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PRHSPSC MINS 03-08-2016City of Federal Way City Council PARKS RECREATION HUMAN SERVICES & PUBLIC SAFETY COUNCIL COMMITTEE Tuesday March 8, 2016 5:00 p.m. SUMMARY Committee Members in Attendance: Chair Koppang, Committee member Assefa- Dawson and Committee member Moore Council Members in Attendance: Deputy Mayor Burbidge Staff Members in Attendance: Steve Ikerd, Parks Deputy Director, Andy Hwang, Chief of Police, Jeff Watson, Community Services Manager, Ryan Call, Assistant City Attorney, and Mary Jaenicke, Administrative Asst. II. Guests: Bob Woolley and Don Smith Chair Koppang called the meeting to order at 5:00p.m. Public Comment: Mr. Woolley spoke regarding the toxic algae conditions of Lake Jeane. He is requesting that the city make revisions to FWRC 7.03.040 — adding algae conditions to the list of specific public nuisances. Mr. Woolley also stated that he would come back to the April 12 committee meeting to discuss this. Commission Comment: None Approval of Minutes Committee member Assefa- Dawson moved to approve the February minutes as written. Committee member Moore seconded the motion. Motion passed. BUSINESS ITEMS One Night Count and Homelessness Mr. Watson provided a Power Point presentation on the 2016 one night count. He stated that he was surprised at the changes this year. Federal Way showed a 150% increase in the count. Mr. Watson stated that in 2010 there was a spike and the count was 181. There have been similar spikes in other cities in King County. Seattle has the largest share of the homeless population in the area. Mr. Watson also noted that the counts in 2015 and 2016 went up dramatically. In years prior to 2015 the count in South King County only included the White Center area of unincorporated King County. Other areas of South King County were added in 2015, which is why there is an increase. Chair Koppang clarified that the South King County (SKC) numbers reflect additional areas being counted now, that were not counted in 2014. Mr. Watson stated that people living in their vehicles were also a part of the count. In Federal Way the increase of people living in their vehicles was responsible for about two thirds of the increase in the number of persons counted this year. The number of vehicles went up from 81 last year to 199 in 2016. Committee member Moore asked if the numbers are duplicate from 2015; or are these new homeless people. Mr. Watson answered that it's hard to know unless you talk to people, and the protocol prohibits talking to people unless they approach them and initiate a conversation. Mr. Watson added that there are challenges with the creditability of the numbers, but what does add credibility to the numbers is that the same methodology is used every year. Committee member Moore asked how is the funding provided by the city to social service agencies helping the homeless. Mr. Watson answered there is no clear answer. The funding that the city provides, provides a wide variety of services. It is not an easy number to calculate. Mr. Watson added that there is a lot more support for the homeless from other agencies that do not receive funding from the city. Committee member Assefa- Dawson added that the one night count does not include the shelters; this just gives a snapshot of the situation. Chair Koppang asked if the uncounted portion of those that are in shelters is more or equal to the counted portion. Mr. Watson stated K:\PRHSPS Committee\2016 \03082016 Mins.doc PARKS, RECREATION, HUMAN SERVICES & PUBLIC SAFETY COUNCIL COMMITTEE Tuesday, March 8, 2016 Summary Page 2 that they do not have those numbers yet, but they should be out by the end of the month. Chair Koppang asked Chief Hwang if the Police Department has any protocol on how they handle people sleeping in their cars. Chief Hwang answered that they address vehicles that are parked on city streets. If a business owner calls to have a vehicle removed from their property, they will contact the vehicle owner and ask them to move along. There are some businesses in Federal Way that allow overnight parking on their property. Mr. Don Smith commented on the impact that homelessness has to kids that are living in cars. They are not prepared to learn. He also commented that he has been working at Decatur High School for the past three weeks, and the number one topic of conversation amongst the faculty is public safety. He is asking for more police support. Agreement with Public Health Seattle/King County to Provide Distracted Driving Enforcement Funding Chief Hwang stated that the department is seeking approval to accept funding from Public Health Seattle/King County in the amount of $3500.00. The focus is on impaired driving, seat belts and distracted driving. This funding will pay for overtime incurred. Fatalities are up 28% nationwide as a result of distracted driving. Committee member Assefa- Dawson asked if it was possible to establish a program where people sign a petition pledging to not text and drive. Chief Hwang thought that this is a great idea, and