PRHSPSC PKT 03-08-2016City of Federal Way
City Council
Parks, Recreation, Human Services & Public Safety Committee
March 8, 2016 City Hall
5:00 p.m. H lebos Conference Room
MEETING AGENDA
1. CALL TO ORDER
2. PUBLIC COMMENT (3 minutes)
3. COMMISSION COMMENTS
4. COMMITTEE BUSINESS
Topic Title/ Description
A. Approval of Minutes: February 9, 2016
B. One Night Count and Homelessness
C. Agreement with Public Health Seattle /King County to
Provide Distracted Driving Enforcement Funding.
D. Town Square Park Permeable Pavers
E. Town Square Park Paver Installation Bid Award
F. Town Square Park Stainless Steel Columns Bid Award
G. Town Square Park Playground Equipment
H. Clear Wireless Site Lease Renewal
5. PENDING ITEMS
• Festivals
6. NEXT MEETING: April 12, 2016
7. ADJOURNMENT
Committee Members
Mark Koppang, Chair
Lydia Assefa- Dawson
Martin Moore
K: \PRHSPS Committee \2016 \03082016 prhsps agenda.doc
City staff
John Hutton, Parks Director
Mary Jaenicke, Administrative Assistant II
Action
Council
Presenter
Page
or Info
Date
3
Action
N/A
Watson
N/A
Discussion
N/A
Hwang
7
Action
Consent
3/15/16
Consent
Ikerd
11
Action
3/15/16
Consent
Ikerd
13
Action
3/15/16
Consent
Ikerd
17
Action
3/15/16
Consent
Ikerd
19
Action
3/15/16
Consent
Call
21
Action
3/15/16
City staff
John Hutton, Parks Director
Mary Jaenicke, Administrative Assistant II
This Page Left Blank Intentionally
City of Federal Way
City Council
PARKS, RECREATION HUMAN SERVICES & PUBLIC SAFETY COUNCIL COMMITTEE
Tuesday February 9, 2016
5:00 p.m.
SUMMARY
Committee Members in Attendance: Chair Koppang, Committee member Assefa- Dawson and
Committee member Moore
Council Members in Attendance: Deputy Mayor Burbidge, Council member Honda
Staff Members in Attendance: John Hutton, Parks Director, Steve Ikerd, Parks Deputy Director, Andy
Hwang, Chief of Police, Jason Gerwen Parks & Facilities Manager, Ryan Call, Assistant City Attorney,
and Mary Jaenicke, Administrative Asst. II.
Guests: None
Chair Koppang called the meeting to order at 5:00p.m.
Public Comment: None
Commission Comment: None
Approval of Minutes
Committee member Moore moved to approve the January minutes as written. Committee member
Assefa- Dawson seconded the motion with one small change to the minutes. Motion passed.
BUSINESS ITEMS
FARO (Total Station) and Automatic License Plate Reader (ALPR) Maintenance Agreement
Chief Hwang reported that the FARO technology is a 3 -D documentation and is used for major crime
scene processing. There are three vehicles equipped with the Automatic License Plate Reader (ALPR)
The ALPR is used for combatting auto theft and recovering stolen vehicles, and capturing wanted
subjects. The funds for the Maintenance Agreements will come out of the Red Light Photo Enforcement
account. Committee member Moore would like statistical numbers on how many cars have been caught
with the ALPR. Committee member Moore moved to forward the request for Traffic Safety Funds
to be used for maintenance agreements for FARO Total Station and The Automatic License Plate
Reader Systems, to the February 16, 2016 Council consent agenda for approval. Committee
member Assefa- Dawson seconded. Motion passed.
Regency Cleaners Amendment #1 Goods and Services for Police Uniform and Dry Cleaning
Chief Hwang stated that they would like to extend this contract for an additional year. The dry cleaning
expenses are approximately $10,000 per year. Committee member Assefa- Dawson moved to forward
Amendment #1 to Regency. Cleaners Good and Services Agreement for Police Uniform and Dry
Cleaning to the February 16, 2016 consent agenda for approval. Committee member Moore
seconded. Motion passed.
Second Amendment for Parking Lot Vacuuming Services
Mr. Gerwen stated that the contract funds were expended quicker than usual due to increased services.
