LUTC MINS 03-07-2016City of Federal Way
City Council
Land Use /Transportation Committee
March 7, 2016 City Hall
5:00 p.m, Council Chambers
MEETING SUMMARY
Committee Members in Attendance: Committee Chair Kelly Maloney and Committee members Lydia Assefa- Dawson and
Mark Koppang. Council members in attendance: Jeanne Burbidge and Susan Honda.
Staff in Attendance: Public Works Director Marwan Salloum, City Attorney Amy Jo Pearsall, Surface Water Manager
Theresa Thurlow, City Traffic Engineer Rick Perez, Street Systems Project Engineer Christine Mullen, Street Systems Engineer
Jeff Huynh, Senior Traffic Engineer Erik Preston, Executive Assistant to Council Jeri -Lynn Clark, and Administrative Assistant
II Shawna Upton.
1. CALL TO ORDER
Chair Maloney called the meeting to order at 5:00 PM.
2. PUBLIC COMMENT (3 minutes)
Bob Woolley — He provided a handout to the Committee that he'd like them to read. He suggests revisions to the nuisance
ordinance for private and public lakes. He would like to see the suggested revisions reviewed by legal. He feels this is
a public matter that is important to the residents of Lake Jeane and they are trying to solve their problem.
Phil Matonti — Vice President of Twin Lakes Golf and Country Club. Mr. Matonti stated he is speaking on behalf of the
Club regarding Lake Jeane. He does not believe that the gentleman who spoke earlier is actually representing the home
owners association of Twin Lakes. He indicated the cause of the problem in Lake Jeane has not been caused by the club
and further noted that the problem is coming from external upstream sources of the prime nutrient for algae growth.
The land under the lake is owned by the club but the water in the lake is owned by the state of Washington and there
is no viable short-term treatment program for this complex problem. To his knowledge, toxic algae is not considered in
any state law as a nuisance and inquired as to whether the City has applied a chemical treatment to one of the lakes it
owns to prevent algae growth and wondered if there are any plans this year to do so. The Twin Lakes Golf and Country
Club views any attempt in this regard to portray them as causing a nuisance to be completely without grounds.
3. COUNCIL BUSINESS
Topic Title/ Description
A. Letter of Support to Restore MRSC Funding
Forward to
Council
N/A
Ms. Pearsall gave a brief overview of the proposed letters of support for restoring funding
to Municipal Research & Services Center (MRSC). MRSC is a valuable resource that all
cities utilize. They have been in existence for 80 years and provide training, databases
and a wealth of resources to cities. The current proposal to cut funding is so drastic that
they may no longer be able to exist.
Councilmember Honda stated that MRSC is very important to elected officials in the City
as well as the entire state. She finds the letter acceptable and would like to pass the letter
on to the Senate.
Council forwarded Option #1 as presented.
Moved: Assefa- Dawson Seconded: Koppang
Committee Members
Kelly Maloney, Member
Lydia Assefa- Dawson, Member
Passed: Unanimously, 5 -0
City Staff
Marwan Salloum, P. E., Public Works Director
Shawn Upton, Administrative Assistant II
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4. COMMITTEE BUSINESS
Topic Title/ Description
Forward to
Council
A. Approval of Minutes: February 1, 2016 N/A
Committee approved the February 1, 2016, LUTC minutes as presented.
Moved: Koppang Seconded: Assefa- Dawson Passed: Unanimously, 3 -0
B. 2016 NPDES Annual report Submittal March 15, 2016
Consent
Ms. Thurlow presented information on this topic noting that this permit allows the City to
discharge stormwater into local surface waters such as Puget Sound. As a condition of this
permit, the City is required to implement programs and activities to prevent stormwater
pollution. Those permit - related programs are public education and outreach, pollution
detection and elimination program, program to control construction site runoff, operations
and maintenance program and a monitoring and assessment program. She provided
further details about each of the specific programs. Ms. Thurlow further noted that under
the low impact development program, the region as a whole is trying to shift to low impact
development as a preferred stormwater management strategy. Under our permit, staff
has to review the development codes by the end of the year to ensure there are no barriers
to low impact development. An annual report is required each year summarizing the city's
compliance with the permit. The report has been prepared and must be submitted to the
Department of Ecology by March 31, 2016. A discussion was held regarding low impact
development requirements, costs, and potential challenges as well as long -term benefits
and maintenance options.
