Council PKT 06-21-2016 Regular k CITY OF
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FederaIWay
CITY COUNCIL
REGULAR MEETING AGENDA
Council Chambers - City Hall
June 21, 2016 — 7:00 p.m.
www.cityoffederaiwa y.corn
1. CALL MEETING TO ORDER
2. PLEDGE OF ALLEGIANCE
3. PRESENTATIONS
a. Federal Way Public Health Center— Performance Data Report 2015 — Karen Russell
Area Manager and Jerry DeGrieck, Division Deputy Manager
b. PROCLAMATION: Promoting Family and Healthy Lifestyles ...page 3
c. Certificates of Appointment— Parks and Recreation Commission ...page 4
d. Mayor's Emerging Issues and Report
• Flag Day Celebration Report
• Red, White and Blues Festival—July 4th—Celebration Park
• Town Square Park Grand Opening —July 9th at noon
• Fireworks— Planning and Enforcement—Chief Andy Hwang
• Federal Way Chamber Quarterly Update/Pivotal Partner
4. CITIZEN COMMENT
PLEASE COMPLETE A PINK SLIP AND TURN IT IN TO THE CITY CLERK PRIOR TO SPEAKING.
When recognized by the Mayor, come forward to the podium and state your name for the record.
Please limit your comments to three minutes. The Mayor may interrupt comments that exceed three
minutes, relate negatively to other individuals, or are otherwise inappropriate.
5. CONSENT AGENDA
Items listed below have been previously reviewed in their entirety by a Council Committee of three members and
brought before full Council for approval;all items are enacted by one motion. Individual items may be removed by
a Councilmember for separate discussion and subsequent motion.
a. Minutes: June 7, 2016 Regular and Special Meeting Minutes ...page7
b. Marine Hills Stormwater Conveyance System Repair Phase 1 Bid Award ,,,page 18
c. S 324th Street (Pacific Highway South to S 322nd Street) Preservation Project— Project
Acceptance ...page 21
d. 1St Ave S at 328th Street Intersection Improvements — Project Acceptance page 23
The City Council may add items and take action on items not listed on the agenda.
City Council Meetings are wheelchair accessible; and assisted listening devices for use in the Council Chambers
are available upon request to the City Clerk. Regular Meetings are recorded and televised live on Government
Access Channel 21. To view Council Meetings online please visit www.cityoffederalway.com.
e. Ratification of Countywide Planning Policy Regarding Affordable Housing ...page 25
f. Sector Service Level Agreement and Amendment #1 between the Federal Way Police
Department and Washington State Patrol ...page 38
6. PUBLIC HEARINGS
a. RESOLUTION/2017-2022 Transportation Improvement Plan (TIP) ..,page 49
• Staff Report— Rick Perez, City Traffic Engineer
• Citizen Comment
• Council Discussion/Questions
b. Moratorium on the Expansion or Creation of Multi-Family Housing in the City
page 58
• Staff Report—Amy Jo Pearsall, City Attorney
• Citizen Comment
• Council Discussion/Questions
c. 2015 Consolidated Annual Performance Evaluation Report (CAPER) ...page 63
• Staff Report—Jeff Watson, Community Services Manager
• Citizen Comment
• Council Discussion/Questions
7. COUNCIL REPORTS
8. ADJOURNMENT
The City Council may add items and take action on items not listed on the agenda.
City Council Meetings are wheelchair accessible; and assisted listening devices for use in the Council Chambers
are available upon request to the City Clerk. Regular Meetings are recorded and televised live on Government
Access Channel 21. To view Council Meetings online please visit www.cityoffederalway.com.
CITY OF
ira, „_,,„ Federal
PROCLAMATION
"Promoting Family and Healthy Lifestyles"
WHEREAS, physical activity and proper nutrition are important
throughout a person's life due to the physiological and psychological
benefits to a person's well-being, and
WHEREAS, a person's well-being affects the ability to learn, maintain
self-reliance, and both prevent and manage chronic diseases; and
WHEREAS, the benefits on an individual's health affect the well-being of
the community as a whole; and
WHEREAS, the third annual South King Challenge "4 Races 4 Cities"
event aims to increase awareness and promote healthy living through
activities and education, and encourages our residents to live and make
healthful choices; and
NOW, THEREFORE, we, the undersigned Mayor and City Council of the
City of Federal Way, do hereby proclaim the Summer of 2016 as The
Summer of Promoting Family and Healthy Lifestyles, Together and do
hereby encourage all citizens, businesses, and organizations to participate in
the South King Challenge activities as well as participate in appropriate
healthy lifestyle activities.
SIGNED this 21St day ofJune, 2016
FEDERAL WAY MAYOR AND CITY COUNCIL
9FerrelI, Mayor Jeanne? urbidge, Deputy Ma
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COUNCIL MEETING DATE: SWIe 2!, 2LOi(p
CITY OF FEDERAL WAY
CITY COUNCIL
AGENDA BILL
ITEM #: 5a
SUBJECT: CITY COUNCIL MEETING MINUTES
POLICY QUESTION: Should the City Council approve the draft minutes the June 7, 2016 Regular and Special
City Council Meetings?