Three parking lots were striped, the city hall parking lot was pressure washed, and there has been an
increase in the number of times the lot at Town Square Park is swept. McDonough & Sons has been very
responsive to the needs of the City. The total contract amount is $61,870.92. Committee member
Moore moved to forward the proposed agreement to the February 16, 2016 consent agenda for
approval. Committee member Lydia Assefa- Dawson seconded. Motion passed.
K:\PRHSPS Committee\2016 \02092016 Mins.doc 3
PARKS, RECREATION, HUMAN SERVICES & PUBLIC SAFETY COUNCIL COMMITTEE
Tuesday, February 9, 2016 Summary
Page 2
Use of Excess Replacement Reserves
Mr. Gerwen reviewed the Parks Maintenance division request to use excess replacement reserves on
vehicles and equipment. He stated that two trucks are due to be replaced in 2016. Due to the budget cuts
replacement reserves were not collected. There is a shortfall of approximately $2500 per truck to replace
them. They would like to keep truck 8103, which is due to be replaced in 2016. Truck 8117 is starting to
age, and they would like to surplus truck 8117 and keep 8103. Truck 8121 -1 is not due to be replaced in
2016, but it has been in a few accidents, and the truck has several dents. The cost to repair the truck is
$4,000. They would like to replace truck 8121 -1 now. Truck 8101 is a surplus truck, and is not collecting
reserves. This truck has a pressure washer unit on it, and it is used to maintain all of the picnic sites. This
truck is aging and they are asking to surplus truck 8101 and keep truck 8124; the pressure washer would
be transferred to truck 8124. The SWM Department is replacing their Do -Ease Mower. This mower is
able to mow banks, and is used to maintain the BPA and West Campus Trail. The Parks Department
would like to keep this mower and are requesting to have $1,000 a year added to the maintenance account
to pay for parts. The portable stage was built approximately 15 -20 years ago and has never been on the
replacement reserve account. The stage is starting to deteriorate, and it will last only about two more
years. The cost to build a new stage would cost $55,000. Staff is asking for $20,000 to rebuild the stage.
By doing this, the stage would last at least another 10 -15 years. The excess replacement reserves
available is $37,121.00. Staff is asking for $27,500, which would leave a balance of $9,621.00.
Committee member Moore moved to forward allowing the use of excess reserves to address
equipment issues, resolve shortages and allow for the purchase and repair of equipment to the
February 16, 2016 consent agenda for approval. Committee member Assefa- Dawson seconded.
Motion passed.
2016 Parks & Recreation Commission Work Plan
Mr. Ikerd reviewed the Parks & Recreation Commissions 2016 Work Plan. A new item on the work plan
is an overview of the maintenance and operations of the Parks Maintenance division. A sub - committee
has been formed to review the new parks, facilities and maintenance responsibilities that have been
added since the 2008 reduction in force, and they are also reviewing items that have been deferred due to
a staffing shortage. Committee member Moore stated that it has been his vision to have equipment for
people with disabilities in all of the parks. He would like to see this on their work plan. Chair Koppang
stated that annual playground equipment replacement is on the work plan, and the summary/objective is
broad. Committee member Moore wants to be sure that staff and the Parks & Recreation Commission
discuss the addition of ADA equipment when a new play structure is being designed for a park. Mr. Ikerd
answered that this is still very important to them, but that each park is different and some pieces of
equipment won't work at every site. Mr. Gerwen added that there was a lot of discussion regarding ADA
equipment being included in the play structure currently being installed at Adelaide Park. This park will
have an ADA swing, and the play structure has some ramps. The National Standards state the ADA
requirements, and all of our new playgrounds are exceeding those requirements. Committee member
Moore moved to forward the 2016 Parks & Recreation Commission Work Plan to the February 16,
2016 consent agenda for approval. Committee member Assefa- Dawson seconded. Motion passed.
PSE Electrical Extension Agreement and New Service for Town Square Park
Mr. Ikerd reported that this is an agreement with PSE that needs to be signed in order to bring power to
Town Square Park. The cost for this is $30,800 which includes contingency. This cost is included in the
budget. Committee member Assefa- Dawson moved to forward the authorization for the Mayor to
enter into a Commercial Line Extension Agreement with PSE for Town Square Park and $30,800
installation and forward to the February 16, 2016 Full Council consent agenda for approval.
Committee member Moore seconded. Motion passed.
