Council MIN 04-05-2016 RegularFederal Way
CITY COUNCIL
REGULAR MEETING MINUTES
Council Chambers - City Hall
April 5, 2016 — 7:00 p.m.
1. CALL MEETING TO ORDER
Mayor Ferrell called the Regular Meeting to order at 7:06 p.m.
City officials in attendance: Mayor Jim Ferrell, Deputy Mayor Jeanne Burbidge, Councilmember Lydia
Assefa- Dawson, Councilmember Kelly Maloney, Councilmember Susan Honda, Councilmember Mark
Koppang, Councilmember Martin Moore, and Councilmember Dini Duclos.
City staff in attendance: Chief of Staff Brian Wilson, City Attorney Amy Jo Pearsall, and City Clerk
Stephanie Courtney.
2. PLEDGE OF ALLEGIANCE
Betty Taylor led the flag salute.
DEPUTY MAYOR BURBIDGE MOVED TO AMEND THE AGENDA TO ADD COUNCIL BUSINESS
TO CONSIDER THE PROPOSED COLLECTIVE BARGAINING AGREEMENT WITH THE
FEDERAL WAY POLICE LIEUTENANT ASSOCIATION; COUNCILMEMBER KOPPANG SECOND.
The motion passed unanimously as follows:
Deputy Mayor Burbidge yes Councilmember Koppang yes
Councilmember Assefa- Dawson yes Councilmember Moore yes
Councilmember Maloney yes Councilmember Duclos yes
Councilmember Honda yes
3. PRESENTATIONS
a. Legislative Report: Senator Mark Miloscia; Representative Linda Kochmar; and
Representative Teri Rickel
Senator Mark Miloscia, Representative Linda Kochmar, and Representative Teri Hickel briefly
updated Council on their efforts this session including funding coming to Federal Way projects.
b. Certificates of Recognition: Special Olympic Athletes — State Basketball Tournament
Parks Department Special Olympics Coordinator Sharon Boyle was pleased to announce and
introduce the teams who had amazing success at the Special Olympics State Basketball Tournament.
She distributed Certificates signed by the Mayor and Councilmembers to the following teams:
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• City of Federal Way Thunder Unified Team — Gold Medal
• City of Federal Way Thunder Bolts Team — Gold Medal
• Federal Way Public Schools Stars Senior Team — Gold Medal
• Federal Way Public Schools Decatur Unified Team — Gold Team
• Federal Way Public Schools Stars Junior Unified Team — Silver Medal
Additionally, Parks Director John Hutton presented longtime Special Olympics Coordinator Sharon
Boyle with recognition for her 25 years of service to the program and the city. Ms. Boyle received
a standing ovation from all in attendance.
c. Proclamation: Sexual Assault Awareness Month — April (Mary Ellen Stone, KCSARC)
Deputy Mayor Burbidge read and presented the Proclamation to Mary Ellen Stone from the King
County Sexual Assault Resource Service Center (KCSARC), recognizing Sexual Assault Awareness
Month in Federal Way. Ms. Stone accepted the Proclamation and thanked the Mayor and Council.
She distributed buttons for the Council and spoke to their mission statement which is "KCSARC —
Passionate about Supporting Survivors and Ending Sexual Violence ".
Councilmember Honda recognized both Janet Chance and Diane Zorro of the FW Task Force who
were also in the audience and thanked them and the Task Force for the important work they do to
support victims in the community.
d. Mayor's Emerging Issues and Report
• Neighborhood Connection Meeting
Mayor Ferrell noted the next Neighborhood Connection meeting will be held at Saghalie Middle
School on Wednesday, April 13, 2016 at 6:30 p.m. He encouraged citizens to attend and hear
information on projects in the city and give feedback to the Mayor and Management Staff.
• Airport Noise Update
Chief of Staff Wilson gave a brief update on the SeaTac Noise issue. He reported he recently
attended the Highline Forum on March 23rd at SeaTac Airport and met with FAA Officials on March
31, 2016 regarding options to address citizen concerns. The Highline Forum gave an update on the
SeaTac Sustainable Airport Master Plan and discussed SeaTac as the fastest growing airport in the
United States. The meeting with the FAA acknowledged different procedures for the North and South
and also addressed additional issues including prioritization of changes and changes to current
operations will require a lengthy study (3 -5 years).
