PRHSPSC PKT 04-12-2016City of Federal Way
City Council
Parks, Recreation, Human Services & Public Safety Committee
April 12, 2016 City Hall
5:00 p.m. H lebos Conference Room
MEETING AGENDA
1. CALL TO ORDER
2. PUBLIC COMMENT (3 minutes)
3. COMMISSION COMMENTS
4. COMMITTEE BUSINESS
Topic Title/ Description Presenter Page
A. Approval of Minutes: March 8, 2016 3
B. MOU Between the Federal Way Police Department and the Hwang
King County Prosecutor's Office on the Police- Prosecutor
Partnership Initiative
C. Memorandum of Understanding (MOU) Between the City Watson
of Federal Way and St. Francis Hospital
D. Henderson Partners, LLC. Retainage Release Ikerd
E. Playground Safety Surface for Town Square Park Ikerd
Playground
F. Playground Equipment For Ages 2 -5 For Town Square Park Ikerd
Playground
5. PENDING ITEMS
• Festivals
6. NEXT MEETING: May 10, 2016
7. ADJOURNMENT
Committee Members
Mark Koppang, Chair
Lydia Assefa- Dawson
Martin Moore
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Action
or Info
Action
Information
Action
Action
Action
23 Action
Council
Date
N/A
N/A
Consent
4/19/16
Consent
4/19/16
City Council
Business
4/19/16
City Council
Business
4/19/16
City Staff
John Hutton, Parks Director
Mary Jaenicke, Administrative Assistant 1l
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City of Federal Way
City Council
PARKS, RECREATION, HUMAN SERVICES & PUBLIC SAFETY COUNCIL COMMITTEE
Tuesday March 8, 2016
5:00 p.m.
SUMMARY
Committee Members in Attendance: Chair Koppang, Committee member Assefa- Dawson and
Committee member Moore
Council Members in Attendance: Deputy Mayor Burbidge
Staff Members in Attendance: Steve Ikerd, Parks Deputy Director, Andy Hwang, Chief of Police, Jeff
Watson, Community Services Manager, Ryan Call, Assistant City Attorney, and Mary Jaenicke,
Administrative Asst. I1.
Guests: Bob Woolley and Don Smith
Chair Koppang called the meeting to order at 5:00p.m.
Public Comment: Mr. Woolley spoke regarding the toxic algae conditions of Lake Jeane. He is
requesting that the city make revisions to FWRC 7.03.040 — adding algae conditions to the list of specific
public nuisances. Mr. Woolley also stated that he would come back to the April 12 committee meeting to
discuss this.
Commission Comment: None
Approval of Minutes
Committee member Assefa- Dawson moved to approve the February minutes as written.
Committee member Moore seconded the motion. Motion passed.
BUSINESS ITEMS
One Niaht Count and Homelessness
Mr. Watson provided a Power Point presentation on the 2016 one night count. He stated that he was
surprised at the changes this year. Federal Way showed a 150% increase in the count. Mr. Watson stated
that in 2010 there was a spike and the count was 181. There have been similar spikes in other cities in
King County. Seattle has the largest share of the homeless population in the area. Mr. Watson also noted
that the counts in 2015 and 2016 went up dramatically. In years prior to 2015 the count in South King
County only included the White Center area of unincorporated King County. Other areas of South King
County were added in 2015, which is why there is an increase. Chair Koppang clarified that the South
King County (SKC) numbers reflect additional areas being counted now, that were not counted in 2014.
Mr. Watson stated that people living in their vehicles were also a part of the count. In Federal Way the
increase of people living in their vehicles was responsible for about two thirds of the increase in the
number of persons counted this year. The number of vehicles went up from 81 last year to 199 in 2016.
Committee member Moore asked if the numbers are duplicate from 2015; or are these new homeless
people. Mr. Watson answered that it's hard to know unless you talk to people, and the protocol prohibits
talking to people unless they approach them and initiate a conversation. Mr. Watson added that there are
challenges with the creditability of the numbers, but what does add credibility to the numbers is that the
same methodology is used every year. Committee member Moore asked how is the funding provided by
the city to social service agencies helping the homeless. Mr. Watson answered there is no clear answer.
