Bill and staff report presented to council on August 25, 2015. Options Considered: 1. Approve the Ordinance and forward to Council for first reading at the March I, 2016 meeting. 2. Modify the Ordinance and forward to Council for first reading at the March 1, 2016 meeting. ___ }_: Reject~.~~. Ordinance a1.?:.9.. rovide dire~!i£~:U~~_ta_f_f. ______ ~-.. --·--- TION: Option #1 DIRECTOR APPROVAL:~ ?.,..-f ]-f/j; lnirfal!Dmc CHIEF OF STAFF: COMMITTEE R •COMMEN D 'ION: I move to forward the proposed ordinance to First Reading on March 1, 2016. Committee Chair Committee Member Committee Member PROPOSED COUNCIL MOTION(S): lsT READING OF ORDINANCE (MARCH 1): "/move to forward approval of the ordinance to the March 15, 2016 Council Meeting for second reading and enactment. " 2ND READING OF ORDINANCE (MARCH 15): "/move approval qfthe proposed ordinance." (BELOW TO BE COMPLETED BY CITY CLERKS OFFICE) COUNCIL ACTION: 0 APPROVED 0 DENIED 0 TABLED/DEFERRED/NO ACTION 0 MOVED TO SECOND READING (ordinances only) REVISED-1/2015 COUNCIL BILL # 15T reading Enactment reading ORDINANCE# RESOLUTION # ORDINANCE NO. _________ AN ORDINANCE of the City Council of the City of Federal Way, Washington, granting New Cingular Wireless PCS, LLC, a Delaware limited liability company, a nonexclusive franchise to occupy rights-of- way of the City of Federal Way, Washington, within the specified franchise area for the purposes of installation, operation, maintenance and repair of its wireless communications fixtures and related equipment, cables, accessories and improvements in a portion of the rights-of-way within and through the City of Federal Way. (Repealing Ordinance No. 15-800) _____________________________________________________________________________ WHEREAS, New Cingular Wireless PCS, LLC, a Delaware Limited Liability Company, (“Franchisee”) has requested a franchise from the City of Federal Way, in order to place wireless transmitting facilities and related appurtenances in the City owned or controlled rights-of-way; and WHEREAS, the City Council approved the requested Franchise through Ordinance No. 15- 800 at the September 15, 2015 City Council meeting; and WHEREAS, Franchisee did not return the signed acceptance within 60 days of the effective date of Ordinance No. 15-800, as required by Section 2 of the Franchise Agreement, and the City Council’s approval of the Ordinance expired; and WHEREAS, Franchisee has requested that the City approve a new franchise; and WHEREAS, the City Council of Federal Way finds that it is in the public interest to grant such a franchise, which will specify the rights and duties of Franchisee; and WHEREAS, RCW 35A.47.040 permits the City of Federal Way to grant nonexclusive franchises for the use of public streets, bridges or other public ways for, inter alia, conduits, wires, and appurtenances for transmission of signals and other methods of communications; and 114 WHEREAS, in granting such a nonexclusive franchise agreement, the City of Federal Way reserves such other powers and authorities granted to Washington code cities by general law; NOW THEREFORE, THE CITY COUNCIL OF THE CITY OF FEDERAL WAY, WASHINGTON, DOES HEREBY ORDAIN AS FOLLOWS: Section 1. Definitions Where used in this Franchise the following terms shall be defined as follows: 1.1 “City” means the City of Federal Way, Washington, a municipal corporation of the State of Washington, and its respective successors and assigns. 1.2 “Council” means the City of Federal Way Council acting in its official capacity. 1.3 “Director” means the Public Works Director, or designee, of the City of Federal Way Public Works Department. 1.4 “Facilities” means: Franchisee’s equipment to be located within the public right-of- way as follows: (i) wireless communications facilities, including, but not limited to, electronic equipment, radio transmitting and receiving apparatus, and supporting equipment to be located on a pole on a certain public right of way, base station transmitting cabinets, radio frequency antennas and locating antennas, (ii) underground fiber optic telecommunication lines or similar lines, and (iii) any appurtenances necessary to connect the lines or similar lines to the existing switched telephone network all as shown on Exhibit A. 1.5 “FWRC” means the Federal Way Revised Code. 1.6 “Franchise Area” means only that portion of the City owned or controlled rights-of- way located in the City of Federal Way and shown in Exhibit A attached hereto (excluding privately owned property), and/or any other areas approved by the Federal Way City Council and incorporated into this Ordinance via amendment. 115 1.7 “Franchisee” means New Cingular Wireless PCS, LLC, a Delaware limited liability company, and its respective successors and assigns if consented to by the City of Federal Way as provided in Section 27.3 herein. Section 2. Grant/Acceptance 2.1 Grant of Franchise. The City hereby grants to Franchisee the nonexclusive right to enter upon the Franchise Area for the limited purpose of constructing, excavating, installing, maintaining, restoring, upgrading, and repairing Facilities within the Franchise Area (“Franchise”). This Franchise is specifically limited to the right for Franchisee to install Facilities owned and operated by Franchisee. This Franchise does not permit Franchisee to lease, rent, or otherwise allow use of conduits, space or capacity provided by the Facilities for or to cable and other third-party cable or telecommunications providers, and Franchisee covenants and agrees that it will not do so. 2.2 Acceptance by Franchisee. Franchisee shall have no rights under this Franchise, nor shall Franchisee be bound by the terms and conditions of this Franchise, unless Franchisee shall, within ninety (90) days after the effective date of this Franchise, file with the City its written acceptance of this Franchise and all of its terms and conditions. Section 3. Non-Franchise Area City Property This Franchise does not and shall not convey any right to Franchisee to install its Facilities on, under, over, across, or to otherwise use City-owned or leased properties of any kind outside the Franchise Area, or to install Facilities on, under, over, across or otherwise use any City-owned or leased property within the Franchise Area other than public roads, streets, avenues, alleys, and highways. Additionally, this Franchise does not convey any right to Franchisee to install its Facilities on, under, over, across private property or any other governmental authorities’ property or on any 116 other person or entity’s poles or apparatus, and Franchisee is responsible for obtaining any authorizations, agreements or consents from private property owners, and other governmental authorities and any other persons or entities. Section 4. Term Subject to Franchisee filing its acceptance pursuant to Subsection 2.2, the term of this Franchise shall be for a period of ten (10) years commencing on the effective date of this Franchise, unless terminated earlier pursuant to this Franchise or other applicable law. Notwithstanding the foregoing, Franchisee may terminate this Franchise, and remove its facilities, at any time upon at least 90-days’ written notice to the City. Section 5. Location of Facilities 5.1 Location. In addition to the other requirements of this Franchise, Franchisee shall submit to the City an “as-built” plan for each Facility, including any underground portion(s) of the Facility and appurtenances, their depths below surface of ground or grade of a right-of-way, and any related existing equipment (such as cellular or personal communication service antennae) to which the Facility is connected, within thirty (30) days of the installation of the each Facility. Any fiber line or conduit permitted by this Franchise which runs from a pole in the right-of-way to an equipment shed or building on private property shall be installed underground. Upon written request of the City, Franchisee shall update such “as-built” plan to reflect actual or anticipated improvements to any of the Franchisee’s Facilities. Any such map (or update thereof) so submitted shall be for informational purposes only and shall not obligate Franchisee to undertake any specific improvements, nor shall such map be construed as a proposal to undertake any specific improvements. 5.2 GIS Data. At such time as Franchisee develops or employs Geographic Information System (“GIS”) technology, Franchisee shall submit the information required in Subsection 5.1 117 above in digital GIS format, showing the location of its Facilities within the Franchise Area. 5.3 Design Markings. In the event the City desires to design new streets or intersections, renovate existing streets, or make any other public improvements, Franchisee shall at the City of Federal Way’s reasonable request, provide the location of Franchisee’s Facilities within the Franchise Area by either field markings or by locating the Facilities on the City’s design drawings, and shall provide all other reasonable cooperation and assistance to the City. 5.4 Utilities. Nothing herein is intended to relieve the parties of their respective obligations arising under Chapter 19.122 RCW or other applicable law with respect to determining the location of utility facilities prior to construction. Section 6. Noninterference of Facilities Franchisee agrees to maintain its Facilities and perform any and all activities authorized by this Franchise: (1) so as not to unreasonably interfere with the free passage of traffic; (2) in accordance with the laws of the State of Washington and City Code requirements, Franchise provisions, regulations, resolutions, rules, and publicly available policies of general applicability as now existing or as hereafter amended; and (3) as required by the Director in accordance with the foregoing or given public health, safety and welfare. This requirement applies whether the work is performed by the Franchisee, its agents, employees, subcontractors, or other third parties at Franchisee’s direction. Section 7. Requirement to Obtain Permits 7.1 Permits and Permit Applications. Franchisee shall, at its expense, obtain all permits, including rights-of-way permits, and pay all permit fees required by applicable City ordinances, regulations, resolutions publicly available polices, and rules prior to commencing any work within the Franchise Area. Franchisee permit 118 applications shall show the position and location of the proposed facilities to be constructed, laid, installed, or erected at that time, show their relative position to existing rights-of-way or property lines upon prints drawn to scale, designate rights-of-way by their names and improvements, such as, but not limited to, sidewalks, curbs, gutters, shoulders of roadway, ditches, paved roadways, roadways to property lines, turnouts, parking strips, telephone or electric distribution poles, and water pipes existing on the ground to be occupied, or as otherwise reasonable required by the Director. The Franchisee shall specify the class and type of materials to be used, equipment to be used, and method of safeguarding and facilitating the public traffic during construction. Materials and equipment shall be in new or like-new condition for its type and kind. The manner of excavation, construction, installation, backfill, and temporary structures such as, but not limited to, traffic turnouts and road obstructions shall meet the standards of the FWRC and be reasonably satisfactory to the Director. All traffic control shall be in accordance with the right-of-way permit, and shall be in accordance with the Manual on Uniform Traffic Control Devices (MUTCD). The Franchisee shall indicate on any permit application the time needed to complete the work. The time needed to complete the work is subject to approval by the City, which shall not be unreasonably withheld, as a condition of the issuance of the permit or approval. 7.2 Emergency Exception to Permit Requirement. In the event of an emergency in which Franchisee’s Facilities within the Franchise Area are in a condition as to immediately endanger the property, life, health or safety of any individual, Franchisee may take action immediately to correct the dangerous condition without first obtaining any required permit so long as: (1) Franchisee informs the City of the nature and extent of the emergency, and the work to be performed, prior to commencing the work; and (2) such permit is obtained by Franchisee as soon as reasonably practicable following cessation of the emergency. 119 Section 8. Standard of Performance The Franchisee shall not excavate for a distance of more than one hundred feet (100’) without immediately backfilling and compacting to surface grade and City standards. Backfilled trench areas within a driving lane must be patched, either temporarily or permanently, before the end of the work day in which they have been opened. Trench areas within the right-of-way, but not with in a driving lane, must also be patched within the time limits specified by the City on the right-of-way use permit. Final surface restoration shall be completed within thirty (30) days and shall be equal to or better than the surface condition prior to permit issuance. Any asphalt overlay completed within the Franchise Area during the five (5) year-period immediately prior to the date of permit application shall not be open cut by Franchisee unless required by an emergency and subject to the provisions of Subsection 7.2 above. Franchisee shall install new asphalt overlay on any street that is open cut, whether in an emergency or otherwise, for a minimum of one (1) block (approximately 500 feet) in length in both directions from the open cut, unless determined otherwise by the Director in accordance with FWRC regulations or Department of Public Works internal policies. Within forty-five (45) days of completion of any installation of Franchisee’s Facilities within the Franchise Area, Franchisee shall submit to the Director plans, stamped by a Professional Engineer or surveyor licensed by the State of Washington, showing the “as-built” location of the Facilities. Section 9. Survey Markers and Monuments Franchisee shall, at its sole cost and expense, and using a licensed surveyor, timely replace or repair all markers or monuments displaced or damaged as a result of any work by Franchisee within the Franchise Area. 120 Section 10. Surface Markings/Stakes Prior to Franchisee commencing any excavation work within the Franchise Area, Franchisee shall, using a licensed surveyor, reference all monuments and markers relating to subdivisions, plats, highways, and other surveys. The reference points shall be located so that they shall not be disturbed during the Franchisee’s operations under this Franchise. The method of referencing these monuments or other points shall be approved by the City before placement. The construction shall be made as expeditiously as conditions permit, and as directed by the City. The Franchisee shall be responsible for the cost of repairing or replacing monuments or other markers lost, destroyed, or disturbed, as a result of any work by Franchisee within the Franchise Area. A complete set of reference notes for monuments, markers and other ties shall be filed with the City. Section 11. Right of City to Complete Work In the event Franchisee fails to comply with any applicable federal, state or City laws, ordinances, rules, regulations, publicly available policies, or standards or with any of the terms of this Franchise, and such noncompliance continues for a period of thirty (30) days after Franchisee receives written notice from the City regarding the noncompliance, the City may, but in no event is the City obligated to, order any work completed, including without limitation Franchisee’s obligation to repair pursuant to Section 13 herein and Franchisee’s obligation to remove or relocate facilities pursuant to Section 12 herein. If the City causes such work to be done by its own employees or by any person or entity other than Franchisee, Franchisee shall, upon the City’s written request, immediately reimburse the City for all reasonable costs and expenses incurred by the City in having such work performed, which costs may include the City’s reasonable overhead expenses and attorney’s fees, within sixty (60) days. However, the City shall not have any electrical work accomplished by any person or entity other than Franchisee or a qualified and licensed electrical 121 contractor. Section 12. Required Relocation of Facilities 12.1 City Reservation of Rights. The City reserves the right to use, occupy and enjoy all or any part of the Franchise Area, either above, below, or adjacent to the Facilities consistent with the terms and conditions of this Franchise. The rights reserved herein include, without limitation, the construction, installation, and/or maintenance of any electrical, water, sewer or storm drainage line, traffic signals, street lights, trees, landscaping, bicycle paths and lanes, equestrian trails, sidewalks, other pedestrian amenities, and other public street improvement projects. This Franchise is not an exclusive Franchise and shall not be construed to in any manner prohibit the City from granting other and further Franchises in, under, over, upon, and along the Franchise Area, nor from exercising such other powers and authorities granted to the City by the Washington State Constitution and general law. Franchisee shall operate the Facilities in a manner that will not cause interference to the City, and other lessees, franchisees, or licensees of the Franchise Area whose use predates this Franchise. In addition, with respect to lessees, franchisees or licensees whose operations commence after installation of the Facilities hereunder, Franchisee shall not make any change in in its operations that causes or is intended to cause material interference with such lessees, franchisees or licensees. All operations by Franchisee shall be in compliance with all Federal Communications Commission (“FCC”) regulations. Pursuant to FWRC Section 19.255.060 as it now exists or is hereafter amended, the City may issue permits for and enter into franchises and leases that allow location or collocation of other telecommunications facilities in the Franchise Area, and Franchisee consents to same, provided however, that the location or collocation must occur in compliance with said FWRC Section 122 19.255.060 as it now exists or is hereafter amended. In the event that any such location or collocation results in the interference with Franchisee’s operations, and provided that Franchisee has substantially complied with the provisions of this Franchise, the City agrees to take reasonable steps to cause the interfering party to eliminate such interference, including, but not limited to, revoking the interfering party’s permit(s) or approval(s). In case of interference between two or more wireless carriers, the City shall give priority to the wireless carrier who was first in time at the particular location where the interference is being experienced. In the event that the interference is not eliminated within thirty (30) days of notice to City by Franchisee, Franchisee may terminate this Franchise immediately and pursue any and all remedies available to it against the interfering party. 