FEDRAC PKT 04-26-2016FINANCE/ECONOMIC DEVELOPMENT/REGIONAL AFFAIRS COMMITTEE
[FEDRAC]
TUESDAY – April 26, 2016 FEDERAL WAY CITY HALL
APPROVAL 4:30 P.M. AGENDA HYLEBOS ROOM
1.CALL TO ORDER
2.PUBLIC COMMENT
3.COMMITTEE BUSINESS
Topic Title/Description
Presenter/
Time Allotted Action or Discussion
A. APPROVAL OF SUMMARY MINUTES - MARCH 22, 2016 R.BUCK
5 Minutes
ACTION
04/26 Committee
B. RUBENSTEINS CONTRACT CRPT , LLC RETAINAGE RELEASE J. HUTTON
5 Minutes
ACTION
05/03 Council Consent
C. PROBATION ALCOHOL MONITORING (SCRAM) S. WHITE
5 Minutes
ACTION
05/03 Council Consent
D. SECTION 108 LOAN RESOLUTION FOR FULL FAITH & CREDIT
COLLATERAL J. WATSON
10 Minutes ACTION
05/03 Council Consent
E. BUDGET CALENDAR A. ARIWOOLA
10 Minutes DISCUSSION
F. CAPITAL REPLACEMENT PLAN A. ARIWOOLA
10 Minutes DISCUSSION
G. PAEC QUARTERLY REPORT A. ARIWOOLA
10 Minutes DISCUSSION
H. SCORE – MARCH 2016 A. ARIWOOLA
10 Minutes DISCUSSION
I. MONTHLY FINANCIAL REPORT - MARCH 2016 A. ARIWOOLA
10 Minutes ACTION
05/03 Council Consent
J. VOUCHERS – MARCH 2016 A. ARIWOOLA
5 Minutes ACTION
05/03 Council Consent
K. ACTION ITEMS REPORT A. ARIWOOLA
5 Minutes DISCUSSION
L. MEMORANDUM: NEW MARKET TAX CREDITS 5 Minutes DISCUSSION
4.OTHER
5.FUTURE AGENDA ITEMS:
NEXT MEETING: Tuesday, May 24, 2016 @ 4:30
City Staff:
Dini Duclos, Chair Adé Ariwoola, Finance Director
Susan Honda Robyn Buck, Administrative Assistant
Martin Moore 253-835-2527
A. ARIWOOLA
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Tuesday, March 22, 2016 Page 1
City Council
Finance/Economic Development/Regional Affairs Committee
Tuesday, March 22, 2016 Federal Way City Hall
4:30 p.m. SUMMARY MINUTES Hylebos Conference Room
CALL TO ORDER: Committee Chair Duclos called the meeting to order at 4:30 p.m.
COMMITTEE MEMBERS IN ATTENDANCE: Councilmember Honda and Councilmember
Moore (via teleconference at 4:36)
COMMITTEE MEMBER EXCUSED:
COUNCILMEMBERS IN ATTENDANCE: Deputy Mayor Burbidge, Councilmember Koppang,
Councilmember Aseffa-Dawson, Councilmember Maloney
STAFF MEMBERS IN ATTENDANCE: Finance Director, Adé Ariwoola; City Attorney, Amy Jo
Pearsall; Parks Director, John Hutton; Community Services Manager, Jeff Watson;
Community Development Director, Michael Morales; Economic Development Director, Tim
Johnson; PAEC Executive Director, Theresa Yvonne; Accounting Supervisor, Chase Donnelly;
Administrative Assistant, Robyn Buck
OTHERS PRESENT: Rich Shockley from SBDC
APPROVAL OF SUMMARY MINUTES: Motion to approve the February 23, 2016 minutes as
presented; motion seconded and carried 2-0.
APPROVAL OF AGENDA: Committee Members agreed to the request to amend the agenda
by adding Item D1 and the Space University Initiative discussion under “Other Items”.
PUBLIC COMMENT:
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Tuesday, March 22, 2016 Page 2
Contract with WA Department of Commerce for Day Center: Presented by Community
Services Manager, Jeff Watson.
Department of Commerce approved a $100,000 grant for the City of Federal Way Day
Center. In the 2015 legislative session, the Washington State Legislature appropriated the
$100,000 to be used in support of day and hygiene center services for homeless
populations. The Department of Commerce is providing these funds to the City of Federal
Way in the form of a grant to support the Federal Way Day Center and performance
evaluation of the project. The grant comes in $50,000 for 2016 (to be spent by June 30,
2016) and $50,000 for 2017 (to be spent by June 30, 2017). The intent is for the money to
be used for the cost of set up as well as evaluating performance, best practices and the
activities that take place at the center. A report will be made by the Day Center to the City.
It will then be submitted to the State. Councilmember Maloney asked if we are at risk of
not receiving these funds. The funds were appropriated in 2015, and therefore, included in
the State’s budget. The city will not be responsible for subsidizing these funds. The City has
already appropriated an additional $100,000 to the Day Center. The City does not have the
same restrictions with the funds as the State does. Councilmember Duclos is concerned
about what this will do for those living in the community where the Day Center will be
located. Mr. Morales commented that there have been two meetings to address these
concerns and work on a plan to ensure minimal impact on the neighboring properties. Mr.
Morales encouraged those in the community to sit down with those that will operate the
Day Center and how Catholic Community Services addresses these types of issues. Code
enforcement will be making routine trips around the neighborhood where the Center is
located. There will be another meeting to establish protocols for addressing issues that
arise. Building plans have not been brought in as of yet. The Day Center’s possible opening
may be in July.
Motion to approve and forward the Contract with WA Department of Commerce for Day
Center to the April 5, 2016 City Council agenda for approval; motion seconded and carried
3-0.
Current Financial Policy Review: Presented by Finance Director, Adé Ariwoola.
The Finance Manual provides about 15% of the Financial Policy guidelines. The RCW and
BARS manual provide for certain things with a little more flexibility. The City can choose to
be stricter than the state, as they outline the minimum requirements/guidelines. Majority
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Tuesday, March 22, 2016 Page 3
of our policies are in BARS manual and RCW. Mr. Ariwoola will create a cohesive manual
rather than piecing together the RCW, BARS and State guidelines.
No further action necessary.
Council Budget Report: Presented by Finance Director, Adé Ariwoola.
Mr. Ariwoola provided a sample report of what is provided to Management each month.
Councilmember Maloney inquired as to if the association dues are for Council or City. The
money is allocated for Council association dues. The Mayor’s Recognition Award is the “left
over” from a different time and is an award for recognizing individual citizens. The name
can be changed. The Council retreat will be included in the budget amendment. Jeri-Lynn
Clark, Executive Assistant to Council, will distribute the monthly budget report to
Councilmembers. Councilmember Maloney would like to know if it is written in the RCWs if
the report can be broken down in to individual Councilmember’s budget. City Attorney
Pearsall said that it can as long as the amount is allocated per position number, it would
not be a direct benefit. Mr. Ariwoola said that this is addressed at an internal
administrative level, not through the RCWs. This is an option that Council will have to
consider for themselves. Councilmember Koppang would like Councilmembers to have
flexibility with spending funds. Mr. Ariwoola stated that at the beginning of 2017-18 budget
process, Council should have the conversation and determine how it fits in to the planning
process. Councilmember Koppang would like the left over money to be rolled over into the
next year. It could, if it is re-appropriated and put in the carry forward budget.
Addition to the agenda for discussion as Item D1: Capital Budget Planning - 10 Year
Capital Replacement Plan: Presented by Finance Director, Adé Ariwoola.
Mr. Ariwoola presented a 10 Year Capital Replacement Plan update that shows what costs
will be up-coming. An averaging estimate of the costs is almost about one million per year.
The spreadsheet shows amounts and prioritization of items. Some of the costs are
estimated, but at least there is a target number. Fund balance reserve policy approved in
2014 includes a fund balance for some of these. Some fund balance requirements are only
$500,000. We still need to have the reserve for emergencies. This will be cleaned up before
the 2017-18 budget process. The goal is to, in some degree, have it vetted and agreed upon
before we get into the operation budget. This will give us a capital budget, just like the
Street Fund.
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Tuesday, March 22, 2016 Page 4
No further action necessary.
PAEC Quarterly Report: Presented by Finance Director, Adé Ariwoola.
Mr. Ariwoola presented a spread sheet the shows the project total from 2009 to present.
REET, Lift, UTax are all included in the total. The City has collected thus far, $350,000 out of
$369,000 from the 4 Culture Grant, $791,000 out of one million from private donations and
still working on the naming rights. Inter-fund loan, new market and tax credit, and bonding
will be a moving target. Interest earned will affect the total City funds and reducing the
Inter-fund loan. Expenditure section major item is the Garco Construction contract. We
have paid about 5%, or 1.2 million, of the $24,150,000 contracted amount. Spending is not
moving fast because concrete needs to cure. Once that happens, spending will be faster.
Since we have started spending, we can quickly recoup the money spent by accessing grant
money. Councilmember Duclos inquired about the new market tax credits. Mr. Johnson
said that with the start of construction, it is better for us in regards to receiving new market
tax credits. Rental fee schedule has not been decided yet. We are still gathering
information as to the technical items going in to each room, which will help determine the
rental fee for specific rooms.
Councilmember Moore disconnected the phone call at 5:30 pm.
Ordinance: 2015-16 Carry Forward Budget Adjustment: Presented by Finance Director,
Adé Ariwoola.
Exhibit C is the budget that was approved in December. Exhibit C(1) is what is being
proposed. Our beginning fund balance needs to be increased by $282,501 to $11,506,584.
We are adjusting our revenue by $760,802 increasing that to $46,436,079. Mr. Ariwoola
summarized Exhibits C and C(1) and explained how the carry forward monies are re-
appropriated and brought forward.
Motion to approve and forward the Ordinance: 2015-16 Carry Forward Budget
Adjustment to the April 5, 2016 City Council agenda for the first reading; motion seconded
and carried 2-0.
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Tuesday, March 22, 2016 Page 5
SCORE Report: Presented by Finance Director, Adé Ariwoola.
Referring to page 44, the ADP is going down and so are all the other entities’ ADP. By
lowering the ADP, we can greatly reduce costs, but if everyone else is reducing their ADPs,
then our cost reduction may not be as great as we thought it would be. The page 61 report
shows the non-member entities are being recruited aggressively. SCORE is managing the
Department of Correction (DOC), which pays the lowest. By recruiting new entities, we
ease out the DOC. Some of the new entities are still sending prisoners to Yakima because it
is still cheaper. The overtime cost has increased because there has been a lot of turnover at
SCORE. The overtime is to cover the “backfill” for training.
No further action necessary.
Monthly Financial Report – January and February 2016: Presented by Finance Director,
Adé Ariwoola.
Mr. Ariwoola summarized the Monthly Financial Report for January and February 2016.
Notable areas include:
•Page 71 - General and Street Funds are below our year to date by about $244,000 or
3.8%. General Fund and Street Fund are reasonably doing well. Property tax is doing
reasonably well. The sales tax item to watch is the retail. For now, the major part of
our growth in sales tax is in construction. To see the economic change in the City, we
need to focus on retail. Retail is growing, but not as fast as construction.
•FWCC is doing well. Rental sessions are doing well. More seniors are coming in to the
center. Swimming is attracting youth. Wear and tear on the facility is important.
Right now, we are behind budget. Support from General fund and Utax is decreasing,
which is good. In terms of repair, we will have to figure out how we will fund that.
Councilmember Honda is concerned that we will have to subsidize the Public Health
Center as we have in the past. Mr. Ariwoola has not heard that this is the case for
2017-18.
•UTax Rebates – We have not received very many so far this year. Councilmember
Honda would like to see more advertisement and reminders for seniors that the
deadline is approaching.
•REET – We will receive about $350,000 from the sale of the Weyerhaeuser property.
•Sales Tax is now over 6.4% over same time last year.
•Courts revenue is gradually coming back up.
•PAEC’s annual budget not the same as the project budget.
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Tuesday, March 22, 2016 Page 6
Motion to approve and forward the January and February 2016 Monthly Financial Report
to the April 5, 2016 consent agenda for approval; motion seconded and carried 2-0.
Vouchers – January 2016: Presented by Finance Director, Adé Ariwoola.
No questions on vouchers.
Motion to approve and forward the January 2016 Vouchers to the April 5, 2016 consent
agenda for approval; motion seconded and carried 2-0.
Vouchers – February 2016: Presented by Finance Director, Adé Ariwoola.