The funding that the city provides, provides a wide variety of services. It is not an easy number to
calculate. Mr. Watson added that there is a lot more support for the homeless from other agencies that do
not receive funding from the city. Committee member Assefa- Dawson added that the one night count
does not include the shelters; this just gives a snapshot of the situation. Chair Koppang asked if the
uncounted portion of those that are in shelters is more or equal to the counted portion. Mr. Watson stated
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PARKS, RECREATION, HUMAN SERVICES & PUBLIC SAFETY COUNCIL COMMITTEE
Tuesday, March 8, 2016 Summary
Page 2
that they do not have those numbers yet, but they should be out by the end of the month. Chair Koppang
asked Chief Hwang if the Police Department has any protocol on how they handle people sleeping in
their cars. Chief Hwang answered that they address vehicles that are parked on city streets. If a business
owner calls to have a vehicle removed from their property, they will contact the vehicle owner and ask
them to move along. There are some businesses in Federal Way that allow overnight parking on their
property. Mr. Don Smith commented on the impact that homelessness has to kids that are living in cars.
They are not prepared to learn. He also commented that he has been working at Decatur High School for
the past three weeks, and the number one topic of conversation amongst the faculty is public safety. He is
asking for more police support.
Agreement with Public Health Seattle/KinE County to Provide Distracted Driving Enforcement
Funding
Chief Hwang stated that the department is seeking approval to accept funding from Public Health
Seattle/King County in the amount of $3500.00. The focus is on impaired driving, seat belts and
distracted driving. This funding will pay for overtime incurred. Fatalities are up 28% nationwide as a
result of distracted driving. Committee member Assefa- Dawson asked if it was possible to establish a
program where people sign a petition pledging to not text and drive. Chief Hwang thought that this is a
great idea, and suggested enlisting the help of another group such as the Youth Commission or
Advancing Leadership that the Police Department could partner with. Committee member Assefa-
Dawson moved to forward the Public Health Agreement for Distracted Driving to the March 15,
2016, City Council consent agenda. Committee member Moore seconded. Motion passed.
Permeable Pavers
Mr. Ikerd stated that these pavers will be used for the gathering plaza at Town Square Park. This plaza
will hold approximately 1200 people. It is more cost effective to purchase the pavers ourselves. Five
companies were contacted for quotes, and Mutual Materials was the only company that submitted a
quote. Committee member Moore moved to forward the authorization of an award for the supply
of pavers for Town Square Park in the amount of $30,000 to Mutual Materials and authorize the
Mayor to execute said agreement and forward to the March 15, 2016 Full City Council consent
agenda for approval. Committee member Lydia Assefa- Dawson seconded. Motion passed.
Town Square Park Permeable Pavers Installation
Mr. Ikerd stated that staff solicited bids for the installation of the permeable pavers. Four bids were
received; Eastern States Paving, Inc. submitted the lowest bid in the amount of $41,095.35, which will
include a 10% contingency for a total amount of $45,205.00. Committee member Moore moved to
forward the authorization of an award for the installation of pavers at Town Square Park in the
amount of $45,205 to Eastern States Paving, Inc. and authorize the Mayor to execute said
agreement and forward to the March 15, 2016 consent agenda for approval. Committee member
Assefa- Dawson seconded. Motion passed.
Town Square Park Stainless Steel Columns Bid Award
Mr. Ikerd reported that these columns will be placed in the center of the spray feature. While going
through the process of obtaining the health permit from King County, staff learned that the columns
could not be made out of basalt because King County does not allow rock in spray pools. Staff
researched numerous options and chose stainless steel. The stainless steel will be easier to maintain.
This has been presented to the Arts Commission and the Parks & Recreation Commission and they
approved of the stainless steel. Staff solicited bids and one company responded; American Truck &
Trailer Services bid was within the engineer estimate. The amount of the bid is $57,443.00 which
includes a 10% contingency. Committee member Moore moved to forward the authorization of a
bid award for the supply of 3 stainless steel columns for Town Square Park in the amount of
$57,443.00 to American Truck & Trailer Services and authorize the Mayor to execute said
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PARKS, RECREATION, HUMAN SERVICES & PUBLIC SAFETY COUNCIL COMMITTEE
Tuesday, March 8, 2016 Summary
Page 3
agreement and forward to the March 15, 2016 Full Council consent agenda for approval.
Committee member Assefa- Dawson seconded. Motion passed.
