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Council MIN 04-05-2016 RegularFederal Way CITY COUNCIL REGULAR MEETING MINUTES Council Chambers - City Hall April 5, 2016 — 7:00 p.m. 1. CALL MEETING TO ORDER Mayor Ferrell called the Regular Meeting to order at 7:06 p.m. City officials in attendance: Mayor Jim Ferrell, Deputy Mayor Jeanne Burbidge, Councilmember Lydia Assefa- Dawson, Councilmember Kelly Maloney, Councilmember Susan Honda, Councilmember Mark Koppang, Councilmember Martin Moore, and Councilmember Dini Duclos. City staff in attendance: Chief of Staff Brian Wilson, City Attorney Amy Jo Pearsall, and City Clerk Stephanie Courtney. 2. PLEDGE OF ALLEGIANCE Betty Taylor led the flag salute. DEPUTY MAYOR BURBIDGE MOVED TO AMEND THE AGENDA TO ADD COUNCIL BUSINESS TO CONSIDER THE PROPOSED COLLECTIVE BARGAINING AGREEMENT WITH THE FEDERAL WAY POLICE LIEUTENANT ASSOCIATION; COUNCILMEMBER KOPPANG SECOND. The motion passed unanimously as follows: Deputy Mayor Burbidge yes Councilmember Koppang yes Councilmember Assefa- Dawson yes Councilmember Moore yes Councilmember Maloney yes Councilmember Duclos yes Councilmember Honda yes 3. PRESENTATIONS a. Legislative Report: Senator Mark Miloscia; Representative Linda Kochmar; and Representative Teri Rickel Senator Mark Miloscia, Representative Linda Kochmar, and Representative Teri Hickel briefly updated Council on their efforts this session including funding coming to Federal Way projects. b. Certificates of Recognition: Special Olympic Athletes — State Basketball Tournament Parks Department Special Olympics Coordinator Sharon Boyle was pleased to announce and introduce the teams who had amazing success at the Special Olympics State Basketball Tournament. She distributed Certificates signed by the Mayor and Councilmembers to the following teams: Federal Way City Council Regular Minutes Page 1 of 7 Aprils, 2016 • City of Federal Way Thunder Unified Team — Gold Medal • City of Federal Way Thunder Bolts Team — Gold Medal • Federal Way Public Schools Stars Senior Team — Gold Medal • Federal Way Public Schools Decatur Unified Team — Gold Team • Federal Way Public Schools Stars Junior Unified Team — Silver Medal Additionally, Parks Director John Hutton presented longtime Special Olympics Coordinator Sharon Boyle with recognition for her 25 years of service to the program and the city. Ms. Boyle received a standing ovation from all in attendance. c. Proclamation: Sexual Assault Awareness Month — April (Mary Ellen Stone, KCSARC) Deputy Mayor Burbidge read and presented the Proclamation to Mary Ellen Stone from the King County Sexual Assault Resource Service Center (KCSARC), recognizing Sexual Assault Awareness Month in Federal Way. Ms. Stone accepted the Proclamation and thanked the Mayor and Council. She distributed buttons for the Council and spoke to their mission statement which is "KCSARC — Passionate about Supporting Survivors and Ending Sexual Violence ". Councilmember Honda recognized both Janet Chance and Diane Zorro of the FW Task Force who were also in the audience and thanked them and the Task Force for the important work they do to support victims in the community. d. Mayor's Emerging Issues and Report • Neighborhood Connection Meeting Mayor Ferrell noted the next Neighborhood Connection meeting will be held at Saghalie Middle School on Wednesday, April 13, 2016 at 6:30 p.m. He encouraged citizens to attend and hear information on projects in the city and give feedback to the Mayor and Management Staff. • Airport Noise Update Chief of Staff Wilson gave a brief update on the SeaTac Noise issue. He reported he recently attended the Highline Forum on March 23rd at SeaTac Airport and met with FAA Officials on March 31, 2016 regarding options to address citizen concerns. The Highline Forum gave an update on the SeaTac Sustainable Airport Master Plan and discussed SeaTac as the fastest growing airport in the United States. The meeting with the FAA acknowledged different procedures for the North and South and also addressed additional issues including prioritization of changes and changes to current operations will require a lengthy study (3 -5 years). Chief of Staff reported the city will continue to advocate for the Federal Way citizens through continuing discussions with both the FAA and the SeaTac Airport. He also noted Mayor Ferrell has directed the formation of a Task Force be formed with expertise in airport and FAA regulations to make recommendations. • Sound Cities Association (SCA) Board Meeting Mayor Ferrell reported on his attendance at the last Sound Cities Association Meeting in Snoqualmie. He was pleased to note the group was hosted by Mayor Matt Larson and toured the Snoqualmie Vault from 300 years ago. He also noted the Board is set to come to Federal Way in late April. Federal Way City Council Regular Minutes Page 2 of 7 April 5, 2016 • Police vs. Fire Basketball Game Mayor Ferrell highlighted a picture on the screen of last year's game and noted the Lions Annual Hellen Keller Police vs. Fire Basketball Game will be held at the Federal Way Community Center on April 9th at 11:30 a.m.; he encouraged everyone to attend this family friendly event for a great cause. 