Chief of Staff reported the city will continue to advocate for the Federal Way citizens through
continuing discussions with both the FAA and the SeaTac Airport. He also noted Mayor Ferrell has
directed the formation of a Task Force be formed with expertise in airport and FAA regulations to
make recommendations.
• Sound Cities Association (SCA) Board Meeting
Mayor Ferrell reported on his attendance at the last Sound Cities Association Meeting in Snoqualmie.
He was pleased to note the group was hosted by Mayor Matt Larson and toured the Snoqualmie Vault
from 300 years ago. He also noted the Board is set to come to Federal Way in late April.
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• Police vs. Fire Basketball Game
Mayor Ferrell highlighted a picture on the screen of last year's game and noted the Lions Annual
Hellen Keller Police vs. Fire Basketball Game will be held at the Federal Way Community Center on
April 9th at 11:30 a.m.; he encouraged everyone to attend this family friendly event for a great cause.
4. CITIZEN COMMENT
Betty Taylor thanked the Mayor for the work on the street light issue she brought up at a previous
Council meeting. She also thanked staff for the presentation and for the quick response. She would
like to look at other funding sources for specific neighborhoods.
Michael Kun, stated after he read the report from the FAA he feels they are burying them in details
and red tape. He spoke regarding the noise issues with the FAA and asks them to keep working and
not giving up. He volunteers to assist in any capacity he is needed.
5. CONSENT AGENDA
Items listed below have been previously reviewed in their entirety by a Council Committee of three members and
brought before full Council for approval; all items are enacted by one motion. Individual items may be removed by
a Councilmember for separate discussion and subsequent motion.
a. Minutes: March 15, 2016 Regular and Special Meetings
b. Monthly Financial Report — January and February 2016
c. Vouchers — January 2016
d. Vouchers — February 2016
e. Contract with Washington State Department of Commerce for Day Center
DEPUTY MAYOR BURBIDGE MOVED APPROVAL OF THE CONSENT AGENDA AS
PRESENTED; COUNCILMEMBER DUCLOS SECOND. The motion passed unanimously as
follows:
Deputy Mayor Burbidge yes Councilmember Koppang yes
Councilmember Assefa- Dawson yes Councilmember Moore yes
Councilmember Maloney yes Councilmember Duclos yes
Councilmember Honda yes
6. COUNCIL BUSINESS (ADDED ITEM)
a. Proposed Collective Bargaining Agreement with the Federal Way Police Lieutenant
Association
City Attorney Amy Jo Pearsall noted this agreement was just recently ratified by the Lieutenant
Association and is subject to Council approval. She gave a brief background and reviewed the
key highlights of the agreement which include:
• Alignment of healthcare plan with city employees
• Lieutenants eligible to accrue 220 vacation hours annually for twenty -six
years of service consistent with Guild
• Update bereavement leave consistent with other city employees
• Operational updates in areas of on -call and extra duty assignments,
supervision, and shift bidding
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• Creation of Take Home Cars Pilot Program
Ms. Pearsall went into further detail regarding the Take Home Cars Program noting this is a pilot
program and no new vehicles will be purchased. Costs will not exceed $25,000 in the initial year or
$15,000 in subsequent years, with a mileage limit of 25 miles from City Hall. The Department retains
the right to assign cars based on operational need. Ms. Pearsall restated this is a pilot program and
the city can discontinue the program if not sustainable.
Councilmembers thanked City Attorney Pearsall for the presentation and asked various questions
regarding "extra duty pay "; healthcare options; the 25 mile radius restriction; and appendix "A" which
addresses the "Me Too" clause in relation to the Police Guild Salary negotiations.
DEPUTY MAYOR BURBIDGE MOVED APPROVAL OF THE 2015 -2018 COLLECTIVE
BARGAINING AGREEMENT WITH THE FEDERAL WAY POLICE LIEUTENANT ASSOCIATION
AND AUTHORIZE THE MAYOR TO EXECUTE SAID AGREEMENT; COUNCILMEMBER MOORE
SECOND. The motion passed unanimously as follows:
Deputy Mayor Burbidge yes Councilmember Koppang yes
Councilmember Assefa- Dawson yes Councilmember Moore yes
Councilmember Maloney yes Councilmember Duclos yes
Councilmember Honda yes
7. ORDINANCES
First Reading
a. Council Bill #706/2015 -2016 Carry Forward Budget Adjustment
AN ORDINANCE OF THE CITY OF FEDERAL WAY, WASHINGTON,
RELATING TO THE CARRYING FORWARD OF FUNDS AND REVISING
THE 2015 -2016 BIENNIAL BUDGET.