Town Square Park Playground Equipment
Mr. Ikerd reported that discussions on the playground equipment started with the Parks & Recreation
Commission and the PRHSPS Committee last April to select specific playground equipment. Staff has
been holding off on the equipment until they had settled on all of the other features in the park. Mr. Ikerd
reviewed the play equipment with the committee. Chair Koppang inquired about the Dome, and Mr.
Ikerd answered that it was processed last year. Chair Koppang added that these pieces of play equipment
will add a unique component to the park. Committee member Moore asked how the playground
equipment fits into the budget of Town Square Park. Mr. Ikerd answered that it has always been made
very clear that the funding for the playground was coming out of the CIP Playground Maintenance
account. If the budget allows, Mr. Ikerd would like to install artificial turf in the play area; this costs less
than the poured in place. Committee member Moore moved to forward the authorization of an
award for playground equipment for Town Square Park in the amount of $50,175.86 to
PlayCreations, Inc. and authorize a PO to be issued to KCDA and forward to the March 15, 2016
Full Council consent agenda for approval. Committee member Assefa- Dawson seconded. Motion
passed.
Clear Wireless Site Lease Renewal — Lakota Park
Mr. Call reported that the City entered into an agreement in 2006. The lease has been renewed once
before; and there is one more five year term left on the lease. The lease will expire on April 19, 2021.
There are two companies that have a lease there and the each pay $2,649.00 a month. Committee
member Assefa- Dawson moved to forward the proposed Second Amendment to the Clear Wireless
Site Lease to the March 15, 2016 consent agenda for approval. Committee member Moore
seconded. Motion passed.
Pending Items
Committee member Moore asked Melinda Nichols, LIHI would be on the agenda to give a brief
presentation on the small houses being built for homeless people. Chair Koppang will forward the
request onto Jeff Watson.
NEXT MEETING:
April 12, 2016
ADJOURNMENT
Meeting adjourned at 6:20p.m.
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COUNCIL MEETING DATE: N/A ITEM #:
CITY OF FEDERAL WAY
CITY COUNCIL
AGENDA BILL
SUBJECT: MOU BETWEEN THE FEDERAL WAY POLICE DEPARTMENT AND THE KING COUNTY
PROSECUTOR'S OFFICE ON THE POLICE - PROSECUTION PARTNERSHIP INITIATIVE
POLICY QUESTION: N/A
COMMITTEE: PARKS, RECREATION, HUMAN SERVICES & PUBLIC MEETING DATE: April 12, 2016
SAFETY COUNCIL COMMITTEE (PRHS &PS)
CATEGORY:
❑ Consent ❑ Ordinance ❑ Public Hearing
F-1 City Council Business El Resolution — Information Resolution ® Only
STAFF REPORT BY: CHIEF ANDY HWANG DEPT: Police
. _................. ........................................................................................................................................................................................................................................................................................._........_..............................._................................ ...............................
Attachments:
1. PRHS & PS Memo
2. MOU between FWPD and KC Prosecutor's Office
Options Considered:
1. Accept Proposal
2. Reject Proposal
MAYOR'S RECOMMENDATION: 1
001 0
MAYOR APPROVAL: 4y
CHIEF OF STAFF:
COMMITTEE RECOMMENDATION: N/A
` DIRECTOR APPROVAL:
Cou it
Committee Chair Committee Member Committee Member
PROPOSED COUNCIL MOTION: N/A
(BELOW TO BE COMPLETED BY CITY CLERKS OFFICE)
COUNCIL ACTION:
❑ APPROVED COUNCIL BILL #
❑ DENIED 1ST reading
❑ TABLED/DEFERRED/NO ACTION Enactment reading
❑ MOVED TO SECOND READING (ordinances only) ORDINANCE #
REVISED— 08/12/2010 RESOLUTION #
CITY OF FEDERAL WAY
CITY COUNCIL COMMITTEE STAFF REPORT
DATE: April 12, 2016
TO: Parks, Recreation, Human Services and Public Safety Council Committee
VIA: Jim Ferrell, Mayor
FROM: Andy J. Hwang, Chief of Police
SUBJECT: MOU between the Federal Way Police Department and the King County
Prosecutor's Office on the Police- Prosecution Partnership Initiative.
The King County Prosecuting Attorney's Office is applying for a Bureau of Justice Assistance
(BJA) Grant for the Police - Prosecution Partnership Initiative. This grant will help with the
prosecution of violent criminals.