No questions on vouchers.
Motion to approve and forward the February 2016 Vouchers to the April 5, 2016 consent
agenda for approval; motion seconded and carried 2-0.
Fourth Quarter and Year-End Report 2015, Small Business Development Center:
Presented by Economic Development Director, Tim Johnson and Rich Shockley, Director of
SBDC.
Mr. Johnson began his presentation regarding the contract to provide service through the
General Fund account and assistance through the CDBG program. This is a presentation of
the General Fund component by Rich Shockley. The center is at Highline Community
College. Every couple years, the SBDC contacts Dr. Christman. The Christman study verifies
the SBDC statewide results and has found that in 2014, for every one dollar invested; just
over $3.00 is recognized at the state and federal level as revenues. In 2015 (referencing
only the General Fund), SBDC served 67 businesses in Federal Way (existing, start-up and
pre-venture). The SBDC at Highline serves 30% retail and 40% service oriented businesses.
Small businesses was less than ten people. In Federal Way there are very few banks that
deploy loans for small businesses. SBDC is looking to increase that number as per the
Federal Community Re-Investment Act. It does not seem that the banks are living up to the
requirements of the Act. The State Regulatory Committee is looking for input from city
leaders regarding this issue.
No further action taken.
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Tuesday, March 22, 2016 Page 7
State Audit on Tourism Enhancement Grant Report: Presented by Economic Development
Director, Tim Johnson.
For the first time, the State did an audit. Grants, events and close outs needed to be done
in the same year. That has all been cleaned up. The timelines are now within the same
year. LTAC will be bringing suggestions for the appropriation of grant money for July
through December. For every Grant dollar awarded, it created over nine dollars in leverage.
Almost 28,000 people participated in Tourism Enhancement Grant (TEG) funded events.
We typically average $60,000-$65,000 per year in Tourism Enhancement Grants. This year
will be much more because there are approximately 25 events planned as compared to 13
in 2015. Federal Way gets nearly one million tourists a year. Councilmembers Duclos and
Honda commented on the parking issues at the aquatic center. Mr. Johnson will bring
recommendations as to how to alleviate the parking problems to the next FEDRAC meeting.
No further action taken.
Other Items: Space University Initiative: Presented by Councilmember Maloney.
If Federal Way is not the city chosen to house the university, Councilmember Maloney is
concerned that our standing relationships with UW, WSU, etc. could jeopardize.
Councilmembers agree that this should be on the Council agenda to discuss and create a
resolution to act upon it. An RFP from the state will come out at the end of the month,
which Federal Way would have to be invited to submit a proposal. City Attorney Pearsall
suggests this item be put on the planning calendar for the second week in April.
Councilmembers agree that it would be a good idea let the Mayor know that they back the
Space University Initiative and that they would encourage him to continue to support it.
Motion to let the Mayor know that the FEDRAC Committee Members support the Space
University Initiative and would encourage him to continue to support it as well; motion
seconded and carried 2-0.
NEXT MEETING: Tuesday, April 26, 2016 @ 4:30 p.m.
MEETING ADJOURNED: 6:48 p.m.
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~Federal Way
DATE:
TO:
From:
VIA:
SUBJECT :
April 20, 2016
FED RAC
Sue White, Court Administrator )ri·..../
Judge David Larson and Judge Rebecca Robertson
Probation Alcohol Monitoring (SCRAM)
MUNICIPAL COURT
33325 8th Avenue South • PO Box 9717
Federal Way, WA 98063-9717
(253) 835-3000
www.cityoffederalway.com
Background: The court historically contracted with Pathways Community Corrections (PCC) for
probation services. Their parent company Pathway Health decided they no longer wanted to be in the
probation business and closed Pathways on April 15th 2016. The court then began in-house probation.
In the past, (PCC) provided SCRAM transdermal alcohol monitoring for the court. They contracted
directly with the SCRAM development company Alcohol Monitoring Systems (AMS) for the SCRAM ankle
units. With the closure of (PCC) by their parent company, the court lost the ability to have SCRAM
services.
SCRAM is the most effective affordable device available for monitoring alcohol use. SCRAM was
developed by Alcohol Monitoring Systems (AMS) and since it is the only device of its kind, availability to
it is controlled by the company and is limited. Our first attempt was to become a direct vendor of AMS
the same as PCC was previously. There were issues that did not allow that to happen. Staff then
solicited various vendors that contract directly with AMS to have the SCRAM device available. The need
was to have immediate SCRAM placement on defendants at the court and for pre-jail SCRAM hookup
before release from custody at SCORE. Staff compared four agencies that are available to offer SCRAM
services. The following are the costs to the court. The defendant pays up to $15.00 per day on a sliding
scale.
The following are the results:
1. Alcohol Monitoring Systems (AMS) -$6.10 per unit
2. Vigilnet -$7.10 per unit
3. Consolidated Monitoring Systems-N/A
4. 2 Watch Monitoring -$12.50 per unit
Recommendation: After careful review Vigilnet is the court's choice for Alcohol Monitoring Services.
They are willing to lease the SCRAM equipment to the court at a reasonable cost, have extensive
experience with courts and probation departments and provide training and support for their
equipment. Alcohol Monitoring Services (AMS) is the company we originally tried to contract with since
they are the developers of the SCRAM system and do all their business on a lease or purchase basis to
their vendors, but they require the City to assume liability for lost or stolen SCRAM equipment at a cost
of $1,500.00 per unit. Consolidated Monitoring Systems recently opened in Eastern Washington but
they do not provide services in Western Washington. 2 Watch Monitoring is substantially more
expensive than Vigilnet and have more restrictive hours available for placing defendants on SCRAM
either from the court or SCORE jail.
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Department: Court Project Manager: Susanne Wh
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ITEM DESCRIPTION Cost per SCRAM unit
$6
.
1
0
$7
.10
N/
A
$1
2
.50
Selection Criteria Ability to have equipment on site
40
%
40
40
0
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Agency to assume liability for lost eq
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30
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Price -30%
30
25
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5
Total Score:
70
95
0
35
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18
19
20
21
22
23
24
25
26
27
28
29
30
31
32
33
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"6.. crrv OF
, ~-Federal Way
EXHIBIT "B"
COMPENSATION
CITY HALL
33325 8th Avenue Soutli
Federal Way, WA 98003-6325
(253) 835-7000
1w1w ci(vottedomlway com
1. Total Compensation: In return for the Services, the City shall pay the Contractor an amount not to
exceed Sixty Thousand and 00/100 Dollars ($60,000.00).
2. Method of Compensation:
Fixed lease price per Transdermal SCRAM Unit per the following:
Technology Cost Per Day
Tier 1
1-25 daily units
(total days monitored 1-760)
SCRAM CAM (Alcohol only) $7.10
SCRAM CAM w RF (Alcohol plus curfew) $7.10
Cellular for SCRAM CAM $2.00'
Ethernet Connectivity for either SCRAM
Cam or remote Breath $.45
SCRAM Remote Breath $5.95
GPS Tracking-Multiple Carriers
Active $6.95
Passive $6.15
Tier 2
26+ daily units
(total days monitored 761+)
$6.80
$6.80
$2.00
$.45
$5.65
$6.50
$5.95
Fixed leased price per unit per day when in active use for monitoring. There is no charge for units that are not active.
The agency will be invoiced monthly. For each technology, the first 760 days monitored will be at the tier 1 price.
For days monitored 761 and above the tier 2 price will apply. The cost per day is completely inclusive and applies
only when a participant is being actively monitored (no shelf fees). This contract includes: Court Room Testimony
and Support, Conswnable supplies (straps, clips, batteries, etc.), training (initial and ongoing) and Next-day shipping
of equipment and supplies.
GOODS AND SERVICES AGREEMENT -10 -1/2015
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RESOLUTION NO.
A RESOLUTION of the City Council of the City of Federal Way,
Washington, pledging the City’s full faith and credit in support of its
Section 108 Loan for the development of the Performing Arts and Events
Center.
________________________________________________________________________________
WHEREAS, the City Council, via Resolution 14-665, unanimously voted to approve
development of the Performing Arts and Events Center in downtown Federal Way; and
WHEREAS, the City of Federal Way has compiled project funding through a variety of
sources including state and federal funding, private and public grants, a local capital campaign, and
the selling of naming rights; and
WHEREAS, the City of Federal Way applied for the establishment of a Section 108
Guaranteed Loan Fund from the U.S. Department of Housing and Community Development (HUD),
and received approval for the Loan Fund on May 15, 2014; and
WHEREAS, the City Council, via Resolution 15-691, approved a Section 108 Loan
Application in support of development of the Performing Arts and Events Center and authorized its
submission to HUD, and authorized the Mayor to execute all documents associated with the
application and loan; and
WHEREAS, pursuant to Resolution 15-691, the City of Federal Way applied for loan
guarantee assistance from HUD under Section 108 of the Housing and Community Development Act
of 1974, as amended; and
WHEREAS, a Section 108 Loan in the amount of $3,030,000, to be guaranteed by HUD and
evidenced by a Variable/Fixed Rate Note numbered B-13-MC-53-0015 (the Note), will be made
available to the City of Federal Way and governed by the terms of a Contract for Loan Guarantee
37
Assistance under Section 108 of the Housing and Community Development Act of 1974, as amended
(the Contract) between the City of Federal Way and HUD; and
WHEREAS, HUD and the Contract require a Resolution of the City Council to pledge its full
faith and credit as security in support of all of the obligations of the City of Federal Way under the
Note and Contract;
NOW THEREFORE, THE CITY COUNCIL OF THE CITY OF FEDERAL WAY,
RESOLVES AS FOLLOWS:
Section 1. The City Council hereby pledges the full faith and credit of the City of Federal
Way for the prompt payment of the principal and interest of its Section 108 Loan for the
development of the Federal Way Performing Arts and Events Center, as evidenced by the Note. The
Note constitutes a general indebtedness of the City of Federal Way, payable from tax revenues of the
City of Federal Way and such other money as is lawfully available. For as long as the Note is
outstanding, the City of Federal Way irrevocably pledges that it shall, in the manner provided by law
within the constitutional and statutory limitations provided by law without the assent of the voters,
include in its annual property tax levy amounts sufficient, together with other money that is lawfully
available, to pay principal of an interest on the Note as the same become due. The full faith and
credit of the City of Federal Way is pledged irrevocably for the prompt payment of the principal and
interest on the Note and such pledge shall be enforceable in mandamus against the City of Federal
Way.
Section 2. Severability. If any section, sentence, clause or phrase of this resolution should be
held to be invalid or unconstitutional by a court of competent jurisdiction, such invalidity or
unconstitutionality shall not affect the validity or constitutionality of any other section, sentence,
38
clause or phrase of this resolution.
Section 3. Corrections. The City Clerk and the codifiers of this resolution are authorized to
make necessary corrections to this resolution including, but not limited to, the correction of
scrivener/clerical errors, references, resolution numbering, section/subsection numbers and any
references thereto.
Section 4. Ratification. Any act consistent with the authority and prior to the effective date
of this resolution is hereby ratified and affirmed.
Section 5. Effective Date. This resolution shall be effective immediately upon passage by
the Federal Way City Council.
RESOLVED BY THE CITY COUNCIL OF THE CITY OF FEDERAL WAY,
WASHINGTON this 3rd day of May 2016.