4. CITIZEN COMMENT Betty Taylor thanked the Mayor for the work on the street light issue she brought up at a previous Council meeting. She also thanked staff for the presentation and for the quick response. She would like to look at other funding sources for specific neighborhoods. Michael Kun, stated after he read the report from the FAA he feels they are burying them in details and red tape. He spoke regarding the noise issues with the FAA and asks them to keep working and not giving up. He volunteers to assist in any capacity he is needed. 5. CONSENT AGENDA Items listed below have been previously reviewed in their entirety by a Council Committee of three members and brought before full Council for approval; all items are enacted by one motion. Individual items may be removed by a Councilmember for separate discussion and subsequent motion. a. Minutes: March 15, 2016 Regular and Special Meetings b. Monthly Financial Report — January and February 2016 c. Vouchers — January 2016 d. Vouchers — February 2016 e. Contract with Washington State Department of Commerce for Day Center DEPUTY MAYOR BURBIDGE MOVED APPROVAL OF THE CONSENT AGENDA AS PRESENTED; COUNCILMEMBER DUCLOS SECOND. The motion passed unanimously as follows: Deputy Mayor Burbidge yes Councilmember Koppang yes Councilmember Assefa- Dawson yes Councilmember Moore yes Councilmember Maloney yes Councilmember Duclos yes Councilmember Honda yes 6. COUNCIL BUSINESS (ADDED ITEM) a. Proposed Collective Bargaining Agreement with the Federal Way Police Lieutenant Association City Attorney Amy Jo Pearsall noted this agreement was just recently ratified by the Lieutenant Association and is subject to Council approval. She gave a brief background and reviewed the key highlights of the agreement which include: • Alignment of healthcare plan with city employees • Lieutenants eligible to accrue 220 vacation hours annually for twenty -six years of service consistent with Guild • Update bereavement leave consistent with other city employees • Operational updates in areas of on -call and extra duty assignments, supervision, and shift bidding Federal Way City Council Regular Minutes Page 3 of 7 April 5, 2016 • Creation of Take Home Cars Pilot Program Ms. Pearsall went into further detail regarding the Take Home Cars Program noting this is a pilot program and no new vehicles will be purchased. Costs will not exceed $25,000 in the initial year or $15,000 in subsequent years, with a mileage limit of 25 miles from City Hall. The Department retains the right to assign cars based on operational need. Ms. Pearsall restated this is a pilot program and the city can discontinue the program if not sustainable. Councilmembers thanked City Attorney Pearsall for the presentation and asked various questions regarding "extra duty pay "; healthcare options; the 25 mile radius restriction; and appendix "A" which addresses the "Me Too" clause in relation to the Police Guild Salary negotiations. DEPUTY MAYOR BURBIDGE MOVED APPROVAL OF THE 2015 -2018 COLLECTIVE BARGAINING AGREEMENT WITH THE FEDERAL WAY POLICE LIEUTENANT ASSOCIATION AND AUTHORIZE THE MAYOR TO EXECUTE SAID AGREEMENT; COUNCILMEMBER MOORE SECOND. The motion passed unanimously as follows: Deputy Mayor Burbidge yes Councilmember Koppang yes Councilmember Assefa- Dawson yes Councilmember Moore yes Councilmember Maloney yes Councilmember Duclos yes Councilmember Honda yes 7. ORDINANCES First Reading a. Council Bill #706/2015 -2016 Carry Forward Budget Adjustment AN ORDINANCE OF THE CITY OF FEDERAL WAY, WASHINGTON, RELATING TO THE CARRYING FORWARD OF FUNDS AND REVISING THE 2015 -2016 BIENNIAL BUDGET. Finance Director Ade Ariwoola gave an update on the 2015 -2016 Carry Forward Budget Adjustment and also presented a Performing Arts and Event Center (PAEC) Quarterly Report. He reported the purpose of the Budget Adjustment is to reallocate unspent items from 2015 into the 2016 budget; to recognize excess of