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Council MIN 04-19-2016 Regular� Federal Way CITY COUNCIL REGULAR MEETING MINUTES Council Chambers - City Hall April 19, 2016 — 7 :00 p.m. 1. CALL MEETING TO ORDER Mayor Ferrell called the Regular Meeting to order at 7:06 p.m. City officials in attendance: Mayor Jim Ferrell, Deputy Mayor Jeanne Burbidge, Councilmember Lydia Assefa- Dawson, Councilmember Kelly Maloney, Councilmember Susan Honda, Councilmember Mark Koppang, Councilmember Martin Moore, and Councilmember Dini Duclos. City staff in attendance: Chief of Staff Brian Wilson, City Attorney Amy Jo Pearsall, and City Clerk Stephanie Courtney 2. PLEDGE OF ALLEGIANCE Officer Nicholas Lara led the flag salute. DEPUTY MAYOR BURBIDGE MOVED TO AMEND THE AGENDA TO ADD ITEM C TO COUNCIL BUSINESS TO CONSIDER THE PROPOSED SETTLEMENT AGREEMENT WITH THE GLIMBERGS; COUNCILMEMBER MOORE SECOND. The motion passed unanimously as follows: Deputy Mayor Burbidge yes Councilmember Koppang yes Councilmember Assefa- Dawson yes Councilmember Moore yes Councilmember Maloney yes Councilmember Duclos yes Councilmember Honda yes 3. PRESENTATIONS a. Swearing -In of New Police Officer Nicholas Lara Police Chief Andy Hwang presented and introduced lateral Police Officer Nicholas Lara who was hired in March 2016. Officer Lara was raised in California and later moved to Honolulu, Hawaii where he served on the police force. Mayor Ferrell administered the Oath of Office for Police Officer Lara and congratulated him. b. Presentation to Historical Society — Original Flag from S 320th Street Mayor Jim Ferrell invited the Federal Way Historical Society Members in attendance to come forward for a dedication ceremony of the original flag that was raised over S 320th Street (Veteran's Way). He introduced Diana Noble- Gulliford; Jerry Knutzen; Bert Ross; Dorthy Burt; Lou Olmstead and Karen Meador. Mayor Ferrell spoke about the importance of this flag and the effects this new flag pole has had on the city. The Federal Way Honor Guard presented the flag to the members. Ms. Noble - Gulliford thanked the Mayor and Council for this historical item and Mr. Knutzen invited citizens to the Federal Way City Council Regular Minutes Page 1 of 7 April 19, 2016 The Annex which is under remodel to better showcase items and will be finished in the next few weeks. c. Federal Way Senior Center Update Executive Director Shelley Puariea reported to Council on the Federal Way Senior Center and its many activities for seniors in the area. She noted the Senior Center was started in 1974 and incorporated as a non - profit with the mission statement to improve the quality of life for seniors 55 years of age and older. The Center offers a wide range of daily programs to get seniors out and stay social. She thanked the city for the $19K in funding for the Hot Meals Program. They also raise funds through rentals of the facility for parties and clubs; and host yard sales and a thrift shop. They are proud to offer computer classes with a retired Boeing engineer as instructor. The meals feed 150 -200 people per week and encourage socialization which helps with those seniors who might otherwise be isolated. Councilmembers thanked Ms. Puariea for her thorough presentation and for being a voice and advocate for the senior population. d. Mayor's Emerging Issues and Report Update on Proposed Methanol Plant in Tacoma — Project Canceled Mayor Ferrell was pleased to report the Methanol Plant proposed for the Port of Tacoma has been canceled by the applicant. He noted Federal Way led by example as the first city that came out against this project. He commended Councilmembers Honda and Maloney for testifying against the project and for the many citizens who voiced opposition. Councilmembers each expressed gratitude for the public process and the involvement of the community to look outside our borders and rally together. Human Services /Encampment Initiative Deputy Police Chief Steve Neal and Community Services Manager Jeff Watson presented the Homeless Services /Encampment Initiative. Deputy Chief Neal noted the objective is a three pronged approach which includes: • Coordination of service providers from the City and the region • Provide care, compassion, and referral of available services to those in need; and • Initiate the cleanup of encampments to address health, safety, environmental concerns and damage to public and private property. Deputy Chief Neal noted many factors have recently come together including a dramatic increase in the One Night Count; a recent fire at a camp; and impacts to health, safety, environment and property in and around encampments. Mr. Watson reported on the current level of support given via the Human Services General Fund (HSGF) and Community Development Block Grant (CDBG) Public Services. This funding supports over 18 organizations and agencies both non - profit and faith based; and over 30 programs for housing assistance /shelter; mental health and substance abuse