The Federal Way Police Department would like to partner with King County on this Shots Fired
Project by providing firearms related offenses and shots fired incidents that occurred with -in the
City of Federal Way in 2015 and 2016. The specific data will be determined by the collaborating
partners.
The King County Prosecuting Attorney's Office will provide training to the research partner
agencies on the social network analysis. King County will analyze the data from all agencies and
share the results.
1
8
KING COUNTY PROSECUTING ATTORNEY'S OFFICE
JUSTICE
COMPASSION
DANIEL T. SATTERBERG
LIQ
PROSECUTING ATTORNEY PROFESSIONALISM
INTEGRITY
1qWa&K*W' LEADERSHIP
April 1, 2016
Memorandum of Understanding between the Federal Way Police Department and the King
County Prosecuting's Office
The Federal Way Police Department is aware of the recent competitive grant announcement by
the Bureau of Justice Assistance (BJA) for "The Police- Prosecution Partnership Initiative,"
seeking applications from qualified organizations who will build partnerships to implement
evidence -based practices. Our agency supports this application.
The Federal Way Police Department and the King County Prosecuting Attorney's Office agree
to partner on the Shots Fired Project and commit to the following:
The Federal Way Police Department will provide the King County Prosecuting Attorney's Office
with data on firearms related offenses and shots fired incidents for 2015 and year -to -date 2016.
The Federal Way Police Department will provide the King County Prosecuting Attorney's Office
with data for every shots fired incident from the date of this agreement. The specific data and
format that the data will be sent will be determined by the collaborating partners.
The King County Prosecuting Attorney's Office will host a training, with the research partner, on
social network analysis. Our agency agrees to attend the training and contribute data where
possible. The King County Prosecuting Attorney's Office will analyze the combined data
collected from all law enforcement jurisdictions that have signed this Memorandum of
Understanding, and share the results of that analysis, and the underlying data, with all
participating agencies.
The King County Prosecuting Attorney's Office will aggressively prosecute those individuals
identified through analysis as demonstrably involved with firearms violence.
Dated this day of April, 2016.
Daniel T. Satterberg
King County Prosecuting Attorney
a 4
gov
On Ferrell, Mayor
City of Federal Way
CRIMINAL DIVISION - KING COUNTY COURTHOUSE W554
516 THIRD AVENUE - SEATTLE, WASHINGTON 98104
Tel: (206) 296 -9000 w*w.kingcounty.gov /prosecutor
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10
COUNCIL MEETING DATE: April 19, 2016 ITEM #:
CITY OF FEDERAL WAY
CITY COUNCIL
AGENDA BILL
SUBJECT: MEMORANDUM OF UNDERSTANDING (MOU) BETWEEN THE CITY OF FEDERAL WAY AND ST.
FRANCIS HOSPITAL
POLICY QUESTION: Should City Council approve a Memorandum of Understanding (MOU) between the City
of Federal Way and St. Francis Hospital regarding the provision of services to the indigent in connection with
the Hospital's participation in the Federal 340B discount drug program, and the authorize the Mayor to execute
the MOU and related certification?
COMMITTEE: PRHSPSC
CATEGORY:
Consent ❑ Ordinance
City Council Business ❑ Resolution
STAFF REPORT BY: Jeffrey Watson
MEETING DATE: 04/12/2016
❑ Public Hearing
❑ Other
DEPT: CD
Attachments: Memorandum of Understanding (MOU) between the City of Federal Way and St. Francis
Hospital, and Certification of Contract
St. Francis Hospital desires to participate in the drug discount program established under Section 340B of the
Public Health Services Act (the "340B Program "). In order to participate in the 340B Program, St. Francis
Hospital must enter into a contract with a unit of state or local government, pursuant to which St. Francis
Hospital commits to provide healthcare services to low- income individuals who are not entitled to benefits under
Title XVIR of the Social Security Act, nor eligible for assistance under any State plan pursuant to Title XIX of
the Social Security Act. Additionally, the City and the Hospital must complete a certification form stipulating
that the required contract is in place.
Options Considered:
1. Approve the MOU between the City of Federal Way and St. Francis Hospital and authorize the Mayor to
execute the MOU and related certification.
