Parks Comm PKT 05-05-2016City of Federal Way
PARKS, RECREATION AND CULTURAL SERVICES
PARKS AND RECREATION COMMISSION
May 5, 2016 City Hall
6:30 p.m. Hylebos Conference Room
1 11
MEETING AGENDA
1. CALL TO ORDER
2. PUBLIC COMMENT (3 minutes)
Please limit comments to 3 minutes. The Chair may ask citizen to briefly summarize comments that
continue too long.
3. APPROVAL OF MINUTES — April 7, 2016; Regular Meeting Minutes.
4. COMMISSION BUSINESS
Topic Title/ Description
A. 2016 Work Plan — Review 1st Quarter Projects
6. STAFF REPORTS
Topic Title/ Description
A. Parks Appreciation Day Recap
B. Adelaide Park Update
C. Town Square Park Update
D. Trail & Pedestrian Access Improvements and Repair Update
7. OTHER BUSINESS
Presenter
Hoefel
Presenter
Gerwen
Gerwen
Ikerd
Ikerd
8. FUTURE MEETINGS /AGENDA ITEMS: The next PRHSPS Committee meeting will be held on May 10, 2016 at 5:00pm.
9. AGENDA SETTING
10. ADJOURNMENT
THE NEXT MEETING IS
June 2, 2016
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CITY OF FEDERAL WAY
PARKS, RECREATION AND CULTURAL SERVICES
PARKS AND RECREATION COMMISSION
Thursday, April 7, 2016 Hylebos Conference Room
6:30 p.m. City Hall
MEETING MINUTES
Chair Hoefel called the meeting to order at 6:32pm.
Present: Chair Mike Hoefel, Vice -Chair David Berger, Dawn Coggins, George Pfeiffer, Laura Belvin, Lynda
Jenkins, P.K. Thumbi, and David Wilson.
Un- Excused: Anthony Murrieta
Guest: Council member Koppang
Staff: Parks Director John Hutton, Deputy Parks Director Steve Ikerd, Jason Gerwen, Parks & Facilities Manager,
and Mary Jaenicke, Administrative Asst. II.
PUBLIC FORUM
Council member Koppang thanked the commission for their hard work. Council member Koppang is the chair
of the Parks, Recreation, Human Services & Public Safety Committee, and he encouraged them to call him if
there was anything that they needed.
APPROVAL OF MINUTES
Commissioner Pfeiffer moved to approve the March Parks and Recreation regular meeting minutes as written.
Commissioner Wilson seconded. Motion passed.
COMMISSION BUSINESS
2016 WORK PLAN FIRST QUARTER REVIEW
Trail Improvement: Commissioner Pfeiffer would like to extend the route portion of identifying city -wide routes
for future development to the 3`a quarter.
TOWN SQUARE PARK PLAY EQUIPMENT
Mr. Hutton stated that at the March 15 City Council meeting, staff requested permission to purchase playground
equipment. The Council requested that staff research playground equipment for children ages 2 -5 years old for the
park. There were criteria that needed to be met; 1) Budget, 2) Footprint of the playground, 3) Aesthetically pleasing
and something that would match the equipment that has been purchased, 4) Maximum play value. The play
equipment that staff has selected is the Activo Bambino. Staff would also like to install artificial turf instead of
woodchips for the base of the playground. Using artificial turf will eliminate woodchips getting into the spray park,
and it is more user friendly for people with mobility issues. With the addition of the Activo Bambino, staff is
waiting to hear from the architect on whether or not the Topsy Turny will fit into the footprint. The layout of the
playground was discussed. Commissioner Berger moved to approve adding the Activo Bambino playground
equipment to the project and forward to the April 12 Parks, Recreation, Human Services & Public Safety
Committee for approval. Commissioner Pfeiffer seconded. Motion passed.
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Parks and Recreation Commission April 7 2016 Page 2
STAFF REPORTS
PARKS APPRECIATION DAY
Commissioner Coggins was assigned to work at West Hylebos. Mr. Gerwen reviewed the tasks that need to be
completed at each site. He requested that the commissioners show up to their site between 8:15 and 8:30. Several
groups and individuals have signed up for the event, and he is expecting to have between 500 -700 people. Mr.