CITY OF FEDERAL WAY
MAYOR, JIM FERRELL
ATTEST:
CITY CLERK, STEPHANIE COURTNEY, CMC
APPROVED AS TO FORM:
CITY ATTORNEY, AMY JO PEARSALL
39
FILED WITH THE CITY CLERK:
PASSED BY THE CITY COUNCIL:
RESOLUTION NO.:
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2017-2018 Budget Calendar
S M T W T F S 08 Capital Budget S M T W T F S
1 2 3 4 5 08 Council Retreat 1 2 3
6 7 8 9 10 11 12 4 5 6 7 8 9 10
13 14 15 16 17 18 19 May 11 12 13 14 15 16 17
20 21 22 23 24 25 26 13 Position Budgeting Completed 18 19 20 21 22 23 24
27 28 29 30 31
30 Budget Instructions Distributed to Management Team
25 26 27 28 29 30
June
07 Present Proposed Budget Calendar to Council
20 Finance provides information on Baseline budget to departments
S M T W T F S July S M T W T F S
1 2 11 Departments submit to Finance 1
3 4 5 6 7 8 9 2017/18 baseline operating budget;2 3 4 5 6 7 8
10 11 12 13 14 15 16 proposed service level changes; proposed equipment replacement 9 10 11 12 13 14 15
17 18 19 20 21 22 23 19 Internal Service Charge Allocation completed 16 17 18 19 20 21 22
24 25 26 27 28 29 30 26 Finance Completes Compilation of Department Baseline Budget Summaries 23 24 25 26 27 28 29
30 31
August
09 Mayor makes Proposed Budget Decision
15 Finance Updates Mayor's Budget Proposal
S M T W T F S 17 Department review/update narrative changes, org chart,current S M T W T F S
1 2 3 4 5 6 7 biennium accomplishments, upcoming biennium highlights, performance 1 2 3 4 5
8 9 10 11 12 13 14 measures, and highlight of budget changes reflecting Mayor's 6 7 8 9 10 11 12
15 16 17 18 19 20 21 recommended changes 13 14 15 16 17 18 19
22 23 24 25 26 27 28 23 FEDRAC Council Committee meeting 20 21 22 23 24 25 26
29 30 31 27 28 29 30
September
17 - 19 Management Retreat
October
S M T W T F S 04 Mayor Presents Proposed Biennial Budget to Council S M T W T F S
1 2 3 4 18 Budget Overview - Revenue & Expenditure Projections 1 2 3
5 6 7 8 9 10 11 Dept Presentations to Council - Community & Economic 4 5 6 7 8 9 10
12 13 14 15 16 17 18 Development & Public Works & Parks 11 12 13 14 15 16 17
19 20 21 22 23 24 25 19 Department Budget Presentations to Council - Police 18 19 20 21 22 23 24
26 27 28 29 30 Law, & Municipal Court 25 26 27 28 29 30 31
November
01 Department Presenations to Council - Mayor's Office
City Council, Finance, Human Resources & Information
S M T W T F S Technology; Council deliberations following Department Presentations S M T W T F S
1 2 01 1st Public Hearing on Biennial Budget 1 2 3 4 5 6 7
3 4 5 6 7 8 9 15 Additonal Council Study Sessions, if Needed 8 9 10 11 12 13 14
10 11 12 13 14 15 16 15 2nd Final Budget Public Hearing 15 16 17 18 19 20 21
17 18 19 20 21 22 23 15 Council Budget and Property Tax Decision, 1st Reading 22 23 24 25 26 27 28
24 25 26 27 28 29 30 of Budget and Property Tax Ordinances 29 30 31
31
December / January / February
Dec 06 Council Adopts Biennial Budget, Property Tax Levy
& Fee Resolution/Schedule
S M T W T F S January & February Final Budget publication & Monitoring of Budgets S M T W T F S
1 2 3 4 5 6 1 2 3 4
7 8 9 10 11 12 13 5 6 7 8 9 10 11
14 15 16 17 18 19 20 12 13 14 15 16 17 18
21 22 23 24 25 26 27 19 20 21 22 23 24 25
28 29 30 31 26 27 28
August 2016 February 2017
January 2017
December 2016
March
May 2016
April 2016
March 2016
November 2016
October 2016
September 2016
June 2016
July 2016
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LOCATION 2017 2018 2019 2020 2021 2022 2023 2024 2025 2026
FEDERAL WAY COMMUNITY CENTER
Audio / Visual Equipment Upgrades in
Community Rooms 90,000 90,000
Computers 9,000 9,000
Pool Filter Media 20,000
Interior Painting / Improvements (25,000
less the 3 items below)16,500
Competition Pool Lane Divider
Replacement 2,500
Boiler Service 3,000
Replace Sauna Wood (In House Repair)3,000
Replacement of Diving Board Standard 9,300
Replacement of Stove in Commercial
Kitchen 8,000
Signage Updates 15,000
Heat Exchanger in Hot Tub 2,000
Round Table Replacement 12,500
Climbing Pinnacle Floor Replacement 30,000
Exterior Door Replacement 8,000
Restripe Gymnasium 3,000
A/V Equipment in Lounge 5,000
SciFit Upper Body Cycle 3,500
Precor Elliptical Crosstrainers (Qty 4)20,000
Concept II Rower 2,000
Lemond Spin Bikes (Qty 4)4,500
Stereo / CD Changer (Ride Room)2,000
Group Power Weight Sets 1,000
Gym Curtain Replacement 8,000
Replace Water Feature (Toddler/Zero
Depth Area)40,000
LED Light Replacement - Pool 22,000
LED Light Replacement - Parking Lot 5,100
Update Meta-Sys System (HVAC)80,000
Climbing Pinnacle Lighting 10,000
Replacement of Slide Support Beams 100,000
Step Risers 2,400
Cardio Theatre Upgrades 10,000
Lemond Spin Bikes (Qty 4)4,500
Stereo / CD Changer (Group Fitness
Room)4,000
Group Power Weight Sets 1,000
Precor Treadmills (Qty 4)22,000
10 YEAR CAPITAL REPLACEMENT PLAN
Capital Replacement Plan, 4/12/2016 1 of 6
44
LOCATION 2017 2018 2019 2020 2021 2022 2023 2024 2025 2026
10 YEAR CAPITAL REPLACEMENT PLAN
Replacement of 1/2 Free Weight
Equipment 25,000
Gel Coat on Slide 31,000
Replace Rental Chairs 30,000
Lemond Spin Bikes (Qty 4)4,500
Group Power Weight Sets 1,000
Party Room Flooring Replacement 3,500
Replacement of Divider Walls in
Community Rooms 25,000
Lifeguard Stand 3,000
Starting Blocks 15,000
Upgrade Fire Alarm System 25,000
Replace Childcare/Preschool Flooring 20,000
Lemond Spin Bikes (Qty 4)4,500
Group Power Weight Sets 1,000
Replacement of Precor Strength Line 60,000
Replacement of 1/2 Free Weight
Equipment 25,000
Administrative & Game Room & Group
Fitness Carpet Replacement 12,000
Steamer in Kitchen 4,500
Replacement of 1/2 Cardio Line 50,000
Replacement of 1/2 Cardio Line 50,000
Upgrade Commercial Kitchen 65,000
Re-Plaster Lap Pool 80,000
Replace Party Room Divider 5,000
Backstroke Flag Posts 2,000
Roof Resurfacing 70,000
Sauna Heater 2,000
Community Room Carpet 7,500
Replace Boilers / Water Heaters 80,000
COMMUNITY CENTER TOTAL:144,000$ 290,900$ 229,900$ 97,000$ 107,000$ 59,000$ 200,000$ 162,000$ 2,000$ 87,500$
Capital Replacement Plan, 4/12/2016 2 of 6
45
LOCATION 2017 2018 2019 2020 2021 2022 2023 2024 2025 2026
10 YEAR CAPITAL REPLACEMENT PLAN
CITY HALL
Roof replacement 360,000
HVAC 60,000
Elevator 58,000
Card control replacement/upgrade 25,000
Store front doors 15,000
Add ADA door control @ Court Entry 8,000
Court bench refurbish 8,500
Reception Counters - replace formica 7,500
Carpet replacement 250,000
CITY HALL TOTAL 8,000$ 58,000$ 68,500$ 367,500$ 290,000$ -$ -$ -$ -$ -$
STEEL LAKE
Shop
Shop Roof 20,000
Shop - Electrical Service - new panel 7,500
Shop - Backup power generator 40,000
Storage House Roof 20,000
Storage House - New Garage Doors 7,000
Total 0 34,500 40,000 20,000 0 0 0 0 0 0
Annex
Brick building - Historical Society
Upgrades?
Barn Roof 25,000
Parking Lot Repairs 10,000
artificial turf replacement - Karl Grosch 700,000
Sport Field Lighting upgrades to LED 60,000
Total 0 10,000 25,000 0 0 0 60,000 0 0 700,000
STEEL LAKE TOTAL $0 $44,500 $65,000 $20,000 $0 $0 $60,000 $0 $0 $700,000
Capital Replacement Plan, 4/12/2016 3 of 6
46
LOCATION 2017 2018 2019 2020 2021 2022 2023 2024 2025 2026
10 YEAR CAPITAL REPLACEMENT PLAN
Saghalie Park
Roofs (2) - Restrooms 40,000
Tennis Court Resurface 40,000
Artificial turf replacement - SAG 600,000
Rubber running track 180,000
Sport Field Lighting upgrades to LED 60,000
Total $0 $0 $80,000 $0 $600,000 $0 $0 $0 $60,000 $180,000
Sacajawea Park
Tennis Court Replacement 125,000
Artificial turf replacement - SAC 700,000
natural turf replacment 300,000
Rubber running track 180,000
Drainage issues 50,000
Wood Pole Replacement 150,000
Sport Field Lighting upgrades to LED
Total $300,000 $50,000 $125,000 $0 $0 $0 $150,000 $0 $700,000 $180,000
Celebration Park
Sand based turf replacment 300,000
Sport Field Lighting upgrades to LED 60,000
Total $0 $0 $0 $300,000 $0 $0 $60,000 $0 $0 $0
BROOKLAKE
Caretaker Home Upgrades 20,000
Demo Brown storage buildings 8,000
Facility/feasability Assessment 4,000
Electrical upgrades
Plumbing upgrades
HVAC upgrades
Parking Lot Repairs
Total $32,000 $0 $0 $0 $0 $0 $0 $0 $0 $0
Capital Replacement Plan, 4/12/2016 4 of 6
47
LOCATION 2017 2018 2019 2020 2021 2022 2023 2024 2025 2026
10 YEAR CAPITAL REPLACEMENT PLAN
DUMAS BAY CENTRE
KFT HVAC 100,000
KFT Roof 100,000
DBC ROOF 200,000
Beach Trail Repair 50,000
*Domestic Water Systems 1,000,000
Mini-split A/C units in Meeting Rooms 40,000
Mini splits in remainder of facility 1,000,000
Facility Carpet 175,000
Replacement of Banquet room windows
- Eagleview, Heron and Osprey 50,000
Replacement of Overnight Room
windows 450,000
Installation of western exposure deck
systems for all meeting spaces 500,000
Backup power generator 750,000
Oven 8,000
Tilt Skillet 12,000
Freezer 10,000
Walk In 10,000
Dishwasher 5,000
addition of induction rangetop 5,200
Addition of commercial steamer 4,800
DUMAS BAY CENTRE TOTAL $ 270,000 $ 1,050,000 $1,250,000 $ 450,000 $ 1,220,000 $- $- $- $- $ 230,000
Capital Replacement Plan, 4/12/2016 5 of 6
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LOCATION 2017 2018 2019 2020 2021 2022 2023 2024 2025 2026
10 YEAR CAPITAL REPLACEMENT PLAN
STREET LIGHT LED CONVERSION
Decrotive Light City owned (400 Lights)$160,000
City Owned lights (2000 Lights)$2,000,000
PSE Owned Lights (2000 Lights)$700,000
New Street lights Owned By PSE, the
City took responsibility through LUD
franchise agreement in 2016 (1400
Lights)
$500,000
STREET LIGHT LED TOTAL $0 $3,360,000 $0 $0 $0 $0 $0 $0 $0 $0
STEEL LAKE MAINTENANCE YARD REPLACMENT (Park, Surface Water and Street maintenance facilities)
Project Design $500,000
Project Construction $2,500,000 $2,500,000
STEEL LAKE MAINTENANCE $0 $0 $500,000 $2,500,000 $2,500,000 $0 $0 $0 $0 $0
GRAND TOTAL $754,000 $4,853,400 $2,318,400 $3,734,500 $4,717,000 $59,000 $470,000 $162,000 $762,000 $1,377,500
$19,207,800
$1,920,780
*catastrophic failure where replacement will be immediate
** Choose one option - either boiler replacement 2020 or mini-split installation in 2017
Capital Replacement Plan, 4/12/2016 6 of 6
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COUNCIL MEETING DATE: May 3, 2016
CITY OF FEDERAL WAY
CITY COUNCIL
AGENDA BILL
SUBJECT: P AEC QUARTERLY REPORT
POLICY QUESTION: NIA Information only.
ITEM#: -====:--
COMMITTEE: FEDRAC MEETING DATE: April 26, 2016
CATEGORY:
D Consent
D City Council Business
D Ordinance
D Resolution
Public Hearing
Other
STAFF REPORT BY: Ade Ariwoola, Finance Di_·r_ec_t_o_r _________ D_E_P_T_: _F_in_a_n_ce __________ _
Discussion to have a PAEC report quarterly only.
