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LUTC PKT 03-07-2016Committee Members City Staff Kelly Maloney, Chair Marwan Salloum P.E., Public Works Director Lydia Assefa-Dawson, Member Shawna Upton, Administrative Assistant II Mark Koppang, Member 253-835-2703 City of Federal Way City Council Land Use/Transportation Committee City Council Special Meeting March 7, 2016 City Hall 5:00 p.m. Council Chambers MEETING AGENDA 1.CALL TO ORDER 2.PUBLIC COMMENT (3 minutes) Topic Title/Description Presenter Page Action or Info Council Date Time 3.COUNCIL BUSINESS A.Letter of Support to Restore MRSC Funding Pearsall *Action N/A 5 min 4.COMMITTEE BUSINESS A.Approval of Minutes: February 1, 2016 Upton 3 Action N/A 5 min B.2016 NPDES Annual Report Submittal Shilley 7 Action March 15, 2016 Consent 5 min C.2016 Asphalt Overlay Project – Bid Award Huynh 29 Action March 15, 2016 Consent 5 min D.S 304th Street at 28th Ave S Intersection Improvements – Project Acceptance Mullen 31 Action March 15, 2016 Consent 5 min E.Grant Funding for Transportation Improvement Projects – Authorization to Submit Applications Perez 33 Action March 15, 2016 Consent 5 min F.Olympic View ’15 NTS – 26th Ave SW (SW 328th St to SW 334th St) Preston 35 Action March 15, 2016 Consent 5 min G.2016-2017 Neighborhood Traffic Safety (NTS) Program – Bid Award Preston 39 Action March 15, 2016 Consent 5 min 4.OTHER 5.FUTURE MEETINGS/AGENDA ITEMS: The next LUTC meeting will be Monday, April 4, 2016 at 5:00 p.m. in City Hall Council Chambers. 6.ADJOURN *this item to be distributed at the meeting. This page left blank intentionally. 2 City of Federal Way City ~ouncil Land Use/Transportation Committee February 1, 2016 5:30 p.m. City Hall Council Chambers MEETING SUMMARY Committee Members in Attendance: Committee Chair Kelly Maloney and Committee members Lydia Assefa-Dawson and Mark Koppang. Council members in attendance: Jeanne Burbidge and Susan Honda. Staff in Attendance: Public Works Director Marwan Salloum, Community Development Director Michael Morales, Deputy Public Works Director/PAEC Project Director William Appleton, Assistant City Attorney Mark Orthmann, Surface Water Manager Theresa Thurlow, City Traffic Engineer Rick Perez, Street Systems Manager John Mulkey, Planner. Manager Isaac Conlen, Street Systems Project Engineer Christine Mullen, Street Systems Engineer Naveen Chandra, Senior Transportation Planning Engineer Sarady Long, Senior Planner Matt Herrera, CD Intern Cory Darrow and Administrative Assistant II Shawna Upton. 1. CALL TO ORDER Chair Maloney called the meeting to order at 5:30 PM. 2. PUBLIC COMMENT (3 minutes) There were no public comments. · 3. COMMITTEE BUSINESS Maloney proposed to change the start time for all future meeting from 5:30pm to 5:00pm and asked for consensus. As it works out for staff and Committee members, the start time was officially changed. All future Land Use and Transportation meetings will now start at 5:00pm. Topic Title/Description A. Approval of Minutes: January 5, 2016 Committee approved the January 5, 2016, LUTC minutes as presented. Moved: Assefa-Dawson Seconded: Maloney Passed: Unanimously, 2-0 Councilmember Honda stated she was at the meeting and not listed on the minutes as having attended. Motion was made to add Susan Honda to the minutes as an attendee. Moved: Koppang Seconded: Assefa-Dawson Passed: Unanimously, 3-0 Committee approved the January s, 2016, LUTC minutes as amended. Moved: Assefa-Dawson Seconded: Koppang Passed: Unanimously, 3-0 Forward to Council N/A Committee Members Kelly Maloney, Member Lydia Assefa-Dawson, Member 3 City Staff Marwan Salloum, P.E., Public Works Director Shawna Upton, Administrative Assistant II 253-835-2703 B. c. D. E. Sacajawea Middle School Safe Route to School (SRTS) -30% Design Status Report Ms. Mullen noted this project will install an 8-foot sidewalk and bicycle lane on the south side of Dash Point Road from the existing improvements at Redondo Way to the entrance to Sacajawea Middle School. She provided the progress to date and outlined ongoing tasks, available funding and estimated expenditures. A brief discussion was held discussing where the lighting will be, if the school district is participating in paying for any of the improvements, and if there are plans to extend the sidewalk in front of the school. Committee forwarded Option #1 as presented. Moved: Koppang Seconded: Assefa-Dawson Passed: Unanimously, 3-0 S 356th Street (Pacific Highway South to Enchanted Parkway) Improvement Project - Schedule 74 Undergrounding Agreement with Puget Sound Energy Mr. Chandra stated this project will widen S 356th Street to five lanes with bike lanes between Pacific Highway S and Enchanted Parkway. It will also include the undergrounding of the overhead utility distribution lines along S 356th Street. The City has the authority to enter into the agreement which would mean Puget Sound Energy will be responsible for 60% of the cost of undergrounding the overhead utility lines and the City would be responsible for 40% of the cost. The City's share of the cost would be approximately $150,000 which is identified in the project budget. Committee forwarded Option #1 as presented. Moved: Assefa-Dawson Seconded: Koppang Passed: Unanimously, 3-0 Grant Funding for Transportation Improvement Projects -Authorization to Submit Applications Mr. Mulkey indicated City policy requires Council approval to submit grant applications. Staff evaluated all projects listed on the six-year Transportation Improvement Plan (TIP). He outlined the projects staff feel will likely be competitive in the 2016 grant funding cycle. A brief discussion was held regarding city match fund sources and an overview of the Adaptive Traffic Control System project. Committee forwarded Option #1 as presented. Moved: Koppang Seconded: Assefa-Dawson Passed: Unanimously, 3-0 Hennes Annexation Request Mr. Herrera explained the parcel is located on S 320th Street on the east side of the city limits in unincorporated King County. The subject property is a vacant parcel located in the Camelot Subarea of the comprehensive plan. He noted that within 60 days the Council has three options to consider including accept, reject or modify the boundaries, require adoption of the proposed zoning and require assumption of existing indebtedness. If accepted by the Council, the applicant will draft a petition to be signed by 60% of the effected property owners, King County would certify and then the City would hold a public hearing. Further discussion was held regarding service impacts, possible wetlands on the property, the property owners desire to eventually change zoning from multi-family to neighborhood commercial and other annexation questions. Staff notified the property owner that a comprehensive plan amendment would be a separate process. Committee forwarded Option #1 to the business agenda. Moved: Assefa-Dawson Seconded: Koppang Passed: Unanimously, 3-0 . February 16, 2016 Consent February 16, 2016 Consent February 16, 2016 Consent February 16, 2016 Business Committee Members Kelly Maloney, Member 4 City Staff Marwan Salloum, P.E., Public Works Director Shawna Upton, Administrative Assistant II 253-835-2703 Lydia Assefa-Dawson, Member F. G. H. I. Citywide Flashing Yellow Arrow Retrofits Project -Bid Award Mr. Long indicated this project would install flashing yellow arrow signal indications at 17 intersections and an overhead lane use sign at SR161 & SR18. Five bids were received and opened on January 12, 2016. The lowest responsive, responsible bidder is Valley Electric Company of Mount Vernon. He outlined the estimated expenditures and available funding. A brief conversation was held regarding the number of intersections that have been retrofitted, which intersections aren't capable of having flashing yellow arrows and what some other cities are doing. Committee forwarded Option #1 as presented. Moved: Koppang Seconded: Assefa-Dawson Passed: Unanimously, 3-0 Authorize Staff to Accept King County Regional Wastewater Treatment Division Water Quality Improvement Grant Award and Enter Into all Necessary Agreements Ms. Thurlow explained this grant is intended to assist in the improvement of water quality within the Green/Duwamish watershed. The City received notification from King County in December that they would consider the City to be eligible for this fund but gave a week for the City to submit an application. Given the tight application deadline, staff was directed to apply and bring the grant forward to Council if the application was successful. The scope submitted was to add three schools to the Storming the Sound with Salmon program, to design curriculum and interactive LID elements at the demonstration sites within Town Square Park and the development and production of a LID demonstration project virtual tour for regional use. The City received notification that an award amount will be issued to the City of Federal Way through a memorandum of understanding with the Wastewater Treatment Division. Committee forwarded Option #1 as presented. Moved: Assefa-Dawson Seconded: Koppang Passed: Unanimously, 3-0 Authorization to Apply for the 2017 King County Conservation Futures Fund Program Mr. Thurlow stated this conservation futures tax levy funds (CFT) are available annually to the City of Federal Way for assistance in the purchase of public open space lands. Staff identified properties that had high conservation value. A Surface Water Capital Project was approved called the West Hylebos Conservation Property Acquisition project which identified properties that have high conservation value and some of them have become available for purchase. In 2015, the City recently purchased the Larson/Justice property and the City would like to apply a portion of the CFT funds to off-set associated purchase costs. A discussion was held to further explain the overall goal of the West Hylebos Conservation Property Acquisition project and how it will benefit the City. Committee forwarded Option # 1 as presented. Moved: Koppang Seconded: Assefa-Dawson Passed: Unanimously, 3-0 Pete von Reichbauer Way S (20th Ave) and S 316th Street Sidewalk Replacement Project -Contract Award as a Change Order to the PAEC Project Mr. Appleton provided an overview of the project noting the project will add 12-foot sidewalks, decorative street lights, street trees, ADA improvements and fencing. Staff is proposing the project be constructed by Garco Construction as part of the PAEC project. Funding to cover the total cost of construction will be managed independently from the PAEC budget. He further noted that by doing this, it will minimize impacts to the traveling February 16, 2016 Consent February 16, 2016 Consent February 16, 2016 Consent ~ebruary 16, 2016 Consent Committee Members Kelly Maloney, Member 5 City Staff Marwan Salloum, P.£, Public Works Director Shawna Upton, Administrative Assistant II 253-835-2703 Lydia Assefa-Dawson, Member public. Instead of having two different contractors working at the same time, in the same area, with different traffic control plans, Garco Construction will complete the work on both sides of the street and minimize the potential for contractor conflicts. Garco also has a construction team in place that will oversee _the change order for the sidewalk improvements. Garco provided a quote for the work and is in line with the engineers estimate. He briefly discussed the estimated project expenditures and available funding. Committee forwarded Option #1 as presented. Moved: Koppang Seconded: Assefa-Dawson Passed: Unanimously, 3-0 4. OTHER 5. FUTURE MEETINGS/AGENDA ITEMS: The next LUTC meeting will be Monday, March 7, 2016 at 5:00 p.m. in City Hall Council Chambers. 6. ADJOURN Toe meeting adjourned at 6:34 PM. COMMITTEE APPROVAL: Kelly Maloney, Chair Committee Members Kelly Maloney, Member Lydia Assefa-Dawson, Member Attest: Lydia Assefa-Dawson, Member 6 Shawna Upton, Administrative Assistant II Mark Koppang , Member City Staff Marwan Salloum, P-E., Public Works Director Shawna Upton, Administrative Assistant II 253-835-2703 COUNCIL MEETING DATE: March 15, 2016 --------ITEM#:_==-- CITY OF FEDERAL WAY CITY COUNCIL AGENDA BILL SUBJECT: 2016 NPDES ANNUAL REPORT SUBMITTAL POLICY QUESTION: Should Council approve the 2016 NPDES Annual Report for submittal to the Department of Ecology as required by the Western Washington (NPDES) Phase II Municipal Stormwater Permit? COMMITTEE: Land Use and Transportation Committee CATEGORY: IZ! Consent O City Council Business D Ordinance D Resolution STAFF REPORT B~ T~~sa Thurlow, P .E . Surface Water M_ana~~ Jt" Attachments: MEETINGDAT.E: March 7, 2016 D D Public Hearing Other DEPT: Public Works ------·----- 1. Land Use and Transportation memorandum dated March 7, 2016 Options Considered: 1. Approve the 2016 NPDES Annual Report and authorize the Mayor to submit documents to Department of Ecology by March 31 , 2016 to satisfy the City's NPDES Permit obligations. 