12.2 City’s Duties. The City may require Franchisee to relocate one or more of its Facilities in the Franchise Area when reasonably necessary for construction, alteration, repair or improvement of the right-of-way for purposes of public welfare, health or safety, (hereinafter collectively referred to as “Improvement Project”). In the even the City requires Franchisee to relocate one or more of its Facilities, the City shall: (a) Within a reasonable time, which shall be no less that one hundred eighty (180) days, prior to the commencement of the improvement project, provide the Franchisee with written notice requiring it to relocate its Facility. (b) In the event of an emergency posing a threat to public safety, health or welfare, or in the event of an emergency beyond the control of the City, the City shall give the Franchisee written notice to relocate as soon as practicable. The Franchisee shall relocate its Facilities within a reasonable time period specified by the Public Works Director, unless a court established a later date for completion, after a showing of the Franchisee that the relocation cannot 123 be completed by the date specified using best efforts and meeting safety and service requirements. (c) Provide the Franchisee with copies of the plans and related information for the improvement project necessitating the relocation and shall identify reasonable alternative locations in the right-of-way for the Franchisee’s Facilities. The City shall make a reasonable effort to process any permits required for a replacement Facility in a timely fashion to enable the Franchisee to construct a replacement Facility before the Franchisee is required to remove the original Facility. 12.3 Franchisee’s Duties. After receiving notice under Subsection 12.2(a) requiring relocation, and receipt of the plans and specifications pursuant to Subsection 12.2(c), Franchisee shall complete relocation of its Facilities so as to accommodate the improvement project at least ten (10) days prior to commencement of the improvement project, unless the City or a court establishes a later date for completion, after a showing of the Franchisee that the relocation cannot be completed by the date specified using best efforts and meeting safety and service requirements. The Franchisee may, after receipt of written notice requesting a relocation of its Facilities, submit to the City written alternatives to such relocation. The City shall evaluate such alternatives and advise the Franchisee in writing if one or more of the alternatives are suitable to accommodate the work which would otherwise necessitate relocation of the Facilities. The City shall give each alternative proposed by the Franchisee full and fair consideration, within a reasonable time, so as to allow for the relocation work to be performed in a timely manner. In the event the City ultimately determines, after due consideration, that there is no other reasonable alternative, the Franchisee shall relocate its Facilities as otherwise provided in this Section. Unless otherwise provided in RCW 35.99.060, the Franchisee shall complete relocation of its Facilities at its sole cost and expense and at no charge, cost, or expense to the City. 124 The provisions of this Section shall in no manner preclude or restrict the Franchisee from making any arrangements it may deem appropriate when responding to a request for relocation of its Facilities by any person or entity other than the City, where the Facilities to be constructed by said person or entity are not or will not become City-owned, operated or maintained Facilities; provided that such arrangements do not unreasonably delay a City improvement project. Section 13. Damage Repair In case of damage by the Franchisee, its agents or employees or by the Facilities of the Franchisee to rights-of-way, or to public and private improvements in the rights-of-way, the Franchisee agrees to repair the damage at its own cost and expense. The Franchisee shall, upon discovery of any such damage, promptly notify the City. The City will inspect the damage and coordinate with the Franchisee to establish a schedule for repairing the damage. If the City discovers damage caused by the Franchisee to rights-of-way, or to public and private improvements in the rights-of-way, the City shall give the Franchisee notice of the damage and coordinate with the Franchisee to establish a schedule for repairing the damage. In the event the Franchisee does not repair a right-of-way or an improvement to a right-of-way as required in this section, the City may repair the damage pursuant to Section 11 of this Agreement. Section 14. Default 14.1 Notice of Default. In addition to other remedies set forth herein, if Franchisee fails to comply with any of the provisions of this Franchise, the City may serve a written notice to Franchisee ordering such compliance and Franchisee shall have thirty (30) days from the receipt of such notice in which to comply. 14.2 Revocation of Franchise. If Franchisee has not cured the default within thirty (30) days of receiving notice from the City of such default, or if such default is not curable within thirty 125 (30) days, if the Franchisee fails to commence such cure within thirty (30) days or fails thereafter diligently to pursue such cure to completion, the City may, by resolution, declare the franchise immediately revoked. Section 15. Limited Rights This Franchise is intended to convey only a limited right and interest to Franchisee in the Franchise Area. This Franchise is not a warranty of title or conveyance of any ownership interest in or to the Franchise Area to Franchisee. Section 16. Eminent Domain The existence of this Franchise shall not preclude the City from acquiring by condemnation, in accordance with applicable law, all or a portion of Franchisee’s Facilities within the Franchise Area for the fair market value thereof. In determining the value of such Facilities, no value shall be attributed to the right to occupy the Franchise Area conferred by this Franchise. Section 17. Vacation If at any time the City, by ordinance, vacates all or any portion of the Franchise Area, the City will not be liable for any damages or loss to the Franchisee by reason of such vacation. The City shall notify Franchisee in writing not less than sixty (60) days before vacating all or any portion of the Franchise Area. The City may, after thirty sixty (60) days written notice to Franchisee, terminate this Franchise with respect to any such vacated area. Section 18. Compliance with Laws 18.1 General. Franchisee shall comply with all applicable federal, state and City laws, franchises, resolutions, regulations, publicly available standards and procedures, as now existing or hereafter amended or adopted, including without limitation the State Environmental Policy Act; provided, however, that if any term or condition of this Franchise and any term or condition of any 126 City law, code, franchise, resolution, regulation, standard, procedure, permit or approval are in conflict, the term or condition of this Franchise will control. 18.2 Future City of Federal Way Regulation. Franchisee acknowledges that the City may develop generally applicable rules, regulations, ordinances and specifications for the use of the right- of-way which shall govern Franchisee’s Facilities and activities hereunder as if they were in effect at the time this Franchise was executed by the City and Franchisee covenants and agrees to be bound by same, provided they do not conflict with state law. Section 19. Guarantee Franchisee shall guarantee work completed by the Franchisee under this Franchise for a period of 10 years against settlement or repair. Section 20. Charge for Administrative Costs Franchisee agrees to pay a fee or a charge of Two Thousand and No/100 Dollars ($2,000.00) to recover the administrative expenses incurred by the City that are directly related to preparing and approving this Franchise. Nothing herein shall preclude the City from charging administrative fees or recovering any administrative costs incurred by the City in the approval of permits or in the supervision, inspection or examination of all work by Franchisee in the Franchise Area as prescribed in accordance with applicable provisions of the Federal Way Revised Code. Section 21. Indemnification Franchisee agrees to indemnify and hold harmless and defend the City, its elected officials, officers, employees, agents, and volunteers from any and all claims, demands, losses, actions and liabilities (including costs and all attorney’s fees) to or by any and all persons or entities, including, without limitation, their respective agents, licensees, or representatives, arising from, resulting from, or connected with this Franchise to the extent caused in part or in whole by the acts, errors or 127 omissions of the Franchisee, its officers, partners, shareholders, managers, members, agents, employees, or by the Franchisee’s breach of any provisions of this Franchise; however, this section shall not be construed as requiring Franchisee to indemnify, hold harmless or defend the City against claims or damages arising from the negligence of the City, its agents, employees, independent contractors, officers, or volunteers. In the event any claim, demand, suit or action is commenced against the City that gives rise to Franchisee’s obligation pursuant to this Section, the City shall promptly notify Franchisee thereof. Franchisee’s selection of an attorney to defend any such claim, demand, suit or action shall be subject to the City’s approval, which shall not be unreasonably withheld. Franchisee shall not settle or compromise any such suit or action except with prior written consent of the City, which shall not be unreasonably withheld. The City shall have the right at all times to participate through its own attorney in any suit or action which arises pursuant to this Franchise when the City determines that such participation is required to protect the interest of the City or the public. In the event it is determined that RCW 4.24.115 applies to this Franchise, Franchisee agrees to defend, hold harmless and indemnify the City to the maximum extent permitted thereunder, to the full extent of Franchisee’s negligence. Section 22. Insurance 22.1 Minimum Limits. The Franchisee agrees to carry as a minimum, the following insurance, in such forms and with such carriers licensed to do business in the state of Washington as are satisfactory to the City. (a) Workers’ compensation insurance in amounts sufficient pursuant to the laws of the State of Washington; (b) Commercial general liability insurance with combined single limits of liability not less than $5,000,000 for bodily injury, including personal injury or death, products liability, 128 contractual coverage, operations, explosion, collapse, underground and property damage; (c) Automobile liability insurance with combined single limits of liability not less than $5,000,000 for bodily injury, including personal injury or death and property damage; and (d) Employers liability insurance in an amount not less that $1,000,000. 22.2 Mandatory Insurance Provisions. The comprehensive general liability insurance and automobile liability insurance policies shall be endorsed to contain the following provisions: (a) The City, its officers, elected officials, employees, and volunteers are to be named as additional insured; (b) Coverage shall apply separately to each insured against whom claim is made or suit is brought, except with respect to the limits of the insurer’s liability; Coverage shall not be suspended, canceled, modified or reduced except after thirty (30) days prior written notice to the City delivered by certified mail, return receipt requested; and Coverage shall be primary as to the City, its officers, officials, employees and volunteers. Any insurance or self-insurance by the City, its officers, officials, employees or volunteers shall be in excess of Franchisee’s required insurance. 22.3 Verification of Coverage. Franchisee shall furnish the City with certificates of insurance and original endorsements evidencing the coverages required by this Section. The certificates and endorsements shall be signed by a person authorized by the insurer to bind coverage on its behalf and must be received and approved by the City prior to the commencement of any work. Section 23. Bond Before commencing work within the City, the Franchisee shall post a bond in the form attached as Exhibit B and in the amount of $100,000 to guarantee performance of the construction, performance, maintenance or repair in accordance with any permits required and with any provisions 129 of this franchise. Procedures for submission and release of the bond shall be as provided in Chapter 19.25 FWRC or as otherwise provided in the FWRC. In the event that the Franchisee fails to perform as required herein or by any permits required, the City may perform the work as provided herein, and may have recourse to the bond in addition to or in lieu of the remedies provided herein, at the City’s sole discretion. Franchisee shall be entitled to return of the bond, or portion thereof, as remains sixty (60) days after the expiration or termination of the Franchise, provided the City has not notified Franchisee of any actual or potential damages incurred as a result of Franchisee’s operations pursuant to the Franchise or as a result of default thereunder. Section 24. Removal of Facilities Upon the expiration, termination or revocation of the rights granted under this Franchise, the Franchisee shall remove all of its Facilities form the Franchise Area within 90 days of receiving notice from the Public Works Director to do so. Provided, however, that the City may permit the Facilities to be abandoned in place in such a manner as the City may prescribe. Upon permanent abandonment, the Facilities shall become property of the City. Section 25. Confidentiality Subject to the limits of Washington law, the City agrees to treat as confidential any records that constitute proprietary or confidential information under federal or state law, to the extent Franchisee makes the City aware of such confidentiality. Franchisee is responsible for clearly and conspicuously identifying the work confidential and proprietary. Franchisee will provide a brief written explanation as to why such information is confidential and how it may be treated as such under state or federal law. If the City receives a demand from any person for disclosure of any information designated by Franchisee as confidential, the City, consistent with applicable law, will advise Franchisee and provide Franchisee with a copy of any written request by the party demanding 130 access to such information. If Franchisee believes that the disclosure of such documents by the City would interfere with Franchisee’s rights under federal or state law, Franchisee will take appropriate legal action to prevent the disclosure by the City of such documents. Franchisee will join the person requesting the documents to such an action. Franchisee will defend, indemnify and hold the City harmless from any claim or judgment including any penalties or costs under Chapter 42.56 RCW. Section 26. Land Use Approvals/Regulations: The parties acknowledge that this Agreement sets forth the terms and conditions under with the Franchisee may use and occupy the public right-of-way within the City. Nothing in this Agreement is intended to or does modify or affect the terms and conditions of any existing or subsequently issued land use or construction permits or approvals (e.g., conditions use permit, variance, building permit, grading permit, electrical permit, etc.). All such land use and/or construction permits or approvals shall be governed by the applicable City ordinances, rules and regulations in effect at the time Franchisee submits a complete application for such permits and other approvals. Section 27. General Provisions 27.1 Entire Agreement. This Franchise contains all of the agreements of the City and Franchisee with respect to any matter covered or mentioned in this Franchise and no prior agreements or understandings pertaining to any such matters shall be effective for any purpose. 