Loading...
PRHSPSC PKT 04-12-2016City of Federal Way City Council Parks, Recreation, Human Services & Public Safety Committee April 12, 2016 City Hall 5:00 p.m. H lebos Conference Room MEETING AGENDA 1. CALL TO ORDER 2. PUBLIC COMMENT (3 minutes) 3. COMMISSION COMMENTS 4. COMMITTEE BUSINESS Topic Title/ Description Presenter Page A. Approval of Minutes: March 8, 2016 3 B. MOU Between the Federal Way Police Department and the Hwang King County Prosecutor's Office on the Police- Prosecutor Partnership Initiative C. Memorandum of Understanding (MOU) Between the City Watson of Federal Way and St. Francis Hospital D. Henderson Partners, LLC. Retainage Release Ikerd E. Playground Safety Surface for Town Square Park Ikerd Playground F. Playground Equipment For Ages 2 -5 For Town Square Park Ikerd Playground 5. PENDING ITEMS • Festivals 6. NEXT MEETING: May 10, 2016 7. ADJOURNMENT Committee Members Mark Koppang, Chair Lydia Assefa- Dawson Martin Moore K: \PRHSPS Committee \2016 \04122016 prhsps agenda.doc 1 7 11 19 21 Action or Info Action Information Action Action Action 23 Action Council Date N/A N/A Consent 4/19/16 Consent 4/19/16 City Council Business 4/19/16 City Council Business 4/19/16 City Staff John Hutton, Parks Director Mary Jaenicke, Administrative Assistant 1l This Page Left Blank Intentionally City of Federal Way City Council PARKS, RECREATION, HUMAN SERVICES & PUBLIC SAFETY COUNCIL COMMITTEE Tuesday March 8, 2016 5:00 p.m. SUMMARY Committee Members in Attendance: Chair Koppang, Committee member Assefa- Dawson and Committee member Moore Council Members in Attendance: Deputy Mayor Burbidge Staff Members in Attendance: Steve Ikerd, Parks Deputy Director, Andy Hwang, Chief of Police, Jeff Watson, Community Services Manager, Ryan Call, Assistant City Attorney, and Mary Jaenicke, Administrative Asst. I1. Guests: Bob Woolley and Don Smith Chair Koppang called the meeting to order at 5:00p.m. Public Comment: Mr. Woolley spoke regarding the toxic algae conditions of Lake Jeane. He is requesting that the city make revisions to FWRC 7.03.040 — adding algae conditions to the list of specific public nuisances. Mr. Woolley also stated that he would come back to the April 12 committee meeting to discuss this. Commission Comment: None Approval of Minutes Committee member Assefa- Dawson moved to approve the February minutes as written. Committee member Moore seconded the motion. Motion passed. BUSINESS ITEMS One Niaht Count and Homelessness Mr. Watson provided a Power Point presentation on the 2016 one night count. He stated that he was surprised at the changes this year. Federal Way showed a 150% increase in the count. Mr. Watson stated that in 2010 there was a spike and the count was 181. There have been similar spikes in other cities in King County. Seattle has the largest share of the homeless population in the area. Mr. Watson also noted that the counts in 2015 and 2016 went up dramatically. In years prior to 2015 the count in South King County only included the White Center area of unincorporated King County. Other areas of South King County were added in 2015, which is why there is an increase. Chair Koppang clarified that the South King County (SKC) numbers reflect additional areas being counted now, that were not counted in 2014. Mr. Watson stated that people living in their vehicles were also a part of the count. In Federal Way the increase of people living in their vehicles was responsible for about two thirds of the increase in the number of persons counted this year. The number of vehicles went up from 81 last year to 199 in 2016. Committee member Moore asked if the numbers are duplicate from 2015; or are these new homeless people. Mr. Watson answered that it's hard to know unless you talk to people, and the protocol prohibits talking to people unless they approach them and initiate a conversation. Mr. Watson added that there are challenges with the creditability of the numbers, but what does add credibility to the numbers is that the same methodology is used every year. Committee member Moore asked how is the funding provided by the city to social service agencies helping the homeless. Mr. Watson answered there is no clear answer. The funding that the city provides, provides a wide variety of services. It is not an easy number to calculate. Mr. Watson added that there is a lot more support for the homeless from other agencies that do not receive funding from the city. Committee member Assefa- Dawson added that the one night count does not include the shelters; this