revenue over budget from 2015 in 2016 budget; and to address new items in revenue and expenditures. Mr. Ariwoola referenced the changes in General Fund for the fund balance; revenue and expenditures. Some of the items funded in the budget adjustment include: • Salary Increases for Mayor and Councilmember (per the Salary Commission Recommendation); • Branding Initiative; • Public Health and the Homeless Center; • Street Fund; • PAEC Start -Up Cost: • Municipal Court Probation Program and system upgrade; • Police Department Overtime; • Parks Maintenance Worker and Park Supplies and Utilities; • IT Temporary Position; Comcast Franchise; Police Radio and New Equipment These expenditures total $1,094,983 and in conclusion he noted this budget adjustment conforms with the fund balance policy. Federal Way City Council Regular Minutes Page 4 of 7 April 5, 2016 Councilmembers thanked Mr. Ariwoola for his presentations. Councilmember asked various questions regarding the budget adjustment; including clarification on probation revenue and expenses in the Municipal Court; Police billable and JAG grants, and costs of the facilitator for Council retreat. Additional questions regarding parks staffing for the new park and start-up costs of the Performing Arts and Event Center. Councilmembers also asked for clarification regarding the calculation of salary increase amount based on the Independent Salary Commission action to increase Mayor and Councilmembers salaries by 3 %. Finance Director Ariwoola also provided a brief quarterly financial update on the PAEC financing which covers the entire project life and covers receipts and spending since 2009. He reviewed the revenue and expenditure summary for the project. The status of the revenue includes the Hotel Site ($1.5m); 4Culture Grant ($2.0m); State Capital Grant (accessible after the Section 108 loan is approved); the CDBG Section 108 Loan (currently in process); and the ongoing Naming Rights Campaign. He also noted the status of expenditures which include the Garco contract with an award total of $24,158,168 with a 20 month project timeline (currently 5 months into). Councilmembers asked the status of the naming rights campaign which will be following closely after the Hotelier is named. Deputy Mayor Burbidge noted the Federal Way Coalition of the Performing Arts have raised a total of $847,694.00 with additional pledges outstanding. COUNCILMEMBER DUCLOS MOVED TO FORWARD THE PROPOSED ORDINANCE TO THE APRIL 19TH COUNCIL MEETING FOR SECOND READING AND ENACTMENT; COUNCILMEMBER ASSEFA - DAWSON SECOND. The motion passed unanimously as follows: Deputy Mayor Burbidge yes Councilmember Koppang yes CouncilmemberAssefa - Dawson yes Councilmember Moore yes Councilmember Maloney yes Councilmember Duclos yes Councilmember Honda yes 8. COUNCIL REPORTS Councilmember Assefa- Dawson reported she attended the Legislative Town Hall Meeting at City Hall; and was honored to be a speaker at the "We Step Up" 5k Color Run. She attended Brigadoon Elementary where she read to a classroom and discussed the lack of education for girls in other countries. She attended a Sound Cities Association meeting where the Best Starts Initiative was discussed and early intervention for youth and family homelessness. A meeting will be held regarding this program at City Hall on May 16th at 6:30 p.m. She encouraged anyone interested in becoming a volunteer basketball coach; Park 16 and Kits Corner communities are looking to pull together a program for the youth residents. Councilmember Maloney reported she was contacted by a group of concerned citizens regarding the recent increase in serious crime. She is pleased to be working collaboratively and being proactive and appreciates the citizens initiative to work together to remove the criminal element. She is pleased to see the first phase of the rebranding campaign finished with Rusty George Creative and looks forward to the next steps in the process. She also attended the "We Step Up" Color Run and commended the amazing students for an outstanding job on the event. She reported the Department of Health is requesting the City of Tacoma complete another impact study regarding the proposed methanol plant. She is looking forward to hopefully having the new President of Washington State University, Kirk Schultz, visit Federal Way to discuss the College Initiative. Councilmember Honda reported on the recent King County Board of Health meeting she attended where House Bill 1840 (passed in 2014) was discussed including hiring a coordinator who would oversee firearms