2. Op not approve the 2016 NPDES Annual Report and provide direction to staff. MAYOR'S RECOMMENDATION: The Mayor recommends forwarding Option 1 to the March 1 , Council consent agenda for approval. CHIEF OF STAFF: COMMITTEE RECOMMEND approval." Kelly Maloney Chair 1 to the March 15, 2016 consent agenda for Lydia Assefa-Dawson, Member Mark Koppang, Member PROPOSED COUNCIL MOTION: "I move to authorize the Mayor to submit the 2016 Annual Report to Department of Ecology by March 3 t'' to satisfy the City's NP DES Permit obligations. " (BELOW TO BE COMPLETED BY CITY CLERKS OFFICE) COUNCIL ACTION: O APPROVED O DENIED O TABLED/DEFERRED/NO ACTION O MOVED TO SECOND READING (ordinances only) REVIS E D -l/2015 7 COUNCIL BILL # 15T reading Enactment reading ORDINANCE# RESOLUTION # DATE: TO: VIA: FROM: SUBJECT: March 7, 2016 CITY OF FEDERAL WAY MEMORANDUM Land Use and Transportation Committee Jim Ferrell, Mayor ~ Marwan Salloum, P.E., Public Works Director . Theresa Thurlow, P.E. Surface Water Manager Y 2016 NPDES Annual Report Submittal BACKGROUND: The Western Washington Phase II Municipal Stormwater Permit (NPDES Permit) is a federal permit that regulates stormwater discharges to waters of the State. While it is a federal permit, regulatory authority lies with Washington State Department of Ecology (DOE). The NPDES Permit requires that all affected municipalities create and implement a Stormwater Management Program which addresses six required program elements: 1) Public Education and Outreach, 2) Public [nvolvement and Participation, 3) Illicit Discharge Detection and Elimination , 4) Construction Site Run-Off, 5) Operations and Maintenance of Post Construction Stormwater Facilities, and 6) Monitoring . In addition, the permit requires submittal of an annual report intended to update DOE on the status of the permittees compliance with the permit. Annual Reports must be submitted to DOE by March 31 , 2016 of each year. City staff has prepared Federal Way's 2016 NPDES Annual Report (Attachment l) in accordance to the requirements specified under the permit. The annual report consists of a checklist detailing the status of individual permit requirements and attachments that describe and track permit related activities. cc: Project File Day File 8 2016 NPDES An nual Rep ort Ci t y of Federal Way 2016 Annual Report Questions for the Western Washington Phase II Municipal Stormwater Pennit The Western Washington Phase II Municipal Stormwater permit (NPDES permit) requires all Permittees to submit annual reports describing the progress of their permit implementation activities . Annual reports cover the previous calendar year's activities, unless otherwise specified, and must be signed by the responsible official and submitted to Ecology by March 31 each year. The Annual Report consists of 67 questions and requires the preparation of several supporting documents. The Annual Report must be submitted online through Ecology's WQWebPortal service. Category # Question Comment General 1 Attach updated annual Stormwater Management See Attachment 1 Obligations Program Plan (SWMP Plan). (SS.A .2) Attach a copy of any annexations, incorporations Not Applicable General or boundary changes resulting in an increase or Obligations 2 decrease in the Permittee's geographic area of permit coverage during the reporting period per 59.D.S. Implemented an ongoing program to gather, track, General 3 and maintain information per SS.A.3, including Yes Obligations costs or estimated costs of implementing the SWMP . General Coordinated among departments within the Obligations 4 jurisdiction to eliminate barriers to permit Yes compliance. (SS.A.S.b) Public 5 Attach description of public education and See Attachment 2 Outreach outreach efforts conducted per SS.C.1.a.i and ii. Public Created stewardship opportunities (or partnered Outreach 6 with others) to encourage resident participation in Yes activities such as those described in SS.C.1.b. Used results of measuring the understanding and adoption of targeted behaviors among at least one Public 7 audience in at least one subject area to direct Not Applicable . Due in 2017 Annual Outreach education and outreach resources and evaluate Report . changes in adoption of targeted behaviors . (Required no later than February 2, 2016, SS .C.1.b) Public 7b Attach description of how this requirement was Not Applicable Outreach met. Opportunities for public participation a.nd comment involving the Stormwater Describe the opportunities created for the public Management Program (SWMP) are Public to participate in the decision making processes available at the Land Use and Outreach 8 involving the development, implementation and Transportation Committee and City updates of the Permittee's SWMP. (SS .C.2.a) Council meetings when the SWMP and Annual Report are reviewed . Comments are also encouraged on the City website. Page 1 of 7 9 2016 NPDES Annual Report City of Federal Way Public Posted the updated SWMP Plan and latest annual Outreach 9 report on your website no later than May 31. Yes (55.C.2.b) Public 9b List the website address. http://www.cityoffederalway.com/index.a Outreach spx?nid=186 IDDE 10 Maintained a map of the MS4 including the Yes requirements listed in 55 .C.3 .a.i.-vi. Implemented a compliance strategy, including IDDE 11 informal compliance actions as well as Yes enforcement provisions of the regulatory mechanism described in SS.C.3 .b. (55.C.3 .b.v) Updated, if necessary, the regulatory mechanism IDDE 12 to effectively prohibit illicit discharges into the Not Applicable MS4 per 55 .C.3.b.vi. (Required no later than February 2, 2018) IDDE 12 Cite the Prohibited Discharges code reference Not Applicable b Implemented procedures for conducting illicit IDDE 13 discharge investigations in accordance w ith Yes 55.C.3.c .i. The City utilizes the Federal Way Illicit Discharge Detection and Elimination Field Procedures and Response Plan which references the following two guidance documents: Illicit Discharge Detection and IDDE 13 Cite methodology Elimination : A Guidance Manual for b Program Development and Technical Assessments, Center for Watershed Protection, and the Illicit Connection and //licit Discharge Field Screening and Source Tracing Guidance Manual, King County, Herrera. Percentage of MS4 coverage area screened in reporting year per 55 .C.3.c .i. (Required to screen IDDE 14 40% of MS4 no later than December 31, 2017 59% (except no later than June 30, 2018 for the City of Aberdeen) and 12% on average each year thereafter. (55.C.3) List the hotline telephone number for public 1-253-835-2700 or after hours at 1-800-IDDE 15 reporting of spills and other illicit discharges. 400-0749 (55.C.3.c .ii) IDDE 15 Number of hotline calls received . 6 b IDDE 16 Implemented an ongoing illicit discharge training Yes program for all municipal field staff per 55 .C.3.c.iii. Page 2 of 7 10 20 16 NPDES Annua l Report City of Federal Way Informed public employees, businesses, and the IDDE 17 general public of hazards associated with illicit Yes discharges and improper disposal of waste. (SS .C.3.c.iv) SWM utilizes its Public Education and Outreach Program to inform staff, residents, and businesses about hazards IDDE 17 Describe the information sharing actions. associated with illicit discharges. b (SS.C.3.c.iv) Examples of outreach methods used include: newsletters, staff training, public workshops, business inspections, mailings, and participation in regional campaigns . Implemented an ongoing program to characterize, IDDE 18 trace, and eliminate illicit discharges into the MS4 Yes per 55.C.3.d. Number of illicit discharges, including illicit IDDE 19 connections, eliminated during the reporting year. 29 (SS.C.3.d .iv) Attach a summary of actions taken to characterize, trace and eliminate each illicit discharge found by IDDE 20 or reported to the Permittee. For each illicit See Attachment 3 discharge, include a description of actions according to required timeline per 55.C.3.d.iv Municipal illicit discharge detection staff are IDDE 21 trained to conduct illicit discharge detection and Yes elimination activities as described in SS.C.3.e. Implemented an ordinance or other enforceable Runoff 22 mechanism to address runoff from new Yes Controls development, redevelopment and construction sites per the requirements of SS.C.4 .a. Runoff Number of exceptions granted to the minimum Controls 24 requirements in Appendix 1. (SS.C.4.a .i., and 0 Section 6 of Appendix 1) Runoff Number of variances granted to the minimum Controls 25 requirements in Appendix 1. (SS.C.4.a.i., and 0 Section 6 of Appendix 1) Runoff Reviewed Stormwater Site Plans for all proposed Controls 26 development activities that meet the thresholds Yes adopted pursuant to SS.C.4.a .i. (SS.C.4.b.i) Runoff 26 Number of site plans reviewed during the 226 Controls b reporting period. Inspected, prior to clearing and construction, permitted development sites that have a high Runoff 27 potential for sediment transport as determined Yes Controls through plan review based on definitions and requirements in Appendix 7 Determining Construction Site Sediment Damage Potential, or Page 3 of 7 11 2016 NPDES Annual Report City of Federal Way alternatively, inspected all construction sites meeting the minimum thresholds adopted pursuant to SS.C.4.a.i. (SS.C.4.b.ii) Runoff 27 Number of construction sites inspected per Controls b SS.C.4.b.ii. 16 Inspected permitted development sites during Runoff 28 construction to verify proper installation and Controls maintenance of required erosion and sediment Yes controls. (55.C.4 .b.iii) Runoff 28 Number of construction sites inspected per Controls b 55 .C.4 .b.iii. 26 Number of enforcement actions taken during the Runoff 29 reporting period (based on construction-phase 0 Controls inspections at new development and redevelopment projects). (55.C.4.b.ii, iii and v) Inspected all permitted development sites that Runoff meet the thresholds in 55 .C.4.a .i upon completion Controls 30 of construction and prior to final approval or. Yes occupancy to ensure proper installation of permanent stormwater facilities. (55 .C.4.b.iv) Runoff 31 Achieved at least 80% of scheduled construction-Yes Controls related inspections. (SS.C.4.b.ii-iv) Runoff Verified a maintenance plan is completed and Controls 32 responsibility for maintenance is assigned for Yes projects. (55.C.4.b.iv) Implemented provisions to verify adequate long- Runoff term operation and maintenance (O&M) of Controls 33 stormwater treatment and flow control Yes BMPs/facilities that are permitted and constructed pursuant to 55.C.4. a and b. (55 .C.4.c) Runoff 35 Annually inspected stormwater treatment and Yes Controls flow control BMPs/facilities per 55.C.4.c.iii . Runoff 35 If using reduced inspection frequency for the first Controls b time during this permit cycle, attach Not Applicable documentation per 55.C.4.c.iii Inspected new residential stormwater treatment Runoff and flow control BMPs/facilities and catch basins Controls 36 every 6 months per 55.C.4.c.iv to identify Yes maintenance needs and enforce compliance with maintenance standards. Runoff 37 Achieved at least 80% of scheduled inspections to Yes Controls verify adequate long-term O&M. (S5 .C4.c.v) Page 4 of 7 12 2016 NPDES Annu a l Repo rt City of Federal Way Verified that maintenance was performed per the Runoff 38 schedule in 55.C.4.c.vi when an inspection Yes Controls identified an exceedance of the maintenance standard . Runoff 38 Attach documentation of any maintenance delays. Not Applicable Controls b (SS .C.4.c. vi) Provided copies of the Notice of Intent for Runoff 39 Construction Activity and Notice of Intent for Yes Controls Industrial Activity to representatives of proposed new development and redevelopment . (55.C.4 .d) All staff responsible for implementing the program to control stormwater runoff from new Runoff 40 development, redevelopment, and construction Yes Controls sites, including permitting, plan review, construction site inspections, and enforcement are trained to conduct these activities .. (55.C.4.e) Runoff Participated and cooperated with the watershed- Controls 42 scale stormwater planning process led by a Phase I Not Applicable county. (55.C.4.g) Implemented maintenance standards as protective, or more protective, of facility function O&M 43 as those specified in Chapter 4 of Volume V of the Yes 2005 Stormwater Management Manual for Western Washington. Applied a maintenance standard that is not O&M 44 specified in the Stormwater Management Manual N for Western Washington. O&M 44 Please note what kinds of faci l ities are covered by Not Applicable b this alternative maintenance standard. (55.C.5.a) O&M 45 Performed timely maintenance per 55.C.5.a.ii. Yes Annually inspected all municipally owned or O&M 46 operated permanent stormwater treatment and Yes flow control BMPs/facilities . (SS.C.5.b) 46 Number of known municipally owned or operated O&M b stormwater treatment and flow control 431 BMPs/facilities . (55.C.5 .b) O&M 46c Number of facilities inspected during the reporting 273 period . (55.C.5.b) O&M 46 Number of facilities for which maintenance was 273 d performed during the reporting period. (55.C.5.b) If using reduced inspection frequency for the first O&M 47 time during this permit cycle, attach Not Applicable documentation per 55.C.5.b. Page 5 of 7 13 2016 NPD ES An n ua l Repo rt Cit y of Fede r al Way Conducted spot checks and inspections (if O&M 48 necessary) of potentially damaged stormwater Yes facilities after major storms as per 55.C.5.c. Inspected all municipally owned or operated catch basins and inlets as per 55.C.5.d, or used an O&M 49 alternative approach . (Required once no later than Yes August 1, 2017 and every two years thereafter, except once no later than June 30, 2018 and every two years thereafter for the City of Aberdeen) O&M 49 Number of known catch basins. 