27.2 Modification. No provision of this Franchise may be amended or added to except by agreement in writing signed by both of the City and Franchisee. 27.3 Assignment. In addition to the requirements of Subsection 2.1, Franchisee shall not have the right to transfer or assign, in whole or in part, this Franchise without the prior written consent of the City, which will not be unreasonably withheld, conditioned or delayed. 131 Notwithstanding the foregoing, Franchisee shall have the right, without such notice or such written contest, to assign the Franchise, in whole or part, to any parent, subsidiary, or affiliated corporation, or to an entity with or into which the Franchisee may merge or consolidate, or to any entity resulting from the reorganization of the Franchisee or parent company, or to any purchaser of all or substantially all of the assets of the Franchisee, or as part of any corporate financing, reorganization, or refinancing, or to mortgage its rights, benefits and privileges in and under this Franchise to the Trustee for its bondholders. Any transferee or assignee shall, within thirty (30) days of the date of any approved transfer or assignment, file written notice of the transfer or assignment with the City together with its written acceptance of all terms and conditions of this Franchise. 27.4 Attorney Fees. In the event the City or the Franchisee defaults on the performance of any terms in this Franchise, and the Franchisee or the City places the enforcement of the Franchise or any part thereof or for the collection of any monies due, or to become due hereunder, in the hands of an attorney, or files suit upon the same, the prevailing party shall be entitled to an award of all reasonable attorneys’ fees, costs and expenses. The venue for any dispute related to this Franchise shall be King County, Washington. 27.5 No Waiver. Failure of either party to declare any breach or default by the other party immediately upon the occurrence thereof, or delay in taking any action in connection therewith, shall not waive such breach or default, but such party shall have the right to declare any such breach or default at any time. Failure of either party to declare one breach or default does not act as a waiver of such party’s right to declare another breach or default. 27.6 Governing Law. This Franchise shall be made in and shall be governed by and interpreted in accordance with the laws of the State of Washington. 27.7 Authority. Each individual or entity executing this Franchise on behalf of the City and 132 Franchisee represents and warrants that such individual or entity is duly authorized to execute and deliver this Franchise on behalf of the Franchisee or the City, respectively. 27.8 Notices. Any notices required to be given by the City to Franchisee or by Franchisee to the City shall be delivered to the parties at the following addresses: Franchisee: City of Federal Way: New Cingular Wireless PCS, LLC City of Federal Way Attn: Network Real Estate Administration Attn: City Attorney 575 Morosgo Drive NE 33325 8th Avenue South Atlanta, GA 30324 Federal Way, WA 98003 With Copy to: New Cingular Wireless PCS, LLC Attn: Legal Department 208 S. Akard St. Dallas, TX 75202-4206 If any notice is specific to certain Franchisee Facilities, and not generally for all of the Facilities and Franchise Area, the notice should reference the specific Site Name(s) and Number(s) applicable, as shown on the respective site plan attached at Exhibit A, in the notice. Any notices may be delivered personally to the addressee of the notice or may be deposited in the United States mail, postage prepaid, to the address set forth herein. Any notice so posted in the United States mail shall be deemed received three (3) days after the date of mailing. 27.9 Captions. The respective captions of the sections and subsections of this Franchise are inserted for convenience of reference only and shall not be deemed to modify or otherwise affect in any respect any of the provisions of this Franchise. 27.10 Remedies Cumulative. Any remedies provided for under the terms of this Franchise are not intended to be exclusive but shall be cumulative with all other remedies available to the City 133 at law, in equity or by statute. Section 28. Severability If any section, sentence, clause, or phrase of this Franchise should be held to be invalid or unconstitutional by a court of competent jurisdiction, such invalidity or unconstitutionality shall not affect the validity or constitutionality of any other section, sentence, clause or phrase of this Franchise. Section 29. Ratification Any act consistent with the authority and prior to the effective date of this Franchise is hereby ratified and affirmed. Section 30. Effective Date This Franchise shall take effect and be in full force thirty (30) days from the time of final passage, as provided by law, provided it has been duly accepted by Franchisee as herein provided above (see Effective Date below). PASSED by the City Council of the City of Federal Way this _________ day of ___________________, 2015. CITY OF FEDERAL WAY ________________________________ MAYOR, JIM FERRELL ATTEST: _______________________________________ CITY CLERK, STEPHANIE COURTNEY, CMC 134 APPROVED AS TO FORM: ____________________________________ CITY ATTORNEY, AMY JO PEARSALL FILED WITH THE CITY CLERK: PASSED BY THE CITY COUNCIL: PUBLISHED: EFFECTIVE DATE: ORDINANCE NO. ________ 135 ACCEPTANCE: The undersigned hereby accepts all the rights and privileges of the above granted Franchise and acknowledges that such rights and privileges are subject to and limited by all of the terms, conditions and obligations contained therein. DATED this _____ day of ______________________, 2016. NEW CINGULAR WIRELESS PCS, LLC, a Delaware Limited Liability Company By: AT&T Mobility Corporation Its: Manager By: _____________________________ Its: ______________________________ 136 EXHIBIT A LOCATION OF FACILITIES WITHIN THE FRANCHISE AREA See Corresponding Pages SS40 / Aquatic Center / 650 SW Campus Drive pages 24–25 SS63 / Adelaide / 1216 SW Dash Point Rd pages 26–27 SS65 / Dumas Bay / 47th Ave SW and Dash Point Rd pages 28–29 SS66 / Federal Way Decatur / 31031 21st Place SW pages 30–31 WA677 / Steel Lake / 29859 16th Ave S pages 32–33 SS64 / Lakota / SW Dash Point RD and 30th Ave SW pages 34–35 137 138 139 140 141 142 143 144 145 146 147 148 149 EXHIBIT B CITY OF FEDERAL WAY PERFORMANCE/MAINTENANCE BOND KNOW ALL PEOPLE BY THESE PRESENTS: We, the undersigned __________________________________________________, (“Principal”) and _____________________________________________________ , the undersigned corporation organized and existing under the laws of the State of ________________ and legally doing business in the State of Washington as a surety (“Surety”), are held and firmly bound unto the City of Federal Way, a Washington municipal corporation, (“City”) in the penal sum of_________________ Dollars and No/100 ($____________________) for the payment of which we firmly bind ourselves and our legal representatives, heirs, successors and assigns, jointly and severally. This obligation is entered into pursuant to the statutes of the State of Washington and the ordinances, regulations, standards and policies of the City, as now existing or hereafter amended or adopted. The Principal has entered into an Agreement with the City dated ___________, 20__, for ______ ______________________. NOW, THEREFORE, if the Principal shall perform all the provisions of the Agreement in the manner and within the time period prescribed by the City, or within such extensions of time as may be granted under the Agreement, and shall pay all laborers, mechanics, subcontractors and material men or women, and all persons who shall supply the Principal or subcontractors with provisions and supplies for the carrying on of said work, and shall hold the City, their officials, agents, employees and volunteers harmless from any loss or damage occasioned to any person or property by reason of any carelessness or negligence on the part of the Principal, or any subcontractor in the performance of said work, and shall indemnify and hold the City harmless from any damage or expense by reason of failure of performance as specified in the Agreement, or from defects appearing or developing in the material or workmanship provided or performed under the Agreement within a period of two (2) years after its final acceptance thereof by the City, then and in the event this obligation shall be void; but otherwise, it shall be and remain in full force and effect. And the Surety, for value received, hereby further stipulates and agrees that no change, extension of time, alteration or addition to the terms of the Agreement or to the work to be performed thereunder or the specifications accompanying the same shall in any way affect its obligation on this bond, and it does hereby waive notice of any change, extension of time, alterations or additions to the terms of the Agreement or to the Work. The Surety hereby agrees that modifications and changes may be made in the terms and provisions of the Agreement without notice to Surety, and any such modifications or changes increasing the total amount to be paid the Principal shall automatically increase the obligation of the Surety on this Performance Bond in a like amount, such increase, however, not to exceed twenty-five percent (25%) of the original amount of this bond without the consent of the Surety. 150 Within forty-five (45) days of receiving notice that the Principal has defaulted on all or part of the terms of the Agreement, the Surety shall make a written commitment to the City that it will either: (a) cure the default itself within a reasonable time period, or (b) tender to the City, the amount necessary for the City to remedy the default, including legal fees incurred by the City, or (c) in the event that Surety’s evaluation of the dispute is not complete or in the event the Surety disputes the City’s claim of default, the Surety shall notify the City of its finding and its intent, if any, to interplead. The Surety shall then fulfill its obligations under this bond, according to the option it has elected. Should Surety elect option (a) to cure the default, the penal sum of the Bond shall be reduced in an amount equal to the costs actually incurred by the Surety in curing the default. If the Surety elects option (b), then upon completion of the necessary work, the City shall notify the Surety of its actual costs. The City shall return, without interest, any overpayment made by the Surety and the Surety shall pay to the City any actual costs which exceed the City estimate, limited to the bond amount. Should the Surety elect option (c), the Parties shall first complete participation in mediation, described in the below paragraph, prior to any interplead action. In the event a dispute should arise between the Parties to this Bond with respect to the City’s declaration of default by the Principal, the Parties agree to participate in at least four hours of mediation in accordance with the mediation procedures of United States Arbitration and Mediation (“USA&M”). The Parties shall proportionately share in the cost of the mediation. The mediation shall be administered by the Seattle USA&M office, 4300 Two Union Square, 601 Union Street, Seattle, Washington 98101-2327. The Surety shall not interplead prior to completion of the mediation. DATED this day of , 20 . CORPORATE SEAL OF PRINCIPAL: [PRINCIPAL] By: _______________________________ (Name of Person Executing Bond) Its ______________________________ (Title) __________________________________ __________________________________ (Address) __________________________________ (Phone) 151 CERTIFICATE AS TO CORPORATE SEAL I hereby certify that I am the (Assistant) Secretary of the Corporation named as Principal in the within bond; that ____________________, who signed the said bond on behalf of the Principal, was ________________________ of the said Corporation; that I know his or her signature thereto is genuine, and that said bond was duly signed, sealed, and attested for and in behalf of said Corporation by authority of its governing body. _______________________________________ Secretary or Assistant Secretary CORPORATE SEAL OF SURETY: Surety By: ________________________________ Attorney-in-Fact (Attach Power of Attorney) ________________________________ (Name of Person Executing Bond) ________________________________ ________________________________ (Address) ________________________________ (Phone) APPROVED AS TO FORM: _______________________________ Amy Jo Pearsall, City Attorney G:\LawForms\PerformanceMaintenanceBond Rev. 01/15 152 153 COUNCIL MEETING DATE: March 1, 2016 CITY OF FEDERAL WAY CITY COUNCIL AGENDA BILL SUBJECT: AMANDA SYSTEM UPGRADE CONTRACT AMENDMENT POLICY QUESTION: Should Council approve the contract amendment for the existing Goods and Services Agreement with CSDC Systems, Inc. for the upgrade of the City's AMANDA permitting system? COMMITTEE: FEDRAC CATEGORY: l:8J Consent D City Council Business D Ordinance D Resolution MEETING DATE: February 23, 2016 D D Public Hearing Other STAFF REPORT BY: Thomas Fichtner,_]E_formation Technology Manager DEPT: Information Technology Attachments: 1. Amendment No.1 to Goods and Services Agreement for AMANDA System Upgrade. 2. Original Goods and Services Agreement for AMANDA System Upgrade Summary/Background: The City is undergoing a major upgrade to the AMANDA permitting system. This upgrade not only updates the software, but it also adding new features, as well as fixing and "refitting" the workflow and back-end processes of the system. After the project began, the vendor and staff uncovered additional work that was now included in the original agreement. This agreement amends the contract to include the additional work required for a successful upgrade. The original budget for this project was estimated at $105,000, this amendment brings the total amount to $105,667.50, which the additional $667.50 will be covered by savings in the IT Department adopted budget. Due to anticipated completion in 2015, the project balance of $48,000, is pending 2016 carry-forward approval during the first budget adjustment in 2016. Options Considered: 1. Approve the Mayor's recommendation and forward to Council Consent Agenda on March 1, 2016. 2. Deny approval of the Mayor's recommendation and provide staff with further direction. -----·-··~······· .. -· .... ·------·---·-·--.. , .. ,_,,,,,,,,, ___ ,,...,.,,,_,_, __ ,_ .. , ... _ MAYOR'S RECOMMENDATION: Mayor recommends the approval of Amendment No.1 to the Goods and Services Agreement wi CSDC Systems, Inc. for the AMANDA System Upgrade. CHIEF OF STAFF: COMMITTEE RECOMMENDATION: I move to forward the proposed Agreement to the March 1, 2016 consent agenda for approval. Committee Chair Committee Member Committee Member PROPOSED COUNCIL MOTION: “I move approval of Amendment No. 1 to the Goods and Services Agreement with CSDC Systems, Inc. for the AMANDA System Upgrade, with a total compensation of $105,667.50, and authorize the Mayor to sign said agreement.” (BELOW TO BE COMPLETED BY CITY CLERKS OFFICE) COUNCIL ACTION:  APPROVED COUNCIL BILL #  DENIED 1ST reading  TABLED/DEFERRED/NO ACTION Enactment reading  MOVED TO SECOND READING (ordinances only) ORDINANCE # REVISED – 1/2015 RESOLUTION # 154 AMENDMENT NO. 1 TO GOODS AND SERVICES AGREEMENT FOR AMANDA SYSTEM UPGRADE This Amendment (“Amendment No. 1”) is made between the City of Federal Way, a Washington municipal corporation (“City”), and CSDC Systems, Inc., a Delaware corporation (“Contractor”). The City and Contractor (together “Parties”), for valuable consideration and by mutual consent of the Parties, agree to amend the original Agreement for AMANDA System Upgrade (“Agreement”) dated effective January 2, 2015, as follows: 1. AMENDED TERM. The term of the Agreement, as referenced by Section 1 of the Agreement and any prior amendments thereto, shall be amended and shall continue until the completion of the Services, but in any event no later than December 31, 2016 (“Amended Term”). 2. AMENDED SERVICES. The Services, as described in Exhibit A and as referenced by Section 2 of the Agreement, shall be amended to include, in addition to the Services and terms required under the original Agreement and any prior amendments thereto, those additional services described in Exhibit A-1 attached hereto and incorporated by this reference (“Additional Services”). 3. AMENDED COMPENSATION. The amount of compensation, as referenced by Section 4 of the Agreement, shall be amended to change the total compensation the City shall pay the Contractor and the rate or method of payment, as delineated in Exhibit B-1, attached hereto and incorporated by this reference. The Contractor agrees that any hourly or flat rate charged by it for its services contracted for herein shall remain locked at the negotiated rate(s) for the Amended Term. Except as otherwise provided in an attached Exhibit, the Contractor shall be solely responsible for the payment of any taxes imposed by any lawful jurisdiction as a result of the performance and payment of this Agreement. 