being surrendered in Domestic Violence cases. She was also pleased to attend Federal Way City Council Regular Minutes Page 5 of 7 April5, 2016 Brigadoon Elementary for a class reading and was impressed with the classrooms and students she met. The books read were part of a donation program from the Diversity Commission; she read the book "Fish for Jimmy" and discussed Japanese Internment Camps. She met with Michael Jackson, Development Coordinator for Auburn Youth Resources and the Mayor; they are hoping to build transitional houses for homeless youth. She also helped with the "We Step Up" Color run and commended the students on putting together an awesome event. She congratulated the Decatur Dance and Drill team who placed first in Regional and State Competitions and took second place in the National Competition in Anaheim. Councilmember Koppang participated with the Reach Out feeding program and is encouraging to see the great work that is done by the volunteers, churches and organizations and the transition of new faces coming through the program. He gave a "Shout Out" to the Federal Way Coalition Against Human Trafficking who is having a fundraiser at Black Bear Diner on Thursday, April 21st with 15% of the proceeds going to the coalition. The Coalition is working on helping get the word out to the youth in the schools to raise awareness. Councilmember Moore reflected on the homelessness issue and thanked the Mayor for his leadership on this issue and continues to learn more, in hopes to reduce homelessness, which is an obtainable goal. He attended the Sound Cities Association dinner with the Mayor and Deputy Mayor where they heard an update on the legislature; transportation and economy. He thanked the staff for addressing the street light issue in Federal Way and building a safer community for our citizens. He also attended and read to an elementary classroom. He congratulated Dick Meyer who was named citizen of the month from the Federal Way Mirror. He also thanked the Federal Way Police Department for their professional and compassionate help when he was recently in a car accident. Councilmember Duclos will be attending the Christian Faith Center fundraising event on April 22"d for the new Academic and Athletic Center and raising funds for a new Technology Center and ongoing fundraising to continue their scholarship programs. She will also be attending at fundraiser for the Korean Language School at Saghalie Middle School on April 24th which is a wonderful traditional event with wonderful performances by students. She will be attending, and rooting for the Police Department, in the Annual Police vs. Fire Basketball game at the Federal Way Community Center on April 9th at 11:30 a.m. She will be in attendance at the Neighborhood Connection meeting in her own neighborhood at Saghalie Middle School on Wednesday, April 13th. She encouraged more collaboration and communication between multiple government agencies and non - profits for the homeless issue. Deputy Mayor Burbidge reported the next meeting of the Lodging Tax Advisory Committee will be next Tuesday, April 13th at 8:00 a.m. She expressed appreciation to staff for their responsiveness and following the process with the proposed methanol plant in Tacoma and very much appreciates City Attorney Amy Jo Pearsall who has attended these meetings on the city's behalf which have had very short notice. She asked for clarification from the City Attorney as to if the city has been asked to be named a party of record to be notified regarding any new information. City Attorney Amy Jo Pearsall responded the city has been made a party of record for the City of Tacoma process; however the Port of Tacoma does not have a similar process. Staff continues to monitor and watch for new meetings and information. The next meeting staff is currently aware of will be April 25th Deputy Mayor Burbidge further reported on the Phoenix Rising project in Auburn which will address the needs of homeless youth and young adults by Valley Cities. The program brings forward 24 single residential units, and is one of the many agencies the city provides with Human Services funding. She also highlighted many upcoming local events in the performing arts. Federal Way City Council Regular Minutes Page 6 of 7 April 5, 2016 9. ADJOURNMENT There being nothing further on the agenda; Mayor Ferrell adjourned the Regular Meeting at 9:18 p.m. Attest: 4 6.414//./L2 Altai :4 nie Courtney City Clerk Approved by Council: 04 -19 -2016 Federal Way City Council Regular Minutes Page 7 of 7 April 5, 2016