12,297 b O&M 49c Number of catch basins inspected during the 4,374 reporting period . O&M 49 Number of catch basins cleaned during the 2,774 d reporting period. O&M so Attach documentation of alternative catch basin Not Applicable cleaning approach, if used. (SS.C.5.d.i or ii) Implemented practices, policies and procedures to reduce stormwater impacts associated with runoff O&M 51 from all lands owned or maintained by the Yes Permittee, and road maintenance activities under the functional control of the Perm .ittee. (55.C.5.f) Implemented an ongoing training program for O&M 52 Permittee employees whose primary construction, Yes operations or maintenance job functions may impact stormwater quality. (SS.C.5 .g.) Implemented a Stormwater Pollution Prevent ion Plan for all heavy equipment maintenance or storage yards, and material storage facilities . O&M 53 owned or operated by the Permittee in areas Yes subject to this Permit that are not required to have coverage under an NPDES permit that covers stormwater discharges associated with the activity. (SS.C.5 .h) Complied with the Total Maximum Daily Load TMDL 54 (TMDL)-speci fi c requirements identified in Not Applicable Appendix 2. (57.A) For TMDLs listed in Appendix 2: Attach a summary TMDL 55 of relevant SWMP and Appendix 2 activities to Not Applicable address the applicable TMDL parameter(s). (S7 .A) Monitoring 56 Attach a description of any stormwater monitoring See Attachment 4 or stormwater-related studies as described in 58.A. Participated in cost-sharing for the regional Monitoring 57 stormwater monitoring program (RSMP) for status Yes and trends monitoring. (58 .B.l) Page 6 of 7 14 20 16 NP DES A n nual Re po rt City of Fe d eral Way If choosing to conduct individual status and trends 57 monitoring, attach an annual stormwater Monitoring B monitoring report in accordance with 58.B.2. Not Applicable (Required to submit reports beginning March 31, 2016) Participated in cost-sharing for the regional Monitoring 58 stormwater monitoring program (RSMP) for Yes effectiveness studies. (58.C.1) (Required to begin no later than August 15, 2014) If choosing to conduct discharge monitoring, Monitoring 58 attach an annual stormwater monitoring report in Not Applicable b accordance with 58.C.2 and Appendix 9. (Required to submit reports beginning Marc_h 31, 2016) Contributed to the RSMP for source identification Monitoring 59 and diagnostic monitoring information repository Yes in accordance with 58.D.1. (Required to begin no later than August 15, 2014) Notified Ecology in accordance with G3 of any Monitoring 60 discharge into or from the Permittees MS4 which Yes could constitute a threat to human health, welfare or the environment. (G3) General 61 Number of G3 notifications provided to Ecology . 1 Obligations General Took appropriate action to correct or minimize the Obligations 62 threat to human health, welfare, and/or the Yes environment per G3.A. Notified Ecology within'30 days of becoming aware General that a discharge from the Permittee's MS4 caused Obligations 63 or contributed to a known or likely violation of Yes water quality standards in the receiving water. (54.F.1) General 64 If requested, submitted an Adaptive Management Not Applicable Obligations Response report in accordance with 54.F.3.a. Attach a summary of the status of implementation General of any actions taken pursuant to 54.F.3 and the Obligations 65 status of any monitoring, assessment, or Not Applicable evaluation efforts conducted during the reporting period. (54.F.3.d) General Notified Ecology of the failure to comply with the Obligations 66 permit terms and conditions within 30 days of Not Applicable becoming aware of the non-compliance. (G20) General 67 Number of non-compliance notifications (G20) 0 Obligations provided in reporting year . General 67 List the permit conditions described in non-Not Applicable Obligations b compliance notification(s). 15 Page 7 of 7 2016 NPDES Annual Report-Attachment 1 City of Federal Way Attachment 1-Stormwater Management Program (SWMP) Update Background The National Pollutant Discharge Elimination System (NPDES) permit program is a requirement of the Federal Clean Water Act, which is intended to protect and restore waters for "fishable and swimmable" uses. The Federal Environmental Protection Agency has delegated permit authority to state environmental agencies. In Washington, the NPDES-delegated permit authority is the Washin.gton State Department of Ecology. Since Federal Way operates a small municipal storm sewer system that serves less than 100,000 people, it is designated as a Phase II community and must comply with Ecology's Western Washington Phase II NPDES Municipal Stormwater Permit. The Permit allows municipalities to discharge storm water runoff from municipal drainage systems into the State's water bodies (i.e ., streams, rivers, lakes, wetlands, etc.) as long as municipalities implement programs to protect water quality to the "maximum extent practicable" through application of Best Management Practices. These required practices, specified in the Permit, are collectively referred to as the Stormwater Management Program (SWMP). The Permit requires the City to report annually by March 31st of each year on program implementation for the prior year and requires municipalities to update the SWMP to describe the actions planned to achieve and maintain permit compliance in the upcoming year. The remainder of this document is intended to meet this requirement and describes the actions the City of Federal Way has planned to meet the 2016 permit requirements. The SWMP update is organized according to the following program components: • Public Education and Outreach • Public Involvement • Illicit Discharge Detection and Elimination • Runoff Controls • Pollution Prevention and Municipal Operations and Maintenance • Monitoring Permit Implementation Assistance Grant Ecology provides assistance to NPDES Stormwater Municipal Permittees through a biennial Capacity Grant program. Stormwater Capacity Grants are non-competitive grants that are awarded directly to each municipality. Through this program, the City of Federal Way received $50,000 to provide funding for activities, technical resources, and equipment that will help implement the requirements of the NPDES permit in 2016 and 2017. Phase II NPDES Permit Audits Beginning in 2016, Ecology is beginning a Municipal Stormwater Permit Audit Program to evaluate Phase II Permittees' compliance with the permit requirements. Ecology will randomly select four municipalities to be audited each year with a goal to audit every jurisdiction every 5-7 years. Federal Way was not chosen for an audit in 2016 however, staff will work on organizing permit related documentation, staff training, and proper implementation of policies and procedures in anticipation of a possible audit next year. Section 1 -Planned Public Education and Outreach Activities The Surface Water Management Division (SWM) implements an on-going public education and outreach program designed to reduce and eliminate behaviors and practices that cause or contribute to adverse 16 Page 1 of 5 2016 NPDES Annua l Report -Att ac hment 1 City of Fed eral Wa y stormwater impacts. The program utilizes a variety of approaches to inform targeted audiences about stormwater issues and provides specific actions people can follow to minimize stormwater pollution. A summary of the major public education activities planned for 2016 is provided below: • Expansion of the Storming the Sound with Salmon (SSS) program-The SSS stormwater education program is currently implemented in 26 elementary, middle, and high schools in the Federal Way Public School District. The program provides students with the opportunity to raise salmon in their school while learning about real life stormwater issues in the classroom. The program also provides students with outdoor learning experiences, including a salmon release field trip each spring. SWM was awarded a King County Waterworks grant in the amount of $104,500 to expand SSS to the remaining eleven schools that are currently not participating in the program. The grant will also be used to develop new curriculum on Low Impact Development that will integrate LID demonstration features at the City's Town Square Park. • Salmon Release Events-SWM will host five salmon release events this May on the 3'd, 5th, gth, 11th, and 13th for students participating in the SSS program. Teachers chose 30 students from each school to attend the event at the West Hylebos Wetlands Park. Students participate in a daylong field trip rotating through presentations and activities lead by staff from Earthcorps, Federal Way Historical Society, Trout Unlimited, National Audubon Society, and several other organizations . • Town Square Park (TSP)-The City's new TSP will provide examples of LID techniques including permeable pavements, a rain garden, native plantings, educational signage, and interactive storm water educational elements for students and park users. Design and development of participatory elements and educational material for ons ite will be developed through the Waterworks grant. The LID Outreach Project at TSP will expand the SSS program even further by providing an outdoor laboratory to compliment the classroom experience. • Expansion of the Spill Kit Program-SWM will partner again this year with the Environmental Coalition of South Seattle (ECOSS) to provide 50 automotive-related businesses in Federal Way stormwater education and free spill kits. ECOSS staff provides stormwater inspection support, a customized spill plan, and spill response training for managers and employees . The ECOSS team is able to provide outreach in multiple languages in addition to English which includes: Spanish 1 Vietnamese, Somali, Mandarin/Cantonese, and Amharic. • Upper Joe's Creek Watershed Study-Upper Joe's Creek enters Lake Lorene and Lake Jeanne (referred to as the "Twin Lakes"), which have been affected by recurring blue-green algae blooms during the summer months, some of which have contained toxins at unsafe levels. To address this issue SWM received a $66 ,000 Washington Department of Ecology Freshwater Algae Control Program grant to study the problem and provide public education to the community on the issue. This grant work began in October 2015 and will co.ntinue through June of 2017. • Newsletters-SWM staff will continue to produce the quarterly Lakeview and Waterlog newsletters which cover a variety of topics on pollution prevention and general awareness of stormwater related issues. The newsletters are also used to inform the public about progress and implementation of the SWMP. 17 Page 2 of 5 2016 NP DES Annual Report -Attachme nt 1 City of Federal Way • Volunteer Events-Several volunteer events are planned for 2016 with the Korean Youth Ecology group, including tree planting, invasive