2. Do not approve the MOU and provide direction to staff.
MAYOR'S RECOMMEND TIONN: OOp/tion 1
MAYOR APPROVAL: _ IM MA
A
CHIEF OF STAFF:
Initial/Date
DIRECTOR APPROVAL:
COMMITTEE RECOMMENDATION: I move to forward the MOU to the April 19, 2016 Council Buainms agenda
for approval.
Committee Chair
Collnittee Member
Committee Member
PROPOSED COUNCIL MOTION: "I move approval of the MOU between the City of Federal Way and St.
Francis Hospital and authorize the Mayor to execute the MOU and related certification. "
(BELOH TO BE COMPLETED BY CITYCLERKS OFFICE)
COUNCIL ACTION:
❑ APPROVED COUNCIL BILL #
❑ DENIED 1sT reading
❑ TABLED/DEFERRED/NO ACTION Enactment reading
❑ MOVED TO SECOND READING (ordinances only) ORDINANCE #
REVISED— 1/2015 RESOLUTION #
12
MEMORANDUM OF UNDERSTANDING
BETWEEN
ST. FRANCIS HOSPITAL
AND
THE CITY OF FEDERAL WAY, WASHINGTON
THIS MEMORANDUM OF UNDERSTANDING ( "MOU ") is made this day of
April, 2016, by and between the undersigned representatives of the CITY OF FEDERAL
WAY, a Washington Municipal Corporation ( "City "), and ST. FRANCIS HOSPITAL, 34515
9th Avenue South, Federal Way, Washington.
RECITALS:
WHEREAS, St. Francis Hospital is a Washington not - for -profit hospital that provides a
disproportionate share of healthcare services to the Medicare population in addition to supporting
many programs that benefit the indigent, uninsured, or underinsured population in the State of
Washington; and
WHEREAS, St. Francis Hospital desires to participate in the drug discount program established
under Section 340B of the Public Health Services Act (the "34013 Program "); and
WHEREAS, in order to participate in the 340B Program, St. Francis Hospital must enter into a
contract with a unit of state or local government, pursuant to which St. Francis Hospital commits
to provide healthcare services to low- income individuals who are not entitled to benefits under
Title XVIII of the Social Security Act, nor eligible for assistance under any State plan pursuant
to Title XIX of the Social Security Act; and
WHEREAS, the City of Federal Way and St. Francis Hospital agree that it is in the best interest
of Federal Way citizens if St. Francis Hospital continues to provide healthcare services to the
Medicare population, the indigent, the uninsured and the underinsured; and
WHEREAS, St. Francis Hospital desires to make a formal commitment to the City of Federal
Way and its citizens that it will continue to provide these healthcare services; and
WHEREAS, the City of Federal Way agrees to accept such commitment on behalf of the
Citizens of Federal Way.
NOW, THEREFORE, in consideration of the mutual agreements and covenants contained
herein and for other good and valuable consideration, the receipt and sufficiency of which hereby
are acknowledged, it is mutually agreed and covenanted, by and between the parties to this
Agreement, as follows:
1. Commitment of St. Francis Hospital to Provide Indigent Care. Until this MOU is
terminated pursuant to Section 4 below, the City and St. Francis Hospital agree that St.
Francis Hospital will continue its historic commitment to the provision of healthcare to
indigent, uninsured, and underinsured residents in the City. In 2015, this commitment totaled
approximately $7 Million in lost charges. Pursuant to this commitment, it is the intention of
St. Francis Hospital that indigent care provided during the term of this MOU will range
13 Page I of 4
between $5 Million and $7 Million. In any event, St. Francis Hospital will assume that all
patients will receive necessary care, as required by law, regardless of ability to pay.
2. Acceptance and Acknowledgement of City of Federal Way.
a) The City accepts the commitment of St. Francis Hospital set forth above;
b) The City has executed a certification form, attached hereto, which acknowledges that the
healthcare services provided by St. Francis Hospital are being provided to low- income
individuals who are neither entitled to benefits under Title XVIII of the Social Security
Act, nor eligible for assistance under any State plan pursuant to Title XIX of the Social
Security Act; and
c) The City authorizes St. Francis Hospital to submit the attached certification in support of
St. Francis Hospital's application to enroll in the 340B program.