4. GENERAL PROVISIONS. All other terms and provisions of the Agreement, together with any prior amendments thereto, not modified by this Amendment, shall remain in full force and effect. Any and all acts done by either Party consistent with the authority of the Agreement, together with any prior amendments thereto, after the previous expiration date and prior to the effective date of this Amendment, are hereby ratified as having been performed under the Agreement, as modified by any prior amendments, as it existed prior to this Amendment. The provisions of Section 13 of the Agreement shall apply to and govern this Amendment. The Parties whose names appear below swear under penalty of perjury that they are authorized to enter into this Amendment, which is binding on the parties of this contract. [Signature page follows] 155 IN WITNESS, the Parties execute this Agreement below, effective the last date written below. CITY OF FEDERAL WAY ATTEST: By: __________________________________ _________________________________ Jim Ferrell, Mayor City Clerk, Stephanie Courtney, CMC DATE: ________________________________ APPROVED AS TO FORM: _________________________________ City Attorney, Amy Jo Pearsall CSDC Systems, Inc. By: ___________________________________ Printed Name: Jaime Peschiera Title: Vice President Government Relations DATE: ________________________________ PROVINCE OF __________ ) ) ss. CITY OF ________________) On this day personally appeared before me ____________________________________, to me known to be the _______________________________ of _________________________________that executed the foregoing instrument, and acknowledged the said instrument to be the free and voluntary act and deed of said corporation, for the uses and purposes therein mentioned, and on oath stated that he/she was authorized to execute said instrument and that the seal affixed, if any, is the corporate seal of said corporation. GIVEN my hand and official seal this ______ day of ______________________, 20__. Notary’s signature _____________________________________ Notary’s printed name _____________________________________ Notary Public in and for the _______________. My commission expires__________________ 156 EXHIBIT A-1 ADDITIONAL SERVICES The Contractor shall do or provide the following in addition to Services in previous Exhibits: 1. Additional re-work of existing folders for AMANDA 6. The testing phase of this project uncovered some bugs that existed in the City’s current AMANDA 4 system. Fixing these bugs was not included in the original Scope of Work; however it was determined by the City and the Contractor that is in the best interest of the project to fix these bugs prior to Go-Live on AMANDA 6. 2. Merge Documents; convert and make the necessary formatting, style and programming changes, for the City’s current AMANDA 4 merge documents to function properly on AMANDA 6. 3. Refit/rebuild of Use Process (UP) 5 and UP 6 folders. This was requested per the original contract, however, after the project began, it was determined by the Contractor that both UP folders 5 & 6 were not functioning well enough under AMANDA 4 to “refit” them, instead it is necessary to “rebuild” the folders from the ground up. 4. Modify the City’s existing Crystal Reports to work properly on AMANDA 6. 157 EXHIBIT B-1 ADDITIONAL COMPENSATION 1. Total Compensation: In return for the Additional Services, the City shall pay the Contractor an additional amount not to exceed Seven Thousand Seven Hundred and 00/100 Dollars ($7,700.00). The total amount payable to the Contractor pursuant to the original Agreement, all previous Amendments, and this Amendment shall be an amount not to exceed Ninety-Six Thousand Five Hundred and 00/100 Dollars ($96,500.00). The City will pay Washington State Sales and Use Tax estimated at Nine Thousand One Hundred Sixty Seven and 50/100 Dollars ($9,167.50) for a total of One Hundred Five Thousand Six Hundred Sixty-Seven and 50/100 Dollars ($105,667.50). 2. Method of Compensation: Payment Milestones – Contractor will invoice the City on the Milestones listed below for the corresponding amount of each Milestone. The following milestone table will replace the table listed in the previous agreement. This table shows the status to date: Milestone # Description Invoice Costs 1a AMANDA Public Portal Production Server $15,000 1b AMANDA Enterprise Authentication Adapter $5,000 1c AMANDA SmartGuide Designer License $2,000 2 Completion of software installation $20,000 3 Completion of configuration $15,000 4 Completion of UAT (pre-Portal go-live) $12,000 5 Completion of additional folder rework $5,000 6 Completion merge documents $2,700 7 Completion of UP 5 and UP 6 folder refit/rebuild (original project contingency amount, agreed to use for this purpose) $10,800 8 Completion of UAT (after Portal go-live) $3,000 Total $90,500 *Payment of milestone 1a, 1b, and 1c will be paid upon receipt of software and invoice within 2014 calendar year. Payment of milestones 2, 3, and 4 will be paid on or after 3/31/2015. This is due to the City’s budgeting process to be adjusted in early 2015. Reimbursable Expenses – not modified from previous agreement of $6,000.00 to cover reimbursable expenses for the entire contract including all amendments. 158 159 160 161 162 163 164 165 166 167 168 169 170 171 This page was left intentionally blank. 172 N/A N/A N/A 173 This page was left intentionally blank. 174 175 December 2015 Monthly Financial Report - Highlights The following are highlights of the December 2015 Monthly Financial Report. Detailed financial information can be found in the December 2015 Monthly Financial Report detail. Notable Areas 1. Public Works permits and fees is above 2015 annual budget by $203K or 64.1% primarily due to prior inspections hours being charged against the deposit made by the developer. 2. Hotel/Motel lodging tax is $34K or 14.8% above 2014 annual collections. With the economy getting better more visitors are staying in hotels. 3. Dumas Bay Center is $116K or 18.1% above 2014 annual collections. There has been an increase in retreat rentals at the facility, and there was a 10% pricing increase for rental fees over 2014. General & Street Fund Summary Revenues are above the annual budget by $1.1M or 2.9% with all revenues on target or above annual budget except for property tax, court revenue, and interest earnings. Total General & Street Fund expenditures are below annual budget by $308K or 0.8%. The following Departments are above their projected annual budget: Jail, Police, and Parks and Recreation. Police is over annual budget by $440K primarily due to an increase in billable overtime and regular operational overtime outside the budget amount. Jail is over annual budget by $19K due to additional outside jail services for psychiatric care provided through King County and Providence Community which are outside the budget. Parks & Recreation is over annual budget by $134K primarily due to additional instructor hours for classes and events, and an increase in repairs and maintenance and utility billings in Parks maintenance. Property tax is above 2014 annual actual by $72K or 0.7% and below 2015 annual budget by $38K or 0.4%. Sales tax exceeds 2014 annual actual by $1.1M or 9.2% and also exceeds 2015 annual budget by $335M or 2.6%. Retail sales (increase of $389K or 6.1%), services (increase of $214K or 7.6%), construction (increase of $450K or 34.6%), and wholesaling (increase of $17K or 3.4%) account for the majority of the increase compared to 2014 annual actuals. Additionally, criminal justice sales tax collected county-wide also exceeds 2014 annual actual by $181K or 8.5% and 2015 annual budget by $46K or 2.0% which further indicates growth. Community Development permits and fees are below the 2014 annual actual by $361K or 11.8% and above 2015 annual budget by $127K or 4.9%. Significant permit revenues received this year include Federal Way High School, Kitts Corner Apartments, Crestview West Apartments, Highpoint Apartments, and Christian Faith School. Permits that contributed to the increase in 2014 over 2015 were Wynstone East, Park 16 Apartments, Celebration Senior Living, Dicks Sporting Goods, and Progressive Claims Office. Court revenue is above 2014 annual actual by $71K or 5.2% and below 2015 annual budget by $110K or 7.1%. The enhanced signage, lighting, and continued enforcement activity is the primary reason for the reduction. Park & General Recreation Fees is above 2014 annual actual by $20K or 2.0% and above 2015 annual budget by $76K or 8.1%. Senior trips and tours revenue increased through the efforts of staff to market and promote the programs. These changes are all in line with our financial projection and budget appropriation. 176 Designated Operating Funds Expenditures are below 2015 annual budget by $1.2M or 7.6% and are primarily due to operational decreases in Traffic Safety and Surface Water Management, and lower than expected costs for the Arterial Street Overlay project. Utility tax revenues received annually as reported on the monthly financial report totals $11.8M and is $232K or 1.9% below 2014 annual actual and $505K or 4.5% above 2015 annual budget. The total budget was reduced in December to recognize the falling utility tax revenue. The following is the comparison of 2015 annual actual to 2014 annual actual utility taxes by category: Electricity – current annual increase by $91K or 2.0%. Gas – current annual decrease by $120K or 7.5% Cable – current annual increase by $80K or 5.1% Cellular – current annual decrease by $347K or 15.1% SWM – current annual increase by $28K or 10.5% Real estate excise tax 2015 annual revenues of $3.0M is above 2014 annual actual by $968K or 46.9% and is below the 2015 annual budget by $69K or 2.2%. There were 115 taxable residential sales (total sales $26.9M / $135K tax), and four commercial sales (total sales $39.3M / $197K tax). Federal Way Community Center continues to increase revenues while controlling expenditures. 2015 annual operating revenues total $1.9M, which is below the 2015 annual budget by $18K or 1.0% and above the 2014 annual actual by $16K or 0.9%. Major revenue increases are in daily drop-ins, fitness classes, and rentals. Rentals were at capacity for the months of June, July and August. 2015 annual operating expenditures total $2.2M, which is above the 2015 annual budget by $9K or 0.4% and above 2014 annual actual by $4K or 0.2%. Increases in personnel cost is due to increased service levels to meet higher demands. The increase in supplies is due to repairs and system replacements now that the facility is 9 years old, a major repair to roof top HVAC unit, pool pump, heat exchanger units, pool drain covers, and additional supplies for Splash Cafe. The decrease in utility costs is due to energy efficiency efforts, timing of payments, and generally warm weather this year. The 2015 annual revenues over / (under) expenditures of ($311K) is performing better than 2014 annual actual by $12K. To date, $397K of operating subsidy has been used to keep the reserve fund balance at $1.5M. The City used $302K in operating subsidy this time last year. Of the $397K, $159K is for major maintenance on the facility. The ending fund balance for the end of this year is $1.5M. The fund balance is set aside for equipment replacement, major building upgrades, and roof replacement of the Community Center Building. Dumas Bay Centre is showing higher revenues annually of $116K or 18.1% compared to 2014, and expenditures are over 2015 annual budget by $17K or 2.1%. 2015 annual operating revenues total $760K, which is $63K or 9.0% above the 2015 annual budget, and above 2014 annual actual by $116K or 18.1%. The increase from 2014 annual actual is due to an increase in rental activities as a result of the marketing plan that was commissioned in 2011, the Google AdWords campaign put into action from the marketing plan as well as securing the return of rental groups. 2015 annual operating expenses total $786K, which is $17K or 2.1% above the 2015 annual budget and $57K above 2014 annual actual. The increase in expenses over 2014 annual actual is due to an increase in goods and services for the operation as well as the increase in rental activity for the year. 2015 annual revenues over/(under) expenditures of ($25K) is above annual 2014 by $59K. The total fund balance of $399K is for future general capital needs of the building. In accordance with City’s reserve policy, the City plans to bring the fund balance to the required $500K. 177 December 2015 Monthly Financial Report - Detail 2014 2015 2015 Budget vs. Actual AnnualAnnualAnnualAnnualFavorable/(Unfavorable) BudgetActualBudgetActual$% Beginning Fund Balance 16,240,295$ 16,240,295$ 13,264,105$ 13,264,105$ n/an/a Revenues: Property Taxes 10,077,000 10,233,416 10,342,770 10,305,144 (37,626) -0.4% Sales Tax 11,614,000 12,173,288 12,962,420 13,297,086 334,666 2.6% Criminal Justice Sales Tax 1,913,000 2,138,405 2,273,430 2,319,124 45,694 2.0% Gambling Taxes 145,000 176,068 155,000 178,118 23,118 14.9% State Shared Revenue 2,171,000 2,355,979 2,483,000 2,559,940 76,940 3.1% Leasehold Tax 6,000 6,693 6,000 6,104 104 1.7% Court Revenue 1,431,000 1,370,107 1,551,550 1,441,207 (110,343) -7.1% CED Permits & Fees 2,100,577 3,059,772 2,572,000 2,698,841 126,841 4.9% PW Permits & Fees 317,000 368,797 317,000 520,249 203,249 64.1% Business License Fees 252,000 267,293 259,000 267,500 8,500 3.3% Franchise Fees 1,041,000 1,070,983 1,050,000 1,113,436 63,436 6.0% Passport Agency Fees 55,000 64,750 65,000 74,275 9,275 14.3% Park & General Recreation Fees 937,000 992,680 937,000 1,012,820 75,820 8.1% Police Services 765,000 1,058,716 984,000 1,124,278 140,278 14.3% Admin/Cash Management Fees 520,314 520,314 375,896 375,896 0 0.0% Interest Earnings 31,000 17,534 31,000 27,090 (3,910) -12.6% Miscellaneous/Other 219,000 332,703 278,600 400,978 122,378 43.9% Total Revenues33,594,891 36,207,497 36,643,666 37,722,087 1,078,421 2.9% Expenditures: City Council 389,913 355,579 393,975 363,550 30,425 7.7% Mayor's Office 1,287,346 1,336,396 1,511,439 1,511,600 (161) 0.0% Community Development 2,863,861 2,697,364 2,296,033 2,222,664 73,369 3.2% Economic Development 364,864 131,364 232,238 201,997 30,241 13.0% Human Services 778,640 811,456 834,592 743,184 91,408 11.0% Finance 999,938 962,916 908,534 883,629 24,905 2.7% Human Resources 1,066,541 969,381 874,337 817,304 57,033 6.5% Law 1,624,308 1,471,143 1,316,420 1,299,173 17,247 1.3% Municipal Court 1,687,470 1,670,089 1,326,071 1,311,919 14,152 1.1% Jail 4,159,831 4,004,632 4,436,614 4,455,713 (19,099) -0.4% Police 22,987,085 23,898,496 18,237,744 18,678,114 (440,370) -2.4% Parks & Recreation 4,213,996 3,960,905 3,548,663 3,682,473 (133,810) -3.8% Public Works 5,292,730 4,630,788 4,069,657 3,506,800 562,857 13.8% Total Expenditures47,716,523 46,900,509 39,986,317 39,678,121 308,196 0.8% Revenues over/(under) Expenditures(14,121,632) (10,693,012) (3,342,651) (1,956,034) 1,386,617 -41.5% Other Sources: Ongoing Transfers In: Red Light/School Zone for Comp Pln & Traffic1,096,000 1,093,212 155,000 155,000 - 0.0% Utility Tax for Designated Programs 1,343,000 1,140,135 498,000 248,818 (249,182) -50.0% Utility Tax for Operations 3,893,000 3,893,000 6,495,929 5,103,008 (1,392,921) -21.4% Utility Tax for Prop 1 Voter Package 2,980,187 2,931,304 - - - n/a One-Time Transfers In/Grants/Other 331,450 520,168 444,676 576,963 132,287 29.7% Total Other Financing Sources9,643,637 9,577,819 7,593,605 6,083,789 (1,509,816) -19.9% Other Uses: Contingency Reserve Funds 27,000 - - - - n/a 1-Time Transfers Out/Other/Unalloc IS 3,218,464 1,861,000 5,662,989 5,385,272 277,717 4.9% Total Other Financing Uses3,245,464 1,861,000 5,662,989 5,385,272 277,717 4.9% Total Ending Fund Balance 8,516,836$ 13,264,102$ 11,852,070$ 12,006,587$ n/an/a GENERAL & STREET FUND SUMMARY 178 2014 2015 2015 Budget vs. Actual AnnualAnnualAnnualAnnualFavorable/(Unfavorable) BudgetActualBudgetActual$% Beginning Fund Balance 18,232,684$ 18,232,684$ 21,407,791$ 21,407,792$ n/an/a Revenues: Utility Tax 9,711,581 9,308,402 8,735,934 9,129,221 393,287 4.5% Utility Tax - Prop 1 Voter Package 2,840,419 2,720,475 2,555,856 2,667,329 111,474 4.4% Hotel/Motel Lodging Tax 195,000 231,828 200,000 266,053 66,053 33.0% Real Estate Excise Tax 1,800,000 2,062,722 3,100,000 3,031,159 (68,841) -2.2% Property Tax - King Co Expansion Levy - 181,880 155,000 177,780 22,780 14.7% State Shared Revenue 495,000 496,470 509,000 510,660 1,660 0.3% Traffic Safety (Red Light/School Zone)1,455,000 2,460,187 2,773,643 3,012,004 238,361 8.6% Federal Way Community Center 1,643,500 1,851,260 1,885,500 1,867,493 (18,007) -1.0% Dumas Bay Centre Fund 635,251 644,049 697,251 760,332 63,081 9.0% Surface Water Management Fees 3,456,000 3,462,003 3,820,000 3,871,256 51,256 1.3% Refuse Collection Fees 287,517 305,742 302,517 300,983 (1,534) -0.5% Interest Earnings 15,300 106,674 11,800 39,838 28,038 237.6% Miscellaneous/Other 27,768 27,881 27,768 48,554 20,786 74.9% Total Revenues22,562,336 23,859,573 24,774,269 25,682,661 908,392 3.7% Expenditures: Arterial Streets Overlay Program 1,696,031 1,415,175 1,724,205 1,336,390 387,815 22.5% Utility Tax Admin/Cash Mgmt Fees 48,000 48,000 - - - n/a Solid Waste & Recycling 499,412 461,717 501,031 478,807 22,224 4.4% Hotel/Motel Lodging Tax 227,034 58,786 355,296 