plant removal, and stream clean ups. The annual Redondo Creek cleanup with students from Nautilus K-8 will take place in June. • Workshops-SWM will host a number of stormwater-related workshops in 2016. These free workshops open to the public are part of the City's monthly Green Living Workshop Series. An example of the workshop topics this year include: green cleaning, organic gardening, natural lawn care, water conservation, building rain gardens, and smart septic care. SWM will continue to offer its "Fish Friendly" charity car wash program. Special kits, designed to divert wash water to the sanitary sewer system, are loaned out by the City for charity car washes at no cost. Approximately 30-40 kits are checked out each year. Section 2 -Public Involvement & Participation Opportunities The City encourages the public and interested parties to participate in the decision-making process involving the development and implementation of NPDES permit related activities and programs. Opportunities for public participation in the development of the SWMP include the following : • March 7, 2016 Land Use and Transportation Committee meeting • March 15, 2016 City Council meeting. These committees review many of the programmatic and policy changes proposed under the SWMP and allow public comment on all agenda items. • The City's Surface Water Management webpage displays the updated SWMP and the Annual Report. Opportunity for public comment and participation is made possible via e-mail. Section 3 -Illicit Discharge Detection & Elimination Program Activities Federal Way maintains a robust program designed to prevent, detect, characterize, trace and eliminate illicit connections and illicit discharges into the municipal stormwater system. A summary of IDDE activities continued in 2016 is provided below: • Federal Way currently has a vacancy for the Water Quality Program Coordinator position, who is responsible for the implementing the IDDE program. It is anticipated that a new coordinator will be hired in early 2016. • Through SWM's annual commercial inspection program, private stormwater systems that discharge into the City's MS4 will be inspected to ensure maintenance complies with standards outlined in the NPDES permit. • The SWM division will continue to enforce Ordinance 09-619 which prohibits non-stormwater discharges into the MS4 through its Illicit Discharge Detection and Elimination (IDDE) Program. Examples of illicit discharges include trash, construction materials, petroleum products, paint, pesticides, fertilizers, soap and wash water. SWM implements escalating enforcement procedures and actions pursuant to those outlined in the Federal Way Revised City Code. • Follow-up training will be given to municipal staff, who, as part of their normal job duties, might observe an illicit discharge in the field. Training includes how to identify a potential illegal discharge and how to 18 Page 3 of 5 2016 NPDES Annual Report -Attachment 1 City of Federal Way properly respond. • SWM will continue to update the map of Federal Way's municipal stormwater system (MS4). The map is updated on an ongoing basis to reflect new connections and changes based on field verification and SWM's pipe video inspection program. Section 4 -Efforts to Control Runoff from Construction Sites The City of Federal Way recognizes that construction site run-off is a major contributor to water quality degradation in the greater Puget Sound region. To address this issue and to better protect our natural waterways, the City's current construction site run-off program exceeds the minimum requirements of the current permit in many respects. However, the current permit will require the City to make any necessary changes in 2016 to development-related codes, rules, and standards in order to incorporate and require LID principles and Best Management Practices. • The City will continue to implement and enforce the program to reduce pollutants in stormwater runoff to our MS4 from new development, redevelopment and construction site activities. The program includes a permitting process with site plan review, and inspection and enforcement capability to meet the standards for both private and public projects. • By December 31, 2016, Federal Way will adopt and implement the new version of the King County Surface Water Design Manual which has been updated to include new Low Impact Development (LID) standards. • City staff will review and revise our local development-related codes, rules, and standards to incorporate and require LID principles and LID Best Management Practices. The intent of the revisions is to make LID the preferred and commonly-used approach to site development. Section 5 -Pollution Prevention, Operations & Maintenance Activities SWM has an ongoing Operations and Maintenance (O&M) program to reduce stormwater impacts associated with maintenance and operations of City streets, facilities, and properties. The program applies to drainage infrastructure, which includes catch basins, pipes, open channels, as well as residential and regional retention/detention facilities. In 2016, Surface Water maintenance staff will continue to perform the required inspections and maintenance outlined in the permit in an effort to prevent and reduce pollutant runoff from municipal operations. • Each year SWM staff inspects all known municipally owned and operated stormwater treatment and flow control facilities as required by the Permit. Currently, maintenance of facilities is conducted according to the standards in the 2012 King County Surface Water Design Manual. However, by December 31, 2016, Federal Way will adopt and implement new standards in the updated 2016 King County Surface Water Design Manual. • By August 1, 2017 SWM must inspect, and clean when necessary, all catch basins owned by the City. The removal of sediments laden with contaminants and debris from stormwater catch basins is important to prevent pollution and maintain the flow of the stormwater system. SWM is on track to meet this requirement next year. • Staff is required to implement a Stormwater Pollution Prevention Plan (SWPPP) for the maintenance and storage yard owned by the City located at 31130 28th Avenue South. This year staff plans to tighten up 19 Page 4 of 5 2016 NP DES Annual Report -Attachment 1 City of Federal Way policies and procedures to ensure proper pollution Best Management Practices are consistently being implemented and documented. • During and after major storm events, facilities vulnerable to surface water related problems will be inspected to ensure the systems are functioning properly, and to determine/conduct any maintenance or repair needs. • SWM will continue the Conditional Assessment Program as a tool to proactively manage the stormwater system to prevent flooding, drainage problems and water quality problems. The camera inspection program supports several NPDES related activities (on-going comprehensive mapping of the system, evaluation of Best Management Practices, improving the ability to trace spills and identify illicit connections to the stormwater system). Section 6 -Planned Monitoring Activities SWM will continue to pay into a collective fund to implement the Regional Stormwater Monitoring Program (RSMP). The RSMP is a collaborative monitoring program paid for by western Washington municipal stormwater Permittees, and administered by Ecology, designed to monitor and evaluate the effectiveness of the Best Management practices specified in the NPDES permits. The goal of the monitoring program is to provide an unbiased assessment of whether stormwater management actions are resulting in genuine progress towards regional water quality targets. • SWM will pay into the collective fund to implement regional in-stream monitoring. The goal of the monitoring is to measure whether the health of lowland streams and shorelines in Puget Sound is improving or declining. A payment of $21,673 is due August 15, 2016. • SWM will pay $36,111 into the fund to conduct stormwater effectiveness studies on behalf of the region. The goal is to provide widely applicable information about what BMP's work, or don't work, and how to improve stormwater management. Payment for the monitoring program is due August 15, 2016. • SWM will also pay into the third component of the RSMP, the Source Identification Information Repository. The repository is designed to share information about source identification and elimination methods and identify opportunities for regional solutions to common illicit discharges and pollution problems. A payment of $3,349 will be provided by August 15, 2016. Conclusion The annual report and SWMP update is posted on the City of Federal Way website at http :ljwww .cityoff ed era I way .com/ node/1468. If at any time the City is unable to comply with terms and conditions of the permit, staff must notify the Washington State Department of Ecology w ithin 30 days of becoming aware that non-compliance has occurred. Written notification must include a description of the non-compliance issue and steps planned or taken to achieve compliance. Federal Way remains in compliance with all of the requirements of the permit and is using all known, available, and reasonable methods of prevention, control, and treatment to prevent pollution into the surface waters of Washington State. 20 Page 5 of 5 2015 NPDES Annual Report-Attachment 1 City of Federal Way CALENDAR OF NPDES PERMIT RELATED ACTIVITIES 2013-2018 The time line below provides an overview of the major activities and deadlines for implementing current and upc o mi ng pe rmit re q uirements. Program 2013 Ongoi ng 2014 2015 2016 2017 Jan -July Component Implement ati on 31 ,2018 Continue to track By March 31: A. Stormwater costs and permit Include Management related activities . description of internal Plan Update the SWMP coordination in annually. annual report . By February Continue publ ic 2:Use C.1 Public education p ro gram Measure change in measure of Education & and cre ate behavior for 1 target behavior Outreach stewa rdship audience . ch ange to opportu nitie s. improve program . C.2 Public Continue to provide opportunities for the public to participate in SWMP decision-making . Involvement Post online annual reports and SWMP Plan for previous calendar year by March 31 51 of each year . Conti nue By Feb 2: C.3 Ill ici t implementing IDDE By Dec 31 : Update Discharg e pro gram. Field screen ord jna nce if De te ction & Provide municipal at le ast 40% ne eded . Elim i nation st aff tra ining . of MS 4 . Ma intain map of Field screen MS4. 12% of MS4 . By Dec 31: Update Continue to City code to implement revised By March 31 : Appendix 1 Submit a Achieve at C.4.a-f Control program standards . summary of least 80% of Runoff from addressing Revise the review & scheduled Development construction/post-development revision of inspections. construction runoff. codes to City codes . make LID the preferred approach . By Dec 31: By August 1 : C .5 Mu nici pal Update Polluti on Continue MS4 mai ntenance Inspect all Prevention , maintenance and sta ndards to catch basi ns Ope ration & inspections and rev ised or do cu me nt Mai nt enance provide staff training. manual/code alternatives if standards. used. SS.A Continue to provide description in each annual report of stormwater monitoring or stormwater-related studies conducted . 