just gives a snapshot of the situation. Chair Koppang asked if the uncounted portion of those that are in shelters is more or equal to the counted portion. Mr. Watson stated K:\PRHSPS Comm ittee\2016 \03082016 Mins.doc PARKS, RECREATION, HUMAN SERVICES & PUBLIC SAFETY COUNCIL COMMITTEE Tuesday, March 8, 2016 Summary Page 2 that they do not have those numbers yet, but they should be out by the end of the month. Chair Koppang asked Chief Hwang if the Police Department has any protocol on how they handle people sleeping in their cars. Chief Hwang answered that they address vehicles that are parked on city streets. If a business owner calls to have a vehicle removed from their property, they will contact the vehicle owner and ask them to move along. There are some businesses in Federal Way that allow overnight parking on their property. Mr. Don Smith commented on the impact that homelessness has to kids that are living in cars. They are not prepared to learn. He also commented that he has been working at Decatur High School for the past three weeks, and the number one topic of conversation amongst the faculty is public safety. He is asking for more police support. Agreement with Public Health Seattle/KinE County to Provide Distracted Driving Enforcement Funding Chief Hwang stated that the department is seeking approval to accept funding from Public Health Seattle/King County in the amount of $3500.00. The focus is on impaired driving, seat belts and distracted driving. This funding will pay for overtime incurred. Fatalities are up 28% nationwide as a result of distracted driving. Committee member Assefa- Dawson asked if it was possible to establish a program where people sign a petition pledging to not text and drive. Chief Hwang thought that this is a great idea, and suggested enlisting the help of another group such as the Youth Commission or Advancing Leadership that the Police Department could partner with. Committee member Assefa- Dawson moved to forward the Public Health Agreement for Distracted Driving to the March 15, 2016, City Council consent agenda. Committee member Moore seconded. Motion passed. Permeable Pavers Mr. Ikerd stated that these pavers will be used for the gathering plaza at Town Square Park. This plaza will hold approximately 1200 people. It is more cost effective to purchase the pavers ourselves. Five companies were contacted for quotes, and Mutual Materials was the only company that submitted a quote. Committee member Moore moved to forward the authorization of an award for the supply of pavers for Town Square Park in the amount of $30,000 to Mutual Materials and authorize the Mayor to execute said agreement and forward to the March 15, 2016 Full City Council consent agenda for approval. Committee member Lydia Assefa- Dawson seconded. Motion passed. Town Square Park Permeable Pavers Installation Mr. Ikerd stated that staff solicited bids for the installation of the permeable pavers. Four bids were received; Eastern States Paving, Inc. submitted the lowest bid in the amount of $41,095.35, which will include a 10% contingency for a total amount of $45,205.00. Committee member Moore moved to forward the authorization of an award for the installation of pavers at Town Square Park in the amount of $45,205 to Eastern States Paving, Inc. and authorize the Mayor to execute said agreement and forward to the March 15, 2016 consent agenda for approval. Committee member Assefa- Dawson seconded. Motion passed. Town Square Park Stainless Steel Columns Bid Award Mr. Ikerd reported that these columns will be placed in the center of the spray feature. While going through the process of obtaining the health permit from King County, staff learned that the columns could not be made out of basalt because King County does not allow rock in spray pools. Staff researched numerous options and chose stainless steel. The stainless steel will be easier to maintain. This has been presented to the Arts Commission and the Parks & Recreation Commission and they approved of the stainless steel. Staff solicited bids and one company responded; American Truck & Trailer Services bid was within the engineer estimate. The amount of the bid is $57,443.00 which includes a 10% contingency. Committee member Moore moved to forward the authorization of a bid award for the supply of 3 stainless steel columns for Town Square Park in the amount of $57,443.00 to American Truck & Trailer Services and authorize the Mayor to execute said 4 PARKS, RECREATION, HUMAN SERVICES & PUBLIC SAFETY