180,180 175,116 49.3% Traffic Safety (Red Light/School Zone)625,000 627,786 2,123,644 1,994,792 128,852 6.1% Utility Tax Proposition 1 - - 2,841,965 2,782,463 59,502 2.1% Debt Service (Debt & Admin Fee)1,995,392 1,985,446 1,039,573 1,005,479 34,094 3.3% Federal Way Community Center 2,205,049 2,174,104 2,170,024 2,178,525 (8,501) -0.4% Performing Arts & Conf Ctr Operations - - 27,989 15,387 12,602 45.0% Dumas Bay Centre Fund 695,146 728,379 769,243 785,763 (16,521) -2.1% Surface Water Management 3,940,196 3,132,984 3,810,626 3,434,780 375,846 9.9% Total Expenditures11,931,259 10,632,377 15,363,596 14,192,567 1,171,029 7.6% Revenues over/(under) Expenditures10,631,077 13,227,196 9,410,673 11,490,094 2,079,421 22.1% Other Sources: Ongoing Transfers In: Utility Tax for DBC Oper/Reserves 112,000 112,000 233,659 233,659 - 0.0% Utility Tax for FWCC Oper/Reserves554,275 301,944 396,754 396,754 - 0.0% Utility Tax for FWCC & SCORE Debt - 25,169 2,437,240 2,402,722 (34,518) -1.4% Utility Tax for Arterial Streets Overlay - - 1,013,000 760,885 (252,115) -24.9% 1-Time Transfers/Grants/Other 13,964,796 14,128,588 495,027 793,749 298,722 60.3% Total Other Sources14,631,071 14,567,701 4,575,680 4,587,769 12,089 0.3% Other Uses: Ongoing Transfer Out: Traffic Safety (Red Light/School Zone)1,141,725 1,138,937 - - - n/a Utility Tax to FWCC Oper/Reserves554,275 301,944 396,754 396,754 - 0.0% Utility Tax to FWCC & SCORE Debt - - 1,028,040 993,522 34,518 3.4% Utility Tax to DBC Oper/Reserves 112,000 112,000 233,659 483,659 (250,000) -107.0% Utility Tax to Arterial Streets Overlay - - 1,013,000 760,885 252,115 24.9% Utility Tax to Transportation Capital - - - - - n/a Utillity Tax to General/Street Oper5,236,000 5,033,135 6,690,493 5,028,390 1,662,103 24.8% Utility Tax to Prop 1 Voter Package2,980,187 2,931,304 - - - n/a 1-Time Transfers/Other/Unalloc IS 15,366,404 15,102,476 6,606,434 6,419,435 186,999 2.8% Total Other Uses25,390,591 24,619,796 15,968,380 14,082,645 1,885,735 11.8% Ending Fund Balance Arterial Streets Overlay 1 308,702 100,000 298,388 n/an/a Utility Tax (non-Prop 1)2,615,082 2,710,592 2,029,152 4,120,012 n/an/a Utility Tax - Prop 1 Voter Package 905,665 834,603 548,462 719,485 n/an/a Solid Waste & Recycling 183,884 204,137 177,821 208,857 n/an/a Hotel/Motel Lodging Tax 195,300 400,296 245,300 501,765 n/an/a Federal Way Community Center 1,586,740 1,573,471 1,483,499 1,500,002 n/an/a Traffic Safety Fund 2,492,758 3,500,514 3,241,744 3,614,117 n/an/a Real Estate Excise Tax Fund 3,286,857 3,550,864 3,508,627 3,445,070 n/an/a Performing Arts & Conf Ctr Operations - - (1) 12,608 n/an/a Paths & Trails 14,440 196,665 360,664 384,357 n/an/a Strategic Reserve Fund 3,000,000 3,382,044 3,012,279 3,085,472 n/an/a Parks Reserve Fund - - 250,000 250,000 n/an/a Debt Service Fund 39,444 73,485 1,471,153 1,471,579 n/an/a Surface Water Management 3,628,141 4,491,213 2,964,197 3,392,481 n/an/a Dumas Bay Centre Fund 155,929 181,200 32,867 398,817 n/an/a Total Ending Fund Balance 18,104,238$ 21,407,787$ 19,425,764$ 23,403,009$ n/an/a DESIGNATED OPERATING FUNDS SUMMARY 179 Sales Tax Compared to annual 2014 actual, sales tax revenues are up by $1.1M or 9.2%. Compared to 2015 budget, annual sales tax revenues went up by $335K or 2.6%. There is usually a two month lag in sales tax revenue. The sales tax reported for December 2015 is paid in February 2015. LOCAL RETAIL SALES TAX REVENUES Annual 2015 Favorable/(Unfavorable) 20142015Change from 20142015 Actual vs Budget MonthActualBudgetActual$ %$% Jan-$ - - - - - - Feb1,193,962 1,271,360 1,353,180 159,218 13.3%81,820 6.4% Mar 885,403 942,799 912,804 27,401 3.1%(29,995) -3.2% Apr 878,261 935,194 952,455 74,194 8.4%17,261 1.8% May 995,299 1,059,819 1,088,938 93,639 9.4%29,119 2.7% Jun 928,710 988,914 1,044,900 116,190 12.5%55,987 5.7% Jul 980,780 1,044,359 1,092,791 112,011 11.4%48,432 4.6% Aug1,127,275 1,200,351 1,254,134 126,859 11.3%53,784 4.5% Sep1,062,818 1,131,715 1,144,483 81,665 7.7%12,768 1.1% Oct1,042,609 1,110,196 1,123,740 81,131 7.8%13,544 1.2% Nov1,082,321 1,152,482 1,137,158 54,838 5.1%(15,324) -1.3% Dec1,995,852 2,125,233 2,192,502 196,650 9.9%67,269 3.2% YTD Total 12,173,288$ 12,962,420$ 13,297,086$ 1,123,797$ 9.2%334,666$ 2.6% Annual Total 12,173,288$ 12,962,420$ n/an/an/an/an/a COMPARISON OF SALES TAX COLLECTIONS BY SIC GROUP Favorable/(Unfavorable) Component2014 2015 Change from 2014 GroupActualActual$%Explanation Retail Trade 6,328,324$ 6,717,150$ 388,826$ 6.1%Up $413K - Motor Vehicle & Parts Dealer, Building Material & Garden, Clothing and Accessories, Sporting Goods, Health & Personal Care, Hobby, Books, Food & Beverage Stores, Gasoline Stations, Nonstore retailers Down $25K - Miscellaneous Retailers, Electronics & Appliances Services 2,804,987 3,019,060 214,073 7.6%Up $224K - Administrative & Support Services, Nursing and Residential Care, Amusement, Gambling, Food Services & Drinking Places, Repair & Maintenance, Personal & Laundry Services, Religious, Grantmaking, Civic, Accomodation, Ambulatory Services, Hospital Down $10K - Professional/Scientific/Tech, Company Management, Educational Services, Social Assistance, Performing Arts Construct 1,298,476 1,747,941 449,465 34.6%Up $473K - Construction of Buildings, Specialty Trade Down $24K - Heavy & Civil Construction Wholesaling 500,994 518,276 17,282 3.4%Up $17K - Wholesale Trade, Durable & Nondurable goods Transp/Utility 4,286 6,368 2,082 48.6% Information 616,360 648,418 32,058 5.2%Up $32K - Internet Service Providers, Publishing Industries, Telecommunications, Other Information Services Manufacturing124,721 126,616 1,896 1.5%Up $16K Food Manufacturing, Nonmetallic Mineral Products, Fabricated Metal Products, Computer & Electronic Products, & Miscellaneous Manufacturing Down $14K - Wood Product Manufacturing, Furniture & Related products, Electric Equipment, Printing & Related Support Government 173,783 154,001 (19,782) -11.4%Up $8K - Executive Legislative Down $28K - Nonclassifiable establishments, Economic Programs Admin, Justice, Public Order, Safety Fin/Insurance /Real Estate 299,779 297,657 (2,122) -0.7%Up $22K - Credit Intermediation, Securities, Commodities, Rental & Leasing Services Down $24K - Insurance Carriers and Related, Real Estate Other 21,580 61,598 40,018 185.4% 12,173,288$ 13,297,086$ 1,123,797$ 9.2% 180 SALES TAX COMPARISON by AREA Annual 2015 Favorable/(Unfavorable) Chg from 2014 Location 20142015 $%Explanation YTD Total Sales Tax12,173,288$ 13,297,086$ 1,123,797$ 9.2% S 348th Retail Block1,195,413 1,665,580 470,166 39.3%Up $492K Retail Automative/Gas, Retail Building Materials, Retail General Merchandise Down $22K Retail Eating and Drinking, Electronics & Appliances The Commons 932,081 1,097,349 165,268 17.7%Up $175K Misc Retail Trade, Retail Eating & Drinking, Retail Apparel Down $10K Communications, Retail General Merchandise S 312th to S 316th743,862 782,830 38,968 5.2%Up $39K Retail General Merchandise, Automative Gas, Automative Repair Pavilion Center 442,457 443,525 1,067 0.2%General Increase Hotels & Motels207,047 261,136 54,089 26.1%General Increase FW Crossings 433,336 400,162 (33,174) -7.7%Up $9K Retail Eating & Drinking, Furnitures & Fixtures, Electronics & Appliances Down $42K Retail Miscellaneous Stores Gateway Center218,015 179,731 (38,283) -17.6%Down $38K Telecommunications Utility Tax (Total 7.75%) The utility taxes annually is $232K or 1.9% below 2014 annual actual and $505K or 4.5% above 2015 budget. There is usually a two month lag in utility tax revenue. The utility tax reported for December 2015 is paid in February 2015. UTILITY TAXES Annual 2015 Favorable/(Unfavorable) 20142015Change from 20142015 Actual vs Budget MonthActualBudgetActual$ Var% Var$ Var% Var Jan 811$ 762$ 777$ (34)$ -4.1%15$ 2.0% Feb 884,440 830,922 787,079 (97,361) -11.0%(43,842) -5.3% Mar 1,452,712 1,364,807 1,316,552 (136,160) -9.4%(48,255) -3.5% Apr 465,766 437,582 499,858 34,092 7.3%62,276 14.2% May 1,153,008 1,083,239 1,038,174 (114,834) -10.0%(45,065) -4.2% Jun 1,503,495 1,412,517 1,390,369 (113,125) -7.5%(22,147) -1.6% Jul 424,413 398,731 411,807 (12,606) -3.0%13,076 3.3% Aug 910,816 855,701 896,076 (14,739) -1.6%40,375 4.7% Sept 833,039 782,631 872,972 39,933 4.8%90,341 11.5% Oct 1,195,292 1,122,963 1,270,562 75,270 6.3%147,598 13.1% Nov 566,222 531,959 557,086 (9,136) -1.6%25,127 4.7% Dec 2,657,803 2,496,976 2,771,145 113,342 4.3%274,169 11.0% YTD Subtotal12,047,815$ 11,318,790$ 11,812,459$ (235,357)$ -2.0%493,669$ 4.4% Rebate(18,938) (27,000) (15,908) 3,030 0.0%11,092 -41.1% YTD Total12,028,877$ 11,291,790$ 11,796,551$ (232,326)$ -1.9%504,761$ 4.5% Annual Total12,028,877$ 11,291,790$ n/a n/an/an/an/a The City of Federal Way provides a utility tax rebate for qualifying individuals that have paid for Utility bills within the City of Federal Way, who are 65 years or older, disabled/unable to work, and qualify as low income during the affected calendar year. This is an annual program that opens January 1st and closes April 30th of each year. The City has processed 132 rebates at a total cost of $16K annually in 2015. The City processed 156 rebates at a total cost of $18,938 annually in 2014. This year winter was warmer than normal and required less use of gas for heating, reducing the total utility charge and taxes on it. The revenue on phone and cellular phones are lower than 2014. 181 UTILITY TAXES - by Type Annual 2015 Favorable/(Unfavorable) Utility 20142015Change from 2014 Type ActualActual $ % Electric 4,524,344$ 4,615,272$ 90,928$ 2.0% Gas 1,607,781 1,487,742 (120,039) -7.5% Solid Waste 883,011 916,726 33,715 3.8% Cable 1,577,634 1,658,024 80,390 5.1% Phone 893,526 891,543 (1,983) -0.2% Cellular 2,288,480 1,941,783 (346,697) -15.1% Pager 835 682 (153) -18.3% SWM 272,205 300,686 28,481 10.5% Tax Rebate (18,938) (15,908) 3,030 0.0% YTD Total12,028,877$ 11,796,551$ (232,326)$ -1.9% Proposition 1 Voter-Approved Utility Tax 2015 Annual Prop 1 expenditures total $2.8M or 97.9% of the $2.8M annual budget. Current life-to-date Prop 1 Utility tax collections total $25.5M and expenditures total $24.8M. 2014 2015 Life BudgetActualBudgetActualTo Date Beginning Balance:1,045,433 1,045,433 1,002,600 834,603 n/a OPERATING REVENUES January 191 183 172 175 1,604,024 February 208,518 199,712 187,628 177,728 2,091,460 March 371,467 328,032 308,182 297,286 2,632,952 April 248,693 105,173 98,809 112,871 2,172,231 May 255,523 260,357 244,602 234,426 2,246,125 June 219,573 339,499 318,955 314,071 2,311,397 July 198,005 95,835 90,036 93,050 1,759,997 August 111,064 205,668 193,223 202,390 1,831,316 September 308,291 188,106 176,723 197,173 1,667,067 October 140,770 269,905 253,572 286,955 2,168,937 November 189,027 127,857 120,120 125,844 1,704,254 December 589,297 600,149 563,833 625,376 3,353,143 Total Prop 1 Revenues:2,840,419 2,720,474 2,555,856 2,667,345 25,542,900 OPERATING EXPENDITURES Public Safety Improvement Positions & Costs: Police Services (includes 1 Records Specialist, 8 Patrol Officers, 4 Detectives, 1 Lieutenant, & 4 Traffic Officers)2,322,522 2,293,555 2,214,883 2,193,288 18,553,385 Court Services (includes .50 Judge, 1 Court Clerk, and Pro Tem Pay, Public Defender contract, 1.5 Prosecutors)392,683 384,718 371,090 364,464 3,129,642 Total Public Safety Improvement Costs 2,715,205 2,678,273 2,585,973 2,557,752 21,683,027 Community Safety Program Costs: 1 Code Enforcement Officer - - 101,268 77,971 396,828 1 Code Enforcement Assistant City Attorney 69,341 57,124 58,052 51,997 526,985 1 Parks Maintenance Worker I & Security 113,555 115,482 96,672 94,744 889,885 Total Community Safety Improvement Costs 182,896 172,607 255,992 224,712 1,813,698 Indirect Support - HR Analyst 44,586 42,924 - - 291,695 SafeCity M&O 37,500 37,501 - - 245,929 Subtotal Ongoing Expenditures 82,086 80,425 - - 537,624 SafeCity Startup - - - - 189,066 Other Transfer - Prop 1 OT for Police - - - - 600,000 Subtotal Other Expenditures - - - - 789,066 Total Prop 1 Expenditures:2,980,187 2,931,305 2,841,965 2,782,464 24,823,416 Total Ending Fund Balance:905,665$ 834,603$ 716,491$ 719,485$ 719,485$ PROP 1 182 Real Estate Excise Tax Compared to 2014 annual actuals, collections are up $968K or 46.9%. December's receipt of $333K is above December 2014's actual by $59K or 21.6% and below December 2015's projections by $220K or 39.8%. December 2015 activities include 214 real estate transactions, of which 95 were tax exempt. There were 115 taxable residential sales (total sales $26.9M / $135K tax), and four commercial sales (total sales $39.3M / $197K tax). Hotel/Motel Lodging Tax Hotel/Motel lodging tax received annually in 2015 is $266K and is above 2014's annual collections by $34K or 14.8%. 2015 annual receipts are above annual projections by $66K or 33.0%. The lodging tax reported for December 2015 is paid in February 2015. Permit Activity Building, planning, and zoning permit activities are below 2014's annual activity by $361K or 11.8%. Compared to annual budget, permit activity is up $127K or 4.9%. The permits for this year’s construction were primarily paid for last year. REAL ESTATE EXCISE TAX REVENUES Annual 2015 Favorable/(Unfavorable) 20142015Change from 20142015 Actual vs Budget MonthActualBudgetActual$ % $ % Jan80,758$ 124,504$ 155,922$ 75,165$ 93.1%31,418$ 25.2% Feb 73,759 103,117 150,860 77,101 104.5%47,743 46.3% Mar 115,740 224,101 331,315 215,575 186.3%107,214 47.8% Apr 111,351 168,284 148,984 37,633 33.8%(19,300) -11.5% May 443,295 381,454 302,118 (141,177) -31.8%(79,336) -20.8% Jun 123,166 295,428 345,929 222,764 180.9%50,501 17.1% Jul 238,862 308,302 302,572 63,710 26.7%(5,730) -1.9% Aug 183,011 228,662 324,637 141,626 77.4%95,975 42.0% Sep 115,931 190,036 199,688 83,757 72.2%9,652 5.1% Oct 164,375 241,721 246,044 81,669 49.7%4,322 1.8% Nov 138,305 280,914 189,651 51,346 37.1%(91,264) -32.5% Dec 274,168 553,476 333,438 59,270 21.6%(220,038) -39.8% YTD Total 2,062,721 3,100,000 3,031,159 968,438 46.9%(68,841) -2.2% Annual Total 2,062,721$ 3,100,000$ n/an/an/an/an/a HOTEL/MOTEL LODGING TAX REVENUES Annual 2015 Favorable/(Unfavorable) 20142015Change from 20142015 Actual vs Budget MonthActualBudgetActual$ % $ % Jan-$ -$ -$ -$ - -$ - Feb 12,812 11,053 15,336 2,524 19.7%4,283 38.8% Mar 13,343 11,511 13,489 146 1.1%1,978 17.2% Apr 16,006 13,897 16,825 819 5.1%2,927 21.1% May 18,548 16,001 19,890 1,342 7.2%3,888 24.3% Jun 15,361 13,163 17,024 1,663 10.8%3,861 29.3% Jul 17,341 14,961 21,320 3,979 22.9%6,360 42.5% Aug 24,493 21,131 34,569 10,076 41.1%13,439 63.6% Sept 29,629 25,561 34,823 5,194 17.5%9,262 36.2% Oct 31,115 26,843 33,195 2,079 6.7%6,351 23.7% Nov 21,655 18,682 24,271 2,615 12.1%5,588 29.9% Dec 31,525 27,197 35,312 3,787 12.0%8,115 29.8% YTD Total231,828$ 200,000$ 266,052$ 34,225$ 14.8%66,052$ 33.0% Annual Total231,828$ 200,000$ n/an/an/an/an/a BUILDING & LAND USE PERMITS AND FEES (CD) Annual 2015 Favorable/(Unfavorable) 20142015Change from 20142015 Actual vs Budget MonthActualBudgetActual$%$% Jan124,209 177,173 100,841 (23,368) -18.8%(76,332) -43.1% Feb 97,873 148,781 512,848 414,974 424.0%364,066 244.7% Mar 316,207 266,903 167,455 (148,752) -47.0%(99,448) -37.3% Apr 285,407 221,867 322,691 37,284 13.1%100,823 45.4% May 492,934 275,919 193,125 (299,809) -60.8%(82,794) -30.0% Jun 393,869 330,940 126,129 (267,741) -68.0%(204,811) -61.9% Jul 279,842 190,173 307,392 27,550 9.8%117,220 61.6% Aug 334,299 271,066 151,296 (183,003) -54.7%(119,770) -44.2% Sept 254,523 196,954 233,908 (20,615) -8.1%36,954 18.8% Oct 185,981 169,946 300,673 114,692 61.7%130,728 76.9% Nov 141,806 150,035 87,568 (54,238) -38.2%(62,467) -41.6% Dec 152,822 172,244 194,915 42,094 27.5%22,671 13.2% YTD Total3,059,772$ 2,572,000$ 2,698,841$ (360,931)$ -11.8%126,841$ 4.9% Annual Total3,059,772$ 2,572,000$ n/an/an/an/an/a 183 Police Department The total overtime budget of $844K consists of $767K for City overtime and $76K for billable time. Compared to 2015 annual budget, City’s portion of overtime is $60K or 7.9% above annual projections. Compared to 2014 actuals, City’s portion of overtime is below by 28K or 3.2%. Including the increase in billable overtime, total overtime decreased by $22K or 2.0% over the same time last year. The December combined overtime decrease of $6K below 2014 year-to-date actual is due to a decrease in training and shift call-in expenditures. PD Overtime by Type Annual 2015 (Favorable)/Unfavorable 20142015 Change from 2014 TypeActualActual$% Training23,304$ 14,733$ (8,571)$ -36.8% Court37,552 34,718 (2,834) -7.5% Field Oper 705,692 697,462 (8,230) -1.2% Other 88,495 80,613 (7,882) -8.9% City Portion855,044 827,526 (27,518) -3.2% Contract/Grant243,970 245,233 1,263 0.5% Traffic School20,137 24,451 4,314 21.4% Billable 264,107 269,684 5,577 2.1% YTD Total1,119,151$ 1,097,210$ (21,940)$ -2.0% Jail Services The total jail budget is $4.44M and it is for SCORE Jail maintenance & operation assessments and alternative programs. Debt service is being paid for by SCORE reserves in 2015. At the original 2007 projections, the Average Daily Population (ADP) was projected at 60 in-mates, which was the 3rd highest, out of the seven member cities. In 2015 based on 2014 activity, ADP is projected at 93 in-mates. In 2012, the budgeted ADP for Federal Way was 60, but actual ADP was never below 65, and at one point ADP was above 105. In 2013, the budgeted ADP for Federal Way was 90 ADP, but actual ADP was never below 75, and at its height ADP was about 90. In 2014, the budgeted ADP was 95, and year-to-date the ADP at its highest point was 95, and at its lowest was just above 75 ADP. When ADP increases, the jail costs increase. Renton