3. Representations of St. Francis Hospital. St. Francis Hospital represents that as of the date
of this MOU:
a) St. Francis Hospital constitutes a corporation duly organized and validly existing in good
standing under the laws of the State of Washington with the corporate power and
authority to enter into and perform its obligations under this MOU;
b) St. Francis Hospital is a tax- exempt corporation under Section501(c)(3) of the Internal
Revenue Code of the United States, as amended and under applicable laws of the State of
Washington; and
c) The healthcare services St. Francis Hospital provides hereunder are being provided to
individuals who are not entitled to benefits under Title XVIII or eligible for assistance
under any State plan pursuant to Title XIX of the Social Security Act.
4. Term and Termination. The term of this MOU shall commence on the date written above
and shall continue until terminated by either party upon not less than sixty (60) days prior
written notice to the other. St. Francis Hospital agrees to notify the City immediately if it
ceases to provide the healthcare services committed to under this MOU. This MOU will
terminate immediately if St. Francis Hospital ceases to provide the healthcare services
committed to under this MOU. The City of Federal Way and St. Francis Hospital reserve the
right to immediately terminate this MOU if St. Francis Hospital ceases to be eligible for the
340B Program.
5. Notice. All notices required or permitted to be given under this MOU shall be deemed given
when delivered by hand or sent by registered or certified mail, return receipt requested,
addressed as follows:
Send to:
City of Federal Way
Attention: Mayor's Office
33325 8t' Ave S
Federal Way, WA 98003
14 Page 2 of 4
Send to:
CHI Franciscan Health
Attention: Mike Fitzgerald
1145 Broadway, Suite 1200
Tacoma, WA 98402
6. Governing Law. This MOU shall be governed by and construed in accordance with the
laws of the State of Washington (excepting any conflict of laws provisions which would
serve to defeat application of Washington substantive law).
[Signature page follows]
15 Page 3 of 4
IN WITNESS WHEREOF, St. Francis Hospital and the City have executed this Agreement as
of the day and year first written above by their duly authorized representatives.
CITY OF FEDERAL WAY
By:
Jim Ferrell, Mayor
DATE:
ST. FRANCIS HOSPITAL
By:
Printed Name:
Title:
DATE:
STATE OF WASHINGTON )
) ss.
ATTEST:
City Clerk, Stephanie Courtney, CMC
APPROVED AS TO FORM:
City Attorney, Amy Jo Pearsall
COUNTY OF )
On this day personally appeared before me to me known to be the
of that executed the foregoing
instrument, and acknowledged the said instrument to be the free and voluntary act and deed of said
corporation, for the uses and purposes therein mentioned, and on oath stated that he /she was authorized to
execute said instrument and that the seal affixed, if any, is the corporate seal of said corporation.
GIVEN my hand and official seal this day of
Notary's signature
Notary's printed name
Notary Public in and for the State of Washington.
My commission expires
20
16 Page 4 of 4
Department of Health and Human Services, Health Resources and Services Administration, Healthcare Systems Bureau
OMB No. 0915 -0327; Expiration Date: 10/31/2015
OFFICE OF PHARMACY AFFAIRS (OPA)
CERTIFICATION OF CONTRACT BETWEEN PRIVATE, NON - PROFIT HOSPITAL AND
STATE /LOCAL GOVERNMENT TO PROVIDE HEALTH CARE SERVICES TO LOW INCOME
INDIVIDUALS
To demonstrate that the hospital meets the statutory definition of covered entity under section
340B(a)(4)(L)(i) as a private non - profit hospital which has a contract with a State or local
government to provide health care services to low income individuals, this certification must be
completed and signed by both parties.
Name of Hospital
City, State, Zip
Pursuant to the requirement of Section 340B of the Public Health Service Act
(42 U.S.C. 256b), I certify that a valid contract (DSH500141) is currently in place
between the private, non - profit hospital named above, and the State or Local
Government Entity named below, to provide health care services to low income
individuals who are not entitled to benefits under Title XVIII of the Social Security
Act or eligible for assistance under the State plan of Title XIX of the Social
Security Act. In addition, the authorizing official certifies that when this contract
is no longer valid, appropriate notice will be provided to the Office of Pharmacy
Affairs. The undersigned represents and confirms that he /she is fully authorized
to legally bind the covered entity and certifies that the contents of any statement
made or reflected in this document are truthful and accurate.
