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Parks Comm MINS 03-03-2016CITY OF FEDERAL WAY PARKS, RECREATION AND CULTURAL SERVICES PARKS AND RECREATION COMMISSION Thursday, March 3, 2016 Hylebos Conference Room 6:30 p.m. City Hall MEETING MINUTES Chair Hoefel called the meeting to order at 6:32pm. Present: Chair Mike Hoefel, George Pfeiffer, Laura Belvin, Lynda Jenkins, P.K. Thumbi, David Wilson, and Anthony Murrieta. Excused: Vice -Chair David Berger and Dawn Coggins Guest: None Staff. Deputy Parks Director Steve Ikerd, Jason Gerwen, Parks & Facilities Manager, and Mary Jaenicke, Administrative Asst. II. None PUBLIC FORUM APPROVAL OF MINUTES Commissioner Murrieta moved to approve the February Parks and Recreation regular meeting minutes as written. Commissioner Wilson seconded. Motion passed. COMMISSION BUSINESS 2016 WORK PLAN FIRST QUARTER REVIEW Trail Improvement: Mr. Ikerd reported that Mr. Gerwen will be a meeting with the consultant to go out in the field to view the trails that need to be repaired. STAFF REPORTS PARKS APPRECIATION DAY Mr. Gerwen recapped the Parks Appreciation Day meeting that was held. There are 10 people on the planning committee. The main sites for the event are: Town Square, Adelaide, Celebration and the West Hylebos Wetland. Volunteers will be asked to register for Town Square Park and Adelaide Park. The committee has been recruiting volunteers for the event. Ivar's will be providing chowder for the volunteers working at Town Square Park. Lunch will be provided at all of the sites. Kind Bars is donating 500 granola bars, sub -zero ice cream will be providing coupons for a free ice cream cone, and Grace Church is donating chips. A Facebook page has been created for the event. Mr. Gerwen reviewed the volunteer groups and stated that there is a lot of interest in this year's event. Commissioner Pfeiffer added that there will be a list of specific skill sets and tools that are needed for each site. A full -time staff person will be at each location. Adelaide Park: Commissioners Belvin and Jenkins Celebration Park: Commissioners Pfeiffer and Thumbi West Hylebos: Chair Hoefel Town Square Park: Commissioners Wilson and Murrieta g:\parks comm mtg notes \2016 \03032016 minutes.doc Parks and Recreation Commission, March 3, 2016 Page 2 TOWN SQUARE PARK Mr. Ikerd reported that the contracts have been fully executed, and the contractors will begin their work at the park soon. The buildings contractor has mobilized and has started building the restroom and the picnic shelter. Puget Sound Energy will be working on the transformer vault to bring power to the site. That should be completed by March 15th. Mr. Ikerd updated the commissioners on the three columns in the spray park. Originally they were going to be made out of basalt, but the King County Health Department informed staff that rock is not allowed in a spray pool. Staff researched alternatives and decided to use stainless steel. The steel can be made to look like basalt, is more durable, and will be easier to maintain. Mr. Ikerd presented the columns to the Arts Commission, and they are in support of the stainless steel and will be using the 2% for the Arts. Because rock is not allowed the rock sitting wall that was originally planned cannot be installed; there will now be a full circle of nozzles with colored LED lights next to the nozzles. Staff is researching alternative seating options. The picnic shelter will hold eight tables, and will be available for rent. Commissioner Thumbi inquired if the project was on schedule and within budget. Mr. Ikerd answered that the project is within the budget and on schedule, although he is concerned with the grass. The Public Works Department will be expanding the sidewalk on 316'h and PVR Way. There are approximately 40 different varieties of trees and shrubs at the park. There will also be a native section by the rain garden. ADELAIDE PARK UPDATE Mr. Gerwen reported that the main portion of the playground structure has been installed. The structure is useable, but it is still fenced off. The playground ties in very well with the park setting. The swing set still needs to be installed. There was discussion on whether or not to hold a grand opening, and the decision was made to open the playground on Parks Appreciation Day at noon after the event ends. Chair Hoefel stated that this was a big project for the Parks Commission, and he would like the city to write an article for the Mirror regarding the completion of the playground. It's important to show the community what the commission has accomplished. PANTHER LAKE MASTER PLAN UPDATE Mr. Ikerd has met with the Planning Division regarding getting the permit for the project. A meeting will be scheduled with the Planning Division, Public Works and the consultant. An MOU with the Little League organization regarding using their driveway needs to be completed. The Architect is working on the sketch for the little league. The decision was made to replace the asphalt with crushed rock. Commissioner Pfeiffer would like the wooden bridge to be inspected to ensure that it is structurally sound. OTHER BUSINESS Commissioner Pfeiffer reported that one of the toys at Saghalie Park needs to have some parts replaced. Commissioner Thumbi asked if there has been anymore progress with Lakota Park and the School District. Chair Hoefel stated that the decision was made to wait until the Mayor met with the new Superintendent. Commissioner Pfeiffer added that two months ago the decision was made to place it on the Work Plan and push it out until the 3`d quarter. Mr. Ikerd stated that the city is waiting for the School District to match the $700,000 funding that the city has set aside. The city cannot do the improvements without the district's funding. Commissioner Thumbi would like the Mayor to meet with them again. Commissioner Murrieta stated that the citizens that came to a Parks Commission meeting were told that it's a joint project with the school district, and that this is not the city's sole responsibility. Chair Hoefel stated that it was made perfectly clear to the organizers of the group that attended the meeting that the school district needs to match the funds. Commissioner Pfeiffer stated that if the school district goes to a late start then the high schools will need to improve their athletic facilities and that will take the money away from the middle schools. Commissioner Thumbi stated that the role of the Parks Commission is to advise the city on what the commission thinks should be done. Mr. Gerwen stated that the City Council has heard the Parks Commission, and the same group that came to the commission meeting also went to the City Council meeting. That same group needs to speak at a School Board meeting. Commissioner Wilson added that the city should not fund this project 100 %, the school uses Lakota Park 80% of the time. The City Council has made it very clear, that they will not fund the project 100 %. Chair Hoefel said that the commission has been dealing with this issue for a long time, and suggested that we request the school district provide a response. Once the city has an answer, then they will know how to proceed. Commissioner Murrieta stated that if the city moves on with a different plan, then those g:\parks comm mtg notes \2016 \03032016 minutes.doc Parks and Recreation Commission, March 3, 2016 Paze 3 same individuals will still be unhappy. The city and the Council came up with the funding and have done their part. Commissioner Pfeiffer stated that it's been more than a year since the community came to the commission meeting, and the commission has not heard from them since. No one has gone to the Mayor's office since then. Mr. Ikerd stated that he will talk to the Mayor and ask him about the last conversation he has had with the Superintendent about Lakota Park. NEXT MEETING /AGENDA ITEMS The next meeting is scheduled for April 7, 2016. Items for the April 7, 2016 meeting are: Commission Business 2016 Work Plan — I" Quarter projects Staff Reports Parks Appreciation Day Update Town Square Park Update Adelaide Park Update Panther Lake Master Plan Update Lakota Park Update ADJOURNMENT Motion by Jenkins, second by Thumbi to adjourn the meeting. Chair Hoefel adjourned the meeting at 7:57 pm. g: \parks comm mtg notes \2016 \03032016 minutes.doc