AG 16-031 - CAR WASH ENTERPRISES, INC.II
RETURN TO: EXT:
CITY OF FEDERAL WAY LAW DEPARTMENT ROUTING FORM
1. ORIGINATING
2. ORIGINATING
4. TYPE
❑ CONTRACTOR
❑ PUBLIC
❑ PROFESSIONAL
X GOODS
❑ REAL
❑ ORDINANCE
❑ CONTRACT
OTHER
5. PROJECT
6. NAME
7. EXHIBITS
8. TERM:
9. TOTAL
REIMBURSABLE
IS SALES
CITY
CI PURCHASING:
10. DOCUMENT
❑ PROJECT
DIRECTOR
❑ RISK
, LAW
11. COUNCIL
12. CONTRACT
❑ SENT
❑ ATTACH:
❑
+L CHIEF
❑ SIGNATORY
'CITY
❑ ASSIGNED
El SIGNED
COMMENTS:
DEPT./DIV: poll-4
,.
STAFF PERSON: *4A Y`-e ? EXT: 7(0 1 3. DATE REQ. BY: Z h(t9
OF DOCUMENT (CHECK ONE):
SELECTION DOCUMENT (E.G., RFB, RFP, RFQ)
WORKS CONTRACT ❑ SMALL OR LIMITED PUBLIC WORKS CONTRACT
SERVICE AGREEMENT ❑ MAINTENANCE AGREEMENT
AND SERVICE AGREEMENT ❑ HUMAN SERVICES / CDBG
ESTATE DOCUMENT ❑ SECURITY DOCUMENT (E.G. BOND RELATED DOCUMENTS)
❑ RESOLUTION
AMENDMENT (AG #): ❑ INTERLOCAL
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NAME: Peek (iv Y" p A(J (� 1 !' rye:, (it 1,1,A
OF CONTRACTOR: C01i( V) 0 I £414 4 S )41�C�
ADDRESS: '3C1 /Av vua.. A) ko TELEPHONE Zeta 'L7c f 7.f,14-
E -MAIL: S < '` J L � - lv FAX: "77y 4 713
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SIGNATURE NAME: j (44rvu2r' TITLE 6.44-O
AND ATTACHMENTS: ❑ SCOPE,
OTHER REFERENCED EXHIBITS ❑ PROOF
COMMENCEMENT DATE: 311
WORK OR SERVICES ❑ COMPENSATION ❑ INSURANCE REQUIREMENTS /CERTIFICATE ❑ ALL
OF AUTHORITY TO SIGN ❑ REQUIRED LICENSES ❑ PRIOR CONTRACT /AMENDMENTS
I I (p COMPLETION DATE: d (
COMPENSATION $ 'C�.h N � (AIMA)1'.i { 5-00 W � (INCLUDE EXPENSES SALES TAX, IF ANY)
(IF CALCULATED ON HOURLY LAB{{�)R CHARGE
EXPENSE: D YES ❑ NO
TAX OWED ❑ YES ❑ NO
PLEASE CHARGE TO:
- ATTACH SCHEDULES OF EMPLOYEES TITLES AND HOLIDAY RATES)
IF YES, MAXIMUM DOLLAR AMOUNT: $
IF YES, $ PAID BY: ❑ CONTRACTOR ❑
rr
50/4-1106 " G q 3 -6- a 1 -10-48-0
/CONTRACT REVIEW
MANAGER
MANAGEMENT (IF APPLICABLE)
APPROVAL (IF APPLICABLE)
SIGNATURE ROUTING
TO VENDOR/CONTRACTOR
SIGNATURE AUTHORITY, INSURANCE
AW DEPARTMENT
OF STAFF
(MAYOR OR DIRECTOR)
CLERK/ Ptici,Crli
AG#
COPY RETURNED
INITTAT. / nATE REVIEWED INITIAL / DATE APPROVED
i " - " - zit/ �/ L
7
ZC, 2122' lb
COMMITTEE APPROVAL DATE: COUNCIL APPROVAL DATE:
DATE SENT: DATE REC'D:
CERTIFICATE, LICENSES, EXHIBITS
INITIAL / DATE SIGNED
A& + 1 '
Q
D -"' SENT: 03- {1110
11/9
1 of2
CAR WASH ENTERPRISES, INC. ( "CWE ")
FLEET CAR WASH AGREEMENT
Car Wash Enterprises, Inc.
Corporate Headquarters
3977 Leary Way NW
Seattle, WA 98107
Tel. 206 - 789 -3700
T : 206- 783 -1331
Participating Fleet Organization Name
( "Fleet Organization "): City of Federal Way
Fleet Organization Address (for all invoices and notices)
Federal Way Police Department attn: Kristen G.33325 8th Ave. S.
Federal Way Wa, 98003 253 -835 -6769
Tel.
Fleet Organization Primary Contact
Individual: Kristen Gregory Tel.
253 - 835 -6769
1. Term. The Effective Date of the Agreement is 3 / 1 / 2 016
2. Intent. This Agreement sets forth in writing the understanding that Car Wash Enterprises, Inc. d/b /a
Brown Bear Car Wash will provide exterior car wash services to Fleet Organization under the terms
and conditions set forth below.
3. Wash Service Provided. CWE agrees to provide the `Geary Clean" car wash package available at all
Brown Bear Car Wash exterior -only, conveyorized tunnel car wash locations during regular business
hours for the cost of three - dollars and sixty -five cents per wash ($3.65) plus applicable sales tax.
4. RFID /BARCODE Tag Management. CWE will provide logoed RFID tags to the Fleet
Organization to be installed in participating vehicles. Fleet Organization will ensure that one
RFID tag is properly installed on the inside, top, center of the windshield and that a
corresponding BARCODE tag is installed on the inner part of the driver's side door (facing the
door jamb). Each vehicle must have both tags with matching tracking numbers to be eligible
for car wash services. The security and distribution of the tags is the responsibility of the Fleet
Organization.