Committee forwarded Option #1 as presented.
Moved: Assefa - Dawson Seconded: Koppang Passed: Unanimously, 3 -0
C. 2016 Asphalt Overlay Project — Bid Award March 15, 2016
Consent
Mr. Huynh presented background on this project noting that four bids were opened on
February 24, 2016 and the lowest responsive, responsible bidder is Tucci and Sons, Inc.
with a total bid of $1,758,709.52. He further provided available funding sources, a
breakdown of estimated expenditures for each of the schedules and total estimated
project costs. A budget shortfall exists. In order to meet budget costs, staff recommends
removing Schedule E from the project. Staff further recommends awarding Schedules
A -D, a 12% contingency and other project related costs. A brief discussion was held
regarding Schedule E, contingency amount, whether Schedule E would be able to be
added back in if funds are available and estimated project start and end dates.
Committee forwarded Option #1 as presented.
Moved: Koppang Seconded: Assefa- Dawson Passed: Unanimously, 3 -0
D. S304 th Street at 28th Ave S Intersection Improvements — Project Acceptance March 15, 2016
Consent
Ms. Mullen stated this project constructed a traffic signal and northbound right turn lane
at the intersection as well as sidewalk improvements on the east side of 281h Ave S and
around the southeast corner of the intersection. Prior to release of retainage on a Public
Works Project, the City Council must accept the work as complete to meet the State
Department of Revenue and State Department of Labor and Industries requirements. She
mentioned the project came in below the approved budget amount. She showed before
Committee Members City Staff
Kelly Maloney, Member Marwan 5alloum, P. E., Public Works Director
Lydia Assefa-Dawson, Member Shawn Upton, Administrative Assistant II
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and after pictures of the project area.
Committee forwarded Option #1 as presented.
Moved: Assefa- Dawson Seconded: Koppang Passed: Unanimously, 3 -0
E. Grant Funding for Transportation Improvement Projects — Authorization to Submit March 15, 2016
Applications Consent
Mr. Perez stated Washington State Department of Transportation (WSDOT) issued a call
for projects for the federally funded Safe Routes to School Program and the state funded
Pedestrian and Bicycle Safety Program. Staff reviewed potential projects with state staff
to select the strongest potential projects. He provided details on the three potential
projects submitted including proposed city match amounts. Conversation continued
regarding the process for working with homeowners who may be impacted by projects and
proposed city match amounts.
Committee forwarded Option #1 to the business agenda.
Moved: Koppang Seconded: Assefa- Dawson Passed: Unanimously, 3 -0
Olympic View '15 NTS — 26th Ave SW (SW 328th St to SW 334th St) March 15, 2016
Consent
Mr. Preston provided a map to illustrate the area in which traffic calming measures are
being proposed. A petition was submitted over concerns of excess speeding and collisions.
He outlined the criteria used in determining the amount of severity points scored in this
area based on the data obtained. A neighborhood meeting was held to determine the
traffic calming devices desired by the residents, however those options exceed the per
neighborhood budget amount so the options were modified to include four speed humps.
Committee forwarded Option #1 as presented.
Moved: Koppang Seconded: Assefa - Dawson Passed: Unanimously, 3 -0
G. 2016 -2017 Neighborhood Traffic Safety (NTS) Program — Bid Award
Mr. Preston indicated staff advertised for a bid on a two year contract for these services.
Two bids were received were received and opened on February 12, 2016 and the lowest
responsive, responsible bidder is Tony Lind Paving, LLC.
Committee forwarded Option #1 as presented.
Moved: Assefa- Dawson Seconded: Koppang Passed: Unanimously, 3 -0
5. OTHER
6. FUTURE MEETINGS /AGENDA ITEMS:
The next LUTC meeting will be Monday, April 4, 2016 at 5:00 p.m. in City Hall Council Chambers.
7. ADJOURN
The meeting adjourned at 5:57 PM.
COMMITTEE APPROVAL:
LjYk
Kelly MUoney, Chair
March 15, 2016
Consent
Attest:
W dmstrtive Assistant II a Upton, A
_ ct..• r
Lydi ssefa -Dawn tMember
Mark Koppa , ember
Committee Members City Staff
Kelly Maloney, Member Marwan Salloum, P. E., Public Works Director
Lydia Assefa- Dawson, Member Shawna Upton, Administrative Assistant II
253 - 835 -2703