suggested enlisting the help of another group such as the Youth Commission or Advancing Leadership that the Police Department could partner with. Committee member Assefa- Dawson moved to forward the Public Health Agreement for Distracted Driving to the March 15, 2016, City Council consent agenda. Committee member Moore seconded. Motion passed. Permeable Pavers Mr. Ikerd stated that these pavers will be used for the gathering plaza at Town Square Park. This plaza will hold approximately 1200 people. It is more cost effective to purchase the pavers ourselves. Five companies were contacted for quotes, and Mutual Materials was the only company that submitted a quote. Committee member Moore moved to forward the authorization of an award for the supply of pavers for Town Square Park in the amount of $30,000 to Mutual Materials and authorize the Mayor to execute said agreement and forward to the March 15, 2016 Full City Council consent agenda for approval. Committee member Lydia Assefa- Dawson seconded. Motion passed. Town Square Park Permeable Pavers Installation Mr. Ikerd stated that staff solicited bids for the installation of the permeable pavers. Four bids were received; Eastern States Paving, Inc. submitted the lowest bid in the amount of $41,095.35, which will include a 10% contingency for a total amount of $45,205.00. Committee member Moore moved to forward the authorization of an award for the installation of pavers at Town Square Park in the amount of $45,205 to Eastern States Paving, Inc. and authorize the Mayor to execute said agreement and forward to the March 15, 2016 consent agenda for approval. Committee member Assefa- Dawson seconded. Motion passed. Town Square Park Stainless Steel Columns Bid Award Mr. Ikerd reported that these columns will be placed in the center of the spray feature. While going through the process of obtaining the health permit from King County, staff learned that the columns could not be made out of basalt because King County does not allow rock in spray pools. Staff researched numerous options and chose stainless steel. The stainless steel will be easier to maintain. This has been presented to the Arts Commission and the Parks & Recreation Commission and they approved of the stainless steel. Staff solicited bids and one company responded; American Truck & Trailer Services bid was within the engineer estimate. The amount of the bid is $57,443.00 which includes a 10% contingency. Committee member Moore moved to forward the authorization of a bid award for the supply of 3 stainless steel columns for Town Square Park in the amount of $57,443.00 to American Truck & Trailer Services and authorize the Mayor to execute said PARKS, RECREATION, HUMAN SERVICES & PUBLIC SAFETY COUNCIL COMMITTEE Tuesday, March 8, 2016 Summary Page 3 agreement and forward to the March 15, 2016 Full Council consent agenda for approval. Committee member Assefa- Dawson seconded. Motion passed. Town Square Park Playground Equipment Mr. Ikerd reported that discussions on the playground equipment started with the Parks & Recreation Commission and the PRHSPS Committee last April to select specific playground equipment. Staff has been holding off on the equipment until they had settled on all of the other features in the park. Mr. Ikerd reviewed the play equipment with the committee. Chair Koppang inquired about the Dome, and Mr. Ikerd answered that it was processed last year. Chair Koppang added that these pieces of play equipment will add a unique component to the park. Committee member Moore asked how the playground equipment fits into the budget of Town Square Park. Mr. Ikerd answered that it has always been made very clear that the funding for the playground was coming out of the CIP Playground Maintenance account. If the budget allows, Mr. Ikerd would like to install artificial turf in the play area; this costs less than the poured in place. Committee member Moore moved to forward the authorization of an award for playground equipment for Town Square Park in the amount of $50,175.86 to PlayCreations, Inc. and authorize a PO to be issued to KCDA and forward to the March 15, 2016 Full Council consent agenda for approval. Committee member Assefa- Dawson seconded. Motion passed. Clear Wireless Site Lease Renewal — Lakota Park Mr. Call reported that the City entered into an agreement in 2006. The lease has been renewed once before; and there is one more five year term left on the lease. The lease will expire on April 19, 2021. There are two companies that have a lease there and the each pay $2,649.00 a month. Committee member Assefa- Dawson moved to forward the proposed Second Amendment to the Clear Wireless Site Lease to the March 15, 2016 consent agenda for approval. Committee member Moore seconded. Motion passed. Pending Items Committee member Moore asked Melinda Nichols, LIHI would be on the agenda to give a brief presentation on the small houses being built for homeless people. Chair Koppang will forward the request onto Jeff Watson. NEXT MEETING: April 12, 2016 ADJOURNMENT Meeting adjourned at 6:20p.m.