which was once the highest in 2007, is now second behind Federal Way. Other jail & alternative programs are provided by King County and Providence Community for psychiatric care. As of the end of December the City spent $179K on these services that are not currently being provided by SCORE. Jail and Alternatives to Confinement 20142015 Annual ActualAnnual BudgetAnnual Actual SCORE3,852,676$ 4,276,614$ 4,276,614$ Other Jail & Alternative Programs151,957 160,000 179,099 Subtotal M&O4,004,633 4,436,614 4,455,713 Subtotal Debt Service941,823 - - Total 4,946,456$ 4,436,614$ 4,455,713$ PD Overtime by Month Annual 2015 (Favorable)/Unfavorable 20142015Change from 20142015 Actual vs Budget MonthActualBudgetActual$%$% Jan69,247$ 63,491$ 92,125$ 22,878$ 33.0%28,634$ 45.1% Feb 63,022 62,595 61,090 (1,931) -3.1%(1,504) -2.4% Mar 63,508 59,691 61,169 (2,339) -3.7%1,478 2.5% Apr 70,836 61,840 55,955 (14,881) -21.0%(5,885) -9.5% May 123,628 65,892 84,365 (39,263) -31.8%18,472 28.0% Jun 54,966 53,453 81,812 26,846 48.8%28,359 53.1% Jul 117,348 79,157 90,427 (26,921) -22.9%11,270 14.2% Aug 44,461 58,901 73,713 29,252 65.8%14,812 25.1% Sep 60,145 62,559 55,110 (5,036) -8.4%(7,449) -11.9% Oct 54,038 77,178 54,986 949 1.8%(22,191) -28.8% Nov 75,138 54,228 64,356 (10,781) -14.3%10,128 18.7% Dec 58,708 68,171 52,418 (6,289) -10.7%(15,752) -23.1% City Portion855,044 767,155 827,526 (27,518) -3.2%60,371 7.9% Billable264,107 76,403 269,684 5,577 2.1%193,281 253.0% YTD Total1,119,151$ 843,558$ 1,097,210$ (21,940)$ -2.0%253,652$ 30.1% Billable -$ -$ -$ -$ - -$ - Annual Total n/a 843,558$ n/an/an/an/an/a 184 Traffic Safety - Red Light / School Zone Traffic Safety Red light & school zone enforcement revenues are accounted for in the Traffic Safety Fund to be used for, but not limited to, prevention, education, and enforcement efforts related to traffic safety and compliance with traffic control devices within the City, including maintenance and operations costs. Currently there are a total of 14 cameras at 11 locations (8 of these cameras are red light and 6 are in the school zones). The original 4 red light cameras were activated in October 2008 and an additional 4 cameras were activated February 2010. The original 4 school zone cameras were activated February 2010 and an additional 2 cameras were activated December 2010. Red Light Photo/School Zone Enforcement 20142015 Variance Favorable/(Unfavorable) Month Gross Revenue Payments to ATS Net Revenue Gross Revenue Payments to ATS Salaries & Wages & Crt Security Net Revenue$ Variance% Variance Jan237,957$ (53,038)$ 184,920$ 214,295$ (52,250)$ (116,987)$ 45,058$ (139,861)$ -75.6% Feb 165,840 (52,999) 112,841 276,824 (52,250) (118,560) 106,014 (6,827) -6.1% Mar 142,210 (51,500) 90,710 182,243 (23,750) (129,774) 28,719 (61,991) -68.3% Apr 217,687 (52,250) 165,437 301,461 (52,250) (124,961) 124,251 (41,187) -24.9% May 236,325 (52,250) 184,075 194,639 (52,250) (117,371) 25,018 (159,057) -86.4% Jun 188,911 (52,250) 136,661 297,654 (52,250) (126,832) 118,572 (18,090) -13.2% Jul 216,469 (52,250) 164,219 304,709 (38,000) (119,867) 146,841 (17,378) -10.6% Aug 150,826 (52,250) 98,576 184,396 (38,000) (124,907) 21,490 (77,086) -78.2% Sep 158,498 (52,250) 106,248 222,403 (52,250) (120,472) 49,681 (56,567) -53.2% Oct 293,834 (52,250) 241,584 258,671 (52,250) (120,482) 85,939 (155,645) -64.4% Nov 193,494 (52,250) 141,244 290,816 (52,250) (132,281) 106,284 (34,959) -24.8% Dec 258,137 (52,250) 205,887 283,892 - (124,547) 159,345 (46,542) -22.6% YTD Total2,460,189$ (627,787)$ 1,832,402$ 3,012,004$ (517,750)$ (1,477,043)$ 1,017,211$ (815,191)$ -44.5% Annual Total2,460,189$ (627,787)$ 1,832,402$ n/an/a n/a n/an/a n/a Annual Budgetn/an/a830,000 n/an/a n/a - n/a n/a Court Court revenues are $71K or 5.2% above 2014 annual actuals and $110K or 7.1% below 2015 annual budget. COURT REVENUE Annual 2015 Favorable/(Unfavorable) 2014 2015 Change from 20142015 Actual vs Budget MonthActualBudgetActual$ % $ % January109,519$ 123,805$ 96,176$ (13,344)$ -12.2%(27,629)$ -22.3% February116,497 131,692 122,939 6,442 5.5%(8,753) -6.6% March 129,654 146,566 115,886 (13,769) -10.6%(30,680) -20.9% April 147,229 166,432 155,815 8,587 5.8%(10,617) -6.4% May 93,923 106,174 86,042 (7,881) -8.4%(20,132) -19.0% June 96,695 109,308 96,600 (95) -0.1%(12,707) -11.6% July 115,118 130,133 120,208 5,090 4.4%(9,925) -7.6% August 97,223 109,904 100,761 3,538 3.6%(9,143) -8.3% September95,064 107,464 137,137 42,073 44.3%29,673 27.6% October115,331 130,374 118,682 3,351 2.9%(11,692) -9.0% November80,622 91,138 113,776 33,154 41.1%22,638 24.8% December 104,880 118,560 107,042 2,161 2.1%(11,519) -9.7% Probation 68,350 80,000 70,144 1,794 2.6%(9,856) -12.3% 1,370,105$ 1,551,550$ 1,441,207$ 71,102$ 5.2%(110,343)$ -7.1% Probation 0 - n/an/an/an/an/a Annual1,370,105$ 1,551,550$ n/an/an/an/an/a Favorable/(Unfavorable) 20142015 Change from 2014 ActualActual$ % Civil Penalties 18,096$ 18,434$ 338$ 1.9% Traffic & Non-Parking 750,365 772,830 22,465 3.0% Parking Infractions22,007 28,801 6,794 30.9% DUI & Other Misd105,529 98,768 (6,761) -6.4% Criminal Traffic Misd341 157 (185) -54.1% Criminal Costs 106,143 119,805 13,663 12.9% Interest / Other / Misc 126,284 160,599 34,315 27.2% Criminal Conv Fees59,105 54,545 (4,560) -7.7% Shared Court Costs45,008 43,742 (1,266) -2.8% Services & Charges68,877 73,381 4,505 6.5% Subtotal 1,301,755$ 1,371,063$ 69,308$ 5.3% Probation Services68,350 70,144 1,7942.6% YTD Total 1,370,105$ 1,441,207$ 71,102$ 5.2% COURT REVENUE Annual 2015 185 Federal Way Community Center The Federal Way Community Center Fund was established as a special revenue fund supported by user fees and utility tax transfer. Federal Way 2014 2015 Community Center Annual Annual as of 12/31/2015 Budget Actual Budget Actual $ % Beginning Fund Balance $ 1,597,512 $ 1,597,512 $ 1,573,469 $ 1,573,469 n/an/a Operating Revenues: Daily Drop-ins 310,000$ 322,506$ 345,000$ 335,930$ (9,070)$ -2.6% Passes 770,000 806,926 786,000 776,278 (9,722) -1.2% City Employee Membership Program31,000 31,272 31,000 32,327 1,327 4.3% Youth Athletic Programs 45,000 52,129 45,000 51,639 6,639 14.8% Aquatics Programs-Lessons/Classes126,000 146,722 156,000 146,896 (9,104) -5.8% Childcare Fees 9,000 6,296 9,000 3,091 (5,909) -65.7% Fitness Classes/Fitness Training 105,000 142,504 161,000 157,620 (3,380) -2.1% Towel/equipment Rentals 4,000 3,076 4,000 3,156 (844) -21.1% Pool Rentals/Competitive-Lap Lanes16,000 19,999 16,000 22,978 6,978 43.6% Rentals 195,000 221,578 240,000 241,140 1,140 0.5% Merchandise Sales 7,500 9,486 7,500 10,020 2,520 33.6% Concessions/Vending - 62,069 60,000 61,418 1,418 2.4% Interest Earnings/Other Misc - 1,698 - (0) (0) n/a General Park/Rec - Facility use charge25,000 25,000 25,000 25,000 - 0.0% Total Operating Revenues1,643,500 1,851,260 1,885,500 1,867,493 (18,007) -1.0% Operating Expenditures: Personnel Costs 1,368,880 1,402,491 1,404,524 1,419,625 (15,101) -1.1% Supplies 142,500 220,507 175,500 241,639 (66,139) -37.7% Other Services & Charges 172,500 150,869 209,500 203,268 6,232 3.0% Utility Cost 385,000 263,664 360,000 309,977 50,023 13.9% Intergovernmental 20,500 25,444 20,500 4,016 16,484 80.4% Internal Service Charges 115,669 111,129 - - - n/a Total Operating Expenditures2,205,049 2,174,104 2,170,024 2,178,525 (8,501) -0.4% Revenues Over / (Under) Expenditures (561,549) (322,844) (284,524) (311,032) 26,509 -9.3% Recovery Ratio 74.5%85.2%86.9%85.7%n/a . Other Sources : Utility Tax - Reserves - - - - - n/a Utility Tax - Operations 554,275 301,944 396,754 396,754 - n/a Grant/Other Contribution - - - - - n/a Total Other Sources554,275 301,944 396,754 396,754 - n/a Other Uses:n/a Capital/Use of Reserves/Grants 3,500 3,140 202,200 159,190 43,010 n/a Total Other Uses3,500 3,140 202,200 159,190 43,010 n/a Net Income (10,774) (24,041) (89,970) (73,469) 16,501 -18.3% Ending Fund Balance 1,586,738$ 1,573,471$ 1,483,499$ 1,500,001$ 16,502$ 1.1% 2015 Budget vs Actual Favorable/(Unfavorable) The operating revenue budget includes $1.86M in user fees/program revenues, $397K contribution from utility tax for operations, and $25K use charge from General Fund Recreation for use of the facility. Annual operating revenues total $1.9M which is $18K or 1.0% below the 2015 annual budget, but above 2014 annual by $16K or 0.9%. In comparison to 2015’s annual budget and 2014 annual actual:  Daily Drop-in revenues are $9K or 2.6% below the projected revenue, but above 2014 annual actual by $13K or 4.2%. This increase is due to above average attendance during weekends, local school breaks and holidays. Also, many local and regional schools are choosing to do their year-end field trips and celebrations at the Community Center, driving up drop-in group sales for the year. Warmer weather in June, July, and August has helped drive daily admissions revenues. Despite having the leisure pool closed for the entire month of September for repairs, daily drop-in sales stayed strong. The leisure pool was also closed for the entire month of September for major repairs.  Pass revenues are $9K or 2.6% below the projected revenue, and below 2014 annual actual by $31K or 3.9%. The decrease is due to no longer selling the 3-month and 6-month passes and lower than normal membership sales in the fall quarter. Refunds totaling nearly $5K were also issued as a result of the discontinued multi-visit pass. Most of these passes were considered “inactive” but were giving an inaccurate account of “active” passes. With more people on monthly auto deduction or auto pay we foresee more gradual but regular payments for passes. Also more senior citizens are converting from regular membership to Silver Sneakers program, and therefore fitness class revenues are increasing. 186  Youth Athletic Programs are $7K or 14.8% above the projected revenue, and below 2014 annual actual by $490 or less than 1.0%. The increase is due to strong enrollment in Kidz Love Soccer, Basketball Skills, and Passholder P.E.  Aquatic Programs are $9K or 5.8% below the projected revenue, and above 2014 annual actual by $174 or less than 1.0%. Swim lesson enrollment is very good with nearly all classes full and classes being added to accommodate more participants on the waiting list.  Child Care Revenues are $6K below expected levels, and below 2014 annual actual by $3K. Customers are not using child care as much as they used to.  Fitness Classes are $3K or 2.1% below the projected revenue, and above 2014 annual actual by $15K or 10.6% . The increase is due to high enrollment in Personal Training Programs and Silver Sneakers.  Pool Rentals/Competitive Lap Lanes are up $7K or 43.6% above the projected revenue, and above 2014 annual actual by $3K or 14.9%. The increase is mainly due to local swim clubs and swim teams now using the center more. Competitive teams are also requesting additional lap swim time at the Community Center due to event conflicts at the King County Aquatic Center.  Rental Revenues are up $1K or 0.5% above the projected revenue, and above 2014 annual actual by $20K or 8.8%. Rental revenues for 2015 are higher due to a fast start at the beginning of the year. The biggest impact has been in meeting rentals, where daily and on-going rental business increased and stayed strong all year long. Also, booking in all other areas; special events; birthday parties and gym rentals are all higher than 2014. June, July, and August rentals were at 100% capacity for special events.  Concessions/Vending is up $1K compared to 2014 revenue. The increase is due to the Splash Café opening in February 2014 of last year. Annual operating expenditures total $2.2M which is $9K or 0.4% above the annual operating budget. Federal Way Community Center has recovered 85.7% (85.2% last year) of operating expenditures compared to the annual budgeted recovery ratio of 86.9% (74.5% last year). In comparison to 2015’s annual budget:  Personnel Costs increased by $15K or 1.1% ($34K or 2.5% last year). The increase is due to increased service levels to meet higher demands from membership and daily visitor usage. We are also contributing more payroll dollars to the personnel budget with the addition of FWCC Manager, and promotion of FWCC Supervisor.  Supplies are $66K or 37.7% ($78K or 54.7% last year) higher than projected. Budgeted repairs and system replacements have been a bit higher than normal. The Community Center is now 9 years old, so some of this is anticipated. Major repairs and/or replacements of pool grates, roof top HVAC unit, pool pump, and heat exchanger units increased supply spending. Pool drain cover replacement occurred due to a new 2015 Health Code Requirement. Increased supply needs for Splash Café operations are also driving up supply expenditures. Most major repairs and part replacements are done in- house, leading to savings in services and charges.  Other Services & Charges are $6K or 3.0% ($22K or 12.5% last year) below the projected spending due to staffing efforts to handle most major repairs in-house versus using contracted services.  Utility Costs are $50K or 13.9% ($121K or 31.5% last year) below the projected spending due to Facility staffing efforts to improve energy efficiencies in the building, timing of payments, and warmer weather also contributed. Since 2011 the annual support from Utility tax has been declining from $503K in 2011 to $397K in 2015. Of the $397K, $159K is for major maintenance on the facility. The chart below provides a history of year-to-date revenues, expenditures and utility tax operating subsidy. YTD 2010YTD 2011YTD 2012YTD 2013YTD 2014YTD 2015 Rev $1,608$1,628$1,738$1,796$1,851$1,865 Exp $2,052$2,131$2,113$2,121$2,174$2,134 Ending Fund Bal $781$968$1,197$1,598$1,573$1,500 Operating Subsidy $443$503$375$325$302$354 $0 $500 $1,000 $1,500 $2,000 $2,500 $ In  Th o u s a n d s FWCC Finance Performance  YTD December 2015 187 Dumas Bay Centre Dumas Bay Centre Fund annual revenue of $760K is $63K or 9.0% above 2015 budget and $116K or 18.1% above annual 2014. Annual operating expenses total $786K, which is $17K or 2.1% above 2015 budget of $769K. Ending fund balance for Dumas Bay Centre Fund is a positive $399K with a policy requirement of $500K. Dumas Bay Centre Fund Annual Annual as of 12/31/2015 BudgetActualBudgetActual$% Beginning Fund Balance 212,979$ 212,979$ 181,200$ 181,201$ n/an/a Operating Revenues: In-House Food Services 275,000 269,423 299,000 318,491 19,491 6.5% Dumas Bay Retreat Center 360,251 374,625 398,251 438,237 39,986 10.0% Knutzen Family Theatre - - - 3,605 3,605 n/a Total Operating Revenues635,251 644,049 697,251 760,332 63,081 9.0% Operating Expenses: In-House Food Services 244,822 256,842 266,107 282,033 (15,926) -6.0% Dumas Bay Retreat Center 365,243 394,574 419,735 423,998 (4,263) -1.0% Knutzen Family Theatre 85,080 76,963 83,400 79,732 3,668 4.4% Total Operating Expenses695,146 728,379 769,243 785,763 (16,521) -2.1% Revenues Over/(Under) Expenses(59,895) (84,331) (71,992) (25,432) 46,560 -64.7% Recovery Ratio 91.38%88.42%90.64%96.76%n/an/a Transfer In Gen Fund - Pump Station - - - - - n/a Transfer In Gen Fund - Pump Station M&O4,000 4,000 4,000 4,000 - 0.0% Transfer In Utility Tax 112,000 112,000 233,659 483,659 250,000 107.0% Total Other Sources 116,000 116,000 237,659 487,659 250,000 n/a Marketing Study & Implementation - - - - - n/a Pump Station M&O 4,000 - 4,000 1,207 2,793 n/a Repairs & Maintenance 109,153 63,448 310,000 243,405 66,595 21.5% Total Other Uses113,153 63,448 314,000 244,612 69,388 0 Net Income (57,048) (31,778) (148,333) 217,616 365,948 -246.7% Ending Fund Balance 155,931$ 181,201$ 32,867$ 398,816$ 365,949$ 1113.4% Favorable/(Unfavorable) 20152014 YTD Budget vs Actual 188 Self-Insured Health Insurance Fund Self-Insured Health Insurance Fund annual contributed revenue is $4.5M. Currently the revenue is generated from the employee paid contribution (range from $32 to $128 per employee per month) and the employer paid contribution (range from $640 to $1,798 per employee), varying depending on number of dependents. Self-Insured Health Insurance Fund annual expenditures are $3.8M for prescription services, medical services, stop loss, professional services, and wellness program. The ending fund balance for the program is $1.7M. Self Insured Health Insurance Fund - 2015 Description 2014 Annual Actual 2015 Adjusted Bdgt Jan-JuneJulAugSeptOctNovDecAnnual Total Health Insurance Premium - Employer Contribution Revenue3,958,8284,196,6911,998,187339,355346,204338,613336,704338,290336,9684,034,322 Health Insurance Premium - Employee Contribution Revenue214,481 -106,82517,94718,39217,97517,88417,97518,213215,210 Health Insurance Premium - COBRA 4,812 8,529 -1,9191,279640640-1,2795,757 Stop Loss Recovery Revenue -194,000139,431--54,42833,545--227,404 Interest Earnings 431 1,5008181511461922031983152,022 Total Revenue and Transfer In4,178,5524,400,7202,245,261359,371366,021411,848388,976356,463356,7754,484,714 Prescription Services 498,763 572,375295,50249,22842,59741,95542,28141,50559,320572,387 Medical Services 1,982,0772,411,1181,173,464269,188133,125232,563241,741167,439241,9892,459,508 Health Insurance - Stop Loss 366,348 361,134205,627-65,223-32,31931,83631,559366,564 Professional Services & Other 299,610 353,531190,6835,21453,52615,725 28,61032,79749,967376,521 Total Expenditures for Self Insured Health3,146,7993,698,1581,865,276323,630294,470290,242 344,950273,576382,8353,774,980 Excess of Revenues over Expenditures1,031,753 702,562 379,98535,74171,551121,60644,02582,886(26,060)709,734 The City will maintain a reserve in the amount not less than 16 weeks