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LUTC MINS 02-01-2016City of Federal Way City Council Land Use /Transportation Committee February 1, 2016 City Hall 5:30 p.m. Council Chambers MEETING SUMMARY Committee Members in Attendance: Committee Chair Kelly Maloney and Committee members Lydia Assefa- Dawson and Mark Koppang. Council members in attendance: Jeanne Burbidge and Susan Honda. Staff in Attendance: Public Works Director Marwan Salloum, Community Development Director Michael Morales, Deputy Public Works Director /PAEC Project Director William Appleton, Assistant City Attorney Mark Orthmann, Surface Water Manager Theresa Thurlow, City Traffic Engineer Rick Perez, Street Systems Manager John Mulkey, Planner Manager Isaac Conlen, Street Systems Project Engineer Christine Mullen, Street Systems Engineer Naveen Chandra, Senior Transportation Planning Engineer Sarady Long, Senior Planner Matt Herrera, CD Intern Cory Darrow and Administrative Assistant II Shawna Upton. CALL TO ORDER Chair Maloney called the meeting to order at 5:30 PM. 2. PUBLIC COMMENT (3 minutes) There were no public comments. 3. COMMITTEE BUSINESS Maloney proposed to change the start time for all future meeting from 5:30pm to 5:00pm and asked for consensus. As it works out for staff and Committee members, the start time was officially changed. All future Land Use and Transportation meetings will now start at 5:00pm. Topic Title/ Description A. Approval of Minutes: January 5, 2016 Committee approved the January 5, 2016, LUTC minutes as presented. Moved: Assefa - Dawson Seconded: Maloney Passed: Unanimously, 2 -0 Councilmember Honda stated she was at the meeting and not listed on the minutes as having attended. Motion was made to add Susan Honda to the minutes as an attendee. Moved: Koppang Seconded: Assefa- Dawson Passed: Unanimously, 3 -0 Committee approved the January 5, 2016, LUTC minutes as amended. Moved: Assefa - Dawson Seconded: Koppang Passed: Unanimously, 3 -0 Forward to Council N/A Committee Members City Staff Kelly Maloney, Member Marwan Salloum, P.E., Public Works Director Lydia Assefa - Dawson, Member 5hawna Upton, Administrative Assistant II 253 - 835 -2703 B. Sacajawea Middle School Safe Route to School (SRTS) — 30% Design Status Report Ms. Mullen noted this project will install an 8 -foot sidewalk and bicycle lane on the south side of Dash Point Road from the existing improvements at Redondo Way to the entrance to Sacajawea Middle School. She provided the progress to date and outlined ongoing tasks, available funding and estimated expenditures. A brief discussion was held discussing where the lighting will be, if the school district is participating in paying for any of the improvements, and if there are plans to extend the sidewalk in front of the school. Committee forwarded Option #1 as presented. Moved: Koppang Seconded: Assefa- Dawson Passed: Unanimously, 3 -0 C. S 356th Street (Pacific Highway South to Enchanted Parkway) Improvement Project — Schedule 74 Undergrounding Agreement with Puget Sound Energy Mr. Chandra stated this project will widen S 356th Street to five lanes with bike lanes between Pacific Highway S and Enchanted Parkway. It will also include the undergrounding of the overhead utility distribution lines along S 356th Street. The City has the authority to enter into the agreement which would mean Puget Sound Energy will be responsible for 60% of the cost of undergrounding the overhead utility lines and the City would be responsible for 40% of the cost. The City's share of the cost would be approximately $150,000 which is identified in the project budget. Committee forwarded Option #1 as presented. Moved: Assefa - Dawson Seconded: Koppang Passed: Unanimously, 3 -0 February 16, 2016 Consent February 16, 2016 Consent D. Grant Funding for Transportation Improvement Projects — Authorization to Submit February 16, 2016 Applications Consent Mr. Mulkey indicated City policy requires Council approval to submit grant applications. Staff evaluated all projects listed on the six -year Transportation Improvement Plan (TIP). He outlined the projects staff feel will likely be competitive in the 2016 grant funding cycle. A brief discussion was held regarding city match fund sources and an overview of the Adaptive Traffic Control System project. Committee forwarded Option #1 as presented. Moved: Koppang Seconded: Assefa - Dawson Passed: Unanimously, 3 -0 E. Hennes Annexation Request Mr. Herrera explained the parcel is located on S 320th Street on the east side of the city limits in unincorporated King County. The subject property is a vacant parcel located in the Camelot Subarea of the comprehensive plan. He noted that within 60 days the Council has three options to consider including accept, reject or modify the boundaries, require adoption of the proposed zoning and require assumption of existing indebtedness. If accepted by the Council, the applicant will draft a petition to be signed by 60% of the effected property owners, King County would certify and then the City would hold a public hearing. Further discussion was held regarding service impacts, possible wetlands on the property, the property owners desire to eventually change zoning from multi - family to neighborhood commercial and other annexation questions. Staff notified