Options Considered: N/A
MAYOR APPROVAL:
CHIEF OF STAFF:
Committee
Initial/Date
COMMITTEE RECOMMENDATION:
NIA
Dini Duclos,
Committee Chair
PROPOSED COUNCIL MOTION: NIA
DIRECTOR APPROVAL:
~,.,.,,._=--1--4--"'~~ (.
Council
Initial/Date
NIA
Martin Moore,
Committee Member
NIA
Susan Honda,
Committee Member
(BELOW TO BE COMPLETED BY CITY CLERKS OFFICE)
COUNCIL ACTION:
0 APPROVED
0 DENIED
0 TABLED/DEFERRED/NO ACTION
0 MOVED TO SECOND READING (ordinances only)
REVISED-1/2015
COUNCIL BILL#
15T reading
Enactment reading
ORDINANCE#
RESOLUTION#
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SOUTH CORRECTIONAL ENTITY
Serving the Cities of Auburn, Burien, Des Moines, Federal Way, Renton, SeaTac, and Tukwila
M E M O R A N D U M
DATE: April 15, 2016
TO:
Aaron Antin, Chair
Members of the Finance Committee
FROM: Penny Bartley, Director
SUBJECT: Inmate Housing Agreements
INMATE HOUSING AGREEMENT SUMMARY
Per Resolution No. 49, adopted on December 11, 2013, the Director or Presiding Officer are authorized to
execute, from time to time, agreements with subscribing agencies with such modifications and revisions
as determined as necessary by the Director and legal counsel. Additionally, the Director and Presiding
Officer are authorized to execute any amendments, extensions, or other modifications to the
agreements. The agreements and any modifications to the agreements must be consistent with the
SCORE Interlocal Agreement, SCORE financial policies, and other policies, permits and regulations
applicable to SCORE.
For your information, the Director executed the following:
1. City of Bellingham. Bellingham will house inmates at SCORE through December 31, 2016, at the
non-guaranteed rate of $157 per bed. SCORE will provide transportation at a rate of $400 per trip.
2. City of Normandy Park Amendment. Normandy Park will house inmates at SCORE through
September 28, 2021, at the non- guaranteed rate of $157 per bed. The Specialty Housing
Surcharge of the Original Agreement has been removed in its entirety.
(The above document in its entirety is available for your review upon request.)
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161
March 2016 Monthly Financial Report - Highlights
The following are highlights of the March 2016 Monthly Financial Report. Detailed financial information can be
found in the March 2016 Monthly Financial Report detail.
Notable Areas
1. Sales Tax is above 2016 year-to-date budget by $119K or 5.3%.
2. Parks and General Recreation Fees is $35K or 23.0% above 2016 year-to-date budget due to a positive
turnout in senior and inclusion programs.
3. Real estate excise tax is $447K or 70.1% above 2015 year-to-date collections. This is primarily due to
some large commercial sales such as Weyerhaeuser in the last few months. Without the sale of
Weyerhaeuser, the increase would be $98K or 15.4% over 2015 year-to-date collections.
4. Dumas Bay Center is $31K or 17.0% above 2015 year-to-date collections. There has been an increase in
retreat rentals at the facility.
General & Street Fund Summary
Revenues are above the year-to-date budget by $58K or 1.1%. Sales Tax, Property Tax, State shared revenue,
franchise fees, public works permits and fees, park & general recreation fees, and police services contract revenue
account for the majority of the increase. Gambling tax, leasehold tax, community development permits & fees, and
business license fees are below year-to-date budget.
Total General & Street Fund expenditures are below year-to-date budget by $133K or 1.3%. The following
Departments are above their projected year-to-date budget: Mayor’s Office, Law, and Police. Mayor’s Office is
over year-to-date budget by $10K primarily due to an increase in personnel benefits due to changes of benefit plans
and positions within the department. Law is over year-to-date budget by $6K primarily due to a payout of vacation
for an employee that left the City. Police is over year-to-date budget by $44K primarily due to an increase in
overtime, proposed to be adjusted in the budget adjustment in April. Public Works is under year-to-date budget by
$152K primarily due to vacancy of positions within the department, over projection of position budget, and timing
of contract payments.
Property tax is above 2015 year-to-date actual by $25K or 6.0% and above 2016 year-to-date budget by
$12K or 2.9%, primarily due to timing differences.
Sales tax exceeds 2015 year-to-date actual by $109K or 4.8% and also exceeds 2016 year-to-date budget
by $119K or 5.3%. Retail sales (increase of $35K or 2.9%), services (increase of $46K or 9.6%), and
construction (increase of $36K or 15.1%) account for the majority of the increase compared to year-to-date
2015.
Additionally, criminal justice sales tax collected county-wide also exceeds 2015 year-to-date actual by
$33K or 8.5% and 2016 year-to-date budget by $2K or 0.4% which further indicates growth.
Community Development permits and fees are below the 2015 year-to-date actual by $350K or 44.8%
and below 2016 year-to-date budget by $204K or 32.1%. Significant permit revenues received year-to-
date include Highpoint Apartments and Mirror Lake Village. The permit that primarily contributed to the
decrease in 2016 under 2015 was Federal Way High School.
Court revenue is above 2015 year-to-date actual by $53K or 15.0% and above 2016 year-to-date budget
by $5K or 1.2%.
Park & General Recreation Fees is above 2015 year-to-date actual by $23K or 13.8% and above 2016
year-to-date budget by $35K or 23.0%. Senior trips and tours and inclusion program revenues increased
through the efforts of staff to market and promote the programs.
Designated Operating Funds
Expenditures are below 2016 year-to-date budget by $52K or 1.8% and are primarily due to timing of payments in
Traffic Safety and Utility Tax Proposition 1, and operational decreases in Surface Water Management due to
vacancies of positions.
Utility tax revenues received year-to-date as reported on the monthly financial report totals $2.2M and is
$239K or 11.9% above 2015 year-to-date actual and $156K or 7.5% above 2016 year-to-date budget.
The following is the comparison of 2016 year-to-date actual to 2015 year-to-date actual utility taxes by category:
Electricity – current YTD increase by $195K or 23.2%.
Cable – current YTD increase by $11K or 4.1%
Phone – current YTD increase by $16K or 17.5%
Cellular – current YTD increase by $7K or 3.0%
162
Real estate excise tax 2016 year-to-date revenues of $1.1M is above 2015 year-to-date actual by $447K or
70.1% and is above the 2016 year-to-date budget by $731K or 206.5%. There were 128 taxable residential
sales (total sales $32.8M / $162K tax), and one commercial sale (total sale $634K / $3K tax). The
Weyerhaeuser sale of $70.5M accounted for $349K of the $1.1M tax received. Without the sale of
Weyerhaeuser the growth would have been $98K or 15.4% over 2015 year-to-date collections.
Federal Way Community Center
2016 year-to-date operating revenues total $469K, which is above the 2016 year-to-date budget by $10K or
2.1% and below the 2015 year-to-date actual by $3K or 0.7%. Major revenue increases are in daily drop-
ins, aquatic programs, and pool and facility rentals. Passes, childcare fees, and fitness classes fell slightly
behind revenue projections.
2016 year-to-date operating expenditures total $522K, which is above the 2016 year-to-date budget by
$12K or 2.3% and above 2015 year-to-date actual by $24K or 4.7%. Compared to year-to-date budget:
Increases in personnel cost is due to increased service levels to meet higher demands. The increase in
supplies and services & charges is due to repair supplies, service needs, and system replacements needed
now that the facility is 9+ years old. The decrease in utility costs is due to energy efficiency efforts and
timing of payments.
The 2016 year-to-date revenues over / (under) expenditures of ($53K) is performing lower than 2016 year-
to-date budget by $2K and lower than the 2015 year-to-date actual by $27K. To date, $56K of operating
subsidy has been used to keep the reserve fund balance at $1.5M. The City used $0 in operating subsidy
this time last year.
The fund balance is at its required level of $1.5 million. The fund balance is set aside for equipment
replacement, major building upgrades, and roof replacement of the Community Center Building.
Dumas Bay Centre is showing higher revenues year-to-date of $31K or 17.0% compared to 2015, and
expenditures are over 2016 year-to-date budget by $47K or 29.2%.
2016 year-to-date operating revenues total $217K, which is $61K or 39.2% above the 2016 year-to-date
budget, and above 2015 year-to-date actual by $31K or 17.0%. The increase from year-to-date 2015 is due
to an increase in rental activities as a result of the marketing plan that was commissioned in 2011, the
Google AdWords campaign put into action from the marketing plan as well as securing the return of rental
groups.
2016 year-to-date operating expenses total $209K, which is $47K or 29.2% above the 2016 year-to-date
budget and $37K above 2015 year-to-date actual. The increase in expenses over year-to-date 2016 is due
to an increase in goods and services for the operation as well as the increase in rental activity for the first
three months.
2016 year-to-date revenues over/(under) expenditures of $8K is below 2015 year-to-date by $5K. Dumas
Bay Centre has recovered 103.73% of operating expenditures compared to 107.61% last year.
The year-to-date fund balance of $718K is a reserve for future general capital needs of the building. These
funds are set aside for equipment replacement, major building upgrades, and roof replacement of the center.