21 1 2015 NPDES Annual Report-Attachment 1 City of Federal Way Option 1: By Aug 15 Pay annual payments to RSMP . By Dec 31: Notify SB.B Status & Ecology which Trends Monitoring option selected for Option 2: status and trends By July 31 Oct 1: Beg in monitoring. Begin monito ring Annual reporting per Ecology approved QAPP . marine near stream shore . monitoring . Option 1: By Aug 15 Pay annual payments to RSMP . C. Effectiveness By Dec 31: Notify Option 2: Monitoring Ecology which option By Feb 2 Oct 1: selected for Submit Stormwater effectiveness QAPP to monitoring monitoring . Ecology . prog ram Annual reporting per Appendix 9. fully By Oct 1: implemente Beg in flow d. monitoring . SB.D Source ID & Diagnostic By Aug 15: Pay annual payments to RSMP . Monitoring 22 2 2016 NPDES Annual Report-Attachment 2 City of Federal Way Attachment 2-Description of 2015 Public Education Activities Storming the Sound with Salmon Students in Federal Way learn about stormwater through a program called Storming the Sound with Salmon, a partnership between the Surface Water Management Division and the Federal Way Public School District. This beneficial science program brings stormwater education directly into the classrooms of 27 elementary, middle, and high schools in Federal Way. Students learn about stormwater and water quality issues while raising and caring for salmon in their school. A highlight of the program is when students release the salmon into the Hylebos creek in the spring. This highly successful program was awarded two grants in 2015 which will allow the program to substantially expand in 2016 by adding additional schools, updating the curriculum, and by installing stormwater educational elements at Town Square Park. Volunteer Events The Surface Water Management Division recognizes and appreciates the support and hard work of the hundreds of volunteers that contribute to our community each year. This year volunteers helped plant native vegetation at the West Hylebos Wetlands Park, remove invasive species from the City's blueberry farm and Dumas Bay Park, and remove trash from Redondo Creek. Volunteers also helped build a rain garden at a local elementary school, distributed restaurant pollution prevention posters, and installed over 500 curb markers in residential neighborhoods throughout the city this year. Workshops The Surface Water Management Division and the Solid Waste & Recycling Division staff collaborate to provide free monthly educational workshops for residents on topics related to sustainability. This year's topics included: Clutter Clearing, Green Cleaning, Backyard Chickens, Organic Gardening, Attracting wildlife, Natural Pest Control, Canning & Food Preservation, Worm Bins & Composting, Rain Barrels & Water Conservation, Intro to a Prepared Homestead, and Solar & Energy Conservation. The workshops are a great way to educate the public on environmental issues and provide people with specific actions they can take to help minimize the problem. Newsletters The Surface Water Management Division produces a quarterly newsletter, the Waterlog, which covers a variety of topics on pollution prevention and general awareness of stormwater related issues. Staff also produces a newsletter specifically tailored to residents of Steel Lake and North Lake as part of the local Lake Management District program. The 2015 quarterly issues of both newsletters are available on the City of Federal Way webpage. Fish-Friendly Car Wash Program Federal Way's Surface Water Management Division reminds businesses and charity groups that it is a violation of city code to allow dirty soapy water from car washing to enter storm drains. Realizing that car washes are an important fund raising tool for many groups in the community, the City offers an environmentally safe solution. The City has special kits available that pump wash water into the sanitary sewer system, keeping contaminants out of local surface waters. This year ten charity groups borrowed these kits, at no charge, from the Public Works Department. Page 1 of 2 23 20 16 NP DES Annu al Rep ort-Atta chment 2 City o f Federal Way Residential Car Washing Per the request of a local homeowners association, staff provided public education and outreach to residents of a condominium complex on water quality issues related to car washing. Staff educated the residents of the environmental hazards associated with car wash run-off and offered residents alternatives to prevent pollution. Waterfront Properties This year staff mailed natural yard care information to all Puget Sound shoreline and lakefront property owners in the city. Three separate educational mailings were distributed over the course of the summer to over 500 households. Topics covered included building healthy soil, planting native vegetation, smart watering, and reducing the use of chemicals. Septic Systems Staff provided pro-active outreach to homeowners in the Joe's Creek Watershed that have an on- site septic system. Mailings were sent to encourage property owners to have their septic systems inspected and maintained regularly. Leaking septic systems can threaten local waterbodies. Algae Blooms Staff provided educational information to local lake communities regarding blue-green algae blooms. The outreach materials describe how to identify and report potential algae blooms and provide residents with ways they can reduce the amount of nutrients entering local water bodies. SWM distributed a fact sheet to the Twin Lakes community describing the City's efforts taken toward the blue green algae bloom issues in Lake Lorene and Lake Jeane . The fact Sheet described future grant work to be completed in 2016. Dumpster Maintenance An educational flyer was sent to all businesses in Federal Way reminding business owners and employees to keep dumpster areas clean, containers in good condition, and lids shut to reduce stormwater pollution . Summertime School Cleaning Staff mailed a letter to the principles and custodial staff of all Federal Way Public Schools prior to the end of the school year reminding staff of proper best management practices to prevent stormwater pollution during summer cleaning projects such as pressure washing, cleaning of floors, outdoor repairs and roof maintenance. Mobile Pet Grooming SWM staff mailed an educational stormwater brochure to mobile pet groomers that service Federal Way. The brochure explains steps that should be taken by mobile business owners to prevent stormwater pollution. Natural Yard Care Workshop in Korean SWM coordinated with the King County Dirt Alert Program to host a free natural yard care workshop for the Federal Way Korean Women Association in September. Page 2 of 2 24 !\.) u, 2016 NPDES Annual Report -Attachment 3 Attachment 3 -IDDE Summary of Actions Date of Violator location/Address Type ol Report or Initiation of Dtscharge lnVHl,gatlon Discovery ABT Towing 33125 15th Ave S Petroleum 2118114 on~oing wastes ABT Towing 33125 15th Ave S. Sediment 10120114 on-going Outdoor Pro Touch 31414 Pac Hwy S veh icle 1122/15 1122/15 washing ROW/SR 18 off-<0mp Piivnte Hau:lec from southbound 1-5 Diesel 1127115 1/27/2015 to Enchanted Parkway Trash Pavilions Compactor Apartments 1900 SW Campus Or waste and tow 1/29115 1/29115 carts with holes/open Private Sediment and residence 625 SW2971h 212/15 212/15 (Dolney) erosion SWMCode Oays Enforcement Action NOV Notice of VIOiation Phone conversation and 1 follow up Water Quality Violation Letter 1 None Notice of 1 Correction Notice of 1 Correction City of Federal Way Enforriemenl Titnelfnc Date Total Days for Amanda Amanda Sub Date Investigation Parcel VuWorks Notes (see Water Quality file for detai'8d info) Date Issued Date Due Terminated Complianc Folder# Status Basin Returned . On-going investigation of off site stormwater Continue to petroleum discharges from jun~rd. ERTS 02120114 NIA monilorfor Under S--0911 · #646974 made for G-3 Notification 2/18114 NIA on-going 14-100797 172104 9031 WH11 compliance review 0009 NOV deferred to Ecology for enforcement; through 2015 agency to issue stormwater permit in 2014 under significant contributor status~ Continue On going runoff of sediment laden ~ormw.111w monitoring for from south side of ROW into MS4 resulting from ABT towing operations (panting of 3/16/15 411115 NIA proper 15101313 172104 9064 vegetation vehich?s and equipment) disturbing soifs. coverage Business given two weeks to vacale area, ecology blocks installed to restrict access Report from LUD concerning outdoor vehicle washing at the detail shop and discharge to 2/17/15 NIA NIA 3/12/15 23 15-100746 Investigation 092104 9286 S--0315-WH11 storm Inspection on 1122 to conrlffll and 0013 immediate order to cease activity , Outdoor wash pad with drainage to sanitary installed on 2/19/15 Semi truck with punctured diesel tank exits 1-5 southbound at SR 18 westbound Trail of diesel leads to Shell station at Enchanted parkway, SWM, SKFR and Ecology NIA NIA NIA 1/28/2015 1 NIA NIA NIA NIA r95p0nds. SWM protects downstream stormwater system with filters and absorbent dams. Ecology directs clean up effort and SWM provides final inspection (vactor pressure wash pavement and vactors waste). No downstream impacts_ On-going investigation into leaking trash compactor.; Compactor at the east end of S--0315-the complex documented to be disrepair and 213/15 NIA NIA 15-100449 Investigation 132103 9103 0023 WH14 leaking, which is aggravated by the introduction of rainwater into the unit from open tow carts (some have holes). Notice of Correction issued requiring corrective action Continue Sediment and erosion during rain events from monitoring for S--0315-unprolected side yard on slope. Conditions 2/6115 2120115 NIA proper 92 15-100505 Compliance 720520 0030 0014 CPP2 are contributing to impacts to MS4. Resident vegetation required to install proper S&E controls. coverage Vegetation established 712/15. Page 1 of5 !'-) 0\ 2016 NP DE S Ann ual Re port -Attachment 3 Attachment 3 -IDDE Summaiy of Actions Date of Violator l o cation/Address Type of Report or Initiation of Oise huge ln"*'tlg,tlo n Discovery Various Colonial maintenance- FOfest 32600 1st Ave S reJated 216115 216115 Condos stormwater pollutants Restaurant Peking Wok 32921 1st Ave S grease 2111115 2111/15 Potential trash Woodside 2517 S, 316th Lane tow cart 2117115 2117115 Apartments wastewater Potential trash RNerstone 27314 24th Ave S tow cart 2116115 2116115 Apts wastewater Valley Produce and 2855 Military Road 2118115 2116/15 Harvest solid waste Potential trash Celebration 3220511th Pl s low cart 2118115 2118115 ParkApts wastewater Glen Pane. 952 SW Campus Potential trash tow cart 2116/15 2119115 Apts Drive wastewater Potential trash tow cart wastewater Club 2211 S. Sta r Lake and possible 2119115 2119115 Palisades Road trash compactor leaks SWMCode Days Enforcement Action Phone conversations 1 and email with follow up Water Quality Violation Letter Water Quality 1 Violation Letter 1 Water Quality Violation Letter Water Quality 1 Violation Letter Water Quality 1 Violation Letter Water Quality 1 Violation Letter Water Quality 1 Violation Letter 1 Notice of Correction City of Fe deral Way Enforcement rmelfn• Date Total Days Investigation for Amanda Amaoda Sue Date Parcel VuWortc:s Notes (see Water Quality file for detaUed info) Date Issued Date Due Cornplianc Folder# Status Basin Returned Terminated • Previous unconfirmed reports about prohibited stormwater discharges at property. Previous educational materials issued . Report received on 2A:i was confirmed in on site 2117115 NIA NIA 5/15/15 67 15-100741 Investigation 169730 0000 S-0315-WH12 inspection (power washing moss iota on site 0015 stormwater system), Water quality violation letter issued requiring Wllplementation of proper BMPs Follow up Vf'ith information presented at condo board meetings, Poor BMPs with outdoor storage of restaurant ,..~31> grease in 55,..gallon drum. Water quality 2116115 NIA NIA on-going 15-100762 Investigation 697900 0030 WH12 violation letter issued requiring 0016 implementation of prope r stormwater pollution prevention BMPs Observations made over time regarding the presence of holes in solid waste tow carts 2116115 NIA NIA on-going 15-100771 Investigation 092104 9307 S-0315-WH10 (and some without lids) leads to the issuance 0019 of a Water Qua lity Violation letter requiring corrective action Will continue monitoring conditions for compliance - Observations made over time regarding the presence of 00,es in solid waste tow carts 2118115 NIA NIA on-going 15-100759 Investigatio n lHl315-(and some without lids) leads to the issuance 720480 0004 NPS9 0012 of a Water Quality Violation letter requiring corrective action . Will continue monitoring condrtions for compliance. Discarded produce and poor solid waste S-0315-management pradk:es at rear foading dock 2118115 NIA NIA on-going 15-100776 Investigation 042104 9037 GR01 impacting stormwater quality at the business 0020 SWM it investigate on site system with p,operty owner, Observations made over time regarding the presence of ho les in solid waste tow carts (and some without lids) reads to the issuance S-0515-of a Water Quality Violatio n letter requiring 2118115 NIA 7113115 5/24/00 15-100768 Compliance 172104 9061 WH11 0007 correctille action . Will continue monitoring conditions for complcance. Manager indicated tha t new tow carts on order. All new tow carts Installed. Observations made over time regarding the presence of holes in solid waste tow carts S-0315-(and some without lids) leads to the issuance 2119/15 NIA NIA on-goi ng 15100775 Investigation 192104 9005 0017 WH14 of a Water Quality Violation lette, requiring corrective action , Will continue monitoring conditions for compliance Observations made ove r time regarding the presence of holes in solid