and the food bank. He also spoke on the Federal Way Day Center collaboration which includes Multi- Service Center; Seattle /King County Public Health; HealthPoint; Valley Cities; and Telecare. This initiative also includes a city team that is working on the development of a systematic program to locate and estimate the number of camps and their locations in an effort to work towards cleanup. Once Federal Way City Council Regular Minutes Page 2 of 7 April 19, 2016 identified, the location will be determined to be either on public or private property and if currently occupied, the inhabitants will be contacted and encouraged to take advantage of programs which are available. He further described the work that has been done by the city team and the planned approach the group is working towards. Mayor Ferrell and Councilmembers thanked Deputy Chief Neal and Mr. Watson for the information and all underscored the compassion involved with this issue and the desire to not only clean up the properties but help people out of these dangerous living situations. SeaTac Airport Noise Update Mayor Ferrell noted the city is currently working on creating an airport task force. He encouraged citizens with depth of experience in related fields to contact the Mayor's Office. The volunteer task force will consist of approximately 7 -9 citizens and meet approximately once to twice a month. Report on Neighborhood Connection Meeting Mayor Ferrell was pleased to report the last Neighborhood Connection Meeting held at Saghalie Middle School on April 13th had a record turnout of approximately 170 citizens. He thanked Councilmembers and Staff who attended and for the feedback from the community. Recap of Police /Fire Basketball Game benefittinq Lions Helen Keller Foundation The Mayor was also pleased to report the Lions Hellen Keller Police versus Fire Department basketball game held at the Federal Way Community Center was a wonderful event attended by many. He congratulated the Police Department for the win. Parks Appreciation Day Parks Director John Hutton gave a brief report on Parks Appreciation Day, scheduled for Saturday, April 23rd. Volunteers are needed at various parks to help with clean up and new plantings. A lunch will be provided. At 8:55 p.m. Mayor Ferrell announced the Council would be taking a brief recess. The Council reconvened at 8:58 p.m. 4. CITIZEN COMMENT Joann Piquette of Federal Way Coalition of the Performing Arts provided a monthly report on the ongoing fundraising efforts of the Coalition. Lynn Ormsby spoke regarding the Federal Way Day Center and shared they are looking for fundraising to help with staff and the overall operational budget. Bob Darrigan reported on the Police /Fire Basketball game. He thanked the city for its continued involvement and the change of venue for the last few years to the Community Center. He noted it was a wonderful family event and is a perfect example of the city, service clubs and businesses coming together. Doug Johnson stated he is pleased to hear the approach of the Homeless Initiative, and would like to have more community involvement in the discussion including families with children. He noted an impactful quote: "When a child loses his home, he loses his future ". Federal Way City Council Regular Minutes Page 3 of 7 April 19, 2016 Gary Fredrickson spoke on behalf of his Homeowners Association and a recent issue with a homeless camp in his neighborhood. He commended the Police Department for their quick service and assistance. Sharry Edwards is a volunteer and homeless advocate, she thanked the Mayor and Council for the Homeless Camp Initiative and offered a few suggestions including updating the contact list and including after -hours resources. She also asked the city to look into encouraging businesses such as Labor Ready to the area to help with temporary jobs. Comments read into the record by the City Clerk from Bob Woolley regarding ongoing issues between property owners and the Twin Lakes Golf and Country Club. He continues to seek treatment for an issue on Lake Jeane. Dorthy Burt noted the most cost effective way to reduce homelessness is to keep people housed. Jackie Blair stated she feels the homeless population has increased in this area due to the availability and low cost of heroin. Mayor Ferrell referenced the recent two hour program "Chasing Heroin" which chronicles the increase in the use of heroin in the Seattle area due to lower cost and availability in the region. 