the property owner that a comprehensive plan amendment would be a separate process. Committee forwarded Option #1 to the business agenda. Moved: Assefa- Dawson Seconded: Koppang Passed: Unanimously, 3 -0 February 16, 2016 Business Committee Members City Staff Kelly Maloney, Member Marwan Salloum, P. E., Public Works Director Lydia Assefa - Dawson, Member Shawna Upton, Administrative Assistant II 253- 835 -2703 F. Citywide Flashing Yellow Arrow Retrofits Project — Bid Award February 16, 2016 Consent Mr. Long indicated this project would install flashing yellow arrow signal indications at 17 intersections and an overhead lane use sign at SR161 & SR18. Five bids were received and opened on January 12, 2016. The lowest responsive, responsible bidder is Valley Electric Company of Mount Vernon. He outlined the estimated expenditures and available funding. A brief conversation was held regarding the number of intersections that have been retrofitted, which intersections aren't capable of having flashing yellow arrows and what some other cities are doing. Committee forwarded Option #1 as presented. Moved: Koppang Seconded: Assefa- Dawson Passed: Unanimously, 3 -0 G. Authorize Staff to Accept King County Regional Wastewater Treatment Division Water February 16, 2016 Quality Improvement Grant Award and Enter Into all Necessary Agreements Consent Ms. Thurlow explained this grant is intended to assist in the improvement of water quality within the Green /Duwamish watershed. The City received notification from King County in December that they would consider the City to be eligible for this fund but gave a week for the City to submit an application. Given the tight application deadline, staff was directed to apply and bring the grant forward to Council if the application was successful. The scope submitted was to add three schools to the Storming the Sound with Salmon program, to design curriculum and interactive LID elements at the demonstration sites within Town Square Park and the development and production of a LID demonstration project virtual tour for regional use. The City received notification that an award amount will be issued to the City of Federal Way through a memorandum of understanding with the Wastewater Treatment Division. Committee forwarded Option #1 as presented. Moved: Assefa- Dawson Seconded: Koppang Passed: Unanimously, 3 -0 H. Authorization to Apply for the 2017 King County Conservation Futures Fund Program February 16, 2016 Consent Mr. Thurlow stated this conservation futures tax levy funds (CFT) are available annually to the City of Federal Way for assistance in the purchase of public open space lands. Staff identified properties that had high conservation value. A Surface Water Capital Project was approved called the West Hylebos Conservation Property Acquisition project which identified properties that have high conservation value and some of them have become available for purchase. In 2015, the City recently purchased the Larson /Justice property and the City would like to apply a portion of the CFT funds to off -set associated purchase costs. A discussion was held to further explain the overall goal of the West Hylebos Conservation Property Acquisition project and how it will benefit the City. Committee forwarded Option #1 as presented. Moved: Koppang Seconded: Assefa- Dawson Passed: Unanimously, 3 -0 I. Pete von Reichbauer Way S (20th Ave) and S 316th Street Sidewalk Replacement Project February 16, 2016 — Contract Award as a Change Order to the PAEC Project Consent Mr. Appleton provided an overview of the project noting the project will add 12 -foot sidewalks, decorative street lights, street trees, ADA improvements and fencing. Staff is proposing the project be constructed by Garco Construction as part of the PAEC project. Funding to cover the total cost of construction will be managed independently from the PAEC budget. He further noted that by doing this, it will minimize impacts to the traveling Committee Members City Staff Kelly Maloney, Member Marwan Salloum, P. E., Public Works Director Lydia Assefa- Dawson, Member Shawna Upton, Administrative Assistant II 253 -635 -2703 public. Instead of having two different contractors working at the same time, in the same area, with different traffic control plans, Garco Construction will complete the work on both sides of the street and minimize the potential for contractor conflicts. Garco also has a construction team in place that will oversee the change order for the sidewalk improvements. Garco provided a quote for the work and is in line with the engineers estimate. He briefly discussed the estimated project expenditures and available funding. Committee forwarded Option #1 as presented. Moved: Koppang Seconded: Assefa- Dawson Passed: Unanimously, 3 -0 4. OTHER 5. FUTURE MEETINGS /AGENDA ITEMS: The next LUTC meeting will be Monday, March 7, 2016 at 5:00 p.m. in City Hall Council Chambers. 6. ADJOURN The meeting adjourned at 6:34 PM. Attest: awna Upton, Admini ative Assistant II COMMITTEE APPROVAL: leu�'l 'I/U -nAA-- - Kelly Malo y, i C Ly Assefa -Da s n, Member Committee Members Kelly Maloney, Member Lydia Assefa- Dawson, Member Mark Koppang, ember City Staff Marwan Salloum, P.E., Public Works Director Shawn Upton, Administrative Assistant II 253 - 835 -2703