163
March 2016 Monthly Financial Report - Detail
2015 2016 YTD Budget vs. Actual
AnnualAnnualYTDAnnualYTDYTDFavorable/(Unfavorable)
BudgetActualActualBudgetBudgetActual$%
Beginning Fund Balance 13,264,105$ 13,264,105$ 13,264,105$ 11,724,082$ 12,006,584$ 12,006,584$ n/an/a
Revenues:
Property Taxes 10,342,770 10,305,144 413,257 10,611,198 425,530 437,964 12,434 2.9%
Sales Tax 12,962,420 13,297,086 2,265,984 13,221,293 2,255,606 2,374,793 119,188 5.3%
Criminal Justice Sales Tax 2,273,430 2,319,124 391,657 2,507,007 423,387 425,120 1,733 0.4%
Gambling Taxes 155,000 178,118 29,097 155,000 24,445 16,159 (8,286) -33.9%
State Shared Revenue 2,483,000 2,559,940 361,987 2,483,000 351,107 375,087 23,980 6.8%
Leasehold Tax 6,000 6,104 2,304 6,000 2,265 829 (1,436) -63.4%
Court Revenue 1,551,550 1,441,207 352,442 1,551,550 400,601 405,400 4,799 1.2%
CED Permits & Fees 2,572,000 2,698,841 781,144 2,572,000 634,839 431,110 (203,729) -32.1%
PW Permits & Fees 317,000 520,249 55,063 317,000 60,254 72,990 12,737 21.1%
Business License Fees 259,000 267,500 59,460 259,000 57,571 48,360 (9,211) -16.0%
Franchise Fees 1,050,000 1,113,436 271,205 1,050,000 255,754 291,554 35,800 14.0%
Passport Agency Fees 65,000 74,275 21,975 65,000 19,231 20,975 1,744 9.1%
Park & General Recreation Fees 937,000 1,012,820 165,602 937,000 153,205 188,474 35,268 23.0%
Police Services 984,000 1,124,278 131,399 984,000 115,004 139,456 24,452 21.3%
Admin/Cash Management Fees 375,896 375,896 93,974 375,896 93,974 93,974 0 0.0%
Interest Earnings 31,000 27,090 4,787 31,000 5,478 10,180 4,703 85.9%
Miscellaneous/Other/Grants 723,276 977,941 124,364 628,063 79,870 84,133 4,263 5.3%
Total Revenues37,088,342 38,299,050 5,525,700 37,754,007 5,358,119 5,416,559 58,440 1.1%
Expenditures:
City Council 393,975 363,550 180,654 371,587 169,184 168,224 960 0.6%
Mayor's Office 1,511,439 1,511,600 303,403 1,329,339 376,184 385,965 (9,781) -2.6%
Community Development 2,296,033 2,222,664 577,893 2,335,518 560,524 557,656 2,868 0.5%
Economic Development 232,238 201,997 45,695 329,430 74,522 57,945 16,577 22.2%
Human Services 834,592 743,184 101,226 841,051 287,639 286,819 820 0.3%
Finance 908,534 883,629 210,920 941,111 217,114 206,741 10,373 4.8%
Human Resources 874,337 817,304 156,414 982,708 198,895 198,077 818 0.4%
Law 1,316,420 1,299,173 317,005 1,316,670 329,168 335,238 (6,071) -1.8%
Municipal Court 1,326,071 1,311,919 315,199 1,339,963 334,991 331,435 3,556 1.1%
Jail 4,436,614 4,455,713 1,091,959 5,518,134 1,379,534 1,378,085 1,449 0.1%
Police 18,237,744 18,678,114 4,789,321 19,193,303 4,944,195 4,988,204 (44,009) -0.9%
Parks & Recreation 3,548,663 3,682,473 701,789 3,725,929 729,830 727,237 2,593 0.4%
Public Works 4,069,657 3,506,800 645,457 3,792,854 698,108 545,616 152,492 21.8%
Total Expenditures39,986,317 39,678,121 9,436,935 42,017,597 10,299,887 10,167,242 132,646 1.3%
Revenues over/(under) Expenditures(2,897,975) (1,379,071) (3,911,235) (4,263,590) (4,941,769) (4,750,683) 191,086 -3.9%
Other Sources:
Ongoing Transfers In:
Red Light/School Zone for Comp Pln & Traffic155,000 155,000 - - - - - n/a
Utility Tax for Designated Programs 498,000 248,818 - 498,000 - - - n/a
Utility Tax for Operations 6,495,929 5,103,008 1,500,000 9,289,270 3,932,574 3,932,574 - 0.0%
Total Other Financing Sources7,148,929 5,506,826 1,500,000 9,787,270 3,932,574 3,932,574 - 0.0%
Other Uses:
Contingency Reserve Funds - - - - - - - n/a
1-Time Transfers Out/Other/Unalloc IS 5,790,977 5,385,272 1,319,779 7,690,707 1,588,480 1,588,480 - 0.0%
Total Other Financing Uses5,790,977 5,385,272 1,319,779 7,690,707 1,588,480 1,588,480 - 0.0%
Total Ending Fund Balance 11,724,082$ 12,006,587$ 9,533,090$ 9,557,055$ 9,408,909$ 9,599,995$ n/an/a
GENERAL & STREET
FUND SUMMARY
164
2015 2016 YTD Budget vs. Actual
AnnualAnnualYTDAnnualYTDYTD Favorable/(Unfavorable)
BudgetActualActualBudgetBudgetActual$%
Beginning Fund Balance 21,407,791$ 21,407,792$ 21,407,792$ 19,425,767$ 23,403,010$ 23,403,010$ n/an/a
Revenues:
Utility Tax 8,735,934 9,129,221 1,532,052 8,900,031 1,614,232 1,737,201 122,970 7.6%
Utility Tax - Prop 1 Voter Package 2,555,856 2,667,329 475,189 2,603,717 475,410 508,578 33,167 7.0%
Hotel/Motel Lodging Tax 200,000 266,053 28,825 200,000 22,086 31,415 9,329 42.2%
Real Estate Excise Tax 3,100,000 3,031,159 638,097 2,036,496 354,084 1,085,355 731,271 206.5%
Property Tax - King Co Expansion Levy155,000 177,780 7,705 160,000 - - - n/a
State Shared Revenue 509,000 510,660 78,347 509,000 78,092 85,353 7,261 9.3%
Traffic Safety (Red Light/School Zone)2,773,643 3,012,004 673,362 2,418,746 540,734 871,451 330,718 61.2%
Federal Way Community Center 1,885,500 1,867,493 472,726 1,818,500 459,359 469,324 9,966 2.2%
Dumas Bay Centre Fund 697,251 760,332 185,159 635,251 155,606 216,616 61,010 39.2%
Surface Water Management Fees 3,820,000 3,871,256 194,400 3,900,000 195,844 226,541 30,698 15.7%
Refuse Collection Fees 302,517 300,983 74,677 304,517 75,554 75,722 169 0.2%
Interest Earnings 11,800 39,838 5,975 11,800 18,747 18,747 - 0.0%
Miscellaneous/Other/Grants 240,807 310,314 21,570 201,928 6,118 6,118 - 0.0%
Total Revenues24,987,308 25,944,421 4,388,083 23,699,986 3,995,863 5,332,421 1,336,557 33.4%
Expenditures:
Arterial Streets Overlay Program 1,724,205 1,336,390 13,322 1,515,500 14,182 14,182 - 0.0%
Utility Tax Admin/Cash Mgmt Fees - - - - - - - n/a
Solid Waste & Recycling 501,031 478,807 95,681 450,380 96,381 94,317 2,064 2.1%
Hotel/Motel Lodging Tax 355,296 180,180 8,270 200,300 9,193 5,451 3,742 40.7%
Traffic Safety (Red Light/School Zone)2,123,644 1,994,792 493,571 2,169,881 536,893 464,181 72,712 13.5%
Utility Tax Proposition 1 2,841,965 2,782,463 674,033 2,898,284 702,090 695,441 6,649 0.9%
Debt Service (Debt & Admin Fee)1,039,573 1,005,479 - 812,123 - - - n/a
Federal Way Community Center 2,170,024 2,178,525 498,610 2,215,641 510,414 522,236 (11,822) -2.3%
Performing Arts & Conf Ctr Operations27,989 15,387 - 22,722 22,722 34,301 (11,579) -51.0%
Dumas Bay Centre Fund 769,243 785,763 172,061 736,999 161,637 208,829 (47,192) -29.2%
Surface Water Management 3,810,626 3,434,780 691,175 3,817,307 768,150 730,622 37,528 4.9%
Total Expenditures15,363,596 14,192,567 2,646,723 14,839,137 2,821,663 2,769,560 52,103 1.8%
Revenues over/(under) Expenditures9,623,712 11,751,855 1,741,360 8,860,849 1,174,200 2,562,861 1,388,661 118.3%
Other Sources:
Ongoing Transfers In:
Utility Tax for DBC Oper/Reserves 233,659 233,659 112,000 112,000 112,000 112,000 - 0.0%
Utility Tax for FWCC Oper/Reserves396,754 396,754 - 380,000 55,862 55,862 - 0.0%
Utility Tax for FWCC & SCORE Debt 2,437,240 2,402,722 - 1,721,538 - - - n/a
Utility Tax for Arterial Streets Overlay1,013,000 760,885 - 1,013,000 - - - n/a
1-Time Transfers 281,988 531,988 14,000 840,015 736,722 736,722 - 0.0%
Total Other Sources4,362,641 4,326,008 126,000 4,066,553 904,584 904,584 - 0.0%
Other Uses:
Ongoing Transfer Out:
Traffic Safety (Red Light/School Zone)- - - - - - - n/a
Utility Tax to FWCC Oper/Reserves396,754 396,754 - 380,000 55,862 55,862 - 0.0%
Utility Tax to FWCC & SCORE Debt 1,028,040 993,522 - 909,415 - - - n/a
Utility Tax to DBC Oper/Reserves 233,659 483,659 112,000 112,000 112,000 112,000 - 0.0%
Utility Tax to Arterial Streets Overlay1,013,000 760,885 - 1,013,000 - - - n/a
Utility Tax to Transportation Capital - - - - - - - n/a
Utillity Tax to General/Street Oper6,690,493 5,028,390 1,500,000 7,026,661 1,151,969 1,151,969 - 0.0%
Utility Tax to Prop 1 Voter Package - - - - - - - n/a
1-Time Transfers/Other/Unalloc IS 6,606,434 6,419,435 1,609,900 7,589,080 4,546,131 4,546,131 - 0.0%
Total Other Uses15,968,380 14,082,645 3,221,900 17,030,156 5,865,962 5,865,962 - 0.0%
Ending Fund Balance
Arterial Streets Overlay 100,000 298,388 381,369 100,000 - 368,233 n/an/a
Utility Tax (non-Prop 1)2,029,152 4,120,012 2,634,270 1,500,000 - 4,541,223 n/an/a
Utility Tax - Prop 1 Voter Package 548,462 719,485 633,196 248,002 - 533,031 n/an/a
Solid Waste & Recycling 177,821 208,857 183,396 158,558 - 190,494 n/an/a
Hotel/Motel Lodging Tax 245,300 501,765 421,690 245,300 - 528,171 n/an/a
Federal Way Community Center 1,483,499 1,500,002 1,547,585 1,499,999 - 1,499,999 n/an/a
Traffic Safety Fund 3,241,744 3,614,117 3,681,435 1,500,001 - 2,243,992 n/an/a
Real Estate Excise Tax Fund 3,508,627 3,445,070 4,190,027 2,000,000 - 3,713,386 n/an/a
Performing Arts & Conf Ctr Operations (1) 12,608 10,000 - - 1,036 n/an/a
Paths & Trails 360,664 384,357 205,891 529,664 - 386,282 n/an/a
Strategic Reserve Fund 3,012,279 3,085,472 3,383,078 2,932,583 - 3,060,108 n/an/a
Parks Reserve Fund 250,000 250,000 - 750,000 - 750,379 n/an/a
Debt Service Fund 1,471,153 1,471,579 73,519 2,380,568 - 1,472,862 n/an/a
Surface Water Management 2,964,197 3,392,481 2,444,396 1,225,218 - 997,212 n/an/a
Dumas Bay Centre Fund 32,867 398,817 263,400 253,120 - 718,083 n/an/a
Total Ending Fund Balance 19,425,764$ 23,403,010$ 20,053,254$ 15,323,013$ -$ 21,004,492$ n/an/a
DESIGNATED OPERATING
FUNDS SUMMARY
165
Sales Tax
Compared to year-to-date March 2015 actual, sales tax revenues are up by $55K or 6.0%. Compared to 2016 year-to-date
budget, year-to-date sales tax revenues went up by $119K or 5.3%. There is usually a two month lag in sales tax revenue.
The sales tax collected for January 2016 is paid to the City in March 2016.
LOCAL RETAIL SALES TAX REVENUES
YTD March
Favorable/(Unfavorable)
20152015Change from 2015YTD Actual vs Budget
MonthActualBudgetActual$ %$%
Jan-$ - - - - - -
Feb1,353,180 1,322,183 1,407,385 54,205 4.0%85,202 6.4%
Mar912,804 933,423 967,408 54,604 6.0%33,986 3.6%
Apr952,455 950,298 - - - - -
May1,088,938 1,081,896 - - - - -
Jun1,044,900 1,024,472 - - - - -
Jul1,092,791 1,076,360 - - - - -
Aug1,254,134 1,236,154 - - - - -
Sep1,144,483 1,145,777 - - - - -
Oct1,123,740 1,124,519 - - - - -
Nov1,137,158 1,152,099 - - - - -
Dec2,192,502 2,174,112 - - - - -
YTD Total 2,265,984$ 2,255,606$ 2,374,793$ 108,810$ 4.8%119,188$ 5.3%
Annual Total 13,297,086$ 13,221,293$ n/an/an/an/an/a
COMPARISON OF SALES TAX COLLECTIONS BY SIC GROUP
Favorable/(Unfavorable)
Component2015 YTD2016 YTD Change from 2015
GroupMar Mar $%Explanation
Retail Trade1,227,803$ 1,262,941$ 35,138$ 2.9%Up $60K - Furniture and Home Furnishings, Electronics and Appliances, Building Material and
Garden, Health and Personal Care Stores, Clothing and Accessories, General Merchandise Stores,
and Nonstore Retailers
Down $25K - Motor Vehicle & Parts Dealer, Food and Beverage Stores, Gasoline Stations,
Sporting Goods, Hobby, Books, and Miscellaneous Retailers
Services 475,887 521,455 45,567 9.6%Up $47K - Professional, Scientific, Tech, Administrative & Support Services, Educational
Services, Ambulatory Health Care Service, Nursing & Residential Care, Amusement, Gambling,
Accomodation, Food Services & Drinking Places, Repair & Maintenance & Personal Laundry
Services
Down $2K - Waste Management Remediation, Hospitals, Religious, Grantmaking, Civic
Construct 238,919 275,019 36,100 15.1%Up $44K - Construction of Buildings, Specialty Trade
Down $8K - Heavy & Civil Construction
Wholesaling105,574 84,351 (21,224) -20.1%Down $21K - Wholesale Trade, Durable & Nondurable goods
Transp/Utility 809 716 (94) -11.6%
Information 102,664 115,379 12,715 12.4%Up $13K - Internet Service Providers, Publishing Industries, Telecommunications, Other
Information Services, Motion Picture, Sound Record
Manufacturing23,208 25,956 2,748 11.8%Up $7K Wood Product Manufacturing, Printing & Related Support, Fabricated Metal
Manufacturing, Machinery Manufacturing & Miscellaneous Manufacturing
Down $4K - Food Manufacturing, Apparel Manufacturing, Computer & Electronic Products
Government 38,694 29,029 (9,665) -25.0%Up $9K - Economic Porgrams Admin
Down $19K - Nonclassifiable establishments, Executive, Legislative, Other
Fin/Insurance
/Real Estate
46,018 53,011 6,993 15.2%Up $7K - Real Estate, Credit Intermediation, Rental & Leasing Services
Other 6,407 6,937 531 8.3%
2,265,984$ 2,374,793$ 108,810$ 4.8%
166
SALES TAX COMPARISON by AREA
YTD March 2016
Favorable/(Unfavorable)
Chg from 2015
Location 20152016 $%Explanation
YTD Total Sales Tax2,265,984$ 2,374,793$ 108,810$ 4.8%
S 348th Retail Block258,773 278,801 20,028 7.7%Up $22K Retail Automative/Gas, Retail Building
Materials, Retail General Merchandise, Furniture &
Fixtures
Down $2K Electronics & Appliances
The Commons225,822 236,537 10,715 4.7%Up $15K Misc Retail Trade, Retail General Merchandise
Down $4K Retail Apparel & Accessories, Retail Eating &
Drinking, Retail Electronics & Appliances
S 312th to S 316th136,375 141,873 5,499 4.0%Up $6K Retail General Merchandise
Down $1K Retail Automative/Gas
Pavilion Center94,451 94,553 102 0.1%General Increase
Hotels & Motels35,645 30,780 (4,864) -13.6%General Decrease
FW Crossings 79,184 66,320 (12,863) -16.2%Up $13K Electronics & Appliances, Retail Eating &
Drinking
Down $25K Retail Miscellaneous Stores
Gateway Center35,026 37,317 2,291 6.5%Up $3K Telecommunications, Food/Beverage Stores
Down $1K Motion Picture/Sound
Utility Tax (Total 7.75%)
The utility taxes year-to-date is $239K or 11.9% above 2015 year-to-date actual and $156K or 7.5% above 2016 year-to-
date budget. There is usually a two month lag in utility tax revenue. The utility tax collected for January 2016 is paid to
the City in March 2016.