Signature of Hospital Authorizing Official Date
Name and Title of Authorizing Official (e.g., CEO, CFO, COO) (please print or type)
Phone Number Ext. E -Mail Address
Signature of State or Local Government Official Date
Name of State or Local Government Official (please print or type)
Title and Unit of Government
Address
Phone Number Ext. E -Mail Address
This registration form must be completed and submitted according to the established deadlines that are published on the OPA website (www.hrsa.gov /opa).
17
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18
COUNCIL MEETING DATE: April 19, 2016 ITEM #:
CITY OF FEDERAL WAY
CITY COUNCIL
AGENDA BILL
SUBJECT: HENDERSON PARTNERS RETAINAGE RELEASE
POLICY QUESTION: Should the City accept the 1" phase Town Square Park work with Henderson Partners
as complete and authorize staff to release their Retainage?
COMMITTEE: PRHSPS Committee MEETING DATE: April 12, 2016
CATEGORY:
® Consent ❑ Ordinance ❑ Public Hearing
❑ City Council Business ❑ Resolution ❑ Other
STAFF
RE_ PORT BY: St� _ rd.._, Deputy D._ir._e_ct._o._r _ .._.- DEPT: Parks
hen I ..._........_.._.........._.......-.........__. .........._._.__.._.........
History: Henderson Partners performed work on the 1st phase park improvements including; demolition, drainage,
soil placement, grading, irrigation, and some electrical conduit placement in the amount of $541,366.37. Prior to
the release of Retainage on Public Works projects, the City Council must accept the work as complete to meet State
Department of Revenue and Department of Labor and Industries requirements.
Expenditure Summary:
$541,366.37 —Town Square Park 1st phase work; 5% Retainage held from this project amount. = $21,396.83
Options Considered:
1. Accept Town Square Park I" phase work as complete and release $21,396.83 retainage to Henderson
Partners.
2. Do not acct the work as complete, and provide direction to staff. _ _ _ _ __ _
MAYOR'S RECOMMENDATION: The Mayor recommends Council accepts Town Square Park 1st phase work as
complete and authorize staff to release retaina _ge in the amount of $21,396.83 to Henderson Partners.
MAYOR APPROVAL: _S 6 DIRECTOR APPROVAL:
Co mitte Committee
CHIEF OF STAFF: . Wt� ��IL a W'�1 Z f ?
Comm6ttee Council
COMMITTEE RECOMMENDATION: 1 move to forward the acceptance of the Town Square Park I" phase work as
complete and forward the authorization" of staff to release their $21,39683 retainage to the April 19, 2016 City Council
consent agenda for approval.
Committee Chair Committee Member Committee Member
PROPOSED COUNCIL MOTION: "I move to accept the Town Square Park 1st phase work as complete and
authorize staffto release retainage in the amount of $21,396.83 to Henderson Partners"
(BELOW TO BE COMPLETED BY CITY CLERKS OFFICE)
COUNCIL ACTION:
❑ APPROVED COUNCIL BILL #
❑ DENIED 15T reading
❑ TABLED/DEFERRED/NO ACTION Enactment reading
❑ MOVED TO SECOND READING (ordinances only) ORDINANCE #
REVISED — 08/12/2010 RESOLUTION #
19
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20
COUNCIL MEETING DATE: April 19, 2016 ITEM #:
CITY OF FEDERAL WAY
CITY COUNCIL
AGENDA BILL
SUBJECT: PLAYGROUND SAFETY SURFACE FOR TOWN SQUARE PARK PLAYGROUND
POLICY QUESTION: Should a purchase order (PO) in the amount of $ 99,044.68 which includes %10
contingency be approved with KCDA and authorization given to enter into a contract with FieldTurf to
supply and install playground safety surface at town Square Park?
COMMITTEE: PRHSPS MEETING DATE: April 12, 2016
CATEGORY:
Consent ❑ Ordinance ❑ Public Hearing
City Council Business ❑ Resolution ❑ Other
STAFF REPORT BY: John Hutton, Parks Director DEPT: Parks
Options Considered:
1. Authorize the approval of a PO in the amount of $99,044.68 which includes %10 contingency with
KCDA and contract with FieldTurf to supply and install playground safety surface at Town Square Park
Playground?