5. CONSENT AGENDA Items listed below have been previously reviewed in their entirety by a Council Committee of three members and brought before full Council for approval; all items are enacted by one motion. Individual items may be removed by a Councilmember for separate discussion and subsequent motion. a. Minutes: April 5, 2016 Regular and Special Meetings b. Marine Hills Stormwater Conveyance System Repair Phase 1 c. Sacajawea Middle School Safe Routes to Schools (SRTS) — 85% Design Status Report and Authorization to Bid d. Pacific Highway South HOV Lanes Phase V (S 340th Street to S 359th Street) Project — Joint Construction Agreement with Puget Sound Energy (PSE) e. Pacific Highway South HOV Lanes Phase V (S 340th Street to S 359th Street) Project — Letter of Understanding with Comcast f. Pacific Highway South HOV Lanes Phase V (S 340th Street to S 359th Street) Project — Agreement for Joint Construction with CenturyLink g. Henderson Partners, LLC. Retainage Release h. MOU Between the City of Federal Way and St. Francis Hospital DEPUTY MAYOR BURBIDGE MOVED APPROVAL OF ITEMS A THROUGH H ON THE CONSENT AGENDA; COUNCILMEMBER DUCLOS SECOND; The motion passed unanimously as follows: Deputy Mayor Burbidge yes Councilmember Koppang yes Councilmember Assefa- Dawson yes Councilmember Moore yes Councilmember Maloney yes Councilmember Duclos yes Councilmember Honda yes Federal Way City Council Regular Minutes Page 9 of 7 April 19, 2016 6. COUNCIL BUSINESS a. Town Square Park Play Equipment (Ages 2 -5) b. Playground Safety Surface for Town Square Park Playground Parks Director John Hutton and Deputy Director Steve Ikerd gave brief reports on both the Town Square Park Play Equipment and Playground Safety Surface options. Mr. Hutton reviewed the 2 -5 year old playground options which are all ADA compliant and within current budget allocation. He noted the Activo Bambino has multiple features for all skill levels and has a similar complementary look to the 5 -12 year old Explorer Dome on the west side of the playground. Two spring toys are also suggested and are a popular toy for this age range. Mr. Hutton also showed comparison of playground surfacing which includes Engineered Wood Chips; Artificial Turf; Rubber Poured in Place; and Rubber Tiles. He noted staff suggested and the Parks Commission recommend artificial turf with lower maintenance and a good aesthetic fit for the park. The turf can be replaced and the safety pad can last for 30 years. Councilmembers asked clarifying questions of Mr. Hutton and Mr. Ikerd regarding the park equipment and the required maintenance. COUNCILMEMBER KOPPANG MOVED APPROVAL OF A PURCHASE ORDER WITH KCDA IN AN AMOUNT NOT TO EXCEED $37,228.51 FOR THE PURCHASE AND INSTALLATION OF PLAYGROUND EQUIPMENT AT TOWN SQUARE PARK TO BE SUPPLIED AND INSTALLED BY NORTHWEST PLAYGROUNDS, AND TO AUTHORIZE THE MAYOR TO EXECUTE ALL NECESSARY DOCUMENTS TO FACILITATE SAID PURCHASE AND INSTALLATION; COUNCILMEMBER MOORE SECOND. The motion passed unanimously as follows: Deputy Mayor Burbidge yes Councilmember Koppang yes Councilmember Assefa- Dawson yes Councilmember Moore yes Councilmember Maloney yes Councilmember Duclos yes Councilmember Honda yes COUNCILMEMBER KOPPANG MOVED APPROVAL OF A PURCHASE ORDER WITH KCDA IN AN AMOUNT NOT TO EXCEED $99,044.68 FOR THE PURCHASE AND INSTALLATION OF THE TOWN SQUARE PARK PLAYGROUND SAFETY SURFACE TO BE SUPPLIED AND INSTALLED BY FIELDTURF, AND TO AUTHORIZE THE MAYOR TO EXECUTE ALL NECESSARY DOCUMENTS TO FACILITATE SAID PURCHASE AND INSTALLATION; COUNCILMEMBER DUCLOS SECOND The motion passed unanimously as follows: Deputy Mayor Burbidge yes Councilmember Koppang yes Councilmember Assefa- Dawson yes Councilmember Moore yes Councilmember Maloney yes Councilmember Duclos yes Councilmember Honda yes c. ADDED ITEM — Proposed Settlement Agreement with the Glimbergs City Attorney Amy Jo Pearsall briefly updated the Council on a lawsuit regarding Public Records Disclosure for SWAT and police records. DEPUTY MAYOR BURBIDGE MOVED APPROVAL OF THE PROPOSED SETTLEMENT AGREEMENT REGARDING THE GLIMBERGS PUBLIC RECORDS ACT LAWSUIT; COUNCILMEMBER MALONEY SECOND. The motion passed unanimously as follows: Federal Way City Council Regular Minutes Page 5 of 7 April 19, 2016 Deputy Mayor Burbidge yes Councilmember Koppang yes Councilmember Assefa- Dawson yes Councilmember Moore yes Councilmember Maloney yes Councilmember Duclos yes Councilmember Honda yes 7. ORDINANCES Second Reading /Enactment a. Council Bill #706/2015 -2016 Carry Forward Budget Adiustment AN ORDINANCE OF THE CITY OF FEDERAL WAY, WASHINGTON, RELATING TO THE CARRYING FORWARD OF FUNDS AND REVISING THE 2015 -2016 BIENNIAL BUDGET. Finance Director Ade Ariwoola noted this is a second reading of the carry forward budget adjustment. He noted first reading of the ordinance was on April 5, 2016. Following Council discussion and questions, he has revised Exhibit C1 in the packet for this meeting. He highlighted the areas modified and the complete final exhibit. City Clerk Stephanie Courtney read the Ordinance Title into the record. COUNCILMEMBER DUCLOS MOVED APPROVAL OF THE PROPOSED ORDINANCE AS REVISED; COUNCILMEMBER MALONEY SECOND. The motion passed unanimously as follows: Deputy Mayor Burbidge yes Councilmember Koppang yes CouncilmemberAssefa - Dawson yes Councilmember Moore yes Councilmember Maloney yes Councilmember Duclos yes Councilmember Honda yes 8. COUNCIL REPORTS Councilmember Duclos appreciated and enjoyed the Federal Way Senior Center presentation