FieldTurf USA Retainage Release
Mr. Ikerd reported that the artificial turf has been installed at Karl Grosch Field, and in order to release
the retainage on Public Works projects, the City Council must accept this project as complete.
Committee member Moore moved to forward th- acceptance of the FieldTurf USA work at Karl
PARKS, RECREATION, HUMAN SERVICES & PUBLIC SAFETY COUNCIL COMMITTEE
Tuesday, February 9, 2016 Summary
Page 3
Grosch Field as complete and forward the authorization of staff to release their $26,575.33
retainage to the February 16, 2016 City Council consent agenda for approval. Committee member
Assefa- Dawson seconded. Motion passed.
Pending Items
Committee member Moore stated that the pending items on the agenda have been on there for a while,
and would like to know if they should stay on the agenda. After discussion, the decision was made to
remove the banners because they are being handled by Tim Johnson and LTAC and the Veterans
Memorial because that is being handled by the Mayor's office. Festivals will remain on the agenda under
pending items.
Committee member Moore would also like to invite Melinda Nichols, president of the board of directors
for the Low Income Housing Institute (LIHI) to give a brief presentation on the small houses being built
for homeless people. He would like information on how the program works. Chair Koppang requested
that Committee member Moore forward him the information.
NEXT MEETING:
March 8, 2016
ADJOURNMENT
Meeting adjourned at 6:02p.m.
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COUNCIL MEETING DATE: March 15, 2016 ITEM #:
CITY OF FEDERAL WAY
CITY COUNCIL
AGENDA BILL
SUBJECT: AGREEMENT WITH PUBLIC HEALTH SEATTLE /KING COUNTY TO PROVIDE DISTRACTED DRIVING
ENFORCEMENT FUNDING.
POLICY QUESTION: Should the City of Federal Way accept $3,500 for the Distracted Driving Enforcement
Campaign from April 1, 2016 — April 30, 2016.
COMMITTEE: PARKS, RECREATION, HUMAN SERVICES & PUBLIC MEETING DATE: March 8, 2016
SAFETY COUNCIL COMMITTEE (PRHS &PS)
CATEGORY:
® Consent ❑ Ordinance ❑ Public Hearing
❑ City Council Business ❑ Resolution ❑ Other
STAFF REPORT BY: LIEUTENANT KURT SCHWAN _! _ DEPT: Police
Attachments:
1. PRHS & PS Memo
2. Public Health Agreement for Distracted Driving Campaign
Options Considered:
1. Accept Proposal
2. Reject Proposal
MAYOR'S RECOMMENDAT�: 1
MAYOR APPROVAL:
CHIEF OF STAFF:
tj ,
DIRECTOR APPROVAL:
COMMITTEE RECOMMENDATIA ''I move to forward the Public Health Agreement for Distracted Driving to
the March 15, 2016, City Council Consent Agenda. "
Committee Chair Committee Member Committee Member
PROPOSED COUNCIL MOTION: "I move approval of the Public Health Agreement for Distracted Driving
Enforcement and authorize Chief Andy Hwang to sign the Agreement. "
(BELOW TO BE COMPLETED BY CITY CLERKS OFFICE)
COUNCIL ACTION:
❑ APPROVED COUNCIL BILL #
❑ DENIED 1sT reading
• TABLED/DEFERRED/NO ACTION Enactment reading
• MOVED TO SECOND READING (ordinances only) ORDINANCE #
REVISED — 08/12/2010 RESOLUTION #
CITY OF FEDERAL WAY
CITY COUNCIL COMMITTEE STAFF REPORT
DATE: February 23, 2016
TO: Parks, Recreation, Human Services and Public Safety Council Committee
VIA: Jim Ferrell, Mayor
FROM: Andy J. Hwang, Chief of Police
SUBJECT: Agreement with Public Health Seattle/King County for Distracted Driving
Campaign
The Washington Traffic Safety Commission (WTSC) and the City of Federal Way have an
existing partnership, focused on Impaired Driving, Seat Belts and Distracted Driving overtime
funding. WTSC funding has allowed Federal Way Police to strengthen this enforcement through
overtime funded patrols.