COUNCIL COMMITTEE Tuesday, March 8, 2016 Summary Page 3 agreement and forward to the March 15, 2016 Full Council consent agenda for approval. Committee member Assefa- Dawson seconded. Motion passed. Town Square Park Playground Equipment Mr. Ikerd reported that discussions on the playground equipment started with the Parks & Recreation Commission and the PRHSPS Committee last April to select specific playground equipment. Staff has been holding off on the equipment until they had settled on all of the other features in the park. Mr. Ikerd reviewed the play equipment with the committee. Chair Koppang inquired about the Dome, and Mr. Ikerd answered that it was processed last year. Chair Koppang added that these pieces of play equipment will add a unique component to the park. Committee member Moore asked how the playground equipment fits into the budget of Town Square Park. Mr. Ikerd answered that it has always been made very clear that the funding for the playground was coming out of the CIP Playground Maintenance account. If the budget allows, Mr. Ikerd would like to install artificial turf in the play area; this costs less than the poured in place. Committee member Moore moved to forward the authorization of an award for playground equipment for Town Square Park in the amount of $50,175.86 to PlayCreations, Inc. and authorize a PO to be issued to KCDA and forward to the March 15, 2016 Full Council consent agenda for approval. Committee member Assefa- Dawson seconded. Motion passed. Clear Wireless Site Lease Renewal — Lakota Park Mr. Call reported that the City entered into an agreement in 2006. The lease has been renewed once before; and there is one more five year term left on the lease. The lease will expire on April 19, 2021. There are two companies that have a lease there and the each pay $2,649.00 a month. Committee member Assefa- Dawson moved to forward the proposed Second Amendment to the Clear Wireless Site Lease to the March 15, 2016 consent agenda for approval. Committee member Moore seconded. Motion passed. Pending Items Committee member Moore asked Melinda Nichols, LIHI would be on the agenda to give a brief presentation on the small houses being built for homeless people. Chair Koppang will forward the request onto Jeff Watson. NEXT MEETING: April 12, 2016 ADJOURNMENT Meeting adjourned at 6:20p.m. 5 This Page Left Blank Intentionally COUNCIL MEETING DATE: N/A ITEM #: CITY OF FEDERAL WAY CITY COUNCIL AGENDA BILL SUBJECT: MOU BETWEEN THE FEDERAL WAY POLICE DEPARTMENT AND THE KING COUNTY PROSECUTOR'S OFFICE ON THE POLICE - PROSECUTION PARTNERSHIP INITIATIVE POLICY QUESTION: N/A COMMITTEE: PARKS, RECREATION, HUMAN SERVICES & PUBLIC MEETING DATE: April 12, 2016 SAFETY COUNCIL COMMITTEE (PRHS &PS) CATEGORY: ❑ Consent ❑ Ordinance ❑ Public Hearing F-1 City Council Business El Resolution — Information Resolution ® Only STAFF REPORT BY: CHIEF ANDY HWANG DEPT: Police . _................. ........................................................................................................................................................................................................................................................................................._........_..............................._................................ ............................... Attachments: 1. PRHS & PS Memo 2. MOU between FWPD and KC Prosecutor's Office Options Considered: 1. Accept Proposal 2. Reject Proposal MAYOR'S RECOMMENDATION: 1 001 0 MAYOR APPROVAL: 4y CHIEF OF STAFF: COMMITTEE RECOMMENDATION: N/A ` DIRECTOR APPROVAL: Cou it Committee Chair Committee Member Committee Member PROPOSED COUNCIL MOTION: N/A (BELOW TO BE COMPLETED BY CITY CLERKS OFFICE) COUNCIL ACTION: ❑ APPROVED COUNCIL BILL # ❑ DENIED 1ST reading ❑ TABLED/DEFERRED/NO ACTION Enactment reading ❑ MOVED TO SECOND READING (ordinances only) ORDINANCE # REVISED— 08/12/2010 RESOLUTION # CITY OF FEDERAL WAY CITY COUNCIL COMMITTEE STAFF REPORT DATE: April 12, 2016 TO: Parks, Recreation, Human Services and Public Safety Council Committee VIA: Jim Ferrell, Mayor FROM: Andy J. Hwang, Chief of Police SUBJECT: MOU between the Federal Way Police Department and the King County Prosecutor's Office on the Police- Prosecution Partnership Initiative. The King County Prosecuting Attorney's Office is applying for a Bureau of Justice Assistance (BJA) Grant for the Police - Prosecution Partnership Initiative. This grant will help with the prosecution of violent criminals. The Federal Way Police Department would like to partner with King County on this Shots Fired Project by providing firearms related offenses and shots fired incidents that occurred with -in the City of Federal Way in 2015 and 2016. The specific data will be determined by the collaborating partners. The King County Prosecuting Attorney's Office will provide training to the research partner agencies on the social network analysis. King County will analyze the data from all agencies and share the results. 