Finance Director Ade Ariwoola gave an update on the 2015 -2016 Carry Forward Budget Adjustment
and also presented a Performing Arts and Event Center (PAEC) Quarterly Report. He reported the
purpose of the Budget Adjustment is to reallocate unspent items from 2015 into the 2016 budget; to
recognize excess of revenue over budget from 2015 in 2016 budget; and to address new items in
revenue and expenditures.
Mr. Ariwoola referenced the changes in General Fund for the fund balance; revenue and
expenditures. Some of the items funded in the budget adjustment include:
• Salary Increases for Mayor and Councilmember (per the Salary Commission
Recommendation);
• Branding Initiative;
• Public Health and the Homeless Center;
• Street Fund;
• PAEC Start -Up Cost:
• Municipal Court Probation Program and system upgrade;
• Police Department Overtime;
• Parks Maintenance Worker and Park Supplies and Utilities;
• IT Temporary Position; Comcast Franchise; Police Radio and New Equipment
These expenditures total $1,094,983 and in conclusion he noted this budget adjustment conforms
with the fund balance policy.
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Councilmembers thanked Mr. Ariwoola for his presentations. Councilmember asked various questions
regarding the budget adjustment; including clarification on probation revenue and expenses in the
Municipal Court; Police billable and JAG grants, and costs of the facilitator for Council retreat.
Additional questions regarding parks staffing for the new park and start-up costs of the Performing
Arts and Event Center. Councilmembers also asked for clarification regarding the calculation of salary
increase amount based on the Independent Salary Commission action to increase Mayor and
Councilmembers salaries by 3 %.
Finance Director Ariwoola also provided a brief quarterly financial update on the PAEC financing
which covers the entire project life and covers receipts and spending since 2009. He reviewed the
revenue and expenditure summary for the project. The status of the revenue includes the Hotel Site
($1.5m); 4Culture Grant ($2.0m); State Capital Grant (accessible after the Section 108 loan is
approved); the CDBG Section 108 Loan (currently in process); and the ongoing Naming Rights
Campaign. He also noted the status of expenditures which include the Garco contract with an award
total of $24,158,168 with a 20 month project timeline (currently 5 months into).
Councilmembers asked the status of the naming rights campaign which will be following closely after
the Hotelier is named. Deputy Mayor Burbidge noted the Federal Way Coalition of the Performing Arts
have raised a total of $847,694.00 with additional pledges outstanding.
COUNCILMEMBER DUCLOS MOVED TO FORWARD THE PROPOSED ORDINANCE TO THE
APRIL 19TH COUNCIL MEETING FOR SECOND READING AND ENACTMENT;
COUNCILMEMBER ASSEFA - DAWSON SECOND. The motion passed unanimously as follows:
Deputy Mayor Burbidge yes Councilmember Koppang yes
CouncilmemberAssefa - Dawson yes Councilmember Moore yes
Councilmember Maloney yes Councilmember Duclos yes
Councilmember Honda yes
8. COUNCIL REPORTS
Councilmember Assefa- Dawson reported she attended the Legislative Town Hall Meeting at City Hall;
and was honored to be a speaker at the "We Step Up" 5k Color Run. She attended Brigadoon
Elementary where she read to a classroom and discussed the lack of education for girls in other
countries. She attended a Sound Cities Association meeting where the Best Starts Initiative was
discussed and early intervention for youth and family homelessness. A meeting will be held regarding
this program at City Hall on May 16th at 6:30 p.m. She encouraged anyone interested in becoming a
volunteer basketball coach; Park 16 and Kits Corner communities are looking to pull together a
program for the youth residents.
Councilmember Maloney reported she was contacted by a group of concerned citizens regarding the
recent increase in serious crime. She is pleased to be working collaboratively and being proactive and
appreciates the citizens initiative to work together to remove the criminal element. She is pleased to
see the first phase of the rebranding campaign finished with Rusty George Creative and looks forward
to the next steps in the process. She also attended the "We Step Up" Color Run and commended the
amazing students for an outstanding job on the event. She reported the Department of Health is
requesting the City of Tacoma complete another impact study regarding the proposed methanol plant.