Public Health Seattle/King County is a WTSC partner and a member of the King County Target
Zero Team, of which FWPD is also a partner. The Emergency Medical Services Division of
Public Health has secured $3,500 to assist with the scheduled King County Distracted Driving
Campaign using plain clothes officers to assist with enforcement efforts and has selected FWPD
to be the recipient of those funds. The FWPD will use $1,500 from the Nick and Derek DUI and
Distracted Driving Program for this campaign as well.
This campaign will be conducted April 1St through 30th, 2016.
1
8
Emergency Medical Services Division Public Health tall
401 Fifth Avenue, Suite 1200 -
Seattle, WA 98104 -1818 Seattle & King County
206 - 296 -4693 Fax 206 - 296 -4866
TTY Relay: 711
www.kingcounty.gov /health Agreement in Accordance to Contract Purchase Agreement
Federal Way Police Department (FWPD)
and
Emergency Medical Services Division Public Health — Seattle /King County
April 1- 30, 2016 Distracted Driving Campaign
Background:
From 2009 to 2012, distracted driver - involved crashes accounted for 20 percent of all traffic deaths and of serious traffic injuries in
King County according to data from the Washington Traffic Safety Commission. Distraction can include eating, reading, or adjusting
music while driving but researchers are finding the dangers related to cell phone distraction are most alarming.
Project Goal:
180 contacts for a variety of distracted driving behaviors that could cause collisions.
Tactics:
Enforce the current Washington State distracted and aggressive driving laws through a distracted driving campaign along South 320`h
between 1100 and 2300 blocks and on Pacific Highway South from 31200 — 33600 blocks- utilizing an officer in plain clothes and
dressed as a construction worker with a High -Vis safety vest in a coned off lane of travel with a City of Federal Way Public Works
vehicle. The vehicle would have its amber lights activated and the plain clothes officer would be observing traffic for distracted
driving violations or any other serious /dangerous violations. Traffic officers on motorcycles would be utilized as chase vehicles to
apprehend violators by the plain clothes officer and reported via police radio to the traffic officers. FWPD will implement this
program provide along the targeted areas from April 1- 30 2016.
Federal Way Police Department Deliverables:
From the FWPD Nick and Derek fund - $1500 will be dedicated to this distracted driving campaign by utilizing motorcycle officers to
provide additional support. The Nick and Derek fund was developed by the Federal Way Police Department in partnership with
families of two Federal Way teens who lost their lives to a drunk driver.
To support this service as provided by the FWPD, Emergency Medical Services Division of Public Health Seattle /King County will
reimburse the city for overtime costs up to $3,500 in exchange for the data collected as outlined in this agreement. The funding will
be used to provide dedicated patrols in the aforementioned affected areas during the specified dates. As a result of this distracted
driving campaign, FWPD shall report to Emergency Medical Services Division of Public Health Seattle /King County the following
information:
The quantity and types of infractions, citations, warnings, stops, etc. during FWPD's emphasis patrols from during the agreed upon
dates.
INDEMNIFICATION: Each party shall protect, defend, indemnify and save harmless the other party, its officers, officials, employees
and agents while acting within the scope of their employment as such, from any and all suits, costs, claims, actions, losses,
penalties, judgments, and /or awards of damages, of whatsoever kind arising out of, or in connection with, or incident to the
activities associated with this Agreement caused by or resulting from each party's own negligent acts or omissions. Each party agrees
that it is fully responsible for the acts and omissions of its own subcontractors, their employees and agents, acting within the scope
of their employment as such, as it is for the acts and omissions of its own employees and agents. Each party agrees that its
obligations under this provision extend to any claim, demand, and /or cause of action brought by or on behalf of any of its
employees, or agents. The foregoing indemnity is specifically and expressly intended to constitute a waiver of each party's immunity
under Washington's Industrial Insurance act, RCW Title 51, as respects the other party only, and only to the extent necessary to
provide the indemnified party with a full and complete indemnity of claims made by the indemnitor's employees. The parties
acknowledge that these provisions were specifically negotiated and agreed upon by them.
Andy J. Hwang Jim Fogarty
Chief of Police Emergency Medical Services Division
Federal Way Police Department Public Health — Seattle and King County
Date: Date:
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COUNCIL MEETING DATE: March 15, 2016 ITEM
CITY OF FEDERAL WAY
CITY COUNCIL
AGENDA BILL
SUBJECT: PERMEABLE PAVERS
POLICY QUESTION: Should the City accept RFQ results for the supply of permeable pavers for Town Square
Park, and authorize the Mayor to enter into a purchase agreement with the successful company?