1 8 KING COUNTY PROSECUTING ATTORNEY'S OFFICE JUSTICE COMPASSION DANIEL T. SATTERBERG LIQ PROSECUTING ATTORNEY PROFESSIONALISM INTEGRITY 1qWa&K*W' LEADERSHIP April 1, 2016 Memorandum of Understanding between the Federal Way Police Department and the King County Prosecuting's Office The Federal Way Police Department is aware of the recent competitive grant announcement by the Bureau of Justice Assistance (BJA) for "The Police- Prosecution Partnership Initiative," seeking applications from qualified organizations who will build partnerships to implement evidence -based practices. Our agency supports this application. The Federal Way Police Department and the King County Prosecuting Attorney's Office agree to partner on the Shots Fired Project and commit to the following: The Federal Way Police Department will provide the King County Prosecuting Attorney's Office with data on firearms related offenses and shots fired incidents for 2015 and year -to -date 2016. The Federal Way Police Department will provide the King County Prosecuting Attorney's Office with data for every shots fired incident from the date of this agreement. The specific data and format that the data will be sent will be determined by the collaborating partners. The King County Prosecuting Attorney's Office will host a training, with the research partner, on social network analysis. Our agency agrees to attend the training and contribute data where possible. The King County Prosecuting Attorney's Office will analyze the combined data collected from all law enforcement jurisdictions that have signed this Memorandum of Understanding, and share the results of that analysis, and the underlying data, with all participating agencies. The King County Prosecuting Attorney's Office will aggressively prosecute those individuals identified through analysis as demonstrably involved with firearms violence. Dated this day of April, 2016. Daniel T. Satterberg King County Prosecuting Attorney a 4 gov On Ferrell, Mayor City of Federal Way CRIMINAL DIVISION - KING COUNTY COURTHOUSE W554 516 THIRD AVENUE - SEATTLE, WASHINGTON 98104 Tel: (206) 296 -9000 w*w.kingcounty.gov /prosecutor This Page Left Blank Intentionally 10 COUNCIL MEETING DATE: April 19, 2016 ITEM #: CITY OF FEDERAL WAY CITY COUNCIL AGENDA BILL SUBJECT: MEMORANDUM OF UNDERSTANDING (MOU) BETWEEN THE CITY OF FEDERAL WAY AND ST. FRANCIS HOSPITAL POLICY QUESTION: Should City Council approve a Memorandum of Understanding (MOU) between the City of Federal Way and St. Francis Hospital regarding the provision of services to the indigent in connection with the Hospital's participation in the Federal 340B discount drug program, and the authorize the Mayor to execute the MOU and related certification? COMMITTEE: PRHSPSC CATEGORY: Consent ❑ Ordinance City Council Business ❑ Resolution STAFF REPORT BY: Jeffrey Watson MEETING DATE: 04/12/2016 ❑ Public Hearing ❑ Other DEPT: CD Attachments: Memorandum of Understanding (MOU) between the City of Federal Way and St. Francis Hospital, and Certification of Contract St. Francis Hospital desires to participate in the drug discount program established under Section 340B of the Public Health Services Act (the "340B Program "). In order to participate in the 340B Program, St. Francis Hospital must enter into a contract with a unit of state or local government, pursuant to which St. Francis Hospital commits to provide healthcare services to low- income individuals who are not entitled to benefits under Title XVIR of the Social Security Act, nor eligible for assistance under any State plan pursuant to Title XIX of the Social Security Act. Additionally, the City and the Hospital must complete a certification form stipulating that the required contract is in place. Options Considered: 1. Approve the MOU between the City of Federal Way and St. Francis Hospital and authorize the Mayor to execute the MOU and related certification. 