waste tow carts lHl315-(and some wnhout lids) leads to the issuance 2119115 NIA on-going 15-100770 Investigation 720480 0095 NPS9 of a Water Quality Violation letter requiring 0021 corrective action . Also, potential that excessive liquid waste is causing trash compactor leaks Page 2 of 5 t,.J -..J 2016 NPDES Annual Report -Attachment 3 Attachment 3 -IDDE Summary of Actions Date of Violator location/Address Type of Report.or Initiation of Discharge lnvt!sltU,Ation Discovery Private Laundry 1927 SW 350lh St 2124115 2124115 residence wastewater Unknown foaming LOS Church 814 S. 308lh St chemical 2126115 2126115 dumping Zirconium Sagemax 34210 91h Ave S dust 3~/15 3~/15 From 29039 7th Pl S, Unknown ROW 3118115 3118/15 to 28912 7th Pl S, (paint?) IHOP 178 Campus Drive Cooking oil 3/20/15 3/20/15 Restaurant Burger 32805 Pac Hwy S grease (~licit 5116114 5116114 Express discharge) Best Western 32124 25th Ave S Latex Paint 5/20/15 5/20115 Spectrum S. 341s1 Pl/ KAMG Misc Auto-Business 5121/14 5121114 Management related wastes Park Commercial 33310 Pac Hwy Cookingoit 5128/15 5128115 Property SWMCode Days Enforcement Action 1 None Notice of 1 Correction Notice of 1 Correction 1 NIA 1 Notice of Correction Enforcement via 1 email. Previous investigation. Notice of 1 Correction Enforcement via 1 email . Previous investigation. Notice of 1 Correction City of Federal Way Ento,cemGn·1 Tknetinl' Date Total Days for Amanda Amanda Sub Date Investigation Parcel VuWorks Notes (see Water Quality file for detailed info) Date Issued 0.te Due Complianc Folder# Status Basin Returned Tenninated e Report of laundry wastewater being ~215-discharged to ROW/MS4. Property owner of NIA NIA NIA 03/03/15 7 15-101281 Comp(iance 7956200130 renal house discontinues use of washer and 0017 makes repairs to piping , Prohibited discharges eliminated . Citizen report received of excessive foaming in MS4 roadside ditch on S . 308th St . ~315-Investigation leads to LOS church Required 3/2115 NIA NIA 3110115 12 15100999 Investigation 082104 9148 0022 CPRS to vactor out all impacted CBs and structures on site~ G-3 notification provided to E~ogy. However, inspections downstream in Cold Creek did not indicate impacts. SWM commercial site inspection documents large amounts of white zirconium dust lrtlel(«I S-0315-into rear parking lot with potential for 3/6115 Immediately NIA 412115 27 15101094 Investigation 926480 0090 0018 WH09 stormwater pollution Business required to vactor out impacted portions of on-site stormwater system and lo implement proper BMPs, Possible latex paint found by SWM video ~315-inspection crew possibly impacting several NIA NIA NIA 03118/15 1 NIA NIA NIA MS4 CBs. Cannot locate source or 0029 responsible party. Eversons dispatched to vactor out all waste. Spillage of cooking grease around receptacle 3/24/15 416115 NIA 4~/15 13 15-101403 415920 0720 ~515-wih impacts to on stte storm drainage system . 0008 AU waste property mitigated • IHOP implements BMPs Continue to Follow up on previous investigation. Additional 05116114 monitor for on-going 13-103604 Investigation 172104 9065 S-1013-WH11 grease coming out of roof ventilation system compliance 0026 impactng stormwater quality BMP installed through 2015 on roof Continue to monitor its effectiveness. Painting contractor rinsing out equipment and 5/20115 5/20115 5/20115 7110115 50 15102579 Investigation 797820 0540 S-0515-discharging paint waste to on site storm 0009 system, System properly vactored , Implementation of BMPs, Fonow up on preVKXIS ilVestigation Addmooal Continue to auto-related (auto body) wastes documented monitor for S-0911-over several week period from several 5/21/1~ NIA NIA on-gomg 11-103092 Investigation Various 0007 WH08 business in commercial park, Property compijance lhrough 2015 management firm required to fully implement the SWPPP that they developed in 2011 Poor management of cooking oil, significant S--0515-discharge of waste to ground and around 40 15-102552 Compliance 797820 0025 container. Required to PfOperty clean up all 5/29/15 618115 7/9115 7/9115 0013 spilled material and implement BMPs, Stormwater system not directly impacied. Page 3 of 5 tv 00 2016 NPDES Annual Report -Attachment 3 Attachment 3 -IDDE Summary of Actions Date of Violator LocationfAddress Type of Report or Initiation of Oise huge lnYt1stig-1t.ion Discovery Center Plaza c/o Total Property management Cooking oil 6/2/15 6/2/15 The 35002 Pac Hwy S Leaking 711/15 7/1/15 Crossings compador Costco 35100 Enchanted Leaking 7110115 7110115 Pkwy compactor Private residence 1423 S 289th St Sediment 7121115 7121115 Stacks 1706 S 320!h Cooking oil 7121115 7'21/15 Farmers Commons Mall Food related 7127115 7127/15 Market waste Tender Care Mobile Dog At 32637 39th Pl SW Soap 817115 8n115 Grooming Property 2650SWDASH demolition 1116115 Owner POINT RD debris 1116115 School wood chips 11112/15 11112/15 District Mirror Lake Elm , causing IDDE Organics INVITATION 611301STS turbidity, 11124/15 11124115 HOMES passible i11icitno Property 33303 43 AVE SW erosion 12/8115 12/8115 owner &4306SW 333 control SWMCode Days Enforcement Action 1 Notice of Correction 1 Notice of Correction 1 Notice of Correction WO Violation 1 letter 1 Notice of Correction 1 NIA WO Violation 1 letter WO Violation 1 letter contact school to restore ROW remove wood Chips 2 STOP WORK 3 Stop work City of Federal Way Entorc~me.M TITIG'ffM Date Total Days for Amanda Amanda Sub Oate Investigation Pa reef VuWorks Notes (see Water Qu.ality file for detailed info) Date Issued Date Due Complianc Folder# Status Basin Returned Terminated . Poor management of cooking oil, significant 6/2/15 6112/15 NIA 7(7/15 35 15-102552 Compliance 092104 9297 discharge of waste to ground and around container. Receptacle moved to landscaped area 711115 7115115 NIA 07/07115 6 15-103109 S-0715-Leaking dumpster. Material cleaned up and Investigation 185295 0050 0006 no further discharges noted. 7114115 7128115 7128115 07128115 1B 15-103326 Compliance 219260 0180 Leaking compactor. Unit replaced with new. Driveway construction with sediment released 7121115 NIA NIA 7121115 1 NIA NIA 516210 0470 to ROW, Homeowner properly cleans up waste in the curb line? 7122115 814115 7131115 7/31/15 9 15-103556 092104 9208 Mismanagement of cooking oil . Business required to implement proper BMPs , Food related waste discharged to on site C8s in Commons Mall west parking lot. Must have NIA NIA NIA 8/7/15 11 NIA NIA 7622400158 orig inated from farmers Market vendors. Fam1ers market hires vactor service to remove waste and drstribute BMPs to all vendors. SWM personnel observe illicit discharge of soap from mobile dog grooming business 8/7115 NIA NIA NIA NIA NIA NIA NIA operating at 32637 39th Pl SW. Cease and desist at the site, Issued 8MP information to bu*te:s:s and boc:noownGr~ Inspector determined that buried materials represent a point source pollutant to ground 11112/15 12/31115 49 15100350 1221039045 and surface waters . Mike Fyles generated a on going VO open Water Quality Violation Letter on 11-12-15 to order removal of all demolition debris by December 31 2015. Call from adjoining property owner concerned about wood chip mulch causing water quality voicemail to closed issue and blockage of storm drain Will school require school district to remove chips from ROW Wood chips are an approved ground cover and do not harm water quality. Th o -"I' ,... sewer b>clwp nOO<fiog !ho da}11oht bosamen1 _, ol lho home. w.,u,, samples were taken from the catch basin and 15105974 the illicit discharge had travel some distance. nla nla n/a 11125115 n/a open 5152000210 nla SWM required the plumbing contractor o httw VO a Vactor truck respond immediately to jet the Unes Fire Marshal called regarding illegal buming 1421039048 of structufe possible erosion issues, responded and took pies stop work order no 1218/15 on gomg open & 142103904 7 erosion control in place clearing end grading within wetland buffer zone Page 4 of 5 COUNCIL MEETING DATE: March 15, 2016 ITEM#: CITY OF FEDERAL WAY CITY COUNCIL AGENDA BILL SUBJECT: 2016 ASPHALT OVERLAY PROJECT BID A WARD POLICY QUESTION: Should the Council award the 2016 Asphalt Overlay Project to the lowest responsive, responsible bidder? COMMITTEE: Land Use and Transportation Committee MEETING DATE: March 7, 2016 CATEGORY: ~ Consent O City Council Business O Ordinance O Resolution O Public Hearing O Other STAFF REPORT BY: Jeff Hu h Street Systems Engineer ,j"i! _ DEPT: Public Works Attachments: Land Use and Transportation Committee memorandum dated March 7, 2016. Options Considered: I. Award Schedules A, B, C and D of the 2016 Asphalt Overlay Project to Tucci and Sons, Inc., the lowest responsive, responsible bidder, in the amount of$1,418,743.00 and approve a 12% contingency of $170,907.00, for a total of $1,589,650.00 and authorize the Mayor to execute the contract. If project funding allows , staff recommends approving adding all or a portion of Schedule "E" back into the contract with the understanding that the total cost will not exceed the total funding available for this program. 2. Reject all bids for the 2016 Asphalt Overlay Project and direct staff to rebid the project and return to Committee for further action. --------------------- MAYOR'S RECOMMENDATION: The Mayor recommends forwarding Option 1 to the Mar 15, 2016 City Council Consent Agenda for appr val DIRECTOR APPROVAL: CHIEF OF STAFF: COMMITTEE RECOMMENDATION: The Committee recommends forwarding Option 1 to the March 15, 2016 City Council consent agenda for approval. Kelly Maloney, Chair Lydia Assefa-Dawson., Member Mark Koppang , Member PROPOSED COUNCIL MOTION: "I move to authorize staff to Award Schedules A, B . C and D of the 2016 Asphalt Overlay Project to Tucci and Sons, Inc., the lowest responsive, responsible bidder, in the amount of $1 ,418,743 .00 and approve a 12% contingency of $170,907.00, for a total of $1,589,650.00 and authorize the Mayor to execute the contract. If project funding allows, staff recommends approving adding all or a portion of Schedule "E" back into the contract with the understan ding that the total cost will not exceed the total funding available for this program." (BELOW TO BE COMPLETED BY CITY CLERKS OFFICE) COUNCIL ACTION: O APPROVED COUNCIL BILL# D DENIED O TAB LED/DEFERRED/NO ACTION O MOVED TO SECOND READING (ordinances only) 29 l 5T reading Enactment reading ORDINANCE# RESOLUTION # REVIS ED -08/12 /20 IO DATE: TO: VIA: FROM: March 7, 2016 CITY OF FEDERAL WAY MEMORANDUM Land Use and Transportation Committee Jim Farrell, Mayor Marwan Salloum, P .E., Public Works Director v ---=- Jeff Huynh, Street Systems Engineer . .ii1 SUBJECT: 2016 Asphalt Overlay Project -Bid Award BACKGROUND: Four bids were received and opened on February 24, 2016 for the 2016 Asphalt Overlay Project; please see attached Bid Tabulation Summary. The lowest responsive, responsible bidder is Tucci and Sons, Inc., with a total bid of $1,758,709.52. AVAILABLE FUNDING: The available budget for the 2016 Asphalt Overlay Project is $1,681,267 and is comprised of the following: • 2016 Overlay Budget • 2016 Structures Budget TOTAL PROGRAM FUNDING AVAILABLE: ESTIMATED EXPENDITURES: $1,515,000 $ 166.267 $1,681,267 The following is a breakdown of the estimated total project construction costs based on the low bid: SCHEDULE DESCRCPTION AMOUNT A 4?111 Ave SW -SW 320°1 to SW Dash Point Road $279,219 B SW 356111 Street -2"d Ave S to 4lh Pl SW $328,811 c S 336lh Street -1st Way S to 10111 Pl S $340,858 D Twin Lakes Highlands $469,855 E** 10 111 Ave SW-SW Campus Dr to th Ct SW $339,966 ESTIMATED SUBTOTAL CONSTRUCTION PROJECT COSTS: $1,758,709 10% Construction Contingency $175,870 In-house Design and Construction Administration $88,117 Printing and Advertising $3,500 ESTIMATED TOTAL PROGRAM COST: $2,026,196 There is not enough available Asphalt Overlay program funding to award all of the 2016 Asphalt Overlay Project schedules. Therefore, staffs recommend awarding Schedules A, B, C, and D of the 2016 Asphalt Overlay Project to Tucci and Sons, Inc., the lowest responsive responsible bidder, in the amount of $l,418,743.00 and approve a 12% con ingency of $170,907.00, for a total of $1,589,650.00 and authorize the Mayor to execute the contract. If project funding allows, staff recommends approving adding all or a portion of Schedule "E" back into the contract with the understanding that the total cost will not exceed the total funding available for this program. • Awarded Schedules (A, B, C and D) • 12% Construction Contingency In-house Design and Construction Administration • Printing and Advertising ESTIMATED TOTAL AUTHORIZED COST: ** Due to budget shortfall, Schedule E will not be reconunended for awarcl!O this time. k:\lutc\2016\03-07-162016 Asphalt Overlay Project Bid Award.doc $ 1,418,743 $ 170,907 $ 88,117 $ 3,500 $ 1,681,267 COUNCIL MEETING DATE: March 15, 2016 ITEM#: CITY OF FEDERAL WAY CITY COUNCIL AGENDA BILL SUBJECT: S 304th Street at 28th Avenue S Intersection Improvements -Project Acceptance POLICY QUESTION: Should the Council accept the S 304th Street at 28th A venue S Intersection Improvement Project constructed by Miles Resources, LLC. as complete? COMMITTEE: Land Use and Transportation Committee CATEGORY: IX! Consent O City Council Business O Ordinance O Resolution MEETING DATE: March 7, 2016 O Public Hearing O Other STAFF REPORT BY: Christine Mullen, P.E., t S stems Project En ineer DEPT: Public Works Attachments: Land Use and Transportation ommittee memorandum dated March 7, 2016. Options Considered: 1. Authorize final acceptance of the S 304th Street at 28th Avenue S Intersection Improvement Project constructed by Miles Resources, LLC, in the amount of$567,027.41 as complete. 