tonight. She attended the Neighborhood Connection Meeting at Seghalie Middle School and appreciated the format went directly to citizen comments and questions. She was unable to attend the Sound Cities Association Public Issues Committee (SCA PIC) but reported they adopted five policy positions for ST3. She will be attending fundraisers at both Christian Faith Center on Friday and Korean School of Federal Way on Sunday. She shared FEDRAC is scheduled for next Tuesday at 4:30 p.m. DEPUTY MAYOR BURBIDGE MOVED TO EXTEND THE MEETING PAST 10:00 PM; COUNCILMEMBER MOORE SECOND. The motion passed unanimously as follows: Deputy Mayor Burbidge yes Councilmember Koppang yes CouncilmemberAssefa - Dawson yes Councilmember Moore yes Councilmember Maloney yes Councilmember Duclos yes Councilmember Honda yes Councilmember Moore shared that he enjoys council meetings with this being one of his favorite meetings. The conversation regarding homelessness took a lot of time and he would like to see a study session on this topic allotting more time and information given. He also shared his excitement in regards to the progress of the Performing Arts and Events Center (PAEC). He has advocated for solar panels being included in this project which would show Federal Way staking a step forward and being good stewards of the environment. Councilmember Koppang attended the Town Hall Meeting with King County Councilmember Pete von Reichbauer and King County Auditor John Wilson and was able to hear great questions from our Federal Way City Council Regular Minutes Page 6 of 7 April 19, 2016 residents on taxation and appraisals; he appreciates the partnership between the county and city which facilitated this meeting. He attended the Lions Police versus Fire Basketball Game. This coming week will be busy with the FWCAT fundraiser at Black Bear Diner on Thursday (donating 15% of proceeds all day), Parks Appreciation Day which will include being fed lunch; and the fundraiser at the Christian Faith Center. Councilmember Honda highlighted the Parks and Recreation Guide as a great resource for citizens with something for everyone and every age. She also attended the Town Hall Meeting with King County Assessor Wilson and Councilmember von Reichbauer which resulted in a packed room with many questions regarding taxes and the assessments of their property. She was invited to and judged the 5th grade science fair at the Christian Faith Center. The City Recycling Event which was held over the weekend in the Wild Waves parking lot was very well attended and run. She also was able to attend the Soroptimist 40th Anniversary and Awards Fundraising Tea and highlighted four of the awards presented. Councilmember Maloney thanked Councilmember Honda for inviting her to the Soroptimist Tea with the wonderful Federal Way women. She shared she is being contacted on a daily basis by dozens of people who are concerned about crime in our neighborhoods and the youth. At the Neighborhood Connection Meeting she also heard many residents speak about this concern with a lot of energy and concern and we need to get our heads around it and find a solution. Councilmember Assefa- Dawson also attended most of the meetings already mentioned. At the SCA PIC meeting she attended the homeless issues were discussed including the Best Starts for Kids Initiative and the measures included for preventing family homelessness and trying to prevent repeat homelessness. The Board wants the cities to start working on the 2017 Legislative Agenda rather than waiting until the end of the year. They also addressed marijuana revenue and the fact that very little is going back to the cities. She shared she has assigned to the Regional Law, Safety and Justice Committee and will attend those meetings. She has also called 211 for people who needed help and stated that though it takes time to reach someone, they do help you once they are on the line. Deputy Mayor Burbidge shared the next meeting of LTAC is May 11th at 8:00 a.m. She encouraged visiting the King County Metro Transit and Sound Transit websites to take the surveys and share your opinions and preferences. She also encouraged attendance at the Sound Transit Metro Transit Open House Thursday, April 28th at 5:30 p.m. at Todd Beamer High School. This weekend the Evergreen District Convention and Competition is being held in Federal Way at Our Savior's Baptist Church on S 320th Street. She also shared Centerstage Theater is hosting a murder mystery dinner fundraiser on April 29th at 6:00 p.m. April 30th the Pacific Bonsai Museum is hosting a one of kind party fora one of a kind exhibit "Decked Out from Scroll to Skateboard" and Sunday, May 1st the Federal Way Symphony has its final performance of season at 2:00 pm at St. Luke's Church. 9. ADJOURNMENT There being nothing further on the agenda; Mayor Ferrell adjourned the Regular Meeting at 10:14 p.m. Attest: Approved by Council: 05- 03-221 Federal Way City Council Regular Minutes April 19, 2016 Page 7 of 7