2. Do not approve a PO in the amount of $99,044 and provide staff direction.
MAYOR'S RECOMMEND ON: Option 1
MAYOR APPROVAL: %� S DIRECTOR APPROVAL: >G
Co itte ouncii Initial/Date
Initial/Da Initial/Dat
CHIEF OF STAFF: / (� t (, 70ll�
Coqfini tee C c'
I ial/Date I is to
COMMITTEE RECOMMENDATION: I move to forward the recommendation to approve a PO in the amount of
$99,044.68 to KCDA and enter into a contract with FieldTurf to supply and install playground safety surface at
Town Square Park Playground to full Council for the April 19, 20164emorw agenda for approval.
Committee Chair Committee Member Committee Member
PROPOSED COUNCIL MOTION: "I move approval of a PO with KCDA in the amount of $99,044.68 and
entering into a contract with FieldTurf to supply and install the safety surface at the playground at Town
Square Park"
(BELOW TO BE COMPLETED BY CITY CLERKS OFFICE)
COUNCIL ACTION:
❑ APPROVED COUNCIL BILL #
• DENIED 1sT reading
• TABLED/DEFERRED/NO ACTION Enactment reading
• MOVED TO SECOND READING (ordinances only) ORDINANCE #
REVISED— 1/2015 RESOLUTION #
21
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22
COUNCIL MEETING DATE: April 19, 2016 ITEM #:
CITY OF FEDERAL WAY
CITY COUNCIL
AGENDA BILL
SUBJECT: PLAYGROUND EQUIPMENT FOR AGES 2 -5 FOR TOWN SQUARE PARK PLAYGROUND
POLICY QUESTION: SHOULD THE CITY ISSUE A PURCHASE ORDER IN THE AMOUNT OF $ 37,228.51 WHICH
INCLUDES % CONTINGENCY TO KCDA FOR THE SUPPLY AND INSTALLATION OF PARK COMMISSION AND
COMMITTEE APPROVED 2 -5 YEAR OLD PLAYGROUND EQUIPMENT FOR TOWN SQUARE PARK?
COMMITTEE: PRHSPS MEETING DATE: April 12, 2016
CATEGORY:
Consent ❑ Ordinance ❑ Public Hearing
City Council Business ❑ Resolution ❑ Other
STAFF REPORT BY: John Hutton. Parks Director DEPT: Parks
Background: Staff worked with the Parks and Recreation Commission and the Parks, Recreation, Human
Services and Public Safety Committee in April of 2016 to select specific playground equipment for 2 -5 year old
children to be installed at Town Square Park. This equipment called the Activo Bambino has great play value
and numerous activities for younger children. There will also be two spring toys for young children to enjoy.
This play feature will be supplied and installed by N.W. Playground who we have worked with in the past.
Options Considered:
1. Authorize the award of a purchase order to KCDA for the purchase and installation of play equipment in
the amount of $37,228.51 which includes %10 contingency for 2 -5 year olds at Town Square Park
Playground?
2. Do not authorize the award of a purchase order to KCDA in the amount of $37,228.51 and provide staff
direction.
MAYOR'S RECOMMENDATION: Option 1
i
MAYOR APPROVAL: �f c; .S DIRECTOR APPROVAL: Y /�
C ma ttee Codicil Initial/Date
Initial/Date Initial/Date
CHIEF OF STAFF: i; ^�� V/ Q- A" 1A
Comm�'� Council
Initiau at Initial/Dat
COMMITTEE RECOMMENDATION: 1 move to forward the authorization of an award for playground equipment
for 2 -5 year olds at Town Square Park in the amount of 37,228.51 which includes %10 contingency to Northwest
Playgrounds and authorize a PO to be issued to KCDA and forward to the April 19, 2016 Full Council.eeineemi -
agenda for approval. 10S; n`sS
Committee Chair Committee Member Committee Member
PROPOSED COUNCIL MOTION: "I move approval of authorizing an award for the supply of playground
equipment for 2 -5 year olds at Town Square Park in the amount of 37,228.51 which includes %10 contingency
to Northwest Playgrounds and authorize a PO to be issued to KCDA "
BELOW TO BE COMPLETED BY CITY CLERKS OFFICE)
23
COUNCIL ACTION:
❑ APPROVED
❑ DENIED
❑ TABLED/DEFERRED/NO ACTION
❑ MOVED TO SECOND READING (ordinances only)
REVISED — 1/2015
24
COUNCIL BELL #
1ST reading
Enactment reading
ORDINANCE #
RESOLUTION #
ell
it c
0)
00
Al
6z
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77 v
00
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