2. Do not approve the MOU and provide direction to staff. MAYOR'S RECOMMEND TIONN: OOp/tion 1 MAYOR APPROVAL: _ IM MA A CHIEF OF STAFF: Initial/Date DIRECTOR APPROVAL: COMMITTEE RECOMMENDATION: I move to forward the MOU to the April 19, 2016 Council Buainms agenda for approval. Committee Chair Collnittee Member Committee Member PROPOSED COUNCIL MOTION: "I move approval of the MOU between the City of Federal Way and St. Francis Hospital and authorize the Mayor to execute the MOU and related certification. " (BELOH TO BE COMPLETED BY CITYCLERKS OFFICE) COUNCIL ACTION: ❑ APPROVED COUNCIL BILL # ❑ DENIED 1sT reading ❑ TABLED/DEFERRED/NO ACTION Enactment reading ❑ MOVED TO SECOND READING (ordinances only) ORDINANCE # REVISED— 1/2015 RESOLUTION # 12 MEMORANDUM OF UNDERSTANDING BETWEEN ST. FRANCIS HOSPITAL AND THE CITY OF FEDERAL WAY, WASHINGTON THIS MEMORANDUM OF UNDERSTANDING ( "MOU ") is made this day of April, 2016, by and between the undersigned representatives of the CITY OF FEDERAL WAY, a Washington Municipal Corporation ( "City "), and ST. FRANCIS HOSPITAL, 34515 9th Avenue South, Federal Way, Washington. RECITALS: WHEREAS, St. Francis Hospital is a Washington not - for -profit hospital that provides a disproportionate share of healthcare services to the Medicare population in addition to supporting many programs that benefit the indigent, uninsured, or underinsured population in the State of Washington; and WHEREAS, St. Francis Hospital desires to participate in the drug discount program established under Section 340B of the Public Health Services Act (the "34013 Program "); and WHEREAS, in order to participate in the 340B Program, St. Francis Hospital must enter into a contract with a unit of state or local government, pursuant to which St. Francis Hospital commits to provide healthcare services to low- income individuals who are not entitled to benefits under Title XVIII of the Social Security Act, nor eligible for assistance under any State plan pursuant to Title XIX of the Social Security Act; and WHEREAS, the City of Federal Way and St. Francis Hospital agree that it is in the best interest of Federal Way citizens if St. Francis Hospital continues to provide healthcare services to the Medicare population, the indigent, the uninsured and the underinsured; and WHEREAS, St. Francis Hospital desires to make a formal commitment to the City of Federal Way and its citizens that it will continue to provide these healthcare services; and WHEREAS, the City of Federal Way agrees to accept such commitment on behalf of the Citizens of Federal Way. NOW, THEREFORE, in consideration of the mutual agreements and covenants contained herein and for other good and valuable consideration, the receipt and sufficiency of which hereby are acknowledged, it is mutually agreed and covenanted, by and between the parties to this Agreement, as follows: 1. Commitment of St. Francis Hospital to Provide Indigent Care. Until this MOU is terminated pursuant to Section 4 below, the City and St. Francis Hospital agree that St. Francis Hospital will continue its historic commitment to the provision of healthcare to indigent, uninsured, and underinsured residents in the City. In 2015, this commitment totaled approximately $7 Million in lost charges. Pursuant to this commitment, it is the intention of St. Francis Hospital that indigent care provided during the term of this MOU will range 13 Page I of 4 between $5 Million and $7 Million. In any event, St. Francis Hospital will assume that all patients will receive necessary care, as required by law, regardless of ability to pay. 2. Acceptance and Acknowledgement of City of Federal Way. a) The City accepts the commitment of St. Francis Hospital set forth above; b) The City has executed a certification form, attached hereto, which acknowledges that the healthcare services provided by St. Francis Hospital are being provided to low- income individuals who are neither entitled to benefits under Title XVIII of the Social Security Act, nor eligible for assistance under any State plan pursuant to Title XIX of the Social Security Act; and c) The City authorizes St. Francis Hospital to submit the attached certification in support of St. Francis Hospital's application to enroll in the 340B program. 