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Parks Comm PKT 05-05-2016City of Federal Way PARKS, RECREATION AND CULTURAL SERVICES PARKS AND RECREATION COMMISSION May 5, 2016 City Hall 6:30 p.m. Hylebos Conference Room 1 11 MEETING AGENDA 1. CALL TO ORDER 2. PUBLIC COMMENT (3 minutes) Please limit comments to 3 minutes. The Chair may ask citizen to briefly summarize comments that continue too long. 3. APPROVAL OF MINUTES — April 7, 2016; Regular Meeting Minutes. 4. COMMISSION BUSINESS Topic Title/ Description A. 2016 Work Plan — Review 1st Quarter Projects 6. STAFF REPORTS Topic Title/ Description A. Parks Appreciation Day Recap B. Adelaide Park Update C. Town Square Park Update D. Trail & Pedestrian Access Improvements and Repair Update 7. OTHER BUSINESS Presenter Hoefel Presenter Gerwen Gerwen Ikerd Ikerd 8. FUTURE MEETINGS /AGENDA ITEMS: The next PRHSPS Committee meeting will be held on May 10, 2016 at 5:00pm. 9. AGENDA SETTING 10. ADJOURNMENT THE NEXT MEETING IS June 2, 2016 g: (parks comm mtg notes12016W5052016 agenda. doc CITY OF FEDERAL WAY PARKS, RECREATION AND CULTURAL SERVICES PARKS AND RECREATION COMMISSION Thursday, April 7, 2016 Hylebos Conference Room 6:30 p.m. City Hall MEETING MINUTES Chair Hoefel called the meeting to order at 6:32pm. Present: Chair Mike Hoefel, Vice -Chair David Berger, Dawn Coggins, George Pfeiffer, Laura Belvin, Lynda Jenkins, P.K. Thumbi, and David Wilson. Un- Excused: Anthony Murrieta Guest: Council member Koppang Staff: Parks Director John Hutton, Deputy Parks Director Steve Ikerd, Jason Gerwen, Parks & Facilities Manager, and Mary Jaenicke, Administrative Asst. II. PUBLIC FORUM Council member Koppang thanked the commission for their hard work. Council member Koppang is the chair of the Parks, Recreation, Human Services & Public Safety Committee, and he encouraged them to call him if there was anything that they needed. APPROVAL OF MINUTES Commissioner Pfeiffer moved to approve the March Parks and Recreation regular meeting minutes as written. Commissioner Wilson seconded. Motion passed. COMMISSION BUSINESS 2016 WORK PLAN FIRST QUARTER REVIEW Trail Improvement: Commissioner Pfeiffer would like to extend the route portion of identifying city -wide routes for future development to the 3`a quarter. TOWN SQUARE PARK PLAY EQUIPMENT Mr. Hutton stated that at the March 15 City Council meeting, staff requested permission to purchase playground equipment. The Council requested that staff research playground equipment for children ages 2 -5 years old for the park. There were criteria that needed to be met; 1) Budget, 2) Footprint of the playground, 3) Aesthetically pleasing and something that would match the equipment that has been purchased, 4) Maximum play value. The play equipment that staff has selected is the Activo Bambino. Staff would also like to install artificial turf instead of woodchips for the base of the playground. Using artificial turf will eliminate woodchips getting into the spray park, and it is more user friendly for people with mobility issues. With the addition of the Activo Bambino, staff is waiting to hear from the architect on whether or not the Topsy Turny will fit into the footprint. The layout of the playground was discussed. Commissioner Berger moved to approve adding the Activo Bambino playground equipment to the project and forward to the April 12 Parks, Recreation, Human Services & Public Safety Committee for approval. Commissioner Pfeiffer seconded. Motion passed. g: \parks comm mtg notes \2016 \04072016 minutes.doc Parks and Recreation Commission April 7 2016 Page 2 STAFF REPORTS PARKS APPRECIATION DAY Commissioner Coggins was assigned to work at West Hylebos. Mr. Gerwen reviewed the tasks that need to be completed at each site. He requested that the commissioners show up to their site between 8:15 and 8:30. Several groups and individuals have signed up for the event, and he is expecting to have between 500 -700 people. Mr. Gerwen stated that Shelley Pauls from We Love Our City has done an incredible job soliciting donations for the event. ADELAIDE PARK UPDATE Mr. Gerwen reported that the main portion of the playground structure has been installed. The structure is useable, but it is still fenced off. There have been