UTILITY TAXES
Year-to-date thru March
Favorable/(Unfavorable)
20152016Change from 2015YTD Actual vs Budget
MonthActualBudgetActual$ Var% Var$ Var% Var
Jan 777$ 767$ 535$ (242)$ -31.2%(233)$ -30.3%
Feb 962,766 892,683 1,140,130 177,364 18.4%247,446 27.7%
Mar1,055,119 1,211,938 1,111,608 56,488 5.4%(100,330) -8.3%
Apr 585,605 508,087 - - - - -
May1,038,174 1,058,914 - - - - -
Jun1,390,369 1,398,493 - - - - -
Jul 411,807 404,113 - - - - -
Aug 896,076 873,201 - - - - -
Sept 872,972 824,449 - - - - -
Oct1,270,562 1,191,652 - - - - -
Nov 557,086 542,851 - - - - -
Dec2,771,145 2,623,600 - - - - -
YTD Subtotal2,018,662$ 2,105,388$ 2,252,272$ 233,610$ 11.6%146,884$ 7.0%
Rebate(11,421) (15,746) (6,493) 4,928 0.0%9,253 -58.8%
YTD Total2,007,241$ 2,089,642$ 2,245,779$ 238,538$ 11.9%156,137$ 7.5%
Annual Total11,796,551$ 11,503,748$ n/an/an/an/an/a
The City of Federal Way provides a utility tax rebate for qualifying individuals that have paid for Utility bills within the City of
Federal Way, who are 65 years or older, disabled/unable to work, and qualify as low income during the affected calendar year.
This is an annual program that opens January 1st and closes April 30th of each year. The City processed 156 rebates at a total cost of
$16K in 2015. The City processed 64 rebates at a total cost of $6,493 year-to-date March 2016.
167
UTILITY TAXES - by Type
Year-to-date thru March
Favorable/(Unfavorable)
Utility 20152016Change from 2015
Type ActualActual $ %
Electric 841,782$ 1,036,693$ 194,911$ 23.2%
Gas 402,898 403,337 439 0.1%
Solid Waste 149,623 152,454 2,830 1.9%
Cable 270,965 281,984 11,019 4.1%
Phone 93,226 109,525 16,299 17.5%
Cellular 242,045 249,410 7,365 3.0%
Pager 56 32 (24) n/a
SWM 18,067 18,837 770 4.3%
Tax Rebate (11,421) (6,493) 4,928 0.0%
YTD Total2,007,241$ 2,245,779$ 238,538$ 11.9%
Proposition 1 Voter-Approved Utility Tax
2016 Year-to-date Prop 1 expenditures total $695K or 24.0% of the $2.9M annual budget. Current life-to-date Prop 1 Utility tax
collections total $26.1M and expenditures total $25.5M.
2015 2016 Life
BudgetActualBudgetActualTo Date
Beginning Balance:834,603 834,603 548,462 719,485 n/a
OPERATING REVENUES
January 172 175 173 121 1,604,144
February 187,628 177,728 201,574 257,695 2,349,155
March 308,182 297,286 273,663 251,171 2,884,123
April 98,809 112,871 114,729 - 2,172,231
May 244,602 234,426 239,110 - 2,246,125
June 318,955 314,071 315,789 - 2,311,397
July 90,036 93,050 91,251 - 1,759,997
August 193,223 202,390 197,174 - 1,831,316
September 176,723 197,173 186,166 - 1,667,067
October 253,572 286,955 269,083 - 2,168,937
November 120,120 125,844 122,579 - 1,704,254
December 563,833 625,376 592,426 - 3,353,143
Total Prop 1 Revenues:2,555,856 2,667,345 2,603,717 508,987 26,051,887
OPERATING EXPENDITURES
Public Safety Improvement Positions & Costs:
Police Services (includes 1 Records Specialist, 8 Patrol
Officers, 4 Detectives, 1 Lieutenant, & 4 Traffic Officers)2,214,883 2,193,288 2,253,238 557,836 19,111,222
Court Services (includes .50 Judge, 1 Court Clerk, and Pro
Tem Pay, Public Defender contract, 1.5 Prosecutors)371,090 364,464 378,690 77,239 3,206,881
Total Public Safety Improvement Costs 2,585,973 2,557,752 2,631,928 635,075 22,318,103
Community Safety Program Costs:
1 Code Enforcement Officer 101,268 77,971 107,497 22,925 419,753
1 Code Enforcement Assistant City Attorney 58,052 51,997 61,391 13,639 540,625
1 Parks Maintenance Worker I & Security 96,672 94,744 97,469 23,802 913,686
Total Community Safety Improvement Costs 255,992 224,712 266,356 60,366 1,874,064
Indirect Support - HR Analyst - - - - 291,695
SafeCity M&O - - - - 245,929
Subtotal Ongoing Expenditures - - - - 537,624
SafeCity Startup - - - - 189,066
Other Transfer - Prop 1 OT for Police - - - - 600,000
Subtotal Other Expenditures - - - - 789,066
Total Prop 1 Expenditures:2,841,965 2,782,464 2,898,284 695,441 25,518,857
Total Ending Fund Balance:548,494$ 719,485$ 253,895$ 533,030$ 533,030$
PROP 1
168
Real Estate Excise Tax
Compared to 2015 year-to-
date actuals, collections are up
$447K or 70.1%. March's
receipt of $165K is below
March 2015's actual by $166K
or 50.1% and below March
2016's projections by $19K or
10.4%.
March 2016 activities include
231 real estate transactions, of
which 102 were tax exempt.
There were 128 taxable
residential sales (total sales
$32.8M / $162K tax), and one
commercial sale (total sale
$634K / $3K tax).
Hotel/Motel Lodging Tax
Hotel/Motel lodging tax
received year-to-date in 2016
is $31K and is above 2015's
year-to-date collections by
$3K or 9.0%. 2016 year-to-
date receipts are above year-
to-date projections by $9K or
42.2%. The lodging tax
collected for January 2016 is
paid to the City in March
2016.
Permit Activity
Building, planning, and
zoning permit activities are
below 2015's year-to-date
activity by $350K or 44.8%.
Compared to year-to-date
budget, permit activity is
below by $204K or 32.1%.
The permit that primarily
contributed to the decrease
was the Federal Way High
School permit.
BUILDING & LAND USE PERMITS AND FEES (CD)
Year-to-date thru March
Favorable/(Unfavorable)
20152016Change from 20152016 Actual vs Budget
MonthActualBudgetActual$%$%
Jan100,841 161,244 186,036 85,195 84.5%24,793 15.4%
Feb 512,848 237,487 89,756 (423,092) -82.5%(147,731) -62.2%
Mar 167,455 236,108 155,317 (12,138) -7.2%(80,791) -34.2%
Apr 322,691 243,715 - - - - -
May 193,125 253,998 - - - - -
Jun 126,129 283,552 - - - - -
Jul 307,392 212,887 - - - - -
Aug 151,296 236,423 - - - - -
Sept 233,908 207,518 - - - - -
Oct 300,673 205,686 - - - - -
Nov 87,568 122,133 - - - - -
Dec 194,915 171,248 - - - - -
YTD Total781,144$ 634,839$ 431,110$ (350,034)$ -44.8%(203,729)$ -32.1%
Annual Total2,698,841$ 2,572,000$ n/an/an/an/an/a
HOTEL/MOTEL LODGING TAX REVENUES
Year-to-date thru March
Favorable/(Unfavorable)
20152016Change from 20152016 Actual vs Budget
MonthActualBudgetActual$ % $ %
Jan-$ -$ -$ -$ - -$ -
Feb 15,336 11,307 15,431 95 0.6%4,124 36.5%
Mar 13,489 10,778 15,983 2,494 18.5%5,205 48.3%
Apr 16,825 13,230 - - - - -
May 19,890 15,441 - - - - -
Jun 17,024 12,968 - - - - -
Jul 21,320 15,530 - - - - -
Aug 34,569 23,726 - - - - -
Sept 34,823 25,890 - - - - -
Oct 33,195 25,833 - - - - -
Nov 24,271 18,448 - - - - -
Dec 35,312 26,848 - - - - -
YTD Total28,825$ 22,086$ 31,415$ 2,589$ 9.0%9,329$ 42.2%
Annual Total266,052$ 200,000$ n/an/an/an/an/a
REAL ESTATE EXCISE TAX REVENUES
Year-to-date thru March
Favorable/(Unfavorable)
20152016Change from 2015YTD Actual vs Budget
Month ActualBudgetActual$ % $ %
Jan155,922$ 86,201$ 386,409$ 230,486$ 147.8%300,208$ 348.3%
Feb150,860 83,206 533,534 382,674 253.7%450,327 541.2%
Mar331,315 184,676 165,413 (165,903) -50.1%(19,264) -10.4%
Apr148,984 104,880 - - - - -
May302,118 255,101 - - - - -
Jun345,929 194,547 - - - - -
Jul302,572 221,790 - - - - -
Aug324,637 184,805 - - - - -
Sep199,688 128,730 - - - - -
Oct246,044 149,838 - - - - -
Nov189,651 147,969 - - - - -
Dec333,438 294,752 - - - - -
YTD Total 638,097 354,084 1,085,355 447,257 70.1%731,271 206.5%
Annual Total 3,031,159$ 2,036,496$ n/an/an/an/an/a
169
Police Department
The total overtime budget of $748K consists of $729K for City overtime and $19K for billable time.
Compared to 2016 year-to-date budget, City’s portion of overtime is $49K or 27.7% above year-to-date projections.
Compared to year-to-date 2015 actuals, City’s portion of overtime is above by 13K or 6.8%. Including the decrease in billable
overtime, total overtime increased by $13K or 5.2% over the same time last year.
The March overtime increase of $4K above 2015 year-to-date actual is due to a decrease in training, shift extension, and court and
case completion expenditures. There was also a high number of violent crimes this quarter which contributed to the increase.
Jail Services
The total jail budget is $5.52M and it is for SCORE Jail maintenance & operation assessments and alternative programs. Debt
service is being paid for by SCORE reserves in 2016.
At the original 2007 projections, the Average Daily Population (ADP) was projected at 60 in-mates, which was the 3rd highest, out
of the seven member cities. In 2015 based on 2014 activity, ADP was projected at 93 in-mates. In 2012, the budgeted ADP for
Federal Way was 60, but actual ADP was never below 65, and at one point ADP was above 105. In 2013, the budgeted ADP for
Federal Way was 90 ADP, but actual ADP was never below 75, and at its height ADP was about 90. In 2014, the budgeted ADP
was 95, and year-to-date the ADP at its highest point was 95, and at its lowest was just above 75 ADP. When ADP increases, the
jail costs increase. Renton which was once the highest in 2007, is now second behind Federal Way. In 2016, the budgeted ADP is
105 and our ADP in March was 96. In 2015, the March ADP was 111.
Other jail & alternative programs are provided by King County and Providence Community for psychiatric care. As of the end of
March the City spent $38,551 on these services that are not currently being provided by SCORE.
Jail and Alternatives to Confinement
20152016
Annual ActualAnnual BudgetYTD BudgetYTD Actual
SCORE4,276,614$ 5,358,134$ 1,339,534$ 1,339,534$
Other Jail & Alternative Programs179,099 160,000 40,000 38,551
Subtotal M&O4,455,713 5,518,134 1,379,534 1,378,084
Subtotal Debt Service - - - -
Total 4,455,713$ 5,518,134$ 1,379,534$ 1,378,084$
PD Overtime by Type
Year-to-date thru March
(Favorable)/Unfavorable
20152016 Change from 2015
TypeActualActual$%
Training3,578$ 14,828$ 11,250$ 314.4%
Court8,238 10,806 2,568 31.2%
Field Oper182,254 175,469 (6,784) -3.7%
Other 20,315 26,569 6,254 30.8%
City Portion214,384 227,671 13,287 6.2%
Contract/Grant21,760 22,150 390 1.8%
Traffic School6,616 5,477 (1,138) -17.2%
Billable 28,376 27,627 (749) -2.6%
YTD Total242,760$ 255,298$ 12,538$ 5.2%
PD Overtime by Month
Year-to-date thru March
(Favorable)/Unfavorable
20152016Change from 20152016 Actual vs Budget
MonthActualBudgetActual$%$%
Jan92,125$ 64,348$ 70,394$ (21,731)$ -23.6%6,046$ 9.4%
Feb 61,090 60,647 92,574 31,484 51.5%31,927 52.6%
Mar 61,169 53,265 64,703 3,534 5.8%11,438 21.5%
Apr 55,955 55,655 - - - - -
May 84,365 65,821 - - - - -
Jun 81,812 55,854 - - - - -
Jul 90,427 77,559 - - - - -
Aug 73,713 55,402 - - - - -
Sep 55,110 58,891 - - - - -
Oct 54,986 67,655 - - - - -
Nov 64,356 52,957 - - - - -
Dec 52,418 60,994 - - - - -
City Portion214,384 178,260 227,671 13,287 6.8%49,411 27.7%
Billable28,376 3,306 27,627 (749) -2.6%24,321 735.6%
YTD Total242,760$ 181,566$ 255,298$ 12,538$ 5.2%73,732$ 40.6%
Billable -$ 15,471$ -$ -$ - -$ -
Annual Total 747,825$ n/an/a n/an/an/a
170
Traffic Safety - Red Light / School Zone
Traffic Safety Red light & school zone enforcement revenues are accounted for in the Traffic Safety Fund to be used for, but not
limited to, prevention, education, and enforcement efforts related to traffic safety and compliance with traffic control devices within
the City, including maintenance and operations costs.
Currently there are a total of 14 cameras at 11 locations (8 of these cameras are red light and 6 are in the school zones). The original
4 red light cameras were activated in October 2008 and an additional 4 cameras were activated February 2010. The original 4 school
zone cameras were activated February 2010 and an additional 2 cameras were activated December 2010.
Red Light Photo/School Zone Enforcement
20152016 Variance
Favorable/(Unfavorable)
Month
Gross
Revenue
Payments
to ATS
Salaries & Wages
& Crt Security
Net
Revenue
Gross
Revenue
Payments
to ATS
Salaries & Wages
& Crt Security
Net
Revenue$ Variance% Variance
Jan214,295$ (52,250)$ (116,987)$ 45,058$ 245,938$ (52,250)$ (114,179)$ 79,509$ 34,450$ 76.5%
Feb 276,824 (52,250) (118,560) 106,014 276,364 (52,250) (124,988) 99,126 (6,888) -6.5%
Mar 182,243 (23,750) (129,774) 28,719 349,149 - (120,513) 228,636 199,917 696.1%
Apr 301,461 (52,250) (124,961) 124,251 - - - - - -
May 194,639 (52,250) (117,371) 25,018 - - - - - -
Jun 297,654 (52,250) (126,832) 118,572 - - - - - -
Jul 304,709 (38,000) (119,867) 146,841 - - - - - -
Aug 184,396 (38,000) (124,907) 21,490 - - - - - -
Sep 222,403 (52,250) (120,472) 49,681 - - - - - -
Oct 258,671 (52,250) (120,482) 85,939 - - - - - -
Nov 290,816 (52,250) (132,281) 106,284 - - - - - -
Dec 283,892 - (124,547) 159,345 - - - - - -
YTD Total673,362$ (128,250)$ (365,321)$ 179,791$ 871,451$ (104,500)$ (359,681)$ 407,271$ 227,480$ 12.4%
Annual Total3,012,004$ (517,750)$ (1,477,043)$ 1,017,211$ 871,451$ (104,500)$ (359,681)$ 407,271$ 227,480$ n/a
Annual Budgetn/an/a n/a - n/an/a n/a - n/an/a
Court
Court revenues are $53K or 15.0% above 2015 year-to-date actuals and $5K or 1.2% above 2016 year-to-date budget.
COURT REVENUEYear-to-date thru March Favorable/(Unfavorable)
20152016 Change from 20152016 Actual vs Budget
MonthActualBudgetActual$ % $ %
January96,176$ 113,248$ 130,939$ 34,763$ 36.1%17,691$ 15.6%
February122,939 131,824 118,776 (4,163) -3.4%(13,048) -9.9%
March115,886 135,185 137,358 21,472 18.5%2,173 1.6%
April155,815 166,844 - ----
May 86,042 99,082 - ----
June 96,600 106,421 - ----
July120,208 129,561 - ----
August100,761 109,002 - ----
September137,137 127,841 - ----
October118,682 128,838 - ----
November113,776 107,028 - ----
December107,042 116,676 - ----
Probation 17,442 20,345 18,328 886 5.1%(2,017) -9.9%
YTD Total 352,442$ 400,601$ 405,400$ 52,958$ 15.0%4,799$ 1.2%
Probation 17,442 59,655 n/an/an/an/an/a
Annual1,405,947$ 1,551,550$ n/an/an/an/an/a
Favorable/(Unfavorable)
20152016 Change from 2015
ActualActual$ %
Civil Penalties 4,247$ 4,915$ 668$ 15.7%
Traffic & Non-Parki 184,172 206,431 22,259 12.1%
Parking Infractions3,826 6,052 2,226 58.2%
DUI & Other Misd27,207 32,006 4,800 17.6%
Criminal Traffic Misd 109 141 32 29.5%
Criminal Costs 39,479 29,957 (9,521) -24.1%
Interest / Other / Mis 31,601 58,132 26,531 84.0%
Criminal Conv Fees15,337 16,109 772 5.0%
Shared Court Costs10,816 12,199 1,383 12.8%
Services & Charges18,209 21,131 2,922 16.0%
Subtotal 335,000$ 387,072$ 52,072$ 15.5%
Probation Services17,442 18,328 8865.1%
YTD Total 352,442$ 405,400$ 52,958$ 15.0%
COURT REVENUEYear-to-date thru March
171
Federal Way Community Center
The Federal Way Community Center Fund was established as a special revenue fund supported by user fees and utility tax
transfer.
Federal Way 2015 2016
Community Center Annual YTD YTDYTD
as of 03/31/2016 Budget Actual Actual Budget Budget Actual $ %
Beginning Fund Balance $ 1,573,469 $ 1,573,469 $ 1,573,469 $ 1,483,499 $ 1,483,499 $ 1,500,001 n/an/a
Operating Revenues:
Daily Drop-ins 345,000$ 335,930$ 92,430$ 310,000$ 85,296$ 94,611$ 9,315$ 9.8%
Passes 786,000 776,278 189,958 850,000 207,998 198,601 (9,396) -4.7%
City Employee Membership Program 31,000 32,327 8,514 31,000 8,164 8,177 13 0.2%
Youth Athletic Programs 45,000 51,639 18,823 45,000 16,403 14,923 (1,480) -9.9%
Aquatics Programs-Lessons/Classes 156,000 146,896 32,195 136,000 29,807 32,407 2,599 8.0%
Childcare Fees 9,000 3,091 1,266 9,000 3,685 330 (3,354) -1016.1%
Fitness Classes/Fitness Training 161,000 157,620 43,796 130,000 36,122 32,488 (3,634) -11.2%
Towel/equipment Rentals 4,000 3,156 813 4,000 1,031 999 (32) -3.2%
Pool Rentals/Competitive-Lap Lanes 16,000 22,978 6,536 16,000 4,551 7,920 3,369 42.5%
Rentals 240,000 241,140 54,192 195,000 43,823 55,513 11,690 21.1%
Merchandise Sales 7,500 10,020 2,442 7,500 1,828 2,570 742 28.9%
Concessions/Vending 60,000 61,418 15,510 60,000 15,152 15,287 134 0.9%
Interest Earnings/Other Misc - (0) (0) - - (0) (0) n/a
General Park/Rec - Facility use charge 25,000 25,000 6,250 25,000 5,499 5,499 - 0.0%
Total Operating Revenues1,885,500 1,867,493 472,726 1,818,500 459,359 469,324 9,966 2.1%
Operating Expenditures:
Personnel Costs 1,404,524 1,419,625 353,395 1,447,141 360,245 367,287 (7,043) -1.9%
Supplies 175,500 241,639 48,651 165,500 33,321 47,057 (13,736) -29.2%
Other Services & Charges 209,500 203,268 26,238 222,500 28,721 42,627 (13,907) -32.6%
Utility Cost 360,000 309,977 68,691 360,000 79,776 64,316 15,460 24.0%
Intergovernmental 20,500 4,016 1,636 20,500 8,352 948 7,404 781.0%
Total Operating Expenditures2,170,024 2,178,525 498,610 2,215,641 510,414 522,236 (11,822) -2.3%
Revenues Over / (Under) Expenditures (284,524) (311,032) (25,885) (397,141) (51,056) (52,912) 1,856 3.5%
Recovery Ratio 86.9%85.7%94.8%82.1%90.0%89.9%n/a .
Transfer In from General Fund - - - 55,641 - - - n/a
Utility Tax - Operations 396,754 396,754 - 380,000 55,862 55,862 - 0.0%
Total Other Sources396,754 396,754 - 380,000 55,862 55,862 - 0.0%
Other Uses:n/a
Capital/Use of Reserves/Grants 202,200 159,190 - 22,000 2,951 2,951 2,951 n/a
Total Other Uses202,200 159,190 - 22,000 2,951 2,951 2,951 n/a
Net Income (89,970) (73,469) (25,885) (39,141) 1,855 (1) (1,856) n/a
Ending Fund Balance 1,483,499$ 1,500,001$ 1,547,585$ 1,444,358$ 1,485,354$ 1,500,000$ 14,646$ 1.0%
YTD Budget vs Actual
Favorable/(Unfavorable)
The operating revenue budget includes $1.79M in user fees/program revenues, $380K contribution from utility tax for
operations, $56K contribution from General Fund for operations, and $25K use charge from General Fund Recreation for use of
the facility.
Year-to-date operating revenues total $469K which is $10K or 2.1% above the 2016 year-to-date budget. In comparison to
2016’s year-to-date budget:
Daily Drop-in revenues are $9K or 9.8% above the projected revenue. With the new year, comes increased daily
admissions; especially for drop-in gymnasium and pool use. We have also seen a few large groups visiting from
neighboring districts, primarily to use the pools.
Pass revenues are $9K or 4.7% below the projected revenue, but above 2015 YTD by $9K. Membership sales are a little
bit slower than usual for the beginning of the year, but the facility is making up ground in daily admission sales and Silver
Sneakers enrollment.
Youth Athletic Programs are $1K or 9.9% below the projected revenue. The decrease is mostly due to timing, and will
raise to the anticipated revenues with the continued success of Kidz Love Soccer, Passholder PE, and Basketball Skills.
Aquatic Programs are $3K or 8.0% above the projected revenue. Swim lesson enrollment is very good with nearly all
classes full and classes being added to accommodate more participants on the waiting list.
Child Care Revenues are $3K below expected levels. Customers are not using child care as much as they used to.
172
Fitness Classes are $4K or 11.2% below the projected revenue. The decrease is mostly due to timing, and will raise to
anticipated revenues with the continued success of personal training and Silver Sneakers.
Pool Rentals are $3K or 42.5% above the projected revenue. The increase is due to increased participation in local swim
clubs. Increased participation in local clubs means increased lane rentals at the FWCC lap pool.
Rental Revenues are up $12K or 21.1% above the projected revenue. Rental bookings are off to another fast start in 2016,
with better than usual meeting and birthday party enrollment.
Year-to-date operating expenditures total $522K which is $12K or 2.3% above the year-to-date budget. Federal Way
Community Center has recovered 89.9% of operating expenditures compared to the year-to-date budgeted recovery ratio of
90.0%. In comparison to 2015’s year-to-date budget:
Personnel Costs increased by $7K or 1.0%. The increase is due to increased service levels to meet higher demands from
the beginning of the year.
Supplies are $14K or 29.2% higher than projected. The increase is due to higher supply needs and inventories at the
beginning of the year. There have also been some major mechanical system repairs and replacements.
Other Services & Charges are $14K or 32.6% above the projected spending due to increased contracted service and
repair needs in the early part of 2016. In particular, we’ve added contracted HVAC maintenance to protect our
significant assets, that are now 10 years old.
Utility Costs are $15K or 24.0% below the projected spending due to Facility staffing efforts to improve energy
efficiencies in the building, and timing of payments.
Dumas Bay Centre
Dumas Bay Centre Fund year-to-date revenue of $217K is $61K or 39.2% above 2016 year-to-date budget and $31K or 17.0%
above year-to-date 2015.
Year-to-date operating expenses total $209K, which is $47K or 29.2% above 2016 year-to-date budget of $162K. Ending fund
balance for Dumas Bay Centre Fund is a positive $718K, with a policy reserve requirement of $500K. Dumas Bay Centre has
recovered 103.73% of operating expenditures compared to 107.61% last year.
Dumas Bay Centre Fund Annual YTD YTDYTD
as of 03/31/2016 BudgetActualActualBudgetBudgetActual$%
Beginning Fund Balance 181,200$ 181,201$ 181,201$ 32,868$ 32,868$ 398,816$ n/an/a
Operating Revenues:
In-House Food Services 299,000 318,491 82,048 275,000 70,844 91,741 20,897 29.5%
Dumas Bay Retreat Center 398,251 438,237 103,111 360,251 84,762 123,676 38,913 45.9%
Knutzen Family Theatre - 3,605 - - - 1,200 1,200 n/a
Total Operating Revenues697,251 760,332 185,159 635,251 155,606 216,616 61,010 39.2%
Operating Expenses:
In-House Food Services 266,107 282,033 59,268 242,182 50,893 81,808 (30,915) -60.7%
Dumas Bay Retreat Center 419,735 423,998 95,648 411,417 92,810 102,467 (9,657) -10.4%
Knutzen Family Theatre 83,400 79,732 17,145 83,400 17,934 24,554 (6,620) -36.9%
Total Operating Expenses769,243 785,763 172,061 736,999 161,637 208,829 (47,192) -29.2%
Revenues Over/(Under) Expenses (71,992) (25,432) 13,098 (101,748) (6,031) 7,787 13,818 -229.1%
Recovery Ratio 90.64%96.76%107.61%86.19%96.27%103.73%n/an/a
Transfer In Gen Fund - Pump Station M&O4,000 4,000 4,000 4,000 4,000 4,000 - n/a
Transfer in Real Estate Excise Tax - - - 210,000 210,000 210,000 - n/a
Transfer In Utility Tax 233,659 483,659 112,000 112,000 112,000 112,000 - n/a
Total Other Sources237,659 487,659 116,000 326,000 326,000 326,000 - n/a
Pump Station M&O 4,000 1,207 810 4,000 2,683 67 2,617 98%
Repairs & Maintenance 310,000 243,405 46,091 - - 14,454 (14,454) n/a
Total Other Uses314,000 244,612 46,900 4,000 2,683 14,520 (11,837) -441%
Net Income (148,333) 217,616 82,198 220,252 317,286 319,267 1,981 0.6%
Ending Fund Balance 32,867$ 398,816$ 263,399$ 253,120$ 350,154$ 718,084$ 367,929$ 105.1%
Favorable/(Unfavorable)
20162015 YTD Budget vs Actual
173
Self-Insured Health Insurance Fund
Self-Insured Health Insurance Fund year-to-date contributed revenue is $1.1M. Currently the revenue is generated from the
employee paid contribution (range from $32 to $128 per employee per month) and the employer paid contribution (range from $640
to $1,798 per employee), varying depending on number of dependents. Self-Insured Health Insurance Fund year-to-date
expenditures are $817K for prescription services, medical services, stop loss, professional services, and wellness program. The
ending fund balance for the program is $2.0M.
Self Insured Health Insurance Fund - 2016
Description 2015 Annual
Actual
2016 Adjusted
Bdgt
JanFebMarYTD Total
Beginning Fund Balance1,031,7531,734,3151,741,488--1,741,488
Health Insurance Premium - Employer Contribution Revenue 4,034,3223,972,820340,426340,305338,8791,019,610
Health Insurance Premium - Employee Contribution Revenue 215,210 223,87118,24518,37418,14854,766
Health Insurance Premium - COBRA 5,757 8,5296406406401,919
Stop Loss Recovery Revenue 227,404 -914--914
Interest Earnings 2,022 1,5004615026501,614
Total Revenue and Transfer In4,484,7144,206,720360,685359,821358,3171,078,823
Prescription Services 572,387 572,37521,30237,37427,05985,734
Medical Services 2,459,5082,411,11892,623148,146250,520491,289
Health Insurance - Stop Loss 366,564 361,13429,73434,98965,374130,097
Professional Services & Other 376,521 353,75225,01735,55049,719110,286
Total Expenditures for Self Insured Health3,774,9803,698,379168,676256,059392,671817,407
Ending Fund Balance1,741,4882,242,6561,933,497103,761(34,355)2,002,904 The City will maintain a reserve in the amount not less than 16 weeks of budgeted expenses ($0.985 million) as recommended by
our consultant. We have spent $817K year-to-date in 2016, with an ending fund balance in the fund of $2.0M.
Performing Arts & Event Center (PAEC)
Performing Arts & Event Center (PAEC) year-to-date revenue, beginning balance, and transfer in is $6.7M. This does not include
all revenue sources expected for the project. Since adoption of the project, PAEC expenditures total $6.1M.
308 Performing Arts & Event Center
(PAEC)
2016 Adjusted
Budget
YTD 2016
Beginning Balance6,959,369 6,617,777
Transfer In - LIFT & Utility tax & REET from
Completed projects
--
Transfer In - Real Estate Excise Tax --
Transfer In - Utility Tax --
Federal Grants - CDBG Section 108 3,000,000 -
State Grants 4,000,000 -
Local Grants - 4 Culture 1 2,000,000 -
Local Grants - 4 Culture 2 -10,000
Private Contribution -47,100
Interest 13,000 5,482
Total Beg Bal, Revenue & Transfer In15,972,369 6,680,359
Expenditures 15,972,369 -
Other Temporary Help --
Land Redevelopment Analysis and Land
Use Application
--
Lloyd Enterprises Demolition --
JZ Works Naming Rights --
Lorax Partners Design Development &
Management
-65,933
Garco Construction -1,378,451
LMN Architects Project Design -109,844
Parametrix Surveying Services --
HDR Engineering -6,161
Recording of document --
Steinway & Sons Piano --
Supplies & Meeting Expenditures --
Water billings -406
Permits --
On-Call Plan Review/Inspection Services -6,973
Legal Notices & Bond Set --
PAEC Director Search --
PAEC Director Salaries & Wages -13,702
Total Expenditures15,972,369 1,581,469
Total PAEC Balance -5,098,890
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FUND ACTIVITY SUMMARY
Fund #/Fund Name Begin Balance
1/1/2016
YTD
Revenue
YTD
Expenditure
YTD Net
Income/(loss)
Ending Balance
03/31/2016*
Required Fund
Balance
001/101 General/Street Fund 12,006,587$ 9,723,941$ 12,130,532$ (2,406,592)$ 9,599,995$ 9,500,000$
Special Revenue Funds:
102 Arterial Street 298,387 84,028 14,181 69,847 368,233 100,000
103 Utility Tax (*)4,120,012 1,741,042 1,319,827 421,215 4,541,227 1,500,000
106 Solid Waste & Recycling 208,857 75,954 94,317 (18,363) 190,494 -
107 Special Contracts/Studies Fund 458,356 20,278 - 20,278 478,633 -
109 Hotel/Motel Lodging Tax 501,765 31,857 5,451 26,406 528,171 200,000
110 2% for the Arts 293 - - - 293 -
111 Federal Way Community Center 1,500,001 525,186 525,187 (1) 1,500,000 1,500,000
112 Traffic Safety Fund 3,614,117 874,665 2,244,790 (1,370,124) 2,243,992 1,500,000
113 Real Estate Excise Tax Fund 3,445,070 1,088,316 820,000 268,316 3,713,385 2,000,000
114 Prop 1 Utility Tax 719,485 508,987 695,441 (186,455) 533,030 1,000,000
115 Performing Arts & Conferenc Ctr Operations 12,607 22,730 34,302 (11,572) 1,036 -
119 CDBG 40,444 34,556 34,850 (294) 40,150 -
120 Path & Trails 384,357 1,925 - 1,925 386,282 -
188 Strategic Reserve Fund 3,085,473 2,686 28,051 (25,365) 3,060,108 3,000,000
189 Parks Reserve Fund 250,000 500,379 - 500,379 750,379 750,000
Subtotal Special Revenue Funds 18,639,221 5,512,589 5,816,397 (303,808) 18,335,413 11,550,000
201 Debt Service Fund 1,471,579 1,283 - 1,283 1,472,862 $2,500,000
Capital Project Funds:
301 Downtown Redevelopment 1,111,019 119,273 368 118,905 1,229,924 -
302 Municipal Facilities 53,232 46 - 46 53,279 -
303 Parks 3,316,281 6,795 175,215 (168,421) 3,147,860 -
304 Surface Water Management 3,317,003 1,902,924 15,745 1,887,179 5,204,182 -
306 Transportation 8,008,608 100,758 1,834,282 (1,733,524) 6,275,084 -
307 Capital Project Reserve Fund 480,840 419 - 419 481,259 480,000
308 PAEC Capital Fund 6,617,777 62,582 1,581,469 (1,518,887) 5,098,890 -
Subtotal Capital Project Funds 22,904,760 2,192,797 3,607,079 (1,414,282) 21,490,478 480,000
Enterprise Funds:
401 Surface Water Management 3,392,484 235,350 2,630,621 (2,395,271) 997,214 690,000
402 Dumas Bay Centre Fund 398,816 542,616 223,349 319,267 718,084 500,000
Subtotal Enterprise Funds 3,791,301 777,967 2,853,970 (2,076,004) 1,715,297 1,190,000
Internal Service Funds
501 Risk Management 975,298 235,213 599,999 (364,786) 610,512 1,200,000**
502 Information Systems 3,807,674 547,458 500,550 46,908 3,854,582 3,939,001
503 Mail & Duplication 192,139 32,286 21,466 10,820 202,959 218,850
504 Fleet & Equipment 5,997,666 574,571 1,016,372 (441,802) 5,555,864 6,463,398
505 Buildings & Furnishings 1,877,824 210,642 101,347 109,295 1,987,119 2,000,000
506 Health Self Insurance Fund 1,741,487 1,078,823 817,407 261,416 2,002,903 $970,000***
507 Unemployment Insurance Fund 2,131,299 65,685 1,000,000 (934,315) 1,196,984 250,000
Subtotal Internal Service Funds 16,723,387 2,744,678 4,057,142 (1,312,463) 15,410,923 15,041,249
Total All Funds75,536,834$ 20,953,255$ 28,465,121$ (7,511,866)$ 68,024,968$ 40,261,249$ *The Fund balance prior to any adjustments or depreciation.
** The Risk Management Fund will maintain a reserve in an amount of not less than one year’s expenditure from the prior year or $1.2M.
The current fund balance is $611K and is due to some larger claims during the year.
*** The Health Self Insurance Fund will maintain a reserve in an amount not less than 16 weeks of budgeted expenses as recommended by
our consultant.
.
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