of budgeted expenses ($0.985 million) as recommended by our consultant. We have spent $3.8M annually in 2015, with an ending fund balance in the fund of $1.7M. Performing Arts & Event Center (PAEC) Performing Arts & Event Center (PAEC) annual revenue, beginning balance, and transfer in is $9.6M. This does not include all revenue sources expected for the project. Since adoption of the project, PAEC expenditures total $4.6M. 308 Performing Arts & Event Center (PAEC) Annual 20142015 Adjusted Budget Annual 2015 Beginning Balance-8,383,571 8,383,571 Transfer In - LIFT & Utility tax & REET from Completed projects 4,209,763455,133 455,133 Transfer In - Real Estate Excise Tax525,000-- Transfer In - Utility Tax5,210,000-- Private Contribution-1,000,000 754,579 Interest3,11513,000 11,629 Total Beg Bal, Revenue & Transfer In9,947,8789,851,704 9,604,912 Expenditures-2,892,335 - Other Temporary Help3,776-- Land Redevelopment Analysis and Land Use Application 76,675-- Lloyd Enterprises Demolition120,689-- JZ Works Naming Rights32,000-16,260 Lorax Partners Design Development1,331,167-270,248 Garco Construction--790,583 LMN Architects Project Design--1,572,809 Parametrix Surveying Services--459 HDR Engineering--54,430 Recording of document--170 Steinway & Sons Piano--104,408 Supplies & Meeting Expenditures--517 Water billings--4,986 Permits--25,942 On-Call Plan Review/Inspection Services--1,824 Legal Notices & Bond Set--1,325 PAEC Director Search--22,204 PAEC Director Salaries & Wages--120,968 Total Expenditures1,564,3072,892,335 2,987,135 Total PAEC Balance8,383,5716,959,369 6,617,777 Downtown Square Park Downtown square park remaining budget is $925K. Total annual expenditures for the project total $660K. Since adoption of the project, Downtown square park expenditures total $1.0M. 303 Downtown Square ParkAnnual 20142015 Adjusted Budget Annual 2015 Beginning Balance 140,0001,585,000 1,585,000 Transfer in - Real Estate Excise Tax 2,698,751 -- Total Beginning Balance & Transfer In2,838,7511,585,000 1,585,000 Downtown Square Park Expenditures 346,3241,585,000 660,231 Total Expenditures346,3241,585,000 660,231 Total Downtown Square Park Balance2,492,427 -924,769 189 FUND ACTIVITY SUMMARY Fund #/Fund Name Begin Balance 1/1/2015 YTD Revenue YTD Expenditure YTD Net Income/(loss) Ending Balance 12/31/2015* Required Fund Balance 001/101 General/Street Fund 13,264,105$ 45,341,600$ 46,599,118$ (1,257,518)$ 12,006,587$ 9,500,000$ Special Revenue Funds: 102 Arterial Street 308,705 1,326,073 1,336,391 (10,318) 298,387 100,000 103 Utility Tax (*)2,710,594 9,134,090 7,724,672 1,409,418 4,120,012 1,500,000 106 Solid Waste & Recycling 204,135 483,529 478,807 4,722 208,857 - 107 Special Contracts/Studies Fund 435,062 86,011 62,717 23,294 458,356 - 109 Hotel/Motel Lodging Tax 400,296 281,650 180,180 101,469 501,765 200,000 110 2% for the Arts 293 - - - 293 - 111 Federal Way Community Center 1,573,469 2,264,247 2,337,715 (73,469) 1,500,001 1,500,000 112 Traffic Safety Fund 3,500,515 3,017,165 2,903,563 113,602 3,614,117 1,500,000 113 Real Estate Excise Tax Fund 3,550,864 3,036,443 3,142,237 (105,795) 3,445,070 2,000,000 114 Prop 1 Utility Tax 834,603 2,667,345 2,782,464 (115,118) 719,485 1,000,000 115 Performing Arts & Conferenc Ctr Operations - 27,995 15,387 12,607 12,607 - 119 CDBG 48,926 625,082 633,564 (8,482) 40,444 - 120 Path & Trails 196,664 187,692 - 187,692 384,357 - 188 Strategic Reserve Fund 3,382,044 4,593 301,164 (296,571) 3,085,473 3,000,000 189 Parks Reserve Fund - 250,000 - 250,000 250,000 750,000 Subtotal Special Revenue Funds 17,146,170 23,391,914 21,898,863 1,493,052 18,639,221 11,550,000 201 Debt Service Fund 73,486 2,403,572 1,005,480 1,398,092 1,471,579 $2,500,000 Capital Project Funds: 301 Downtown Redevelopment 333,060 1,311,811 533,852 777,959 1,111,019 - 302 Municipal Facilities 199,943 100,274 246,985 (146,711) 53,232 - 303 Parks 4,713,424 649,683 2,046,826 (1,397,143) 3,316,281 - 304 Surface Water Management 2,511,316 1,652,777 847,091 805,686 3,317,003 - 306 Transportation 8,211,839 6,738,164 6,941,396 (203,231) 8,008,608 - 307 Capital Project Reserve Fund 480,167 673 - 673 480,840 480,000 308 PAEC Capital Fund 8,383,571 1,221,341 2,987,135 (1,765,794) 6,617,777 - Subtotal Capital Project Funds 24,833,320 11,674,724 13,603,284 (1,928,560) 22,904,760 480,000 Enterprise Funds: 401 Surface Water Management 4,491,216 3,938,044 5,036,776 (1,098,732) 3,392,484 690,000 402 Dumas Bay Centre Fund 181,201 1,247,991 1,030,375 217,616 398,816 500,000 Subtotal Enterprise Funds 4,672,417 5,186,035 6,067,152 (881,116) 3,791,301 1,190,000 Internal Service Funds 501 Risk Management 1,346,299 969,876 1,340,877 (371,001) 975,298 1,200,000** 502 Information Systems 3,939,001 2,002,905 2,134,233 (131,327) 3,807,674 3,939,001 503 Mail & Duplication 218,850 133,192 159,903 (26,711) 192,139 218,850 504 Fleet & Equipment 6,463,398 2,189,135 2,654,866 (465,732) 5,997,666 6,463,398 505 Buildings & Furnishings 1,825,372 449,707 397,255 52,452 1,877,824 2,000,000 506 Health Self Insurance Fund 1,031,753 4,484,714 3,774,980 709,734 1,741,487 $970,000*** 507 Unemployment Insurance Fund 1,912,291 260,210 41,202 219,008 2,131,299 250,000 Subtotal Internal Service Funds 16,736,963 10,489,739 10,503,316 (13,577) 16,723,387 15,041,249 Total All Funds76,726,461$ 98,487,584$ 99,677,212$ (1,189,628)$ 75,536,834$ 40,261,249$ *The Fund balance prior to any adjustments or depreciation. **The Prop 1 Utility Tax Fund will maintain a cash flow reserve in an amount equal to $1.0M. The current fund balance is $0.72M due to less utility tax received from gas due to a warmer winter than normal. ***The Parks Reserve Fund will maintain a reserve of not less than $0.75M for equipment replacement, turf replacement, and other major upgrades to the City’s Park System. The current fund balance is $0.25M, and a $0.50M transfer is budgeted in 2016. ****The Dumas Bay Centre Fund will maintain a minimum of $0.50M in a reserve for future capital needs of the building. The current fund balance is $0.40M, and a $0.21M reserve transfer is budgeted for this fund in 2016. *****The Risk Management Fund will maintain a reserve in an amount of not less than one year’s expenditure from the prior year or $1.2M. The current fund balance is $975K and is due to some larger claims during the year. ******The Health Self Insurance Fund will maintain a reserve in an amount not less than 16 weeks of budgeted expenses as recommended by our consultant. 190 191 19 2 19 3 19 4 19 5 19 6 19 7 19 8 19 9 20 0 20 1 20 2 20 3 204 205 206 207 208 209 210 211 212 213 214 215 216 217 218 219 220 221 222 223 224 225 226 227 228 229 230 231 232 233 234 235 236 237 238 239 240 241 242 243 244 245 246 247 248 249 250 251 252 253 254 255 256 257 258 259 260 261 262 263 264 265 266 267 268 269 27 0 27 1 27 2 27 3 27 4 27 5 27 6 27 7 27 8 27 9 28 0 28 1 28 2 28 3 28 4 28 5 28 6 28 7 28 8 28 9 290 291 292 293 294 29 5 This page was left intentionally blank. 296 297 City of Federal Way - Accounts Payable Check List Invoice Description AmountDateVendor Check No.GL Total Key Bank Page 1 of 58 Invoice Date $20.26ACCOUNT PAYABLE-ESCOM PKDBC-RETURN RENTAL DEPOSIT $20.264556412/30/2015 2500151/15/2016WHEELER, JONELLE $643.52ACCOUNTS PAYABLE-RECREAT PARKS-REFUND PERSONAL TRAINING $213.5218091051/8/2016 2498251/15/2016BLAIR, MONVELIA PARKS-REFUND OVERPAYMENT $45.0018091061/8/2016 2499371/15/2016NELSON, JASON PARKS-REFUND CANCELLED CLASS $35.00178479011/24/2015 24968212/31/2015LE, AARONTON PARKS-RETURN VENDOR FEE $250.00179717012/18/2015 24961412/31/2015CORBET, DENNIS PARKS-REFUND CUSTOMERS ACCT. $20.00180045312/24/2015 24969612/31/2015MCDANIEL, TRALANE PARKS-REFUND CUSTOMERS ACCT. $20.00180045612/24/2015 24965612/31/2015HENDERSON, LES PARKS-REFUND CUSTOMERS ACCT. $20.00180045712/24/2015 24961312/31/2015COOLIDGE, KATHERINE PARKS-REFUND CUSTOMERS ACCT. $20.0018845412/24/2015 24966712/31/2015JOHNSON, REBEKAH PARKS-REFUND CUSTOMERS ACCT. $20.0018845512/24/2015 24966312/31/2015ISHMAEL, KATHY $5,598.37ADVERTISING MO-NEWSPAPER ADVERTISING $300.00146356711/13/2015 24975312/31/2015SOUND PUBLISHING INC, MO-NEWSPAPER ADVERTISING $521.00144656911/6/2015 24975312/31/2015SOUND PUBLISHING INC, CDHS-NEWSPAPER ADVERTISING $74.98144721511/6/2015 24975312/31/2015SOUND PUBLISHING INC, PARKS-NEWSPAPER ADVERTISING $200.00146419312/11/2015 2499721/15/2016SOUND PUBLISHING INC, PKDBC-GOOGLE ADWORDS $378.36DECEMBER 201512/31/2015 5029661/6/2016US BANK, MO-ADVERT. DIRECT TRAFFIC CITY $104.97DECEMBER 201512/31/2015 5029661/6/2016US BANK, PARKS-FITNESS INSTRUC. ADV. $2.21DECEMBER 201512/31/2015 9664841/6/2016US BANK, PARKS-MONTHLY MARKETING FEE $87.60DECEMBER 201512/31/2015 9664841/6/2016US BANK, PARKS-MONTHLY SVC FEE $199.00DECEMBER 201512/31/2015 9664841/6/2016US BANK, PARKS-NEWSPAPER ADVERTISING $200.0014641961/15/2015 2499721/15/2016SOUND PUBLISHING INC, PARKS-NEWSPAPER ADVERTISING $300.00146419611/13/2015 2499721/15/2016SOUND PUBLISHING INC, PKDBC-GOOGLE BUSINESS LISTING $3,230.2510641/8/2016 2500411/15/2016ONLINE BUSINESS TOUR, $6,205.26AGRICULTURAL SUPPLIES PKM-WHOLESALE NURSERY PLANTS $3,027.687674912/3/2015 24972312/31/2015PACIFIC PLANTS INC, 298 Invoice Description AmountDateVendor Check No.GL Total Key Bank Page 2 of 58 Invoice Date SWM-PLANTS $3,716.327658311/12/2015 24972312/31/2015PACIFIC PLANTS INC, SWM-STRAW BLANKET $213.530028595-IN10/30/2015 24971712/31/2015 NORTHWEST LININGS & GEOTEXTILE, SWM-PLANTS NOT RECIEVED FROM O $-752.277691012/14/2015 24972312/31/2015PACIFIC PLANTS INC, $1,585.00AIRFARE PD-ADV TRVL BACKGROUND INVEST. $418.00DECEMBER 201512/31/2015 9781941/6/2016US BANK, MO-AIRFAIR NMTC CONF. FERRELL $240.20DECEMBER 201512/31/2015 9664841/6/2016US BANK, CD-AIRFARE NMTC CONF. JOHNSON $284.20DECEMBER 201512/31/2015 9664841/6/2016US BANK, PD-FLIGHT FOR WSHNA CONF CASTR $642.60DECEMBER 201512/31/2015 9781941/6/2016US BANK, $733.06ASPHALT & ROAD OIL PWST-ST. COLD PATCH ASHPHALT R $733.060400878412/23/2015 2499131/15/2016LAKESIDE INDUSTRIES INC, $110,197.32ASSOCIATION DUES PKM-H2O REC APP FOR TOWN SQUAR $860.00DECEMBER 201512/31/2015 5029661/6/2016US BANK, PWST-MEMBERSHIP RENEWAL PRESTO $299.28DECEMBER 201512/31/2015 5029661/6/2016US BANK, PK/MT 2016 PESTICIDE LICENSE R $396.00PESTICIDE LICENSE12/21/2015 24977912/31/2015 WA STATE DEPT OF AGRICULTURE, MC-DUES FOR 2016 WHITE $150.00WHTIE 20161/5/2016 2500271/15/2016DMCMA TREASURER, CD-RENEW MEMBERSHIP INTERN. AS $120.00WILSON 20151/12/2015 2500651/15/2016WILSON, CHARLES LAW-PRIMA DUES/ISO WORKSHOPS $385.00PROCTOR 201612/10/2015 2500431/15/2016PROCTOR, TONIA CC-SERVICES TO CITIES $62,935.003981012/30/2015 2500201/15/2016 AWC-ASSOC OF WASHINGTON CITIES, CC-2016 SCA MEMBERSHIP DUES/MT $42,385.0025551/1/2016 2500541/15/2016 SOUND CITIES ASSOCIATION, CHB-ELEVATOR MAINT SVCS $1,017.0430023031071/1/2016 2500591/15/2016 THYSSENKRUPP ELEVATOR CORP, MC-2016 DUES GIAZZI $150.00GIAZZI 20151/5/2016 2500271/15/2016DMCMA TREASURER, MC-DUES FOR 2016 LARSON $750.00LARSON 20161/5/2016 250026 1/15/2016DMCJA, MC-DUES FOR 2016 ROBERTSON $750.00ROBERTSON 20151/5/2016 2500261/15/2016DMCJA, $621.46ATHLETIC SUPPLIES PARKS-VOLLEYBALL AWARDS $54.7524232612/10/2015 24961912/31/2015D J TROPHY, PARKS-FIRST AID SUPPLIES $142.37DECEMBER 201512/31/2015 9664841/6/2016US BANK, PARKS-SHIRTS $218.8022561/4/2016 2499901/15/2016THE LINEUP, PARKS-NOODLES $205.54SI28132912/21/2015 2499191/15/2016LINCOLN AQUATICS, 299 Invoice Description AmountDateVendor Check No.GL Total Key Bank Page 3 of 58 Invoice Date $185.00BOOKS, MAPS, & PERIODICALS PARKS-SEATTLE TIMES SUBSCRIPTI $35.00DECEMBER 201512/31/2015 966484 1/6/2016US BANK, PD-LRIS SUBSCRIPTION FEE MCCAL $150.00DECEMBER 201512/31/2015 9781941/6/2016US BANK, $2,273.04BUILDING MATERIALS CHB-BATTERIES FOR SECURITY FEN $174.76DECEMBER 201512/31/2015 5029661/6/2016US BANK, PKM-LIGHTING SUPPLIES $301.13220-59948212/4/2015 24961212/31/2015 CONSOLIDATED ELECTRICAL, PKM-CONCRETE ACCESSORIES $55.411013491-IN11/1/2015 24979212/31/2015 WESTSIDE CONCRETE ACCESSORIES, SWM-PIPE/IRRIGATION SUPPL $476.3315F307511/30/2015 24976112/31/2015SUPERLON PLASTICS INC, PARKS-STEEL JOBBERS DRILL BIT $96.21475734012/3/2015 24969912/31/2015MCMASTER-CARR, CHB-ROOM SIGNS $758.564705912/29/2015 2498581/15/2016EVERGREEN SIGN CO, PARKS-MAINT SUPPLIES $51.85991649079112/14/2015 2498791/15/2016GRAINGER INC, PARKS-MAINT SUPPLIES $358.79992056850912/17/2015 2498791/15/2016GRAINGER INC, $215.84BULK CLASS POSTAGE SWR-MAILING SVC COMM WASTE BRO $215.846917712/7/2015 24967712/31/2015LACY & PAR INC, $731.23CASH-RETAIN HELD IN ESCRO PARKS-TOWN SQUARE PARK IMPROVE $731.23E1511-DEC12/18/2015 2498431/15/2016COLUMBIA STATE BANK, $-7,249.70CASH-RETAIN HELD IN ESCROW PW-PAEC CONSTRUCTION PROJECT~ $-7,249.700112/10/2015 24978712/31/2015WASHINGTON TRUST BANK, $1,445.00CASH-RETAIN PAYABLE-ESCRW PARKS-TOWN SQUARE PARK IMPROVE $1,445.00E1511-NOV11/19/2015 2498431/15/2016COLUMBIA STATE BANK, $10,973.44CELLULAR PHONE AIR TIME IT-12/15 CELLULAR SVC $49.7383040193512/21/2015 2499971/15/2016T-MOBILE USA INC, IT-12/15 CELLULAR SVC $3,887.68975723592712/13/2015 2500051/15/2016VERIZON WIRELESS, IT-12/15 DATA SVC $6,138.33975723592812/13/2015 2500051/15/2016VERIZON WIRELESS, IT-12/15 DATA CARDS $897.7028726287127312/16/2015 2498211/15/2016AT&T MOBILITY, $8,423.82CLOTHING AND FOOTWEAR PD-UNIFORM & ACCESSORIES STWAR $188.8900458807612/16/2015 2498261/15/2016 BLUMENTHAL UNIFORM CO INC, PD-UNIFORM & ACCESSORIES SEDER $100.0000461490312/21/2015 2498261/15/2016 BLUMENTHAL UNIFORM CO INC, PD-REIMB CLOTHING ALLOW $500.00SCHOLL 20161/5/2016 2500501/15/2016 SCHOLL, ANNETTE PD-SUNGLASS/BOOT ALLOWANCE $199.87SCHWAN 201512/31/2015 2499681/15/2016SCHWAN, KURT 300 Invoice Description AmountDateVendor Check No.GL Total Key Bank Page 4 of 58 Invoice Date PD-UNIFORM & ACCESSORIES FERNA $98.4900455768712/11/2015 249826 1/15/2016 BLUMENTHAL UNIFORM CO INC, PD-RAIN JACKETS NEW HIRES $2,112.8200455771912/11/2015 249826 1/15/2016 BLUMENTHAL UNIFORM CO INC, PWST-RUBBER BOOTS FOR LYBECK $109.47210-0074112/7/2015 24975612/31/2015 SPORTSMAN'S WAREHOUSE, PD-UNIFORM & ACCESSORIES FERNA $54.70148768-0211/9/2015 24958612/31/2015 BLUMENTHAL UNIFORM CO INC, SWM-UNIFORM FOR DOVE $285.501185411/17/2015 24978812/31/2015 WASHINGTON WORKWEAR LLC, PARKS-UNIFORM CLOTHING $396.725385511/30/2015 24979012/31/2015WEST COAST AWARDS, PD-NEW HIRE PANTS $146.60DECEMBER 201512/31/2015 9781941/6/2016US BANK, PD-BIKE SHOES SON $108.40DECEMBER 201512/31/2015 9781941/6/2016US BANK, PD-UNIFORM HOLSTERS NEW HIRES $270.38DECEMBER 201512/31/2015 9781941/6/2016US BANK, PD-POLO SHIRTS FOR TRAINING $153.24DECEMBER 201512/31/2015 9781941/6/2016US BANK, PD-HOLSTER STEWART $115.05DECEMBER 201512/31/2015 9781941/6/2016US BANK, PD-HOLSTER NEW HIRES $95.07DECEMBER 201512/31/2015 9781941/6/2016US BANK, PD-HOLSTERS NEW HIRES $94.20DECEMBER 201512/31/2015 9781941/6/2016US BANK, PD-BOOTS FOR ANTHOLT $164.25DECEMBER 201512/31/2015 9781941/6/2016US BANK, PD-BOOT ALLOWANCE $200.00HINCKLE 201512/11/2015 24965812/31/2015HINCKLE, CHARLIE PD-BOOT REIMB $200.00HANSON 201512/8/2015 24965212/31/2015HANSON, SETH SWM-WORK BOOTS FOR DOVE $284.69210-0076112/15/2015 24975612/31/2015 SPORTSMAN'S WAREHOUSE, PWST-STEEL TOE BOOTS $131.39CHANDRA 201512/17/2015 24960512/31/2015 CHANDRA, NAVEEN PWST-VESTS $16.677764212/21/2015 24963112/31/2015 EXCEL SUPPLY COMPANY, INC., PD-CLOTHING ALLOWANCE $448.80NORMAN 201512/22/2015 2499391/15/2016NORMAN, CHRISTOPHER PD-SWAT HELMET REPAIR $262.501205911/13/2015 2498221/15/2016ATLANTIC SIGNAL LLC, PWST-STEEL TOE BOOTS LYBECK $175.19210-0073212/3/2015 24975612/31/2015 SPORTSMAN'S WAREHOUSE, PARKS-STEEL TOE BOOTS FOR BOLL $208.02210-0073312/3/2015 24975612/31/2015 SPORTSMAN'S WAREHOUSE, PD-REFLECTIVE LETTERING UNIFOR $433.621756912/28/2015 2498271/15/2016 BRATWEAR, SOUND UNIFORM GROUP PD-BOOT ALLOW $200.00NORMAN 201512/28/2015 2499391/15/2016NORMAN, CHRISTOPHER PD-UNIFORM & ACCESSORIES STEWA $6.0500464734712/29/2015 2498261/15/2016 BLUMENTHAL UNIFORM CO INC, 301 Invoice Description AmountDateVendor Check No.GL Total Key Bank Page 5 of 58 Invoice Date PD-UNIFORM & ACCESSORIES NEAL $196.8100464736112/29/2015 2498261/15/2016 BLUMENTHAL UNIFORM CO INC, PD-CLOTHING ALLOWANCE $57.00BAKER 201512/29/2015 2498231/15/2016BAKER, SIERRA D PD-CLOTHING & BOOT ALLOW. 