some other projects that have come up, and Park Maintenance staff had to be pulled off of installing the swing set. It is now scheduled to be installed on May 15. The playground will open on Parks Appreciation Day at noon after the event ends. A press release has been written, and the goal is to have it in the Mirror just prior to Parks Appreciation Day. TOWN SQUARE PARK UPDATE Mr. Ikerd reported that the forms for the picnic shelter are being poured, the lighting is being installed and the grass was re- seeded. The pavers have been ordered, and the contract has been mailed to the contractor that will be installing the pavers. Work has begun on the stainless steel columns that will be installed at the spray park. Staff is still working with the Health Department to get the permit for the spray park issued. Mr. Ikerd presented a sample of the sedum that will be used for the green roofs on the picnic shelter and restroom. The green roofs are a part of the LID project. The rain has set the project back a bit, but the goal is to still have the park open at the end of June with a grand opening of July 9. PANTHER LAKE MASTER PLAN UPDATE Mr. Hutton reported that they have been working with the consultant, and they are continuing to move forward on the project. Mr. Ikerd said that they are going to finalize the project with the consultant, bring it back to the commission and the committee, and go out to bid in February. They have walked the site with the consultant and are considering doing some joint maintenance with Public Works and not bid the section where the dike is. An MOU with the Little League organization regarding using their driveway needs to be completed. The Architect is working on the sketch. TRAIL & PEDESTRIAN ACCESS IMPROVEMENTS AND REPAIR UPDATE Mr. Ikerd has met with the consultants, and they are working on the bid package. They would like to go out to bid in May. Staff will be walking the site with the consultant's. They have been reviewing the documents for the project. Commissioner Pfeiffer suggested graveling the loop at Celebration Park; the roots are coming up. Mr. Gerwen will add this to the list of tasks for Parks Appreciation Day. LAKOTA PARK UPDATE Mr. Hutton reported that the city has set aside $700,000 for the project. The Federal Way School District (FWSD) is waiting for the Legislature to finalize their budget and the completion of the remodeling of Federal Way High School. Mr. Hutton added that the city is currently negotiating with the FWSD to partner with them on a system that will prevent the copper wire theft at three shared sites. Mr. Hutton does not want to push them too hard because it could jeopardize the potential partnership. The district has also been discussing a later start time for the schools, and this may persuade the district to make major improvements to their facilities for the afterschool sports. Council member Koppang agreed with Mr. Hutton and stated that he too does not want to jeopardize any future partnerships. The FWSD has said that they are going to review it, so they need to be given the time to get through their other projects so they are aware of where they stand financially. Council member Koppang will bring this up during the budget discussions. Chair Hoefel would like to discuss this again at the September commission meeting. g:\parks comm mtg notes \2016 \04072016 minutes.doc Parks and Recreation Commission April 7 2016 Page 3 OTHER BUSINESS The Public Works Department will be starting a project to improve the sidewalks on Dash Point Road and Sacajawea. They have asked Mr. Ikerd if the Parks Department wanted the berm fenced along the sidewalk. Mr. Ikerd asked the commission for their opinion, and it was decided that they would not want a fence. NEXT MEETING /AGENDA ITEMS The next meeting is scheduled for May 5, 2016. Items for the May 5, 2016 meeting are: Commission Business 2016 Work Plan — I" Quarter projects Staff Reports Parks Appreciation Day Review Town Square Park Update Adelaide Park Update Trail & Pedestrian Access Improvements and Repair Update Park Tour ADJOURNMENT Motion by Coggins, second by Wilson to adjourn the meeting. Chair Hoefel adjourned the meeting at 8:02 pm. g:\parks comm mtg notes \2016 \04072016 minutes.doc