She is looking forward to hopefully having the new President of Washington State University, Kirk
Schultz, visit Federal Way to discuss the College Initiative.
Councilmember Honda reported on the recent King County Board of Health meeting she attended
where House Bill 1840 (passed in 2014) was discussed including hiring a coordinator who would
oversee firearms being surrendered in Domestic Violence cases. She was also pleased to attend
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Brigadoon Elementary for a class reading and was impressed with the classrooms and students she
met. The books read were part of a donation program from the Diversity Commission; she read the
book "Fish for Jimmy" and discussed Japanese Internment Camps. She met with Michael Jackson,
Development Coordinator for Auburn Youth Resources and the Mayor; they are hoping to build
transitional houses for homeless youth. She also helped with the "We Step Up" Color run and
commended the students on putting together an awesome event. She congratulated the Decatur
Dance and Drill team who placed first in Regional and State Competitions and took second place in
the National Competition in Anaheim.
Councilmember Koppang participated with the Reach Out feeding program and is encouraging to see
the great work that is done by the volunteers, churches and organizations and the transition of new
faces coming through the program. He gave a "Shout Out" to the Federal Way Coalition Against
Human Trafficking who is having a fundraiser at Black Bear Diner on Thursday, April 21st with 15% of
the proceeds going to the coalition. The Coalition is working on helping get the word out to the youth
in the schools to raise awareness.
Councilmember Moore reflected on the homelessness issue and thanked the Mayor for his leadership
on this issue and continues to learn more, in hopes to reduce homelessness, which is an obtainable
goal. He attended the Sound Cities Association dinner with the Mayor and Deputy Mayor where they
heard an update on the legislature; transportation and economy. He thanked the staff for addressing
the street light issue in Federal Way and building a safer community for our citizens. He also attended
and read to an elementary classroom. He congratulated Dick Meyer who was named citizen of the
month from the Federal Way Mirror. He also thanked the Federal Way Police Department for their
professional and compassionate help when he was recently in a car accident.
Councilmember Duclos will be attending the Christian Faith Center fundraising event on April 22"d for
the new Academic and Athletic Center and raising funds for a new Technology Center and ongoing
fundraising to continue their scholarship programs. She will also be attending at fundraiser for the
Korean Language School at Saghalie Middle School on April 24th which is a wonderful traditional
event with wonderful performances by students. She will be attending, and rooting for the Police
Department, in the Annual Police vs. Fire Basketball game at the Federal Way Community Center on
April 9th at 11:30 a.m. She will be in attendance at the Neighborhood Connection meeting in her own
neighborhood at Saghalie Middle School on Wednesday, April 13th. She encouraged more
collaboration and communication between multiple government agencies and non - profits for the
homeless issue.
Deputy Mayor Burbidge reported the next meeting of the Lodging Tax Advisory Committee will be next
Tuesday, April 13th at 8:00 a.m. She expressed appreciation to staff for their responsiveness and
following the process with the proposed methanol plant in Tacoma and very much appreciates City
Attorney Amy Jo Pearsall who has attended these meetings on the city's behalf which have had very
short notice. She asked for clarification from the City Attorney as to if the city has been asked to be
named a party of record to be notified regarding any new information.
City Attorney Amy Jo Pearsall responded the city has been made a party of record for the City of
Tacoma process; however the Port of Tacoma does not have a similar process. Staff continues to
monitor and watch for new meetings and information. The next meeting staff is currently aware of will
be April 25th
Deputy Mayor Burbidge further reported on the Phoenix Rising project in Auburn which will address
the needs of homeless youth and young adults by Valley Cities. The program brings forward 24 single
residential units, and is one of the many agencies the city provides with Human Services funding. She
also highlighted many upcoming local events in the performing arts.
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9. ADJOURNMENT
There being nothing further on the agenda; Mayor Ferrell adjourned the Regular Meeting at 9:18 p.m.
Attest:
4 6.414//./L2 Altai :4
nie Courtney
City Clerk
Approved by Council: 04 -19 -2016
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