3. Representations of St. Francis Hospital. St. Francis Hospital represents that as of the date of this MOU: a) St. Francis Hospital constitutes a corporation duly organized and validly existing in good standing under the laws of the State of Washington with the corporate power and authority to enter into and perform its obligations under this MOU; b) St. Francis Hospital is a tax- exempt corporation under Section501(c)(3) of the Internal Revenue Code of the United States, as amended and under applicable laws of the State of Washington; and c) The healthcare services St. Francis Hospital provides hereunder are being provided to individuals who are not entitled to benefits under Title XVIII or eligible for assistance under any State plan pursuant to Title XIX of the Social Security Act. 4. Term and Termination. The term of this MOU shall commence on the date written above and shall continue until terminated by either party upon not less than sixty (60) days prior written notice to the other. St. Francis Hospital agrees to notify the City immediately if it ceases to provide the healthcare services committed to under this MOU. This MOU will terminate immediately if St. Francis Hospital ceases to provide the healthcare services committed to under this MOU. The City of Federal Way and St. Francis Hospital reserve the right to immediately terminate this MOU if St. Francis Hospital ceases to be eligible for the 340B Program. 5. Notice. All notices required or permitted to be given under this MOU shall be deemed given when delivered by hand or sent by registered or certified mail, return receipt requested, addressed as follows: Send to: City of Federal Way Attention: Mayor's Office 33325 8t' Ave S Federal Way, WA 98003 14 Page 2 of 4 Send to: CHI Franciscan Health Attention: Mike Fitzgerald 1145 Broadway, Suite 1200 Tacoma, WA 98402 6. Governing Law. This MOU shall be governed by and construed in accordance with the laws of the State of Washington (excepting any conflict of laws provisions which would serve to defeat application of Washington substantive law). [Signature page follows] 15 Page 3 of 4 IN WITNESS WHEREOF, St. Francis Hospital and the City have executed this Agreement as of the day and year first written above by their duly authorized representatives. CITY OF FEDERAL WAY By: Jim Ferrell, Mayor DATE: ST. FRANCIS HOSPITAL By: Printed Name: Title: DATE: STATE OF WASHINGTON ) ) ss. ATTEST: City Clerk, Stephanie Courtney, CMC APPROVED AS TO FORM: City Attorney, Amy Jo Pearsall COUNTY OF ) On this day personally appeared before me to me known to be the of that executed the foregoing instrument, and acknowledged the said instrument to be the free and voluntary act and deed of said corporation, for the uses and purposes therein mentioned, and on oath stated that he /she was authorized to execute said instrument and that the seal affixed, if any, is the corporate seal of said corporation. GIVEN my hand and official seal this day of Notary's signature Notary's printed name Notary Public in and for the State of Washington. My commission expires 20 16 Page 4 of 4 Department of Health and Human Services, Health Resources and Services Administration, Healthcare Systems Bureau OMB No. 0915 -0327; Expiration Date: 10/31/2015 OFFICE OF PHARMACY AFFAIRS (OPA) CERTIFICATION OF CONTRACT BETWEEN PRIVATE, NON - PROFIT HOSPITAL AND STATE /LOCAL GOVERNMENT TO PROVIDE HEALTH CARE SERVICES TO LOW INCOME INDIVIDUALS To demonstrate that the hospital meets the statutory definition of covered entity under section 340B(a)(4)(L)(i) as a private non - profit hospital which has a contract with a State or local government to provide health care services to low income individuals, this certification must be completed and signed by both parties. Name of Hospital City, State, Zip Pursuant to the requirement of Section 340B of the Public Health Service Act (42 U.S.C. 256b), I certify that a valid contract (DSH500141) is currently in place between the private, non - profit hospital named above, and the State or Local Government Entity named below, to provide health care services to low income individuals who are not entitled to benefits under Title XVIII of the Social Security Act or eligible for assistance under the State plan of Title XIX of the Social Security Act. In addition, the authorizing official certifies that when this contract is no longer valid, appropriate notice will be provided to the Office of Pharmacy Affairs. The undersigned represents and confirms that he /she is fully authorized to legally bind the covered entity and certifies that the contents of any statement made or reflected in this document are truthful and accurate. Signature of Hospital Authorizing Official Date Name and Title of Authorizing Official (e.g., CEO, CFO, COO) (please print or type) Phone Number Ext. E -Mail Address Signature of State or Local Government Official Date Name of State or Local Government Official (please print or type) Title and Unit of Government Address Phone Number Ext. E -Mail Address This registration form must be completed and submitted according to the established deadlines that are published on the OPA website (www.hrsa.gov /opa). 