2. Do not authorize final acceptance of the completed S 304th Street at 28th Avenue S Intersection Improvement Project constructed by Miles Resources, LLC, as complete and provide direction to staff. ----~--~-~~-~~-~~-------~~~~-- MAYOR'S RECOMMENDATION: The Mayor recommends forwarding Option l to the March 15, 2016 City Council Consent Agenda for approval. CHIEF OF STAFF: a.17,nr. n~,1,,, ----- AT IO N: The Committee recommends forwarding Option I to the March 15, 2016 City Council consent agenda for approval. Kelly Maloney, Chair Lydia Assefa-Dawson, Member Mark Koppang, Member PROPOSED COUNCIL MOTION: "I move to authorize final acceptance of the S 304th Street at 28th Avenue S Intersection Improvement Project constructed by Miles Resources, LLC, in the amount of $567,027.41 as complete." (BELOW TO BE COMPLETED BY CITY CLERKS OFFICE) COUNCIL ACTION: O APPROVED O DENIED O TABLED/DEFERRED/NO ACTION O MOVED TO SECOND READING (ordinances only) REVISED -08 /12/20 lO 31 COUNCIL BILL# IsT reading Enactment reading ORDINANCE# RESOLUTION# DATE: TO: VIA: FROM: SUBJECT: March 7, 2016 CITY OF FEDERAL WAY MEMORANDUM Land Use and Transportation Committee Jim Ferrell, Mayor , t ~ Marwan Salloum, P.E., Public Works Director ~ Christine Mullen, P. , l Systems Project Engmeer S 304th Street at 28t t e,me S Intersection Improvements -Project Acceptance BACKGROUND: This project constructed a traffic signal and northbound right tum lane at the intersection of S 304th Street and 28th Avenue S. Project construction was physically complete on February 24 , 2016 . Prior to release of retainage on a Public Works construction project, the City Council must accept the work as complete to meet State Department of Revenue and State Department of Labor and Industries requirements. The S 304th Street at 28th A venue S Intersection Improvements Project contract with Miles Resources, LLC, is complete. The final construction contract amount is $567 ,027.41. This is $84,658.68 below the $651,686 .09 (including contingency) budget that was approved by the City Council on August 11, 2015. cc: Project File Central File K:1LUTC120l6\03 -0 7-l6 S304th Street at 28th Av e S . lnt ersec tion lmprovem.:nt Project· Proj ec t Acceptance.doc 32 COUNCIL MEETING DATE: March 15, 2016 ITEM#: CITY OF FEDERAL WAY CITY COUNCIL AGENDA BILL SUBJECT: Grant Funding for Transportation Improvement Projects -Authorization to Submit Applications POLICY QUESTION: Should City Council authorize staff to submit grant applications for transportation improvement projects? COMMITTEE: Land Use and Transportation Committee MEETING DATE: March 7, 2016 CATEGORY: ~ Consent D Ordinance D Public Hearing D City Council Business D Resolution D Other STAFF REPORT BY: Rick Perez, P.E., City T_r_a_ffi_1c_E----'ng"""i_n_e _er_l( ________ D_E_P_T_:_P_u_b_l_ic_W_o_rk_s ______ _ Attachments: Land Use and Transportation Committee memorandum dated March 7, 2016. Options Considered: 1. Authorize staff to submit grant funding applications under the 2016 Pedestrian and Bicycle Program and Safe Routes to School Program Funding. 2. Do not submit any grant funding application under the 2016 Pedestrian and Bicycle Program and Safe Routes to School Program Funding. MAYOR'S RECOMMENDATION: The Mayor recommends forwarding Option 1 to the 15, 2016 City Council CHIEF OF STAFF: COMMITTEE RECOMM DATION: The Com milfee recommends forwarding Option 1 to the March 15, 2016 City Council cons ent agenda for approval. Kelly Maloney, Chair Lydia Assefa-Daw on Member Mark Koppang, Member PROPOSED COUNCIL MOTION: "/ move to authorize staff to submit grant funding applications under the Pedestrian and Bicycle Program and Safe Routes to School Program Funding. " (BELOW TO BE COMPLETED BY CITY CLERKS OFFICE) COUNCIL ACTION: O APPROVED COUNCIL BILL # O DENIED O TABLED/DEFERRED/NO ACTION O MOVED TO SECOND READING (ordinances only) l 5T reading Enactment reading ORDINANCE# RESOLUTION# REVISED-08/12/2010 33 DATE: TO: VIA: FROM: March 7, 2016 City Council CITY OF FEDERAL WAY MEMORANDUM Jim Farrell, Mayor , ~ ------ Marwan Salloum, P.E., Public Works D~orY~--- Rick Perez, P.E., City Traffic Engineer K/( SUBJECT: Grant Funding for Transportation Improvement Projects -Authorization to Submit an Application BACKGROUND: This memorandum provides the Council with the current status of new grant funding programs for transportation improvement projects in response to a WSDOT call for projects. Staff has evaluated all projects listed on the City's Six Year Transportation Improvements Plan (TIP) and concluded that the following projects will likely be competitive in the 2016 Pedestrian and Bicycle Safety Program and Safe Routes to School Program Funding. Project (Funding Phase) Grant Estimated Project Cost Steel Lake Park Pedestrian and Bicycle Safety Possible Grant Fund -S 312 1 h St: Steel Lake Park-28 1 h Ave S Desi o and Construction) Safe Routes to Schools Program $1,000,000 $800,000 Federal Funds) Lakota Middle School Safe Route to School (SRTS) -SR 509: 21 51 Ave SW -SW 3121 h St (Desi 11 and Comtruction Safe Routes to Schools Program $1,500,000 $1,200,000 (Federal Funds) Olympic View Elementary School Safe Route to School (SRTS) -26 1h Ave SW: SW 32ih St-SW 3301h St 'Desi n and Construction Pedestrian and Bicycle Safety Program $600,000 $480,000 (State Funds) Proposed* Ci Match $200,000** $300,000** $120,000** * Technically, no match is required for these grants, however providing 20% will enhance the grant applications' viability. ** The City match for this grant will be provided by transferring the proposed amount from the Annual Transportation Safety Improvements Fund to this project K :\LUTC\2016\03-07-201 6 Grant Funding for Transportation Projecl\oc COUNCIL MEETING D"_A_T_E_: _M_a_rc_h _l .....:5,:_2_0 _16 _______________ IT_E_M_#_;:====- CITY OF FEDERAL WAY CITY COUNCIL AGENDA BILL SUBJECT: OLYMPIC VIEW '15 NTS -26TH A VE SW (SW 328TH ST TO SW 334TH ST) POLICY QUESTION: Should the Council approve the installation of four (4) speed humps on 26th Ave SW and between SW 328th St and SW 334th St? COMMITTEE: Land Use and Transportation Committee CATEGORY: ~ Consent D City Council Business D Ordinance D Resolution MEETING DATE: March 7, 2016 D D Public Hearing Other Attachments: Land Use and Transportation Committee memorandum dated March 7, 2016. Options Considered: 1. Authorize the installation of four speed humps on 26th Ave SW between SW 3281h St and SW 334th St. 2. Do not authorize the installation of the proposed traffic calming devices and provide direction to staff. MAYOR'S RECOMMENDATION: Forward Option l to the March 15 , 2016 City Council Con approval. MAYOR APPROVAL: ~~___,;:;.,11:,,,m""1it""-t ~. ~...____ In itial/Date CHIEF OF STAFF: iJ V ,lYl .1h~/"14!I(, Co mttill tee I Imt ial/Dat e [niti a[/Date Aw-"' ,;/~w,'-i Council Initi al/Date COMMITTEE RECOMMENDATION: I move to forward Option 1 to the March 15 , 2016 consent agenda for approval. K e lly Malone y Chair Lydia Assefa-Daw soa Member Mark Koppang, Member PROPOSED COUNCIL MOTION: "I move to authorize the installation of four speed humps on 261 h Ave SW between SW 32 81h St and SW 3341 h St. " (BELOW TO BE COMPLETED BY CITY CLERKS OFFICE) COUNCIL ACTION: O APPROVED O DENIED O TABLED/DEFERRED/NO ACTION O MOVED TO SECOND READING (ordinances only) REVISED -1/2015 35 COUNCIL BILL# l 5T reading Enactment reading ORDINANCE# RESOLUTION# DATE: TO: VIA: FROM: March 7, 2016 CITY OF FEDERAL WAY MEMORANDUM Land Use and Transportation Committee Jim Ferrell, Mayor • ~ - Marwan Salloum P.E., Director of Public Work~ Erik Preston P .E., Senior Traffic Engineer ~ SUBJECT: Olympic View NTS '15 -261h Avenue SW (SW 321/h Street to SW 334'h Street) BACKGROUND: Residents along 26th Avenue SW between SW 328th Street and SW 334th Street submitted a petition on May 29, 2015 requesting the installation of speed humps or other traffic calming devices to control vehicle speeds in an effort to improve vehicular and pedestrian safety along 26th Avenue SW. Traffic studies were attempted multiple times over the following months but data collection equipment was repeatedly vandalized. Accurate traffic data was finally collected and the results are as follows: • Roadway Classification : Minor Collector • Average Daily Traffic (ADT): 1,473 • 85 1 " percentile speed: 29.8 mph • Total collisions: 5 • Injury Collisions: 4 Based on the current adopted NTS installation criteria (per table below), 26th Avenue SW scored 7.5 total severity points. This meets the minimum 3 .0 severity points to qualify for the installation of traffic calming devices and exceeds the 6.0 point threshold where balloting is not required . Table 2 Minor Collector Street NTS Criteria Point 85th Percentile Average Daily Location 5-Year Collision History Scale Speed Traffic (ADT) School/Park Total Injury Fatal 0.0 0-25 0 -1,000 No 1 -- 0.5 26-27 11001 -11800 Yes 2 -- 1.0 28 -29 1,801 -2,600 -3 1 - 1.5 30 -31 2,601 -3,400 -4 -- 2.0 32 -33 3,401 -4,200 -~ 2 1 2.5 34 -35 4,201 -5,000 -6 -- 3.0 36+ 5,001+ -7+ 3+ 2+ A neighborhood traffic safety meeting was held on February 3, 2016 with 6 attendees signing in. The clear consensus of the attending group was to install one traffic circle at the SW 330th Street intersection, one speed hump north of SW 330th Street, and 2 or 3 speed humps south of SW 330 111 Street as spacing and budget allowed. 36 March 7, 2016 Olympic View NTS '15 Page 2 Policy Issues The estimated cost of the project desired by the neighborhood is approximately $27,500 which greatly exceeds the $15,000 per neighborhood per year budget limitation policy. The current allocated NTS budget per year is $50,000 with $20,000 designated specifically for school NTS and/or school safety related improvements. Currently none of that budget has been spent. Because no HOA exists to maintain landscaping, Staff first proposed a basic mountable traffic circle to reduce the cost, but the estimate still exceeded $25,000. In order to better conform to the $15,000 per neighborhood per year budget limitation policy, the traffic circle was removed and a fourth speed hump was added to the project. The estimated cost of the project is $15,500. The proposal is summarized below and illustrated in the attached map. In accordance with established NTS policies, staff did not send out ballots because the project scored more than 6.0 points. Traffic Division Staff is also pursuing a Safe Routes To School Grant overlapping this project which, if approved and funded, would construct sidewalk on the west side of 26th A venue SW and may fund a proper traffic circle or mini-roundabout at the SW 330th Street intersection. Speed Hump Proposal The four (4) proposed Speed humps were placed for maximum effectiveness and located based on many factors, including driveway location and spacing between other devices and intersections. Speed Humps are proposed for the following locations (street addresses). • 32817 -32825 26th Avenue SW • 33011 -33019 26th Avenue SW • 33219 -33227 26th Avenue SW • 33303 -33305 26th Avenue SW The proposed package should be effective in reducing vehicle speeds on 261 h Avenue SW even without the traffic circle. However, there may be some negative impacts to the neighborhood including inconvenience, noise, and a slight increase in emergency response time. cc : Project File Day File 37 Olympic View '15 NTS -Device Map • COUNCIL MEETING DATE: March 15, 2016 ITEM#: CITY OF FEDERAL WAY CITY COUNCIL AGENDA BILL SUBJECT: 2016-2017 NEIGHBORHOOD TRAFFIC SAFETY (NTS) PROGRAM -BID AW ARD POLICY QUESTION: Should the City award the 2016-2017 Neighborhood Tralfic Safety (NTS) Program to Tony Lind Paving, LLC with the lowest responsive, responsible quote? COMMITTEE: Land-Use & Transportation CATEGORY: IZJ Consent D City Council Business D Ordinance D Resolution MEETING DATE: March 7, 2016 D D Public Hearing Other DEPT: Public Works -Traffic Attachments: Memorandum to the Land-Use & Transportation Committee dated March 7, 2016. Options Considered: 1. Award the 2016-2017 Neighborhood Traffic Safety (NTS) Program to Tony Lind Paving, LLC, with the lowest responsive, responsible quote, in an amount not to exceed $80,000. 