COMMITTEE: PRHSPS MEETING DATE: 3/8/16
CATEGORY:
® Consent ❑ Ordinance ❑ Public Hearing
❑ City Council Business ❑ Resolution ❑ Other
STAFF REPORT BY: Stephen Ikerd - Deputy Parks Director DEPT: Parks
Background: Staff solicited quotes to supply permeable pavers for the Town Square plaza. Five (5) companies
were sent request for quotes. One company responded; Mutual Materials quote was within the engineer estimate.
Options Considered:
1. Authorize an award for the supply of pavers for Town Square Park in the amount of $30,000 which
includes 10% contingency to Mutual Materials and authorize the Mayor to execute said agreement. (This
amount is included in the approved park budget)
2. Do not authorize an award for the supply of pavers for Town Square Park to Mutual Materials and
Drovide direction to staff.
MAYOR'S RECOMMENDATION: Option 1
MAYOR APPROVAL:
CHIEF OF STAFF:
�' C matte
InitiallDat
Committee
Initial/Date
Initial/Date
DIRECTOR APPROVAL:
IaniaUDate
COMMITTEE RECOMMENDATION: I move to forward the authorization of an award for the supply of pavers for
Town Square Park in the amount of $30,000 to Mutual Materials and authorize the Mayor to execute said
agreement and forward to the March 15, 2016 Full Council consent agenda for approval.
Committee Chair Committee Member Committee Member
PROPOSED COUNCIL MOTION: "I move approval of authorizing an award for the supply of pavers for Town
Square Park in the amount of $30,000 to Mutual Materials and authorize the Mayor to execute said
agreement. "
(BELOW TO BE COMPLETED BY CITY CLERKS OFFICE)
COUNCIL ACTION:
❑ APPROVED COUNCIL BILL #
❑ DENIED 1sT reading
❑ TABLED/DEFERRED/NO ACTION Enactment reading
❑ MOVED TO SECOND READING (ordinances only) ORDINANCE #
REVISED — 1/2015 RESOLUTION #
11
This Page Left Blank Intentionally
12
I
COUNCIL MEETING DATE: March 15, 2016 ITEM #:
CITY OF FEDERAL WAY
CITY COUNCIL
AGENDA BILL
SUBJECT: PERMEABLE PAVERS INSTALLATION
POLICY QUESTION: Should the City accept RFB 16 -003 results for the installation of permeable pavers at Town
Square Park, and authorize the Mayor to enter into a contract with the successful company?
COMMITTEE: PRHSPS MEETING DATE: 3/8/16
CATEGORY:
® Consent ❑ Ordinance ❑ Public Hearing
❑ City Council. Business ❑ Resolution ❑ Other
STAFF REPORT BY: Stephen Ikerd — Deputy Parks Director DEPT: Parks
Attachments: Paver Installation Bid Memo for RFB16 -003
Options Considered:
1. Authorize a bid award for the installation of pavers at Town Square Park in the amount of $45,205 which
includes 10% contingency to Eastern States Paving, Inc. and authorize the Mayor to execute said
agreement. (This amount is presently included in the approved park budget).
2. Do not authorize an award for the installation of pavers at Town Square Park to Eastern States Paving,
Inc. and provide direction to staff.
MAYOR'S RECOMMENDATION: Option 1
i
MAYOR APPROVAL:
CHIEF OF STAFF:
InitiaU_Da`te
Council
Initial/Date
DIRECTOR APPROVAL:
.71%
COMMITTEE RECOMMENDATION: I move to forward the authorization of an award for the installation of pavers
at Town Square Park in the amount of $45,205 to Eastern States Paving, Inc. and authorize the Mayor to execute
said agreement and forward to the March 15, 2016 Full Council consent agenda for approval.
Committee Chair Committee Member Committee Member
PROPOSED COUNCIL MOTION: "I move approval of authorizing an award for the installation of pavers at
Town Square Park in the amount of $45,205 to Eastern States Paving, Inc. and authorize the Mayor to execute
said agreement. "
(BELOW TO BE COMPLETED BY CITY CLERKS OFFICE)
COUNCIL ACTION:
❑ APPROVED COUNCIL BILL #
❑ DENIED IST reading
❑ TABLED/DEFERRED/NO ACTION Enactment reading
❑ MOVED TO SECOND READING (ordinances only) ORDINANCE #
REVISED - 1/2015 RESOLUTION #
1
T
CITY OF
"�. Federalllllay
Parks Department
Date: Mar 4, 2016
To: PRHSPS Council Committee
Via: Mayor Jim Ferrell
John R Hutton., Director of Parks.
From: Stephen Ikerd., Deputy Director of Parks °r
Subject: Town Square Park Improvements — Paver installation bid
Background:
Staff solicited bids for the installation of permeable pavers at the main gathering plaza in
Town Square Park. This bid includes minor grading, leveling and the installation of pavers
the City will provide through a previous quote for the supply of pavers.
Staff advertised and also sent to the local plan centers RFB 16 -003. Four (4) companies
responded by submitting the following bids which include tax:
1. Eastern States Paving, Inc. ....$41,095.35
2. Steele & Associates .................$52,011.41
3. BC Pavers ..... .....................$59,513.25
4. Appian Construction .............$84,287.63
Recommendation:
Staff evaluated the responses to this RFB, checked references and recommends
awarding the bid to the lowest responsible bidder; Eastern States Paving, Inc.
Financial Summary:
$41,095.35 — Contract award amount.
4,110.00 - 10% contingency.
$45,205.00 - Total Council approval request.
Note: This bid amount is within the original Council approved park project amount of
$1.7m plus $400,000 LID improvements for a grand total of 2.1m.
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COUNCIL MEETING DATE: March 15, 2016 ITEM #:
CITY OF FEDERAL WAY
CITY COUNCIL
AGENDA BILL
SUBJECT: STAINLESS STEEL COLUMNS BID AWARD
POLICY QUESTION: Should the City accept the bid results for Town Square Park stainless steel columns, and
authorize the Mayor to enter into a purchase agreement with the successful bidder?
COMMITTEE: PRHSPS MEETING DATE: 3/8/16
CATEGORY:
® Consent ❑ Ordinance ❑ Public Hearing
❑ City Council Business ❑ Resolution ❑ Other
STAFF REPORT BY: Stephen Ikerd — Deputy Parks Director DEPT: Parks
Background: Staff solicited bids to supply 3 custom built stainless steel columns for the Town Square spray
park center feature. In addition to contacting 4 Culture for an artist list, 5 other companies were sent request for
quotes. One company responded; American Truck & Trailer Services bid was within the engineer estimate.
Options Considered:
1. Authorize a bid award for the supply of 3 stainless steel columns for Town Square Park in the amount of
$57,443.00 which includes 10% contingency to American Truck & Trailer Services and authorize the
Mayor to execute said agreement. (This amount is included in the approved park budget)
2. Do not authorize a bid award for the 3 stainless steel columns for Town Square Park to American Truck
& Trailer Services and provide direction to staff.
MAYOR'S RECOMMENDATION: Option 1
MAYOR APPROVAL: DIRECTOR APPROVAL: Ok&z a L y// L
•
C ?no co u ci Ini al/Date
Initia a Initial/D �y
CHIEF OF STAFF: anW� Ui4 ,,l+ , t�`"4
conAnittze Coun it
Initial/Date Initial/Date
COMMITTEE RECOMMENDATION: I move to forward the authorization of a bid award for the supply of 3
stainless steel columns for Town Square Park in the amount of $57,443.00 to American Truck & Trailer Services
and authorize the Mayor to execute said agreement and forward to the March 15, 2016 Full Council consent
agenda for approval.
Committee Chair Committee Member Committee Member
PROPOSED COUNCIL MOTION: "I move approval of authorizing a bid award for the supply of 3 stainless steel
columns for Town Square Park in the amount of $57,443.00 to American Truck & Trailer Services and
authorize the Mayor to execute said agreement. "
(BELOW TO BE COMPLETED BY CITY CLERKS OFFICE)
COUNCIL ACTION:
❑ APPROVED COUNCIL BILL #
• DENIED 15T reading
• TABLED/DEFERRED/NO ACTION Enactment reading
❑ MOVED TO SECOND READING (ordinances only) ORDINANCE #
REVISED - 1/2015 RESOLUTION #
13
This Page Left Blank Intentionally
14
COUNCIL MEETING DATE: March 15, 2016 ITEM #:
CITY OF FEDERAL WAY
CITY COUNCIL
AGENDA BILL
SUBJECT: PLAYGROUND EQUIPMENT
POLICY QUESTION: Should the City issue a PO to KCDA for the supply and installation of Park Commission
selected and Committee approved playground equipment for Town Square Park?