17 This Page Left Blank Intentionally 18 COUNCIL MEETING DATE: April 19, 2016 ITEM #: CITY OF FEDERAL WAY CITY COUNCIL AGENDA BILL SUBJECT: HENDERSON PARTNERS RETAINAGE RELEASE POLICY QUESTION: Should the City accept the 1" phase Town Square Park work with Henderson Partners as complete and authorize staff to release their Retainage? COMMITTEE: PRHSPS Committee MEETING DATE: April 12, 2016 CATEGORY: ® Consent ❑ Ordinance ❑ Public Hearing ❑ City Council Business ❑ Resolution ❑ Other STAFF RE_ PORT BY: St� _ rd.._, Deputy D._ir._e_ct._o._r _ .._.- DEPT: Parks hen I ..._........_.._.........._.......-.........__. .........._._.__.._......... History: Henderson Partners performed work on the 1st phase park improvements including; demolition, drainage, soil placement, grading, irrigation, and some electrical conduit placement in the amount of $541,366.37. Prior to the release of Retainage on Public Works projects, the City Council must accept the work as complete to meet State Department of Revenue and Department of Labor and Industries requirements. Expenditure Summary: $541,366.37 —Town Square Park 1st phase work; 5% Retainage held from this project amount. = $21,396.83 Options Considered: 1. Accept Town Square Park I" phase work as complete and release $21,396.83 retainage to Henderson Partners. 2. Do not acct the work as complete, and provide direction to staff. _ _ _ _ __ _ MAYOR'S RECOMMENDATION: The Mayor recommends Council accepts Town Square Park 1st phase work as complete and authorize staff to release retaina _ge in the amount of $21,396.83 to Henderson Partners. MAYOR APPROVAL: _S 6 DIRECTOR APPROVAL: Co mitte Committee CHIEF OF STAFF: . Wt� ��IL a W'�1 Z f ? Comm6ttee Council COMMITTEE RECOMMENDATION: 1 move to forward the acceptance of the Town Square Park I" phase work as complete and forward the authorization" of staff to release their $21,39683 retainage to the April 19, 2016 City Council consent agenda for approval. Committee Chair Committee Member Committee Member PROPOSED COUNCIL MOTION: "I move to accept the Town Square Park 1st phase work as complete and authorize staffto release retainage in the amount of $21,396.83 to Henderson Partners" (BELOW TO BE COMPLETED BY CITY CLERKS OFFICE) COUNCIL ACTION: ❑ APPROVED COUNCIL BILL # ❑ DENIED 15T reading ❑ TABLED/DEFERRED/NO ACTION Enactment reading ❑ MOVED TO SECOND READING (ordinances only) ORDINANCE # REVISED — 08/12/2010 RESOLUTION # 19 This Page Left Blank Intentionally 20 COUNCIL MEETING DATE: April 19, 2016 ITEM #: CITY OF FEDERAL WAY CITY COUNCIL AGENDA BILL SUBJECT: PLAYGROUND SAFETY SURFACE FOR TOWN SQUARE PARK PLAYGROUND POLICY QUESTION: Should a purchase order (PO) in the amount of $ 99,044.68 which includes %10 contingency be approved with KCDA and authorization given to enter into a contract with FieldTurf to supply and install playground safety surface at town Square Park? COMMITTEE: PRHSPS MEETING DATE: April 12, 2016 CATEGORY: Consent ❑ Ordinance ❑ Public Hearing City Council Business ❑ Resolution ❑ Other STAFF REPORT BY: John Hutton, Parks Director DEPT: Parks Options Considered: 1. Authorize the approval of a PO in the amount of $99,044.68 which includes %10 contingency with KCDA and contract with FieldTurf to supply and install playground safety surface at Town Square Park Playground? 2. Do not approve a PO in the amount of $99,044 and provide staff direction. MAYOR'S RECOMMEND ON: Option 1 MAYOR APPROVAL: %� S DIRECTOR APPROVAL: >G Co itte ouncii Initial/Date Initial/Da Initial/Dat CHIEF OF STAFF: / (� t (, 70ll� Coqfini tee C c' I ial/Date I is to COMMITTEE RECOMMENDATION: I move to forward the recommendation to approve a PO in the amount of $99,044.68 to KCDA and enter into a contract with FieldTurf to supply and install playground safety surface at Town Square Park Playground to full Council for the April 19, 20164emorw agenda for approval. Committee Chair Committee Member Committee Member PROPOSED COUNCIL MOTION: "I move approval of a PO with KCDA in the amount of $99,044.68 and entering into a contract with FieldTurf to supply and install the safety surface at the playground at Town Square Park" (BELOW TO BE COMPLETED BY CITY CLERKS OFFICE) COUNCIL ACTION: ❑ APPROVED COUNCIL BILL # • DENIED 1sT reading • TABLED/DEFERRED/NO ACTION Enactment reading • MOVED TO SECOND