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AG14- $4,004.162088012/31/2015 2500021/15/2016VADIS NORTHWEST, SWR-LITTER CONTROL PROG. AG14- $123.842088012/31/2015 2500021/15/2016VADIS NORTHWEST, PD-REPLACE TURBO CHARGED HOLE $426.293934012/31/2015 2499731/15/2016SPARKS CAR CARE, FLT-ELEC SVC $6.563710-48718212/31/2015 2499431/15/2016O'REILLY AUTO PARTS, PD-OIL/ALTERNATOR $212.223923012/9/2015 24975412/31/2015SPARKS CAR CARE, PD-OIL/ELEC SVC $171.513923712/9/2015 24975412/31/2015SPARKS CAR CARE, PD-OIL/ELEC $181.013924512/9/2015 24975412/31/2015SPARKS CAR CARE, PD-OIL CHANGE $40.573924612/9/2015 24975412/31/2015SPARKS CAR CARE, PD-OIL CHANGE $40.573925012/9/2015 24975412/31/2015SPARKS CAR CARE, PKM-PARKING LOT CLEANING AG13- $190.9720481312/10/2015 24969712/31/2015MCDONOUGH & SONS INC, FLT-BODY WORK $21.681-1649012/10/2015 24962412/31/2015 EAGLE TIRE & AUTOMOTIVE (DBA), PD-OIL/ELEC SVC $72.383926712/11/2015 249754 12/31/2015SPARKS CAR CARE, PD-OIL CHANGE $39.643926912/11/2015 24975412/31/2015SPARKS CAR CARE, FLT-OIL CHANGE $48.131-1652812/12/2015 24962412/31/2015 EAGLE TIRE & AUTOMOTIVE (DBA), FLT-OIL CHANGE $55.791-1652912/12/2015 24962412/31/2015 EAGLE TIRE & AUTOMOTIVE (DBA), PD-DIAG/BRAKES/TRANS/ALIGN/TIR $698.493927412/15/2015 24975412/31/2015SPARKS CAR CARE, PD-OIL CHANGE $40.573928512/15/2015 24975412/31/2015SPARKS CAR CARE, 347 Invoice Description AmountDate Vendor Check No.GL Total Key Bank Page 51 of 58 Invoice Date PD-OIL CHANGE $76.903928812/15/2015 249754 12/31/2015SPARKS CAR CARE, FLT-BATTERY/ELEC SVC $553.701-1657812/16/2015 24962412/31/2015 EAGLE TIRE & AUTOMOTIVE (DBA), Sales Tax $52.601-1657812/16/2015 24962412/31/2015 EAGLE TIRE & AUTOMOTIVE (DBA), FLT-PARTS $50.15991997239912/16/2015 24964512/31/2015GRAINGER INC, PD-ELEC SVC $47.332803512/16/2015 24976412/31/2015 SYSTEMS FOR PUBLIC SAFETY, PD-DIAG/ELEC/HEATING/ENGINE WO $1,063.023926612/16/2015 24975412/31/2015SPARKS CAR CARE, IT-OCE PLOTTER SYSTEM MAINT AG $92.60A1998612/17/2015 24957912/31/2015ARC IMAGING RESOURCES, PD-DUPLICATE KEY $15.22000000730212/17/2015 24956612/31/2015 AARO INC DBA THE LOCK SHOP, PD-ELEC SVC $365.572808812/17/2015 24976412/31/2015 SYSTEMS FOR PUBLIC SAFETY, PD-ELEC SVC $23.662811112/17/2015 24976412/31/2015 SYSTEMS FOR PUBLIC SAFETY, PKM-REPLACE FENCE POSTS $925.181105512/15/2015 24974612/31/2015 SECOMA FENCE INC, FLT-BODY WORK $75.97112839F12/14/2015 24976912/31/2015TITUS-WILL FORD SLS INC, PD-ELEC SVC $164.822332612/15/2015 24974412/31/2015SCARFF FORD, PD-ELEC SVC $28.402795512/15/2015 24976412/31/2015 SYSTEMS FOR PUBLIC SAFETY, PD-ELEC SVC $436.052800512/15/2015 24976412/31/2015 SYSTEMS FOR PUBLIC SAFETY, PD-OIL/ALIGNMENT/TIRES/BRAKES $464.083926412/14/2015 24975412/31/2015SPARKS CAR CARE, PD-OIL/ELEC SVC $82.483927512/14/2015 249754 12/31/2015SPARKS CAR CARE, PD-OIL CHANGE $54.803927612/14/2015 24975412/31/2015SPARKS CAR CARE, PKDBC: FUJITSU MINI SPLIT 2 Z $9,130.80558312/22/2015 24957212/31/2015 AIRTECH HEATING & COOLING, PKDBC: FUJITSU MINI SPLIT 2 Z $9,130.80558312/22/2015 24957212/31/2015 AIRTECH HEATING & COOLING, PKDBC: FUJITSU MINI SPLIT SIN $18,200.00558312/22/2015 24957212/31/2015 AIRTECH HEATING & COOLING, Sales Tax $3,427.39558312/22/2015 24957212/31/2015 AIRTECH HEATING & COOLING, PKDBC-REPLACE ELEC HEATER $927.90558412/22/2015 24957212/31/2015 AIRTECH HEATING & COOLING, PKDBC-DUMAS WINDOW $1,884.709185-150256012/18/2015 24975512/31/2015SPEEDY GLASS - TACOMA, FLT-BRAKE SVC $743.611-1662912/19/2015 24962412/31/2015 EAGLE TIRE & AUTOMOTIVE (DBA), FLT-OIL CHANGE $55.791-1663412/19/2015 24962412/31/2015 EAGLE TIRE & AUTOMOTIVE (DBA), 348 Invoice Description AmountDate Vendor Check No.GL Total Key Bank Page 52 of 58 Invoice Date PKDBC-MAINT SUPPLIES $4,313.02345712/18/2015 250069 1/15/2016 JENCO BUILDING SERVICES, INC, PD-ELEC. SVC $126.613929012/18/2015 2499731/15/2016SPARKS CAR CARE, PD-OIL/STEERING $218.353929812/18/2015 249973 1/15/2016SPARKS CAR CARE, PD-OIL CHANGE $35.893930512/18/2015 2499731/15/2016SPARKS CAR CARE, IT-12/15 COPIERS/PRINTERS MAIN $68.15INV130834512/16/2015 2498481/15/2016COPIERS NORTHWEST INC, IT-12/15 COPIERS/PRINTERS MAIN $34.07INV130834512/16/2015 2498481/15/2016COPIERS NORTHWEST INC, IT-12/15 COPIERS/PRINTERS MAIN $919.99INV130834512/16/2015 2498481/15/2016COPIERS NORTHWEST INC, IT-12/15 COPIERS/PRINTERS MAIN $851.84INV130834512/16/2015 2498481/15/2016COPIERS NORTHWEST INC, IT-12/15 COPIERS/PRINTERS MAIN $374.81INV130834512/16/2015 2498481/15/2016COPIERS NORTHWEST INC, IT-12/15 COPIERS/PRINTERS MAIN $1,158.50INV130834512/16/2015 2498481/15/2016COPIERS NORTHWEST INC, CHB-ALARM MONITORING/SERVICE $93.0899653812/14/2015 2498101/15/2016 ALARM CENTERS/CUSTOM SECURITY, PD-OIL CHANGE $40.57393921/4/2016 2500551/15/2016SPARKS CAR CARE, PD-OIL CHANGE $37.57393941/4/2016 2500551/15/2016SPARKS CAR CARE, PD-OIL CHANGE $39.53394001/4/2016 2500551/15/2016SPARKS CAR CARE, PD-BATTERY $113.46394021/4/2016 2500551/15/2016SPARKS CAR CARE, PD-OIL CHANGE $40.57394111/4/2016 2500551/15/2016SPARKS CAR CARE, FLT-ELEC REPAIR $316.3561882901/4/2016 2500571/15/2016 TACOMA DODGE CHRYSLER JEEP, PD-OIL/OTHER $106.273930912/21/2015 2499731/15/2016SPARKS CAR CARE, PD-OIL CHANGE $54.803931812/21/2015 2499731/15/2016SPARKS CAR CARE, FLT-OIL CHANGE $48.131-1678810/21/2006 2500291/15/2016 EAGLE TIRE & AUTOMOTIVE (DBA), PD-WHEELS/ALIGNMENT $361.05393931/6/2015 2500551/15/2016SPARKS CAR CARE, FLT-SEAT COVERS $65.6033076M1/8/2016 2500461/15/2016RWC INTERNATIONAL LTD, FLT-PARTS $37.613710-4894071/11/2016 2500421/15/2016O'REILLY AUTO PARTS, $6,518.47RETAINAGE HELD IN ESCROW PARKS-TOWN SQUARE PARK IMPROVE $-731.23E1511-DEC12/18/2015 2498431/15/2016COLUMBIA STATE BANK, PW-PAEC CONSTRUCTION PROJECT~ $7,249.700112/10/2015 24978712/31/2015WASHINGTON TRUST BANK, $-1,445.00RETAINAGE PAYABLE-ESCROW 349 Invoice Description AmountDate Vendor Check No.GL Total Key Bank Page 53 of 58 Invoice Date PARKS-TOWN SQUARE PARK IMPROVE $-1,445.00E1511-NOV11/19/2015 2498431/15/2016COLUMBIA STATE BANK, $80,074.02ROAD SVCS/PERMITS-INTGVT PWTR-11/15 DISC INVOICE TRFFC~ $11,272.5069492-6950811/30/2015 24967112/31/2015 KING COUNTY FINANCE DIVISION, PWTR-11/15 DISC INVOICE TRFFC~ $176.9769492-6950811/30/2015 24967112/31/2015 KING COUNTY FINANCE DIVISION, PWTR-11/15 DISC INVOICE TRFFC~ $235.9569492-6950811/30/2015 24967112/31/2015 KING COUNTY FINANCE DIVISION, PWTR-11/15 DISC INVOICE TRFFC~ $943.2469492-6950811/30/2015 24967112/31/2015 KING COUNTY FINANCE DIVISION, PWTR-11/15 DISC INVOICE TRFFC~ $412.9269492-6950811/30/2015 24967112/31/2015 KING COUNTY FINANCE DIVISION, PWTR-11/15 DISC INVOICE TRFFC~ $189.4369492-6950811/30/2015 24967112/31/2015 KING COUNTY FINANCE DIVISION, PWTR-11/15 BSC SIGN/MRKNGS MTN $62,624.6169631-7015411/30/2015 24967112/31/2015 KING COUNTY FINANCE DIVISION, PWST-FAC HWY S LA07948R $87.65RE-313-ATB5121410812/14/2015 250010 1/15/2016 WA STATE DEPT OF TRANSPORTATN, PWST-COMMUTE TRIP REDUCTION PR $4,130.753001056212/16/2015 2499031/15/2016KING COUNTY D.O.T., $98,351.05ROADWAYS PW-S 304TH ST. AT 28TH AVE S $98,351.05312/11/2015 24970312/31/2015MILES RESOURCES LLC, $1,470.00SALARIES & WAGES SWM-LAB ANALYSIS STEEL LAKE 10 $367.5070229b12/4/2015 24967112/31/2015 KING COUNTY FINANCE DIVISION, SWM-LAB ANALYSIS NORTHLAKE $367.5070115a12/3/2015 249671 12/31/2015 KING COUNTY FINANCE DIVISION, SWM-LAB ANALYSIS STEEL LAKE $367.5070115b12/3/2015 249671 12/31/2015 KING COUNTY FINANCE DIVISION, SWM-LAB ANALYSIS NORTH LAKE 10 $367.5070229a12/3/2015 24967112/31/2015 KING COUNTY FINANCE DIVISION, $6,237.63SALES TAX PAYABLE FI-12/15 REMIT SALES TAX DBC $6,210.46601-223-538512/31/2015 739601/12/2016 WA STATE REVENUE DEPARTMENT, FI-12/15 REMIT SALES TAX $27.17601-223-538512/31/2015 739601/12/2016 WA STATE REVENUE DEPARTMENT, $10,460.55SALES TAX PAYABLE-RECREAT FI-12/15 REMIT SALES TAX $2,521.30601-223-538512/31/2015 739601/12/2016 WA STATE REVENUE DEPARTMENT, FI-12/15 REMIT SALES TAX-FWCC $7,939.25601-223-538512/31/2015 739601/12/2016 WA STATE REVENUE DEPARTMENT, $161,061.00SCHOOL IMPACT FEES FI-12/15 SCHOOL IMPACT FEES RE $161,061.00SIF-DEC 20151/12/2016 2498641/15/2016 FEDERAL WAY SCHOOL DISTRICT, $1,484.73SEWER BILLINGS PKM-12/15 31132 28TH AVE S #A $24.8210112/14/2015 2499121/15/2016 LAKEHAVEN UTILITY DISTRICT, PKM-31600 20TH AVE S. $23.99367180112/7/2015 24967812/31/2015 LAKEHAVEN UTILITY DISTRICT, 350 Invoice Description AmountDate Vendor Check No.GL Total Key Bank Page 54 of 58 Invoice Date PKM-11/15 2645 312TH ST S #460 $352.4246060212/7/2015 24967812/31/2015 LAKEHAVEN UTILITY DISTRICT, PKM-12/15 2410 312TH ST #89980 $916.6289980212/14/2015 2499121/15/2016 LAKEHAVEN UTILITY DISTRICT, PKM-12/15 31104 28TH AVE S #88 $58.6288830212/14/2015 2499121/15/2016 LAKEHAVEN UTILITY DISTRICT, PKM-12/15 30000 14TH AVE S #82 $52.2482410212/14/2015 2499121/15/2016 LAKEHAVEN UTILITY DISTRICT, PKM-12/15 31132 28TH AVE S #88 $56.0288810312/14/2015 2499121/15/2016 LAKEHAVEN UTILITY DISTRICT, $29,118.35SMALL OFFICE APPARATUS MC-CHAIRS FOR COMPUTER STATION $751.10DECEMBER 201512/31/2015 9664841/6/2016US BANK, PKDBC: 9 SILVER FULL MATTRES $3,024.001215711912/16/2015 24972612/31/2015 PERFECT HARMONY FURNITURE INC, DBA MATTRESS RANCH PKDBC: 75 SILVER TWIN MATTRES $19,050.001215711912/16/2015 249726 12/31/2015 PERFECT HARMONY FURNITURE INC, DBA MATTRESS RANCH PKDBC: 9 FULL BED ENCASEMENTS $497.251215711912/16/2015 249726 12/31/2015 PERFECT HARMONY FURNITURE INC, DBA MATTRESS RANCH PKDBC: 75 TWIN BED ENCASEMENT $3,825.001215711912/16/2015 249726 12/31/2015 PERFECT HARMONY FURNITURE INC, DBA MATTRESS RANCH PKDBC: SET UP INCLUDES PLACEM $1,800.001215711912/16/2015 249726 12/31/2015 PERFECT HARMONY FURNITURE INC, DBA MATTRESS RANCH Sales Tax $171.001215711912/16/2015 249726 12/31/2015 PERFECT HARMONY FURNITURE INC, DBA MATTRESS RANCH $1,855.16SMALL TOOLS - SHOP PWST-SAW BLADE $384.35466512/15/2015 24960412/31/2015 CESSCO-THE CUT&CORE STORE INC, PWST-CHAINS FOR CHAINSAW $28.7941815/112/10/2015 24957012/31/2015AGRI SHOP INC, IT-KEYBOARD FOR SURFACE PRO 3 $142.34DECEMBER 201512/31/2015 5029661/6/2016US BANK, IT-SURFACE PRO 3 PC $1,094.99DECEMBER 201512/31/2015 5029661/6/2016US BANK, PARKS-MAINT SUPPLIES $11.98990832484212/3/2015 2498791/15/2016GRAINGER INC, SWM-SUPPLIES FOR TRAILER INSPE $7.76DECEMBER 201512/23/2015 2499211/15/2016LOWE'S HIW INC, PWST-TIE STRAPS FOR TRUCKS $20.78DECEMBER 201512/23/2015 2499211/15/2016LOWE'S HIW INC, PWST-FLASHLIGHTS HAMMER FOR TR $120.52DECEMBER 201512/23/2015 2499211/15/2016LOWE'S HIW INC, PWST-ENGINEERING DRAFTING SUPP $43.65INV-01620212/22/2015 2499091/15/2016KR, $15,795.37STONE & GRAVEL SWM-RETROFIT BIO POND $33.2719222812/8/2015 24968412/31/2015LLOYD ENTERPRISES INC, SWM-CONCRETE SUPPLIES $396.7349494511/5/2015 24961512/31/2015CORLISS RESOURCES INC, SWM-CONCRETE SUPPLIES $376.4749523511/6/2015 24961512/31/2015CORLISS RESOURCES INC, 351 Invoice Description AmountDate Vendor Check No.GL Total Key Bank Page 55 of 58 Invoice Date SWM-ROCK $248.2619145811/2/2015 24968412/31/2015 LLOYD ENTERPRISES INC, SWM-CONCRETE SUPPLIES $533.8549458611/3/2015 24961512/31/2015CORLISS RESOURCES INC, PWST-BULK ROAD SALT~ $11,450.61SLT-600111012/18/2015 24968712/31/2015LTI, INC, Sales Tax $1,087.81SLT-600111012/18/2015 24968712/31/2015LTI, INC, PWST-SAND FOR STREETS SANDING $1,668.371231112/17/2015 2499591/15/2016 R & L TRUCKING & CONSTRUCTION, $505.65TAXES/ASSESSMENTS-INTERGOVT FI-12/15 REMIT SALES TAX DBC $845.76601-223-538512/31/2015 739601/12/2016 WA STATE REVENUE DEPARTMENT, FI-12/15 REMIT SALES TAX SWM $263.71601-223-538512/31/2015 739601/12/2016 WA STATE REVENUE DEPARTMENT, FI-12/15 REMIT SALES TAX DBC $-845.76601-223-538512/31/2015 739601/12/2016 WA STATE REVENUE DEPARTMENT, HR-SELF INSURED HEALTH & WELFA $241.9484198221/5/2016 2500631/15/2016 WA STATE DEPT OF ENTERPRISE SV, $876.72TIRES PD-2 NEW TIRES $278.20S068910923912/11/2015 24957612/31/2015 AMERICAN TIRE DISTRIBUTORS INC, PD-TIRES $14.243925312/9/2015 24975412/31/2015SPARKS CAR CARE, PD-TIRES $14.243929412/16/2015 249754 12/31/2015SPARKS CAR CARE, PD-1 NEW TIRE $138.50S069070606412/16/2015 24957612/31/2015 AMERICAN TIRE DISTRIBUTORS INC, PD-1 NEW TIRE $139.10S069089556012/16/2015 24957612/31/2015 AMERICAN TIRE DISTRIBUTORS INC, PD-1 NEW TIRE $139.10S069266343812/21/2015 2498141/15/2016 AMERICAN TIRE DISTRIBUTORS INC, PD-TIRES $14.243935712/28/2015 2499731/15/2016SPARKS CAR CARE, PD-1 NEW TIRE $139.10S069444375512/28/2015 2498141/15/2016 AMERICAN TIRE DISTRIBUTORS INC, $996.45TOPSOIL PKM-SAND/SOIL $996.452499012/18/2015 2498061/15/2016 410 QUARRY LLC, $525.00TRAFFIC INFRACTIONS MC-TICKET DISMISSED $210.00099150027327112/28/2015 2499661/15/2016SCHERADO, DAWN MC-OVERPAYMENT OF INFRACTION $105.00099150020325212/24/2015 2499291/15/2016MILLER, YUKIKO MC-DUPLICATE PAYMENT $210.003538133412/23/2015 2498111/15/2016ALIU, DR. ADE L $731.54USE TAX PAYABLE FI-12/15 REMIT USE TAX $731.54601-223-538512/31/2015 739601/12/2016 WA STATE REVENUE DEPARTMENT, $1,895.87WASTE DISPOSAL BILLINGS SWR-EPS PICKUP SVC $60.00466112/31/2015 2499771/15/2016STYRO RECYCLE LLC, 352 Invoice Description AmountDate Vendor Check No.GL Total Key Bank Page 56 of 58 Invoice Date SWR-LITTER CONTROL DISPOSAL $538.75DECEMBER 201512/31/2015 502966 1/6/2016US BANK, SWR-RESIDENT GARBAGE ACCOUNT A $54.25DECEMBER 201512/31/2015 5029661/6/2016US BANK, SWR-ORGANICS RECYCLING SVC $43.20DECEMBER 201512/31/2015 5029661/6/2016US BANK, SWR-LITTER CONTROL DISPOSAL $533.42DECEMBER 201512/31/2015 5029661/6/2016US BANK, PWST-11/15 ALGONA TS-SOLID WAS $60.814832311/30/2015 24967112/31/2015 KING COUNTY FINANCE DIVISION, SWM-CONCRETE $133.1719150311/3/2015 24968412/31/2015 LLOYD ENTERPRISES INC, SWM-ASPHALT $38.0319150511/3/2015 24968412/31/2015LLOYD ENTERPRISES INC, SWM-SOIL $297.6919205111/30/2015 24968412/31/2015LLOYD ENTERPRISES INC, SWR-RECYCLING BATTERIES $53.00100-1000027312/14/2015 24957312/31/2015 ALL BATTERY SALES & SERVICE, SWR-BATTERY RECYCLING $83.55100-1000019612/2/2015 24957312/31/2015 ALL BATTERY SALES & SERVICE, $6,578.92WATER BILLINGS PKM-11/15 30619 16TH AVE SW #2 $24.70283230112/2/2015 24967812/31/2015 LAKEHAVEN UTILITY DISTRICT, PKM-11/15 31850 7TH AVE SW #29 $24.70298400112/2/2015 24967812/31/2015 LAKEHAVEN UTILITY DISTRICT, PKM-12/15 28159 24TH PL S #303 $60.47303360112/17/2015 2499121/15/2016 LAKEHAVEN UTILITY DISTRICT, PWST-12/15 30399 PACIFIC HWY S $24.70356800112/17/2015 2499121/15/2016 LAKEHAVEN UTILITY DISTRICT, PKDBC-12/15 DASH PT. RD~ $412.6210004825012/24/2015 2499831/15/2016TACOMA PUBLIC UTILITIES, PKDBC-12/15 DASH PT. RD~ $203.2310004825012/24/2015 2499831/15/2016TACOMA PUBLIC UTILITIES, PKM-12/15 2645 312TH IRR/ANNEX $192.04281440112/14/2015 2499121/15/2016 LAKEHAVEN UTILITY DISTRICT, PWST-12/15 2000 312TH ST #3088 $24.70308880112/14/2015 2499121/15/2016 LAKEHAVEN UTILITY DISTRICT, PWST-12/15 32002 32RD AEV S #3 $24.70320020112/14/2015 2499121/15/2016 LAKEHAVEN UTILITY DISTRICT, PWST-11/15 32009 23RD AVE S #3 $24.70327830112/7/2015 24967812/31/2015 LAKEHAVEN UTILITY DISTRICT, PWST-11/15 31026 PAC HWY #3336 $172.44333610112/7/2015 24967812/31/2015 LAKEHAVEN UTILITY DISTRICT, PWST-11/15 1618 S 288TH ST #33 $346.10336410112/7/2015 24967812/31/2015 LAKEHAVEN UTILITY DISTRICT, PWST-11/15 SR 99/279TH TO 248T $115.56348130112/7/2015 249678 12/31/2015 LAKEHAVEN UTILITY DISTRICT, PWST-11/15 31802 21ST AVE S #3 $24.70348880112/7/2015 24967812/31/2015 LAKEHAVEN UTILITY DISTRICT, PWST-11/15 29627 PAC HWY S #3 $125.36354020112/7/2015 24967812/31/2015 LAKEHAVEN UTILITY DISTRICT, 353 Invoice Description AmountDate Vendor Check No.GL Total Key Bank Page 57 of 58 Invoice Date PWST-11/15 28719 PAC HWY S #35 $171.29354030112/7/2015 24967812/31/2015 LAKEHAVEN UTILITY DISTRICT, PWST-11/15 29102 PAC HWY #3545 $111.64354510112/7/2015 24967812/31/2015 LAKEHAVEN UTILITY DISTRICT, PWST-11/15 30799 PAC HWY IRRIG $115.56356810112/7/2015 249678 12/31/2015 LAKEHAVEN UTILITY DISTRICT, PKM-11/15 31531 1ST AVE S $60.00358600112/7/2015 24967812/31/2015 LAKEHAVEN UTILITY DISTRICT, PWST-11/15 1401 SW 312TH STREE $265.78362180112/7/2015 24967812/31/2015 LAKEHAVEN UTILITY DISTRICT, PKM-11/15 31600 20 AVE S #1941 $180.23194180312/7/2015 24967812/31/2015 LAKEHAVEN UTILITY DISTRICT, PKM-11/15 31600 20TH AVE S $12.82194680312/7/2015 24967812/31/2015 LAKEHAVEN UTILITY DISTRICT, PKM-11/15 31531 1ST AVE S #204 $160.68204990312/7/2015 24967812/31/2015 LAKEHAVEN UTILITY DISTRICT, PW-PAEC PROJECT WATER USAGE $135.08631401812/8/2015 24967812/31/2015 LAKEHAVEN UTILITY DISTRICT, PWST-11/15 28866 PAC HWY S #48 $24.7048230312/7/2015 24967812/31/2015 LAKEHAVEN UTILITY DISTRICT, PWST-11/15 28850 PAC HWY #4824 $24.7048240512/7/2015 24967812/31/2015 LAKEHAVEN UTILITY DISTRICT, PKM-11/15 2645 312TH ST S #460 $399.8046060212/7/2015 24967812/31/2015 LAKEHAVEN UTILITY DISTRICT, PWST-11/15 CITY FACILITIES WAT $161.3419221-0011/23/2015 24965712/31/2015 HIGHLINE WATER DISTRICT, PKM-12/15 31132 28TH AVE S #A $24.7010112/14/2015 2499121/15/2016 LAKEHAVEN UTILITY DISTRICT, PACC-12/15 31510 20 AVE S. #86 $152.84231520412/14/2015 2499121/15/2016 LAKEHAVEN UTILITY DISTRICT, PACC-12/15 31510 20 AVE S. IRR $24.70232280412/14/2015 2499121/15/2016 LAKEHAVEN UTILITY DISTRICT, PACC-12/15 31510 20TH AVE S DE $12.82232740412/14/2015 2499121/15/2016 LAKEHAVEN UTILITY DISTRICT, PACC-12/15 2141 314 ST. S. #08 $177.66242630412/14/2015 2499121/15/2016 LAKEHAVEN UTILITY DISTRICT, PACC-12/15 2141 314 ST. S. IRR $24.70242660412/14/2015 2499121/15/2016 LAKEHAVEN UTILITY DISTRICT, PACC-12/25 2141 314 ST. S. DET $12.8224461041/9/2016 2499121/15/2016 LAKEHAVEN UTILITY DISTRICT, PKM-12/15 LAURELWOOD 61664278 $24.709246021/9/2016 2499121/15/2016 LAKEHAVEN UTILITY DISTRICT, PKM-11/15 5039 SW DASH PT. IRR $376.3210067351012/4/2015 24976512/31/2015TACOMA PUBLIC UTILITIES, PKM-12/15 31104 28TH AVE S #88 $50.1888830212/14/2015 2499121/15/2016 LAKEHAVEN UTILITY DISTRICT, PKM-12/15 31132 28TH AVE S #88 $75.6888810312/14/2015 2499121/15/2016 LAKEHAVEN UTILITY DISTRICT, PKM-12/15 30009 16TH AVE #8224 $397.8082240212/14/2015 2499121/15/2016 LAKEHAVEN UTILITY DISTRICT, PKM-12/15 30000 14TH AVE S #82 $154.8082410212/14/2015 2499121/15/2016 LAKEHAVEN UTILITY DISTRICT, 354 Invoice Description AmountDateVendor Check No.GL Total Key Bank Page 58 of 58 Invoice Date PWST-12/15 30801 14TH AVE S #3 $357.92364250112/14/2015 2499121/15/2016 LAKEHAVEN UTILITY DISTRICT, PWST-12/15 31114 28 AVE S #467 $237.12365360112/14/2015 2499121/15/2016 LAKEHAVEN UTILITY DISTRICT, PKM-12/15 2410 312TH ST #89640 $24.7089640212/14/2015 2499121/15/2016 LAKEHAVEN UTILITY DISTRICT, PKM-12/15 2410 312TH ST #89980 $825.1289980212/14/2015 2499121/15/2016 LAKEHAVEN UTILITY DISTRICT, $866.20WITNESS FEES/JUROR FEES MC-REPLENISH JURY FUND $866.20JANUARY 04, 20161/4/2016 866201/4/2016JURY/WITNESS FUND, $1,028.50ZONING/SUBDIVISION FEES CD-APP WAS UPIV CONVERTED TO U $1,028.5015-10254712/9/2015 24959112/31/2015C N I INVESTMENTS, $4,377,307.39 Total 355 This page was left intentionally blank. 356 March 1, 2015 N/A N/A N/A 357 358 359 360 361 362 363