COMMITTEE: PRHSPS MEETING DATE: 3/8/16
CATEGORY:
® Consent ❑ Ordinance ❑ Public Hearing
❑ City Council Business ❑ Resolution ❑ Other
STAFF REPORT BY: Stephen Ikerd — Deputy Parks Director DEPT: Parks
Background: Staff worked with the Parks & Recreation Commission and the Parks, Recreation, Human
Services and Public Safety Committee in April of 2015 to select specific playground equipment to be used at
Town Square Park. We are in the final planning and purchase phase for this playground. PlayCreations, Inc. had
most of the equipment selected from a wide range of choices. This equipment includes: Zip Krooz (unique two
way zip line), Saucer swing, and Topsy Turny spinner. KCDA pricing and their pre -bid process was used for this
equipment.
Options Considered:
1. Authorize an award for the supply of playground equipment for Town Square Park in the amount of
$50,175.86 which includes 10% contingency to PlayCreations, Inc. and authorize a PO to be issued to
KCDA. (This equipment will be funded through the CIP Playground account)
2. Do not authorize an award for the supply of play equipment for Town Square Park to PlayCreations, Inc.
and provide direction to staff.
MAYOR'S RECOMMENDATION: Option I
MAYOR APPROVAL:
CHIEF OF STAFF: 13/1,10 t, ;n?, f44k A � L
Committee Council
Initial/Date Initial/Date
DIRECTOR APPROVAL: 02 ls//(
Initial/Date
COMMITTEE RECOMMENDATION: I move to forward the authorization of an award for playground equipment
for Town Square Park in the amount of $50,175.86 to PlayCreations, Inc. and authorize a PO to be issued to
KCDA and forward to the March 15, 2016 Full Council consent agenda for approval.
Committee Chair Committee Member Committee Member
PROPOSED COUNCIL MOTION: "I move approval of authorizing an award for the supply of playground
equipment for Town Square Park in the amount of $50,175.86 to PlayCreations, Inc. and authorize a PO to be
issued to KCDA. "
(BELOW TO BE COMPLETED BY CITY CLERKS OFFICE)
COUNCIL ACTION:
❑ APPROVED COUNCIL BILL #
13 DENIED 15 IsT reading
n TAt2lr VF%f"TpVWVjDTi T_/N!1 Al Tjrl1N
❑ MOVED TO SECOND READING (ordinances only)
REVISED — 1/2015
16
Enactmentreadin4
ORDINANCE #
RESOLUTION#
COUNCIL MEETING DATE: March 15, 2016 ITEM #:
CITY OF FEDERAL WAY
CITY COUNCIL
AGENDA BILL
SUBJECT: CLEAR WIRELESS SITE LEASE RENEWAL — LAKOTA PARK
POLICY QUESTION: SHOULD THE CITY COUNCIL APPROVE THE RENEWAL OF THE WIRELESS SITE LEASE
AND AUTHORIZE THE MAYOR TO EXECUTE THE AMENDMENT?
COMMITTEE: PARKS RECREATION HUMAN SERVICES& PUBLIC MEETING DATE: March 8, 2016
SAFETY
CATEGORY:
® Consent ❑ Ordinance ❑ Public Hearing
❑ City Council Business ❑ Resolution ❑ Other
STAFF REPORT BY: Ryan Call DEPT: Law
Clear Wireless entered into a Lease Agreement with the City on March 2, 2006 for installation and operation of
certain equipment on City owned land located in Lakota Park for use in connection with its wireless telephone
communications service. The lease term was extended for one additional five year term and will expire on April
19, 2016. Clear Wireless has requested to renew the lease for an additional five year term pursuant to the terms of
the lease.
Options Considered: 1. Recommend approval of the lease renewal and authorize the Mayor to
execute the amendment.
2. Reiect the lease renewal.
MAYOR'S RECOMMENDATION: Recommend approval of the lease renewal and authorize the Mayor to
execute the amendment. _ _
COMMITTEE RECOMMENDA'
Lease to the March 15, 2016 c'
move toefo"rward the proposed Second Amendment to the Clear Wireless Site
agenda for approval.