2. Do not award the 2016-2017 Neighborhood Traffic Safety (NTS) Program to the lowest responsive, responsible quote and provide direction to staff. MAYOR'S RECOMMENDATION: Mayor recommends forwarding Option 1 to the March 15, 2016 City Council Consent Agenda for approval. MAYOR APPROVAL: CHIEF OF STAFF: COMMITTEE RECOMMENDATION: I move to forward Option 1 to the March 15, 2016 consent agenda for approval. Kelly Maloney, Chair Lydia Assefa-Dawsoo Member Mark Koppang Member PROPOSED COUNCIL MOTION: "I move approval of the 2016-2017 Neighborhood Traffic Safety (NTS) Program to Tony Lind Paving, LLC, with the lowest responsive, responsible quote with a total compensation not to exceed $80, 000. " (BELOW TO BE COMPLETED BY CITY CLERKS OFFICE) COUNCIL ACTION: O APPROVED O DENIED O TABLED/DEFERRED/NO ACTION O MOVED TO SECOND READING (ordinances only) REVISED-08/12/2010 39 COUNCIL BILL# 18T reading Enactment reading ORDINANCE# RESOLUTION # DATE: TO: VIA: FROM: SUBJECT: March 7, 2016 CITY OF FEDERAL WAY MEMORANDUM Land Use and Transportation Committee Jim Ferrell, Mayor Marwan Salloum P.E., Public Works Direct·~~~ Erik Preston P.E., Senior Traffic Engineer 2016-2017 Neighborhood Traffic Safety (NTS) Program -Bid Award BACKGROUND On January 22, 2016, staff issued an RFQ for the 2016-2017 Neighborhood Traffic Safety (NTS) Program. Two bids were received and opened on February 12, 2016. The lowest responsive, responsible bidder is Tony Lind Paving, LLC. of Kent, in the amount of $52,637.10. This bid amount is a weighted total of all the unit pricing provided in the quote and does not indicate the cost of any particular project or task, it is simply used to compare against other quotes. Please see attached Bid Tabulation Summary and Exhibit A -Schedules A & B which detail the winning quote. 40 A Federal Way QUOTE TABULATION SHEET Bid Name: 2016-2017 Neighborhood Traffic Safety (NTS) rrogrnm Quote 1 Quote 2 Bid Number: RFQ Quote Opening Date & Time: 1/22/2016 Tony Asphalt Quote Closing Date & Time: 2/12/2016 at 4:JOpm Lind Patch Quote Drop-off Location: City Hall Paving Systems Project Manager: Erik Preston P.E . -Senior Traffic Enl!inecr ITEM DESCRIPTION SCHEDULE A Speed Hump, Complete (2) $5,400 $13,000 Raised Crosswalk, Complete (1) $3,400 $10 ,000 Traffic Circle Island, Complete (32' Diam.) $8,200 $18,700 TOTAL SCHEDULE A $17,000 $41,700 SCHEDULE B Pre-Cast Traffic Curb, Painted (50-100) $2,250 $5,000 · Pre-Cast Traffic Curb, Painted (101-500) $4,545 $8,080 Pre-Cast Traffic Curb, Painted (501 +) $19,038 $30,060 Block Traffic Curb, Painted (50-100) $2,750 $5,000 Block Traffic Curb, Painted (101-500) $4,848 $8,080 Block Traffic Curb, Painted (501 +) $22,545 $30,060 Extruded Curb, Painted (50-100) $1,050 $5,000 Extruded Curb, Painted (101-500) $1,616 $5,050 Extruded Curb, Painted (501+) $6,012 $20,040 Remove Pre-Cast, Block, or Extruded Curb ( 50-100) $500 $3,000 RemovePre-Cast, Block, or Extruded Curb ( 101-500) $909 $4,040 Remove Pre-Cast, Block, or Extruded Curb ( 501 +) $4,008 $15,030 Crushed Surfacing Top Course (1-5 Tons) $80 $500 Crushed Surfacing Top Course (6-15 Tons) $270 $1,200 Crushed Surfacing Top Course (15+ Tons) $450 $1,500 Hot Mix Asphalt Surface ( 1-5 Tons) $350 $500 Hot Mix Asphalt Surface (6-15 Tons) $1,800 $1,800 Hot Mix Asphalt Surface (15+ Tons) $4,050 $3,000 Speed Hump, Complete ( 1) $2,700 $10,000 Speed Hump, Complete (2-3) $5,400 $13,000 Speed Hump, Complete ( 4+) $10,800 $12,000 Speed Table, Complete (1-2) $3,300 $8,000 Speed Table , Complete (3-9) $6,600 $10,000 Speed Table, Complete (1 O+) $13,200 $16,000 41 A Federal Way QUOTE TABULATION SHEET Bid Name: 2016-2017 Neighborhood Traffic Snfety (NTS) Program Quote 1 Quote 2 Bid Number: RFQ Quote Opening Date & Time: 1/22/2016 Tony Asphalt Quote Closing Date & Time: 2/12/2016 at 4:JOp m Lind Patch Quote Drop-off Location: City Hall Paving Systems Project Manager: Erik Preston P.E. -Senior Traffic Enaineer ITEM DESCRIPTION Raised Crosswalk, Complete (1) $3,400 $10,000 Raised Crosswalk, Complete (2-3) $6,800 $14,000 Raised Crosswalk, Complete (4+) $13,600 $24,000 Remove Speed Hump, Table or Raised Crosswalk (1) $1,800 $7,000 Remove Speed Hump, Table or Raised Crosswalk (2-3) $3,600 $12,000 Remove Speed Hump, Table or Raised Crosswalk (4+) $7,200 $20,000 Pedestrian Refuge Island, Complete (1) $12,500 $3,000 Pedestrian Refuge Island, Complete (2-3) $25,000 $5,000 Pedestrian Refuge Island, Complete (4+) $50,000 $8,000 Remove Pedestrian Refuge Island, Complete (1) $5,800 $2,500 Remove Pedestrian Refuge Island, Complete (2-3) $11,600 $4,000 Remove Pedestrian Refuge Island, Complete (4+) $23,200 $6,000 Remove & Replace Concrete Curb Ramp, Complete (1) $3,700 $4,000 Remove & Replace Concrete Curb Ramp, Complete (2-3) $7,400 $6,400 Remove & Replace Concrete Curb Ramp, Complete (4+) $14,800 $10,800 Remove & Replace Concrete Sidewalk, Complete (5-10 SY) $1,375 $2,000 Remove & Replace Concrete Sidewalk, Complete (11-50 SY) $2,475 $3,300 Remove & Replace Concrete Sidewalk, Complete (51 + SY) $10,200 $7,650 Remove & Replace Concrete Curb & Gutter, Complete (10-30 LF) $1,000 $2,000 Remove & Replace Concrete Curb & Gutter, Complete (31-100 LF $2,480 $3, 100 Remove & Replace Concrete Curb & Gutter, Complete (101 + LF) $7,070 $7,070 Traffic Circle Island, Complete (10'-16' Diam .) $6,800 $15,000 Traffic Circle Island, Complete (17'-24' Diam .) $7,300 $17,000 Traffic Circle Island, Complete (25'-32' Diam.) $8,200 $18,700 TOTAL SCHEDULE B $356,371 $428,460 ADJUSTED TOTAL. SCHEDULE B (X 0.10) $35,637.10 $42,846.00 TOTAL SCHEDULE A $17,000 $41,700 TOTAL (SC HEDULE A+ ADJUST ED SC HEDULE B $52,637.10 $84,546 .00 42 REQUEST FOR QUOTE CITY OF FEDERAL WAY 2016-17 Neighborhood Traffic Safety (NTS) Program Exhibit A, Schedule A Notes: EXHIBIT A Vendor Name: Date Prepared: !Tony Und Pavi ng , LLC. February 11 . 2016 1 All items shall include in the price any required layout, mobilization , traffic control , roadside cleanup, or any other incidentals. 2 All permanent pavement markings for traffic calming devices shall be done by others. 3 All permanent signs for traffic calming devices are done by others. 4 Any removal of pavement markings will be done by others. 5 Unit Price is per Each for a Traffic Circle Island, Complete within the circle diameter range, in feet. SCHEDULE A IExamole of a "Tvnical" Proiect As Descri bed Under Section Vl-1\ Item "Typical" Project Unit Quantity Unit Price Multiplier B-7 Speed Hump, Complete (includes toe grind and temporary markings. Permanent signing and mark ings by others.) COFW 2 $2,700 00 2 Develooment Standard 3-26 COFW SP 8-32 EA B-9 Raised Crosswalk, Complete (includes toe grind and temporary markings. Permanent signing and markings by others.) COFW 1 $3 400 00 1 De veloomenl Standard 3-27 COFW SP 8-33 EA B-165 Traffic Circle Island, Complete (includes painted pre-cast curb, 32-foot pavement removal , monument case & valve box adjustment, Diameter 1 topsoil . Each (1) island by Circle Diameter range in feet) COFW Circle Development Standard 3-59 , COFW SP 8-04 EA $8,200 00 1 Tota l of Schedule A = -Must be the same as SChedule B Pnoe 43 1/2 Total $5,400.00 $3,400.00 $8,200.00 $17 .000.00 2/12/2016 SCHEDULE B . IDiscretlonarv Work Orders As Described Under Section V l -2) Item Quantity Range U n it Unit Price Multiplier 8 -1 Pre-Cast Traffic Curb, Painted 50 100 LF 4 51IO 50 WSDOT Standard Specification Section 8-07 101 500 LF ~Q(J 101 COFW Soecial Provision 8-07 501 + LF --s-::.oa 501 B-2 Block Traffic Curb, Painted 50 100 LF ~fillll 50 COFW Development Standard 3-4 101 500 LF 41U)Q 101 COFW Special Provision 8-07 501 + LF 45 00 50 I 8-3 Extruded Curb, Painted 50 100 LF Z....OD 50 WSDOT Standard Specification Section 8-07 (except no 101 500 LF tQ(!U 101 rebarl COFW Development Standard 3-4A COFW SP 8-07 501 + LF ~2 OD 501 8-4 Remove Pre-Cast, Block, or Extruded Curb (include asphalt 50 100 LF 10 00 50 patching if necessary) WSDOT Standard Specification Section 2-101 500 LF ..._qoo 101 02 .3131 COFW SP 8-07 501 + LF _JJ OQ 501 B-5 Crushed Surfacing Top Course, Include Haul 1 5 TON -BU'OO 1 WSDOT Standard Specification Section 4-04, 9-03 6 15 TON 4 ' .eo 6 COFW Special Provision 4-04 15 + TON ~3000 15 B -6 HMA Class 1/2" PG 64-22 1 5 TON c351T6.Q 1 WSDOT Standard Specification Section 5-04 6 15 TON ~o 6 COFW Soecial Provision 5-04 15 + TON 270 01) 15 B-7 Speed Hump, Complete (includes toe grind and temporary 1 EA Z?Oll:00 1 IT)arkings. Permanent signing and markings by others .) COFW 2 3 EA 2 7('0 00 2 D,avolnnment Standard 3-26 COFW SP 8-32 4+ EA 2 roo o, 4 B-8 Speed Table, Complete (includes toe g rind and temporary 1 EA -3 30 0'l10 1 markings. Permanent signing and markings by others .) 2 3 EA 3,300 0() 2 COFW Develooment Standard 3-27 A. COFW SP 8-33 4 + EA 3CJOOC(YQ 4 8·9 Raised Crosswalk, Complete (includes toe grind and temporary 1 EA 3.40( .OC 1 markings. Pennanent signing and markings by others.) COFW 2 3 EA 3.400 OD 2 DA velonmRn t <:t<>n da rd 3-27 r.n fW SP 8-33 4 + EA 3 400 00 4 B-10 Remove Speed Hump, Speed Table, or Raised Crosswalk 1 EA i oO,H lC 1 (include asphalt patching if necessary) COFW SP 8-04 2 3 EA 1 80 0 O© 2 WSDOT Sta ndard Soecificatio n Sec tion 2-02 .3(3} 4 + EA 1 800 00 4 8-11 Pedestrian Refuge Island, Complete (includes detectable 1 EA -,~2 5tro-11 0 1 warning strips) COFW SP 8-04 2 3 EA 12 ~oo-mr 2 COFW Deve lopment Standard 3 -58 4 + EA 1 l,.~QO 00 4 8 -12 Remove Pedestrian Refuge Islands, Complete 1 EA 5 80000 1 (include asphalt patching if necessary) COFW SP 8-04 2 3 EA s aoo oo 2 WSDOT Standard Soecifi cat ion Section 2-02.3131 4 + EA 5 800 00 4 a .13 Remove & Replace Concrete Curb Ramp, Complete 1 EA :'"1 00 00 1 COFW Development Standard 3-8 , 3-8A, 3-88, 3-10, 3-10A, 3-11, 2 3 EA 1 ,oo.oo 2 WSDOT Std Plan F-40.14 (Uo to 25 ft.) COFW SP 8-04 8-14 4 + EA 3. 700 01) 4 B-1 4 Remove & Replace Concrete Sidewalk, Complete 5 10 SY 275 OQ 5 COFW Development Standard 3-3 & 3-12 11 50 SY 225"-0-0 11 COFW Special Provision 8-0 4 8-14 51 + SY 2o n oo 51 B-15 Remove & Replace Concrete Curb & Gutter, Comp lete 10 30 LF 100 00 10 (includes sawcutting, disposal. ashpalt patching) COFW Dwg 3-4, 3 31 100 LF ~ 31 4A & WSDOT S!nd. Soec . 5-04.3£141 COFW SP 8-04 101 + LF 10 lilP 101 B -167 Traffic Circle Island, Complete (includes painted pre-cast curb, Diam.(ftl ~ pavement removal, monument case & valve box adjustment, 10' -16' 1 EA 6,800 00 1 topsoil. Each (1) island by Circle Diameter range in feet) COFW 17' -24' 1 EA 1.300 ao: 1 [)0 u 0 lnnment SfanrlNd 3-59 r.nFW SP 11.04 25'-32' 1 EA 8.200 00 I Total of Schedule B =- Adiusted Total of Schedule B 8 x 0.10 = Total (Tota l of Sche dule A+ Adjusted Total of Schedule Bl Exhibit A , Schedule 8 Notes: 6 Line Item Total for Schedule Bare calculated by multiplying the quantity range minimum by the unit price, except for item B-16 . 7 Unit Price is per Each for a Traffic Circle Island , Complete within the circle diameter range, in feet. 8 Adjusted (weighted) Total reflects likelihood that only 10% of discretionary work in Schedule B will be requested. Note: The contract resulting from this RFQ is mainly for future discretionary work orders; exact quantities and locations are unknown. The City's recent historical average for this work is approximately $25,000 per year. Discretionary work orders are typically issued multiple times th roughout the calendar year. 44 212 Total" $2.250.00 $4,545.00 $19 038.00 $2,7 50 .00 $4 ,848.00 $22 545.00 $1,050.00 $1,616.00 $6 012_00 $500.00 $909.00 $4 008.00 $80,00 $270.00 $450.00 $350 .00 $1,800 .00 $4.050.00 $2 ,700 .00 $5.400.00 $10 800.00 $3,300.00 $6,600.00 $13,200.00 $3,400,00 $6,BOO .OO $13,6 00.0 0 $1,800.00 $3 ,600.00 $7 200.00 $12.500.00 $25,000 _00 $50 ,000.0 0 $5,800,00 $11,600_00 $23.200,00 $3,700.00 $7,400.00 $14 800.00 $1,375.00 $2,475.00 $10 200.00 $1,000.00 $2,480.00 $7 .070_00 $6,800 .00 $7,300 .00 $8200.00 $356,371 .00 $35,637.10 $52 ,637.10! 2/12/2016