Gerwen stated that Shelley Pauls from We Love Our City has done an incredible job soliciting donations for the
event.
ADELAIDE PARK UPDATE
Mr. Gerwen reported that the main portion of the playground structure has been installed. The structure is useable,
but it is still fenced off. There have been some other projects that have come up, and Park Maintenance staff had to
be pulled off of installing the swing set. It is now scheduled to be installed on May 15. The playground will open on
Parks Appreciation Day at noon after the event ends. A press release has been written, and the goal is to have it in
the Mirror just prior to Parks Appreciation Day.
TOWN SQUARE PARK UPDATE
Mr. Ikerd reported that the forms for the picnic shelter are being poured, the lighting is being installed and the grass
was re- seeded. The pavers have been ordered, and the contract has been mailed to the contractor that will be
installing the pavers. Work has begun on the stainless steel columns that will be installed at the spray park. Staff is
still working with the Health Department to get the permit for the spray park issued. Mr. Ikerd presented a sample
of the sedum that will be used for the green roofs on the picnic shelter and restroom. The green roofs are a part of
the LID project. The rain has set the project back a bit, but the goal is to still have the park open at the end of June
with a grand opening of July 9.
PANTHER LAKE MASTER PLAN UPDATE
Mr. Hutton reported that they have been working with the consultant, and they are continuing to move forward on
the project. Mr. Ikerd said that they are going to finalize the project with the consultant, bring it back to the
commission and the committee, and go out to bid in February. They have walked the site with the consultant and
are considering doing some joint maintenance with Public Works and not bid the section where the dike is. An
MOU with the Little League organization regarding using their driveway needs to be completed. The Architect is
working on the sketch.
TRAIL & PEDESTRIAN ACCESS IMPROVEMENTS AND REPAIR UPDATE
Mr. Ikerd has met with the consultants, and they are working on the bid package. They would like to go out to bid
in May. Staff will be walking the site with the consultant's. They have been reviewing the documents for the
project. Commissioner Pfeiffer suggested graveling the loop at Celebration Park; the roots are coming up. Mr.
Gerwen will add this to the list of tasks for Parks Appreciation Day.
LAKOTA PARK UPDATE
Mr. Hutton reported that the city has set aside $700,000 for the project. The Federal Way School District (FWSD)
is waiting for the Legislature to finalize their budget and the completion of the remodeling of Federal Way High
School. Mr. Hutton added that the city is currently negotiating with the FWSD to partner with them on a system
that will prevent the copper wire theft at three shared sites. Mr. Hutton does not want to push them too hard because
it could jeopardize the potential partnership. The district has also been discussing a later start time for the schools,
and this may persuade the district to make major improvements to their facilities for the afterschool sports. Council
member Koppang agreed with Mr. Hutton and stated that he too does not want to jeopardize any future
partnerships. The FWSD has said that they are going to review it, so they need to be given the time to get through
their other projects so they are aware of where they stand financially. Council member Koppang will bring this up
during the budget discussions. Chair Hoefel would like to discuss this again at the September commission meeting.
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Parks and Recreation Commission April 7 2016 Page 3
OTHER BUSINESS
The Public Works Department will be starting a project to improve the sidewalks on Dash Point Road and
Sacajawea. They have asked Mr. Ikerd if the Parks Department wanted the berm fenced along the sidewalk. Mr.
Ikerd asked the commission for their opinion, and it was decided that they would not want a fence.
NEXT MEETING /AGENDA ITEMS
The next meeting is scheduled for May 5, 2016.
Items for the May 5, 2016 meeting are:
Commission Business
2016 Work Plan — I" Quarter projects
Staff Reports
Parks Appreciation Day Review
Town Square Park Update
Adelaide Park Update
Trail & Pedestrian Access Improvements and Repair Update
Park Tour
ADJOURNMENT
Motion by Coggins, second by Wilson to adjourn the meeting.
Chair Hoefel adjourned the meeting at 8:02 pm.
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