Committee Chair Committee Member Committee Member
PROPOSED COUNCIL MOTION: "I move approval of the Second Amendment to the Clear Wireless Site Lease
at Lakota Park, beginning April 20, 2016 and terminating on April 19, 2021, and authorize the Mayor to sign
said amendment. "
(BELOW TO BE COMPLETED BY CITY CLERKS OFFICE)
COUNCIL ACTION:
❑ APPROVED COUNCIL BILL #
❑ DENIED 15T reading
❑ TABLED/DEFERRED/NO ACTION Enactment reading
❑ MOVED TO SECOND READING (ordinances only) ORDINANCE #
REVISED - 02/06 /2006 RESOLUTION #
17
SECOND AMENDMENT
TO
SITE LEASE AGREEMENT
FOR
CLEAR WIRELESS LLC
(AG # 06 -025)
This Second Amendment ( "Amendment ") is dated effective this 20th day of April, 2016, and
is entered into by and between the City of Federal Way, a Washington municipal corporation
( "City "), and Clear Wireless LLC, a Nevada limited liability company, ( "Tenant ") successor -in-
interest to Clearwire US LLC, successor -in- interest to Clearwire LLC, a Nevada limited liability
company.
A. The City and Tenant's predecessor -in- interest entered into a Lease Agreement dated
March 2, 2006 commencing on April 20, 2006, as amended by First Amendment dated effective
April 20, 2011, whereby the City agreed to lease to Tenant a portion of the space on and air -space
above the City Property, located at Lakota Park ( "Lease ").
B. The Lease provided that Tenant may renew the Lease for three (3) additional five (5)
year terms under Section 2.
C. Under Section 26.b of the Lease, any modification of or amendment to the Lease must
be in writing and executed by both parties.
D. The City and the Tenant agree and desire to amend the Lease to renew the term of the
Lease for an additional 5 years from the effective date of this amendment.
NOW, THEREFORE, in consideration of the mutual covenants contained herein and for
other good and valuable consideration, the receipt and sufficiency of which is hereby acknowledged
the parties agree to the following terms and conditions:
Term.
Pursuant to Section 2 of the Lease Agreement, the Lease shall be renewed for an additional
five (5) year term commencing on April 20, 2016, and expiring April 19, 2021, unless renewed
pursuant to the terms of the Lease Agreement.
2. Notices.
Section 18 of the Lease Agreement shall be amended to change the notice address for the City
and Tenant as follows:
181 -
If to CITY:
If to TENANT:
City Attorney
City of Federal Way
33325 8th Ave. South
Federal Way, WA 98003
Sprint Property Services
Sprint Site ID No.: SE52XC363 -A
Mailstop: KSOPHT0101 -Z2650
6391 Sprint Parkway
Overland Park, Kansas 66251 -2650
With a copy of official notices only to:
Sprint Law Department
Attn: Real Estate Attorney
Sprint Site ID No.: SE52XC363 -A
Mailstop: KSOPHT0101 -Z2020
6391 Sprint Parkway
Overland Park, Kansas 66251 -2650
3. Full Force and Effect.
All other terms and conditions of the Agreement not modified by this Amendment shall
remain in full force and effect.
DATED the effective date set forth above.
ATTEST:
Stephanie, Courtney, City Clerk
CITY OF FEDERAL WAY
0
Jim Ferrell, Mayor
33325 8th Ave South
Federal Way, WA 98003
19- 2 -
APPROVED AS TO FORM:
Amy Jo Pearsall, City Attorney
TENANT:
CLEAR WIRELESS LLC
STATE OF KANSAS )
) ss.
COUNTY OF JOHNSON )
Amanda K. Herman
Manager, Real Estate
On this day personally appeared before me , to me known to be the
of that executed the foregoing instrument, and
acknowledged the said instrument to be the free and voluntary act and deed of said corporation, for
the uses and purposes therein mentioned, and on oath stated that she was authorized to execute said
instrument and that the seal affixed, if any, is the corporate seal of said corporation.
GIVEN my hand and official seal this day of , 2016.
(typed/printed name of notary)
Notary Public in and for the State of
My commission expires
2o3 -