5. Tag Activation. Fleet Manager will communicate to CWE, via email, the Tag number and
associated vehicle information, (i.e. vehicle #, license plate #, etc.) when enrolling a vehicle in
the Fleet Program. The Fleet Manager will communicate to CWE the type of wash allowed
for the associated Tag and the frequency with which the vehicle can receive a car wash at a
CWE facility. This email will constitute authorization for CWE to wash the vehicle and bill
Fleet Organization for wash services provided each month.
6. Tag Deactivation. Fleet Manager will notify CWE, via email, if a Tag number is to be deactivated.
Within 72 hours of email notification, the Tag number will be deactivated and Fleet Organization will
not be billed for services provided after this time period.
7. Billing. CWE will provide a monthly wash history report that will detail the date, time, and type of
wash services provided to each vehicle enrolled in the program. Fleet Organization agrees to provide
payment to CWE for invoiced charges within 10 days of the receipt of the monthly invoice /report.
8. Termination. Either party may terminate the agreement at any time by providing a written letter of
termination. Car Wash services will end at the end of the month in which the Agreement is terminated.
9. Post Termination. Fleet Organization will surrender all undistributed inventory of RFIDBARCODE
Tags upon termination of the Agreement. Fleet Organization agrees to pay for all wash services
provided during the final month of participation (the month in which the program is terminated).
10. Dispute. In the event of any court-filed action concerning the terms of this Agreement, the prevailing
party shall be entitled to an award of its attorney fees and costs.
It is AGREED this 1
day of March
CAR WASH ENTERPRISES, INC.
Print: ?AL-A4--
Sign:
Title:
2016
FLEET ORGANIZATION
Print: Andy J . Hwang
Sign:
C PI) MAIZKr�(r•lC, D►R- eCro(
CAR WASH ENTERPRISES, INC. ( "CWE ") FLEET
ORGANIZATION CAR WASH AGREEMENT
Title: Chief of Police
Fleet Program
Benefits
• Convenience
o Accounts are invoiced once each month
o No need to distribute wash tickets or reconcile submitted receipts or charge sheets
o Fleet maintenance is centrally administered
o Monthly detail reports can provide vehicle #, license plate #, date & time of wash, etc.
o RFID and BARCODE technology simplifies and secures the wash transactions
• Control
o Limit the type of washes
o Ensure that only assigned vehicles are washed
• Cost
o Reduce labor of washing vehicles in house
o Streamline billing/reconciliation of wash transactions
o Avoid environmental /utility costs of water regulations
• Flexibility
o Activate, change, or terminate wash privileges whenever desired
Requirements
• Provide activation /deactivation information by email (i.e. vehicle #, tag #, license plate #, etc.)
• Wash a minimum of 30 times per month
• Install a small RFID tag on windshield and door (in door jamb) of each vehicle. (windshield tag is 3.25" x 1.25 ")
To be installed in center of windshield
behind or just below rear view mirror.
To be installed on the inside of the driver's
side door facing the door jamb.
To be kept by fleet administrator for
tracking purposes.
For additional information or to set up an account, please contact fleet @brownbear.com
Brown Bear.
CarWash
Fleet Program
Tag Placement Instructions
To enjoy the benefits of the Fleet Program every vehicle must have a small RFID tag installed on both the windshield and
on the driver's side door (facing the door jamb). This will allow the vehicle to be washed at any Brown Bear Car Wash
tunnel location.
As the Fleet Manager, you will ensure that the tags are properly installed on each vehicle you wish to enroll in the
program. The tags you receive are a 3 -part tag and resemble those shown below.
rim
(
The top tag is installed in the center of the
windshield behind or just below the rear
view mirror.
The middle tag is installed on the inside of
the driver's side door facing the door jamb.
The bottom tag is kept by your fleet
administrator for tracking purposes.
The top tag contains an RFID antenna so exercise caution when installing it on the windshield. Avoid bending the tag as
much as possible as the internal RFID antenna can break if the tag is bent too much. The RFID tag should be installed in
the center 12 -18" of the vehicle's windshield at least 3" below the top of the windshield. Generally if the tag is installed
behind the rear view mirror (on the windshield) it will be properly positioned and hidden from the driver's direct view. If
there is a WSDOT Good to Go pass, there needs to be 3 -4" of separation between the Brown Bear tag and the Good to
Go tag. See the images below for tag placement.
The second tag has a barcode and Brown Bear logo that matches the RFID tag, but this tag does not have an RFID
antenna inside of the tag. This tag must be installed on the driver's side door on the part of the door that faces the door
jamb. The tag should be positioned above the door latch with the barcode at the top of the tag. See the images below
for tag placement and positioning.
The third tag is for your internal control purposes. Once both the windshield and door tag have been installed on a
vehicle, send an email with the Brown Bear tag # and any fleet vehicle information you would like tracked and
associated with the tag #, i.e. license plate #, vehicle # etc. to Fleet @BrownBear.com. The email will be the
authorization that activates the tag and allows your drivers to wash at any tunnel wash location. You can find a
complete list of all tunnel wash locations at www.BrownBear.com /locations.
** *NOTE * * *Do not transfer tags from one vehicle to another, install new tags if ever a windshield is replaced or a
vehicle is sold or transferred to another department. The RFID antennas are designed to break when a tag is removed
from a windshield so they will likely not work if they are reinstalled.
For questions or additional help in installing or activating tags, please contact fleet @brownbear.com or call
206.789.3789 between the hours of 8am and 4pm Monday through Friday.