READING (ordinances only) ORDINANCE # REVISED— 1/2015 RESOLUTION # 21 This Page Left Blank Intentionally 22 COUNCIL MEETING DATE: April 19, 2016 ITEM #: CITY OF FEDERAL WAY CITY COUNCIL AGENDA BILL SUBJECT: PLAYGROUND EQUIPMENT FOR AGES 2 -5 FOR TOWN SQUARE PARK PLAYGROUND POLICY QUESTION: SHOULD THE CITY ISSUE A PURCHASE ORDER IN THE AMOUNT OF $ 37,228.51 WHICH INCLUDES % CONTINGENCY TO KCDA FOR THE SUPPLY AND INSTALLATION OF PARK COMMISSION AND COMMITTEE APPROVED 2 -5 YEAR OLD PLAYGROUND EQUIPMENT FOR TOWN SQUARE PARK? COMMITTEE: PRHSPS MEETING DATE: April 12, 2016 CATEGORY: Consent ❑ Ordinance ❑ Public Hearing City Council Business ❑ Resolution ❑ Other STAFF REPORT BY: John Hutton. Parks Director DEPT: Parks Background: Staff worked with the Parks and Recreation Commission and the Parks, Recreation, Human Services and Public Safety Committee in April of 2016 to select specific playground equipment for 2 -5 year old children to be installed at Town Square Park. This equipment called the Activo Bambino has great play value and numerous activities for younger children. There will also be two spring toys for young children to enjoy. This play feature will be supplied and installed by N.W. Playground who we have worked with in the past. Options Considered: 1. Authorize the award of a purchase order to KCDA for the purchase and installation of play equipment in the amount of $37,228.51 which includes %10 contingency for 2 -5 year olds at Town Square Park Playground? 2. Do not authorize the award of a purchase order to KCDA in the amount of $37,228.51 and provide staff direction. MAYOR'S RECOMMENDATION: Option 1 i MAYOR APPROVAL: �f c; .S DIRECTOR APPROVAL: Y /� C ma ttee Codicil Initial/Date Initial/Date Initial/Date CHIEF OF STAFF: i; ^�� V/ Q- A" 1A Comm�'� Council Initiau at Initial/Dat COMMITTEE RECOMMENDATION: 1 move to forward the authorization of an award for playground equipment for 2 -5 year olds at Town Square Park in the amount of 37,228.51 which includes %10 contingency to Northwest Playgrounds and authorize a PO to be issued to KCDA and forward to the April 19, 2016 Full Council.eeineemi - agenda for approval. 10S; n`sS Committee Chair Committee Member Committee Member PROPOSED COUNCIL MOTION: "I move approval of authorizing an award for the supply of playground equipment for 2 -5 year olds at Town Square Park in the amount of 37,228.51 which includes %10 contingency to Northwest Playgrounds and authorize a PO to be issued to KCDA " BELOW TO BE COMPLETED BY CITY CLERKS OFFICE) 23 COUNCIL ACTION: ❑ APPROVED ❑ DENIED ❑ TABLED/DEFERRED/NO ACTION ❑ MOVED TO SECOND READING (ordinances only) REVISED — 1/2015 24 COUNCIL BELL # 1ST reading Enactment reading ORDINANCE # RESOLUTION # ell it c 0) 00 Al 6z This Page Left Blank Intentionally 77 v 00 Play springs to life when you add sound. Old favorites get a harmonious twist with our Spring Riders and Funky Animals. Each innovative, spring -based design features matching music and sound effects that come to life when a player hops on. Cars beep. Cows moo. And trains choo -choo. Ergonomically designed with youngsters in mind, Spring Riders and Funky Animals are built to last. The completely secure electronics can run up to a year on just four standard D -cell batteries. Funky Animals • Each animal makes the appropriate sound and plays music when a child interacts and plays on it. • Overall height, handholds and footholds are lower to specifically accommodate young children, ages 2 -5 years old. Even the animal's head is lower, so it's a more ergonomic fit. • Designed for one child at a time. The c- spring coil bounces back and forth for a thrilling, but safe, ride. • Available with and without sound. • Colors are as shown. Spring Riders • Our new, electronic version of classic Spring Riders will have children's imaginations soaring! • Available in your choice of five designs: boat, car, airplane, train and truck. Each rider makes the appropriate noises and music when a child interacts and plays on it. For example. the car will beep and its engine will rev up. Each rider also has its own theme music. • Overall height and footholds are lower to specifically accommodate young children, ages 2 -5 years old. • Designed for up to two small children at one time. The standard coil bounces back and forth for an exhilarating, but safe, journey. • Available with and without sound. • Colors are as shown. IVI irplane Ladybug • (-ar +1.570.522.98 �`- PLAYWORLD 25 Pla Lewisburg, PA I 800.233.8404• 00 I yworld.com The world needs play: