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AG 16-063RETURN TO: PW ADMIN EXT: 2700 ID #: 2. ^ CITY OF FEDERAL WAY LAW DEPARTMENT ROUTING FORM 1. ORIGINATING DEPT/DIV: PUBLIC WORKS / 2. ORIGINATING STAFF PERSON TA (-44?--S w 0 EXT: 3. DATE REQ. BY: 3. TYPE OF DOCUMENT (CHECK ONE): ❑ CONTRACTOR SELECTION DOCUMENT (E.G., RFB, RFP, RFQ) o PUBLIC WORKS CONTRACT ❑ SMALL OR LIMITED PUBLIC WORKS CONTRACT ❑ PROFESSIONAL SERVICE AGREEMENT ❑ MAINTENANCE AGREEMENT o GOODS AND SERVICE AGREEMENT ❑ HUMAN SERVICES / CDBG o REAL ESTATE DOCUMENT ❑ SECURITY DOCUMENT (E.G. BOND RELATED DOCUMENTS) ❑O,DINANCE I o RESOLUTION �l ONTRACT AMENDMENT (AG#): I b _ CI 3 o INTERLOCAL o OTHER n' L...41 .,i�-� Q u 4-144-1-3 (rv� �.�t ru t.—% . J (hr c'�t(/ ,�a �(�c-�S r0 r?7 ��- 4. PROJECT NAME: i�-� • "��'I�P'r,�� j� (� 5. NAME OF CONTRACTOR: 6-4:e% �[ �-Z"" 4 _I • " ' ) ADDRESS: J 111 TELEPHONE: E-MAIL: FAX: SIGNATURE NAME: TITLE: 6. EXHIBITS AND ATTACHMENTS: <COPE, WORK OR SERVICES ❑ COMPENSATION 0 INSURANCE REQUIREMENTS/CERTIFICATE 0 REFERENCED EXHIBITS 0 PROOF OF AUTHORITY TO SIGN ❑ REQUIRED LICENSES ❑ PRIOR CONTRACT/AMENDMENTS CFW LICENSE # BL, EXP. 12/31/ UBI # , EXP. / / ALL OTHER gl f 7. TERM: COMMENCEMENT DATE: r • ((?� � Ito COMPLETION DATE: �a-tJ Z I AO l (7 3 8. TOTAL COMPENSATION: $ 1 :1'1e_ on 1 (INCLUDE EXPENSES AND SALES TAX, IF ANY) (IF CALCULATED ON HO LY LAB R CHARGE - ATTACSCHEDULES OF EMPLOYEES TITLES AND HOLIDAY RATES) REIMBURSABLE EXPENSE: ❑ YES 0 NO IF YES, MAXIMUM DOLLAR AMOUNT: $ IS SALES TAX OWED: ❑ YES 0 NO IF YES, $ PAID BY: ❑ CONTRACTOR ❑ CITY RETAINAGE: RETAINAGE AMOUNT: ❑ RETAINAGE AGREEMENT (SEE CONTRACT) OR c RETAINAGE BOND PROVIDED 0 PURCHASING: PLEASE CHARGE TO: 9. DOCUMENT / CONTRACT REVIEW INITIAL / DATE REVIEWED INITIAL / DATE APPROVED o PROJECT MANAGER no} a..10...t . IVISION MANAGER k( 2' 1 ( Y �❑ EPUTY DIRECTOR l Vu.. . ' DIRECTOR ❑ ISK MANAGEMENT (IF APPLICABLE) 6'I )LAW DEPT & WW1 Q Vi/ig 10. COUNCIL APPROVAL (IF APPLICABLE) COMMITTEE APPROVAL DATE: COUNCIL APPROVAL DATE: 11. CONTRACT SIGNATURE ROUTING o SENT TO VENDOR/CONTRACTOR DATE SENT: DATE REC'D: o ATTACH: SIGNATURE AUTHORITY, INSURANCE CERTIFICATE, LICENSES, EXHIBITS o CREATE ELECTRONIC REMINDER/NOTIFICATION FOR 1 MONTH PRIOR TO EXPIRATION DATE (INCLUDE DEPT. SUPPORT STAFF IF NECESSARY AND FEEL FREE TO SET NOTIFICATION MORE THAN A MONTH IN ADVANCE IF COUNCIL APPROVAL INITIAL / DATE SIGNED IS NEEDED.) J n F RILING&II I rr 51, 6 BERT - /' xbsIGNATORY t'MAYORcIX .DIRECTOR ;,e �� //_�� �❑CITY CLERK / yi mo . �I051. R ' , ImmoE-1-K `ASSIGNED AG # AG# 1 ,1 i IGNED COPY RETURNED DATE SENT: 0 11 B COMMENTS: L ,^1, �p� �( EXECUTE " ORIGINALS V1 (A..(-S4t� • .- 5►,'o t. 9 i Wo v V "t/� —' W b r " 0 r l he-j-- (uf �" -c " L. - (t 4 re- for". ". pi4_ r-S ` 1 ed%* I,..-. -k L. t3tlIg 4/2017 TG e e (' l V` ` d' . + King County Water Quality Improvement Project Grant Program Amendment This is an Amendment to the Agreement between King County and City of Federal Way, hereinafter "THE PARTIES", regarding the project Stormwater Low Impact Development Outreach with start date April 23, 2016 and end date February 28, 2018, for the amount of $104,500. Pursuant to Section 3, Paragraph G of the aforementioned agreement... "This Agreement may be amended at any time by written concurrence of the parties and will terminate upon fulfillment of all obligations contained herein." The said Agreement is hereby amended as of the last date of signature below. TYPE OF AMENDMENT Time Extension ❑ Budget Amendment ❑ Scope Amendment ❑ Other SUMMARY This amendment extends the term of the agreement from original end date of February 28, 2018 to new end date of December 31, 2018. Justification: Staffing challenges in 2016/ 2017 impacted the City's ability to fully evaluate the effectiveness of the program. An extension until December 31, 2018 will allow the City to work with the School District to implement the new curriculum and to track measureable results to fully complete Task 4, Project Evaluation. ADDITIONAL CONDITIONS A. THE PARTIES signing this Amendment agree that, as of the last date of signature below, any and all deletions and/or additional provisions stated herein effectively modify the said Agreement and become enforceable as part of the Agreement according to its Terms and Conditions. B. This Amend.n:nt can only be revoked or modified by further written and jointly signed amendment a to form. RECIPIENT Name: M1ARW ^AI S p\ .„e"A..a.. Title: ��.toL_ trlrC4.1. "0%el� .-c- KING COUNTY Date 1 1� WaterWorks Grants Adlnistrator, King County Wastewater Treatment Division IL— nate 3\C.\'o\S Amendment Agreement between and King County Low Impact Development Outreach — WQ1P 1, 2015 Page 1 of 1 RETURN TO: MERCEDES EXT: 2701 CITY OF FEDERAL WAY LAW DEPARTMENT ROUTING FORM 1. ORIGINATING DEPT/DIV: PUBLIC /W� WORKS /LS VII y/� 71 c 2. ORIGINATING STAFF PERSON: IV 11 1 1VI �,/1 l(/1 `'5I1 EXT: 3. DATE REQ. BY: 4. TYPE OF DOCUMENT (CHECK ONE): ❑ CONTRACTOR SELECTION DOCUMENT (E.G., RFB, RFP, RFQ) ❑ PUBLIC WORKS CONTRACT ❑ SMALL OR LIMITED PUBLIC WORKS CONTRACT ❑ PROFESSIONAL SERVICE AGREEMENT ❑ MAINTENANCE AGREEMENT ❑ GOODS AND SERVICE AGREEMENT ❑ HUMAN SERVICES / CDBG ❑ REAL ESTATE DOCUMENT ❑ SECURITY DOCUMENT (E.G. BOND RELATED DOCUMENTS) ❑ ORDINANCE ❑ RESOLUTION ❑ CONTRACT AMENDMENT (AGO: NTERLOCAL x OTHER Aran+ A6 ree, n— m Ur> 5. PROJECT NAME: WA-1,...41. e- \ i V` IY Yven eU ll WQJe i/J 6. NAME OF CONTRACTOR: 4 1 (e _A itiL r ADDRESS: , • S /_ . S P i=Mi g > g 8 D TELEPHONE: E -MAIL: -1'1`. 111 'till- 2.ft k419 %DVYti'� •0' FAX: A {�, SIGNATURE NAME:Gt1,11'1QY5 SN trier TITLE: A.6i a VI V. ire r v51on • 544o 7. EXHIBITS AND ATTACHMENTS: ❑ SCOPE, WORK OR SERVICES ❑ COMPENSATION ❑ INSURANCE REQUIREMENTS /CERTIFICATE ❑ ALL OTHER REFERENCED EXHIBITS ❑ PROOF OF AUTHORITY TO SIGN ❑ REQUIRED LICENSES ❑ PRIOR CONTRACT /AMENDMENTS CFW LICENSE # d BL, EXjP,.,12 /31/ UBI # , EXP. / / 8. TERM: COMMENCEMENT DATE: - ` I L 3 t t .D COMPLETION DATE: 2-1..n 1.1'g 9. TOTAL COMPENSATION: $ 1 b sob (INCLUDE EXPENSES AND SALES TAX, IF ANY) (IF CALCULATED ON HOURLY LABOR CHARGE - ATTACH SCHEDULES OF EMPLOYEES TITLES AND HOLIDAY RATES) REIMBURSABLE EXPENSE: ❑ YES ❑ NO IF YES, MAXIMUM DOLLAR AMOUNT: $ IS SALES TAX OWED: ❑ YES ❑ NO IF YES, $ PAID BY: ❑ CONTRACTOR ❑ CITY 4 I Icooi - 25030 (401- 316b- (00 -5t2.- -1-10 ❑ PURCHASING: PLEASE CHARGE To: 10. DOCUMENT / CONTRACT REVIEW X PROJECT MANAGER X DIVISION MANAGER X DEPUTY DIRECTOR DIRECTOR ❑ RISK MANAGEMENT (IF APPLICABLE) LAW DEPT 11. COUNCIL APPROVAL (IF APPLICABLE) INITIAL / DATE REVIEWED INITIAL / DATE APPROVED WI / j ,, 1 COMMITTEE APPROVAL DATE: A COUNCIL APPROVAL DATE: {'v/ `` L9 12. CONTRACT SIGNATURE ROUTINt/7/10 ❑ SENT TO VENDOR /CONTRACTOR DATE SENT: ❑ ATTACH: SIGNATURE AUTHORITY, INSURANCE CERTIFICATE, LICENSES, EXHIBITS INITIAL/ DATE SIGNED ❑ LAW DEPT ` ❑ CHIEF OF STAFF SIGNATORY (AR OR DIRECTOR) 1,w'an ❑ CITY CLERK //M N ASSIGNED AG# AG. IW-0(03 SIGNED COPY RETURNED DATE SENT: 5-5-10 ❑ RETURN ONE ORIGINAL COMNIENTS:: EXECUTE `,a.. ORIGINALS DATE REC'D: 1 fr 3I L '['h ;s ,S a- c. hap r.► (-e.d Coy- i.tt&c-. Art{ Ghe44.1911 i'4 (l ru.L 4— bi .er,r,. by k� wrp 1/15 Water Quality Improvement Project Agreement Cover Page King County Year: 2015 -2016 Application Cycle: Round 1, Council - allocated funds Project Name: Stormwater Low Impact Development (LID) Outreach Project at Federal Way Town Square Park Recipient: City of Federal Way Funding Amount: $104,500 Project Summary Supports the design, development, integration, review, and installation of curriculum and interactive elements (including an educational 'virtual tour' video) demonstrating low impact development elements at Town Square Park. Primary Contact: Mindi English Phone: 253- 835 -2750 Email: mindi.english@cityoffederalway.com Start Date: April 13, 2016 End Date: February 28, 2018 King County Water Quality Improvement Project Grant Agreement AGREEMENT between CITY OF FEDERAL WAY and KING COUNTY This is an Agreement between City of Federal Way, hereinafter the "RECIPIENT" and King County, a political subdivision of the state of Washington, hereinafter the "COUNTY." This Agreement is effective as of the date of the COUNTY signatory. The purpose of this Agreement is to set forth the terms, conditions, and the legal and administrative relations that apply to the RECIPIENT in exchange for financial assistance in carrying out a proposed project entitled Stormwater Low Impact Development (LID) Outreach Project at Federal Way Town Square Park, hereinafter the "PROJECT." Section 1. Background and Recitals: A. RECIPIENT description: City of Federal Way, a municipality located in southwest King County B. Proposed PROJECT benefit or improvement to water quality and/or the regional wastewater treatment system and its ratepayers: Supports the design, development, integration, review, and installation of curriculum and interactive elements (including an educational 'virtual tour' video) demonstrating low impact development elements at Town Square Park. C. The COUNTY plans and proposes to remunerate the RECIPIENT for the purpose described in Subsection B above in an amount up to, but not exceeding $104,500, hereinafter the "AWARD." D. This AWARD is made with the understanding that the RECIPIENT will complete the PROJECT as outlined in the Scope of Work (Exhibit A) and will fulfill reporting requirements as described under the Terms and Conditions of this Agreement. E. The RECIPIENT plans to contribute to this PROJECT a cash and /or in -kind match valued at $0, to be verified in submitted PROJECT reports. Section 2. Terms and Conditions: A. The PROJECT shall be in accordance with the tasks and activities specified in the Scope of Work (Exhibit A). Any modifications must be requested in an Agreement Amendment and be approved by the Director of the Wastewater Treatment Division (WTD) in the COUNTY's Department of Natural Resources and Parks. B. The COUNTY will, upon execution of this Agreement, establish procedures to allow payment to the RECIPIENT of all eligible expenses for approved activities up to the limit of the AWARD. Payments are on a reimbursement basis; except in special circumstances, at the discretion of the COUNTY, where advances of a portion of the AWARD may be made. Twenty percent (20 %) of the AWARD amount will be withheld by the COUNTY until receipt of the final Quarterly Progress and Expense Reports and the Closeout Reports. C. The RECIPIENT's expenditures of AWARD funds shall be separately identified in the RECIPIENT's accounting records. If requested, the RECIPIENT shall comply with other reasonable requests made by the COUNTY with respect to the manner in which PROJECT expenditures are tracked and accounted for in the RECIPIENT's accounting books and records. The RECIPIENT shall maintain such records of expenditures as may be necessary to conform to generally accepted accounting principles, and to meet the requirements of all applicable state and federal laws. D. The COUNTY will reimburse RECIPIENT for expenses on a quarterly basis, following receipt and approval of Quarterly Progress Reports, Quarterly Expense Reports, and Closeout Reports. Twenty percent (20 %) of the AWARD will be held back until a close- out verifies fiscal and programmatic compliance with the terms and conditions of the agreement. 1. The RECIPIENT shall be responsible for submitting the following PROJECT progress reports: Quarterly Progress Reports (Exhibit E), Quarterly Expense Reports (Exhibit F or G), Financial Closeout Report (Exhibit H), and Narrative Closeout Report (Exhibit I); including backup documentation such as photos, copies of articles, and financial backup such as copies of receipts. 2. Quarterly Progress Report (Exhibit E) and Quarterly Expense Report (Exhibit F or G) shall be submitted together. a. Each Quarterly Progress Report shall be presented in the format shown in Exhibit E of this Agreement; each Quarterly Expense Report shall be presented in the format shown in Exhibit F of this agreement. b. The Quarterly Progress and Quarterly Expense reports are due thirty (30) days after the end of each quarter. c. If no expenses are made during a quarter, no Expense Report is needed. However, the Quarterly Progress Report should still be submitted and indicate that no expenses were made during that time period. Agreement between City of Federal Way and King County Stormwater LID Outreach Project at Federal Way Town Square Park - Round I, 2015 -2016 Page 2 of 21 d. The Quarterly Expense Report should detail expenses and include backup documentation of expenses. 3. Financial Closeout Report (Exhibit H) and Narrative Closeout Report (Exhibit I) shall be submitted together, which will include closeout documentation. a. The Final Closeout reports are due thirty (30) days after the end date of the contract or not later than February 28, 2018. E. Failure to submit the aforementioned Quarterly Report on the PROJECT progress within ninety (90) days of the due date may be cause for the COUNTY to terminate this agreement for non - performance. Termination would require the return of any funds advanced but not already spent executing the PROJECT, as well as forfeiture of AWARD funds for activities not completed by termination date. F. Failure to provide all of aforementioned documentation may result in the need to withhold part or all of the AWARD. G. Costs eligible for payment shall be limited to those costs identified in the Budget (Exhibit B) and incurred during the effective dates of this Agreement. H. Any and all activities to be funded by this Agreement to the RECIPIENT shall be completed by February 28, 2018. If needed, an Agreement Amendment may be granted to extend the terms of the contract beyond the end date, adjust the scope of work, or change the budget details (but not increase the total AWARD amount), conditioned upon approval by KING COUNTY. The extension must be requested and approved at least sixty (60) days in advance of the original end date. The RECIPIENT agrees to acknowledge the COUNTY in all media, publications, and signage that are produced as part of the PROJECT. This includes press releases, public service announcements, posters, flyers, signage, Web pages, blogs, and videos. The RECIPIENT will use the wording provided in Exhibit C of this Agreement (Credit and Disclaimers). Section 3. Legal and Administrative Relations: A. The RECIPIENT shall maintain such records of expenditures as may be necessary to conform to generally accepted accounting principles and to meet the requirements of all applicable state and federal laws. The RECIPIENT shall maintain and submit to the COUNTY any such records as the COUNTY may require to conduct any audit of the PROJECT it may elect to conduct or to substantiate expenditures paid for by this AWARD. The RECIPIENT shall maintain and retain books and records related to the Agreement for at least three (3) years after the termination of said Agreement. B. The COUNTY's financial assistance to the RECIPIENT shall be construed by the parties as a special disbursement to the RECIPIENT to fund activities, as described herein that Agreement between City of Federal Way and King County Stormwater LID Outreach Project at Federal Way Town Square Park - Round 1, 2015 -2016 Page 3 of 21 generally benefit the COUNTY's efforts to leverage or complement the water quality mission of the regional wastewater system. The COUNTY's sole obligation under this agreement shall be to provide funds to the RECIPIENT and this agreement shall not be construed as a contract for services between the RECIPIENT and the COUNTY, or as establishing a principal agent relationship between the COUNTY and the RECIPIENT. No joint venture or partnership is formed as a result of this Agreement. C. The RECIPIENT shall be solely responsible for the recruiting, training, and supervision of its employees and volunteers. Individuals hired and paid by the RECIPIENT shall not, in any event, be construed to be employees of, or contractors to, the COUNTY and the RECIPIENT shall indemnify and hold harmless the COUNTY from any and all claims arising from any contention that said individuals are employees of, or contractors to, the COUNTY. This condition shall survive the termination of this Agreement. All actions undertaken under the funding provided by the terms of this agreement are, as between the COUNTY and the RECIPIENT, the sole responsibility of the RECIPIENT. No employees, agents, volunteers, or contractors of RECIPIENT shall be deemed, or represent themselves, to be employees of the COUNTY. D. RECIPIENT agrees for itself, its successors, assigns or by others including, without limitation, all persons directly or indirectly employed by RECIPIENT, or any agents, contractors, subcontractors, consultants, subconsultants, volunteers, licensees or invitees of RECIPIENT, to defend, indemnify, and hold harmless the COUNTY, its appointed and elected officials, and employees from and against liability for all claims, demands, suits, and judgments, including costs of defense thereof for injury to persons, death, or property damage which is caused by, arises out of, or is incidental to RECIPIENT's exercise of rights, privileges, and obligations under this Agreement, except for the COUNTY's sole negligence. RECIPIENT's obligations under this section shall include, but not be limited to all of the following: (i) The duty to promptly accept tender of defense and provide defense to the COUNTY with legal counsel acceptable to the COUNTY at RECIPIENT's own expense; (ii) Indemnification of claims made by RECIPIENT's own employees or agents; and (iii) Waiver of RECIPIENT's immunity under the industrial insurance provisions of Title 51 R.C.W. but only to the extent necessary to indemnify the COUNTY, which waiver has been mutually negotiated by the Parties. In the event it is necessary for the COUNTY to incur attorney's fees, legal expenses, or other costs to enforce the provisions of this section, all such fees, expenses, and costs shall be recoverable from RECIPIENT. The provisions of this Section 3.D shall survive the expiration, abandonment, or termination of this Agreement. E. Nothing in this Agreement shall be construed as prohibiting the RECIPIENT from undertaking or assisting projects developed outside the purview of this Agreement, or entering into agreements with other parties to undertake said projects in accordance with whatever terms and conditions may be agreed to between the RECIPIENT and other parties. Agreement between City of Federal Way and King County Stormwater LID Outreach Project at Federal Way Town Square Park — Round 1, 2015 -2016 Page 4 of 21 F. The COUNTY shall be under no obligation to continue this agreement and may request partial or full reimbursement of payments it made to the RECIPIENT should the RECIPIENT fail to perform according to the terms and conditions of this Agreement, whether or not failure to perform is within the RECIPIENT's control. G. This Agreement may be amended at any time by written concurrence of the parties through a formalized Amendment Agreement Form and will terminate upon fulfillment of all obligations contained herein. H. The COUNTY may terminate this Agreement immediately for cause. If this Agreement is terminated the RECIPIENT shall return any unused portion of the funds advanced up to the date of termination.. I. Invalidity or unenforceability of one or more provisions of this Agreement shall not affect any other provision of this Agreement. J. In its performance under this Agreement the RECIPIENT shall not discriminate against any person on the basis of sex, race, color, marital status, national origin, religious affiliation, disability, sexual orientation, gender identity or expression, age except by minimum age, and retirement provisions, unless based upon a bona fide occupational qualification, and the RECIPIENT shall not violate any of the terms of chapter 49.60 RCW, Title VII of the Civil Rights Act of 1964, or any other applicable federal, state, or local law or regulation regarding nondiscrimination in employment. K. Authority: Representations and Warranties. Each signatory to this Agreement represents and warrants that he or she has full power and authority to execute and deliver this Agreement on behalf of the entity for whom he or she is signing. L. Counterparts. This Agreement may be executed in counterparts, each of which shall be deemed an original, and all counterparts together shall constitute but one and the same instrument. The exchange of copies of this Agreement and of signature pages by facsimile transmission, by electronic mail in "portable document format" ( ".pdf') form, or by any other electronic means intended to preserve the original graphic and pictorial appearance of a document, or by combination of such means, shall constitute effective execution and delivery of this Agreement as to the Parties and may be used in lieu of the original Agreement for all purposes. Signatures of the Parties transmitted by facsimile shall be deemed to be their original signatures for all purposes. M. The effective date of this agreement is the date of COUNTY signatory. Agreement between City of Federal Way and King County Stormwater LID Outreach Project at Federal Way Town Square Park - Round 1, 2015 -2016 Page 5 of 21 AGREEMENT SIGNATURE PAGE CITY OF FE RAL WA Signature: Q6.te■ t\ c 1 Marwan Salloum, P.E., Public Works Director Date: ('t .1) "► `Z.. \L.. KING COUNTY by: Signature: Gunars Sreibers, Acting Division Director, Wastewater Treatment Division Date: 'yt 3140 Agreement between City of Federal Way and King County Stormwater LID Outreach Project at Federal Way Town Square Park — Round 1, 2015 -2016 Page 6 of 21 EXHIBIT A: SCOPE OF WORK The task(s) set forth below summarize the RECIPIENT'S activities to be performed under this agreement to complete the PROJECT. All activities in the following tasks, including deliverables, must be completed by the expiration date of this agreement unless otherwise modified through an Agreement Amendment Form and approved by the COUNTY in writing. Any work performed or costs incurred prior to the effective date of this agreement will be at the sole expense of the RECIPIENT. Tasks and Activities ; Measurable Results/Deliverables T�eframe Deliverables: Task 1 ($30,000) - • Salmon rearing tank and associated equipment for 11 schools Expansion of the • One salmon holding tank for backup use Storming the Sound with Salmon (SSS) program into the • 11 hard copies of SSS curriculum • Salmon rearing permits March 2016 - remaining Federal • One teacher training for a minimum of 11 lead Fall 2017 Way School District teachers schools not currently • Salmon release field trip(s) to accommodate 30 enrolled in the students from each of the 11 schools program Measurable Results: • Addition of 11 schools (approximately 300 teachers and 7500 students) to existing SSS program Deliverables: • A minimum of three LID lessons to be integrated into the SSS program/ curriculum • Development/design of at least three interactive Task 2 ($44,500) - curriculum components integrating Town Square Development and Park (TSP) LID into the program integration of Low • Development of a SSS field trip guide to TSP March 2016 - Impact Development Measurable Results: Dec. 2017 (LID) curriculum into • Three integrated LID lessons sequenced across existing SSS program multiple grade levels • Curriculum that meets Common Core Literacy and Next Generation Science Standards • On -site educational material at TSP • Field trip guide Agreement between City of Federal Way and King County Stormwater LID Outreach Project at Federal Way Town Square Park — Round 1, 2015 -2016 Page 7 of 2 l zY'A� � `;: v: i i °" � .,, 8 (� �,hj �. s pR�yy,��((�.g�(t,%Q,'b\{M}'� yr�� a■ '1WiF4�{..„ 4 3� £�qy. £;.. 1''fvyyNtt,',°X S'V4 R d %YJ sue, .ate ^M', Task 3 ($20,000) - Production of virtual tour Deliverables: Aug. 2016 - Dec. 2017 • Professional production by media consultant of a digital virtual tour integrating clips of classroom activities and field trips, interactive demonstrations of LID elements within the region and graphics with commentary demonstrating the relationship between surface water quality and infiltration using the Green /Duwamish watershed as a case study Measurable Results: • Regional distribution of digital media to school districts within King County • Distribution within the City of Federal Way school district • Publication of digital media to City of Federal Way website with ability to request download (i.e. homeschooled students) • Task 4 $10,000 - ( ) Program Evaluation Deliverables: Sept. 2017 - Feb. 2018 • Program evaluation to be completed by consultant Measurable Results: • Sample results of student performance measures which are built into curriculum • 3 -4 teacher testimonials • Photo documentation of a Storming the Sound Science event for parents and the community designed to showcase evidence of student learning • Documentation of increased program support from parents, volunteers and organizations Permits /Permissions Using permits issued by the Washington Department of Fish and Wildlife (WDFW), schools in the SSS program receive salmon eggs from a nearby hatchery to rear and release in a local stream. The organization, Friends of the Issaquah Salmon Hatchery (FISH), is the fiscal agent for the permitting program providing overall administrative services and coordination between the schools and WDFW. Agreement between City of Federal Way and King County Stormwater LID Outreach Project at Federal Way Town Square Park - Round 1, 2015 -2016 Page 8 of 21 EXHIBIT B: BUDGET Costs are limited to those approved by the COUNTY in the current Budget. Costs should be reasonable and necessary to carry out the task. All activities and PROJECT expenditures must be completed according to this agreement unless otherwise modified through an Agreement Amendment Form and approved by the COUNTY in writing. Any work performed or costs incurred prior to the effective date of this agreement will be at the sole expense of the RECIPIENT. An Agreement Amendment must be completed and approved to change a scope of work, request an extension, or if the budget might deviate more than ten percent (10 %) (of Grand Total). For more information, contact your grant administrator. A B C D E F BUDGET CATEGORY ITEMS: Description (rate or unit x quantity) GRANT AWARD CASH MATCH IN- KIND MATCH SOURCE OF MATCH Staff salaries and benefits $5,225 Salary and Benefits Subtotal $5,225 Project supplies, materials, and equipment Purchase of 11 cold water salmon rearing tanks and associated equipment $22,000 Salmon rearing tanks Holding tank Purchase of one extra rearing tank for backup $750 Curriculum 11 printed copies of SSS curriculum $750 Permits FISH permit fee $750 Consultant Services - Storming the Sound with Salmon Teacher training 1 -hour $500 Proj. mgmt./ consultant time $1750 Consultant & Commercial Services - LID LID Lessons Development of (3) LID lessons $9,500 Interactive curriculum components Design of (3) interactive curriculum components $28,300 Field trip guide Development of field trip guide $3,275 Production of virtual tour Production by professional media consultant of a digital virtual tour $20,000 Program evaluation Program evaluation and summary by consultant $10,000 Proj. mgmt./ consultant time $1,700 Direct Costs Subtotal $99,275 Project Subtotal (Salary and Benefits Subtotal + Direct Costs Subtotal) $104,500 Overhead (not more than 10% of Grand TOTAL) Grand TOTAL $104,500 Agreement between City of Federal Way and King County Stormwater LID Outreach Project at Federal Way Town Square Park — Round 1, 2015 -2016 Page 9 of 21 EXHIBIT C: ACKNOWLEDGEMENTS AND DISCLAIMERS LAI King County Department of Natural Resources and Parks Wastewater Treatment Division Logo and logo standards: For electronic versions of the official logos and logo standards, contact your grant administrator. The above logo must be included on all printed documents and electronic media produced in carrying out the PROJECT. This includes signage, posters, documents, brochures, flyers, newsletters, newspaper advertising, Web pages, blogs, and videos. Credit for materials produced as part of the PROJECT: Acknowledge PROJECT funding by including the following sentence with the logo: This project is funded by the King County Wastewater Treatment Division If your PROJECT has multiple funders, it can say: This project is funded in part by the King County Wastewater Treatment Division Disclaimer language: For items where opinions or advice or a list of organizations or businesses are included in the copy (e.g., an interpretive panel, a guidebook, or a directory), please add the following disclaimer sentence: The content herein does not constitute an endorsement by King County government, its employees, or its elected and appointed officials. Agreement between City of Federal Way and King County Stormwater LID Outreach Project at Federal Way Town Square Park - Round 1, 2015 -2016 Page 10 of 21 EXHIBIT D: AGREEMENT TERMS AND PROCEDURES ACKNOWLEDGMENT: Please acknowledge KING COUNTY in all written and electronic media (publications, signage, press releases, public service announcements, posters, flyers, Web pages, videos, PowerPoint presentations, etc.). Refer to Exhibit C for further information. ADVANCE: Advance payments are allowed in some cases at the discretion of the COUNTY; documentation of payments made from advances shall be submitted to the COUNTY prior to any further requests for AWARD funds. AGREEMENT AMENDMENT: This document must be completed and approved to change a scope of work, request an extension, or if the budget (Exhibit 13) might deviate in any PROJECT cost categories by an amount equal to or greater than ten percent (10 %) of the total AWARD amount. This form is available from your grant administrator. BALANCE OF AWARD: Any amount of your AWARD not spent on this PROJECT must be returned to KING COUNTY, if an advance was issued. CLOSEOUT REPORTS, FINANCIAL AND NARRATIVE: These reports document the successful completion of the PROJECT according to the scope of work. The Financial and Narrative Closeout Reports are due thirty (30) days after the end of your agreement period. Refer to Exhibit H for more information. Include in the final report: 1. Financial Closeout Report (Exhibit H) documenting the records of expenditures for the PROJECT (reconcile your project expenses, award, cash, and in -kind match). 2. Narrative Closeout Report (Exhibit I) documenting the successful completion of the PROJECT according to the scope of work. The final report will include a narrative, outreach materials, copies of communication materials, and tools created for and about the PROJECT. ELIGIBLE CHARGES: Only expenses in the categories listed in the budget page of this grant agreement can be covered by this AWARD and only up to the indicated amount without prior authorization. FINANCIAL RECORDS: Maintain a record of your expenditures to conform to generally accepted accounting principles. Retain records for at least three (3) years after the end date of your agreement. It is highly recommended that if you use a computer to track your project expenses you assign a code to this grant. If you keep track of your expenses manually, you will need to make copies of your receipts or other "manual" documents. This way, you will be able to document your expenses. MATCH: Keep track of cash and /or in -kind match amount as it is described in your budget (Exhibit B) because it must be documented in your Financial Closeout Report (Exhibit H). MILESTONE: Milestones are considered significant actions or events marking important progress or change in the stage of development of the PROJECT. Agreement between City of Federal Way and King County Stormwater LID Outreach Project at Federal Way Town Square Park - Round 1, 2015 -2016 Page 11 of 21 QUARTERLY PROGRESS REPORTS (Exhibit E): These reports include a task summary and provide a status report on the progress of tasks identified in the scope of work. It also quantifies the amount spent to date and percent of the PROJECT completed. The quarterly reports are due thirty (30) days after the end of each quarter. QUARTERLY EXPENSE REPORTS (Exhibit F or G): This form, submitted along with a Quarterly Progress Report, is for reimbursement of costs each quarter. SCOPE OF WORK (EXHIBIT A): Keep track of your activities as they relate to the scope of work you provided. You will have to document the progress when submitting your Quarterly Reports (Exhibit E) and Closeout Report (Exhibit I). START DATE: The start date of this agreement is the date of the COUNTY signatory. Expenses can be posted as of the start date of your agreement but not sooner. (Same thing as Effective Date.) Agreement between City of Federal Way and King County Stormwater LID Outreach Project at Federal Way Town Square Park — Round 1, 2015 -2016 Page 12 of 21 EXHIBIT E: QUARTERLY PROGRESS REPORT kgi King County Date Recipient (organization) Contact Name Phone Address City, State, Zip Code Dates (beginning & end date for this claim) Water Quality Improvement Project Quarterly Progress Report Email Request No. Project Name Instructions: Complete this form and submit together with Quarterly Expense Report to Grant Administrator Tasks /Activities (from Scope of Work) Measurable Results/Deliverables progress /status /percentage completed (note dates) (from Scope of Work) 1) 2) 3) Agreement between City of Federal Way and King County Stormwater LID Outreach Project at Federal Way Town Square Park — Round 1, 2015 -2016 Page 13 of 21 4) 5) Briefly describe for this time period, in five lines or less per topic: Project Successes Obstacles and Challenges Please email inquiries and all documents to: Elizabeth Loudon, Grant Administrator Wastewater Treatment Division Phone: 206 - 477 -4297 Email: water.grants @kingcounty.gov Agreement between City of Federal Way and King County Stormwater LID Outreach Project at Federal Way Town Square Park - Round 1, 2015 -2016 Page 14 of 21 EXHIBIT F: QUARTERLY EXPENSE REPORT King County Date Recipient (organization) Contact Name Phone Address City, State, Zip Code Request No. Project Name Water Quality Improvement Project Quarterly Expense Report Email Dates (beginning & end date for this claim) Instructions: Complete this spreadsheet in Excel and attach your financial /accounting system reports to document all expenses. Budget Line Item (From Exhibit B Budget, use latest approved amendment) Budgeted (From Exhibit B Budget, use latest approved amendment) Current Request Amount of all Prior Requests (Do not include advances as a line item) Award Balance Remaining Please email inquiries and all documents to: Elizabeth Loudon, Grant Administrator Wastewater Treatment Division Phone: 206 - 477 -4297 Email: water.grants @kingcounty.gov Agreement between City of Federal Way and King County Stormwater LID Outreach Project at Federal Way Town Square Park — Round 1, 2015 -2016 Page 15 of 21 EXHIBIT G: QUARTERLY EXPENSE REPORT— ADVANCE King County Date Recipient (organization) Contact Name Phone Address City, State, Zip Code Request No. Project Name Water Quality Improvement Project Quarterly Expense Report with Advance Email Dates (beginning & end date for this claim) Instructions: Complete this spreadsheet in Excel and attach your financial /accounting system reports to document all expenses. Advances will only be given in specific circumstances and need prior approval from grant administrator. Budget Line Item (From Exhibit B Budget, use latest approved amendment) Budgeted Current Request (From Exhibit B Budget, use latest approved amendment) Advance Reconciliation (Expenses covered by last advance) Amount of all Award Balance Prior Requests Remaining (Do not include advances as line item) TOTAL ADVANCE REQUESTED (For next period) GRAND TOTAL ADVANCE FROM LAST INVOICE ADJUSTED FOR ADVANCE FORFEITURE (Advance balances do not car forward) THIS REQUEST ADVANCE EXPLANATION: Please email inquiries and all documents to: Elizabeth Loudon, Grant Administrator Wastewater Treatment Division Phone: 206 - 477 -4297 Email: water.grants @kingcounty.gov Agreement between City of Federal Way and King County Stormwater LID Outreach Project at Federal Way Town Square Park — Round 1, 2015 -2016 Page 16 of 21 EXHIBIT H: FINANCIAL CLOSEOUT REPORT King County Water Quality Improvement Project Financial Closeout Report Project Name Recipient Total Award Project Contact Address City /State Phone Email Grant Agreement Start Date -- End Dote Dates Date Reporting Today's Duce Instructions: Complete the budget table below comparing your proposed budget to actual spending within the project and sign. Include receipts and /or auditable accounting details for all costs incurred for the project. This may include ledger -based copies, cancelled checks, and payroll records. BUDGET ITEM GRANT BUDGET GRANT ACTUAL CASH MATCH PROPOSED CASH MATCH ACTUAL IN -KIND MATCH PROPOSED IN -KIND MATCH ACTUAL Staff salaries & benefits Salaries & Benefits Sub Total Freelance workers and consultants 4 Project supplies, materials, and equipment Commercial services Transportation Other costs Direct Costs Sub Total Overhead (10% of Grand Total max) Grand TOTAL Provisions Agreement between City of Federal Way and King County Stormwater LID Outreach Project at Federal Way Town Square Park — Round 1, 2015 -2016 Page 17 of 21 Please complete and sign below. By signing this financial closeout report, I , an authorized representative of the above named RECIPIENT, confirm that I have examined the information contained herein and that, to the best of my knowledge, it is a true and accurate account of all the financial expenses and in -kind contributions incurred by the above named PROJECT in the course of fulfilling the conditions of the Agreement between City of Federal Way and KING COUNTY. This report contains financial documents from to (dates). I hereby acknowledge that there are no further expenses associated with this PROJECT, nor any pending or future claims to the COUNTY and that the COUNTY is not liable for any expenses not documented in the budget. I understand that City of Federal Way is fully bound by the provisions of the Agreement, including but not limited to, the return of COUNTY funds that are unspent or whose spending is unsubstantiated according to the Terms of the Agreement, and the right to examine records. I further understand that the COUNTY, upon examining final budget and closeout reports, submitted by the RECIPIENT will determine the amount of the balance due to the RECIPIENT. Signature: RECIPIENT printed name and title: Date: Please email inquiries and all documents to: Elizabeth Loudon, Grant Administrator Wastewater Treatment Division Phone: 206 - 477 -4297 Email: water.grants @kingcounty.gov Agreement between City of Federal Way and King County Stormwater LID Outreach Project at Federal Way Town Square Park - Round 1, 2015 -2016 Page 18 of 21 EXHIBIT I: NARRATIVE CLOSEOUT REPORT King County Water Quality Improvement Project Narrative Closeout Report Project Name Recipient Total Award Project Contact Address City /State Phone Email Grant Agreement Dates Start Date - End Date Date Reporting Today's Date Instructions: In narrative format, summarize the project accomplishments and successes, regional benefits, project performance, obstacles and challenges, lessons learned, and recommendations for future comparable projects. Attach copies of all project materials and publications as well as photos from your project. Project Performance Please quantify all fields below that are applicable to your project and for which you have data; add any other quantifiable data that is pertinent, including units (e.g. square feet, volunteer hours, gallons /year). Wastewater Captured and Treated Volunteer Hours Stormwater Runoff Captured Events Organized/Tours Given Stormwater Runoff Diverted Event Attendance Besi. Management Practices Installed People Engaged Rain Garden Srl.`ita eC Presentations (3 en Cisterns inst,,ilied Vlate ;ais Created ',,'vat er Sav c! Material, Distributed C`it'ron ties Served Project Y;ai .nerc ed Media Hes Agreement between City of Federal Way and King County Stormwater LID Outreach Project at Federal Way Town Square Park — Round 1, 2015 -2016 Page 19 of 21 Regional Water Quality Benefits What difference did this project make in supporting King County WTD 's water quality mission, and create a benefit to or improvement of water quality within WTD's service area? Project Accomplishments and Successes Please describe the notable accomplishments and success of your project, both anticipated and unanticipated. Obstacles and Challenges Please describe any obstacles or challenges you faced while carrying out this project. Lessons Learned and Recommendations for Future Projects Please describe any lessons learned from both successes and failures alike. What strategies worked well that might be replicated elsewhere and what approaches fell short of expectations? Why? Project Materials and Photos (list here and attach) Please email inquiries and all documents to: Elizabeth Loudon, Grant Administrator Wastewater Treatment Division Phone: 206 - 477 -4297 Email: water.grants @kingcounty.gov Agreement between City of Federal Way and King County Stormwater LID Outreach Project at Federal Way Town Square Park - Round 1, 2015 -2016 Page 20 of 21 EXHIBIT J: FUNDING AUTHORITY The funding authority for this AWARD comes from the COUNTY, through its Department of Natural Resources and Parks, which operates a regional system of sewage treatment and conveyance facilities for which it collects charges from local governments. Said charges constitute the source of revenue for operation of the COUNTY's sewage treatment system. By agreement with said local governments, this revenue can be used only to fund expenditures that are related to the development, operation, maintenance, and replacement and improvement of said system. By budget authority, the COUNTY funds activities related to the regional water quality objectives advanced by the development of the sewage treatment system. Agreement between City of Federal Way and King County Stormwater Low Impact Development (LID) Outreach Project at Federal Way Town Square Park — Round 1, 2015 Page 21 of 21