COMMITTEE: N/A
MEETING DATE: N/A
CATEGORY:
® Consent ❑ Ordinance ❑ Public Hearing
❑ City Council Business ❑ Resolution ❑ Other
STAFF REPORT BY: Stephanie Courtney, City Clerk DEPT: Mayor's Office
Attachments:
Draft minutes from the June 7, 2016 Regular and Special City Council Meetings
Options Considered:
1. Approve the minutes as presented.
2. Amend the minutes as necessary.
MAYOR'S RECOMMENDATION: N/A
MAYOR APPROVAL:
CHIEF OF STAFF:
N/A N/A CITY CLERK APPROVAL:
Committee Council
N/A N/A
Committee Council
COMMITTEE RECOMMENDATION: N/A
N/A
Committee Chair
N/A
N/A
Committee Member Committee Member
PROPOSED COUNCIL MOTION: "I move approval of the minutes as presented"
(BELOW TO BE COMPLETED BY CITY CLERKS OFFICE)
COUNCIL ACTION:
❑ APPROVED COUNCIL BILL #
❑ DENIED 1ST reading
❑ TABLED/DEFERRED/NO ACTION Enactment reading
❑ MOVED TO SECOND READING (ordinances only) ORDINANCE #
REVISED— 10/01/2014 RESOLUTION #
441**i• Federal Way
CITY COUNCIL
SPECIAL MEETING MINTUES
Council Chambers - City Hall
June 7, 2016 — 5:00 p.m.
www cityoffederalway. com
1. CALL MEETING TO ORDER
Mayor Ferrell called the Special Meeting to order at 5:00 p.m.
City officials in attendance: Deputy Mayor Jeanne Burbidge, Councilmember Lydia Assfa- Dawson,
Councilmember Kelly Maloney, Councilmember Susan Honda, Councilmember Mark Koppang,
Councilmember Martin Moore, and Councilmember Dini Duclos.
City staff in attendance: Chief of Staff Brian Wilson, City Attorney Amy Jo Pearsall and City Clerk
Stephanie Courtney.
2. COMMISSION INTERVIEW - PARKS & RECREATION COMMISSION
The City Council re- interviewed Mr. Corey Forbis who was recently appointed to the Parks
Commission.
3. STUDY SESSION- 2017/2018 BIENNIAL BUDGET
At 5:35 p.m. the Council took a brief recess; at 5:45 p.m. Mayor Ferrell joined the Council at the
dais to continue the remainder of the meeting.
a. 2017/18 Biennial Budget Discussion — Capital Replacements
• General Overview — Finance Director Ade Ariwoola
Finance Director Ade Ariwoola noted the purpose of this meeting is for the Mayor and Council to
review the conditions and long term financial needs of the City's facilities; consider financing methods
to meet the needs and consider using the budget process to implement the direction. Mr. Ariwoola
reviewed the estimated 10 -year financial need and the items scheduled in 2017 which need to be
accomplished in 2016; such as the HVAC and security fencing for the Police Department.
To accomplish capital replacement projects he outlined funding options including borrowing and
financing through either bonding; internal financing; or a program loan. Alternatively, the Council may
decide to spend down the reserve which could be replenished if not spent over the next four years.
Mr. Ariwoola noted the facilities with major financial needs are Dumas Bay Centre; Steel Lake
Maintenance Building; Sacajawea Park and Lakota Park.
Federal Way City Council Special Minutes Page 1 of 2
June 7, 2016
• City Facility Updates — Parks Director John Hutton
Parks Director John Hutton gave an overview of the departments capital needs at the following
facilities: the Community Center; Dumas Bay Centre; Saghalie Park; Celebration Park; Brooklake
Community Center; City Hall; Steel Lake Annex; Sacajawea Park; and Lakota Park.
• Street and Park Lights — Public Works Director Marwan Salloum
Public Works Director Marwan Salloum also gave a brief presentation regarding capital needs for the
maintenance yard which includes the combined Public Works and Parks Department Maintenance
facility. He noted the existing site will have future impacts due to street improvements and capital
projects such as Sound Transit Light Rail.
b. Citizen Comment
No citizen comment was given.
c. Council Discussion /Questions
4. EXECUTIVE SESSION
• Collective Bargaining-parcuant to RCW 42.30.140(4)(b) Due to timing; the Council
did not recess into Executive Session.
5. ADJOURNMENT
There being nothing further on the agenda; Mayor Ferrell adjourned the Special Meeting at 7:02 p.m.
Attest:
Stephanie Courtney
City Clerk
Approved by Council:
Federal Way City Council Special Minutes Page 2 of 2
June 7, 2016
Federal Way
CITY COUNCIL
REGULAR MEETING MINUTES
Council Chambers - City Hall
June 7, 2016 — 7:00 p.m.
www cityoffederalway. com
1. CALL MEETING TO ORDER
Mayor Ferrell called the meeting to order at 7:11 p.m.
City officials in attendance: Mayor Jim Ferrell, Deputy Mayor Jeanne Burbidge, Councilmember Lydia
Assefa- Dawson, Councilmember Kelly Maloney, Councilmember Susan Honda, Councilmember Mark
Koppang, Councilmember Martin Moore, and Councilmember Dini Duclos.
City staff in attendance: Chief of Staff Brian Wilson, City Attorney Amy Jo Pearsall and City Clerk
Stephanie Courtney.
2. PLEDGE OF ALLEGIANCE
Jeanette Brizendine led the flag salute.
DEPUTY MAYOR BURBIDGE MOVED TO AMEND THE AGENDA TO ADD A NEW SECTION 8
ENTITLED "ORDINANCE" TO CONSIDER A PROPOSED ORDINANCE IMPOSING A 6 -MONTH
MORATORIUM ON THE EXPANSION OR CREATION OF MULTIFAMILY HOUSING IN THE CITY
AS COUNCIL BILL #708 FOR FIRST READING AND ENACTMENT; COUNCILMEMBER ASSEFA-
DAWSON SECOND. The motion passed unanimously as follows:
Deputy Mayor Burbidge yes Councilmember Koppang yes
Councilmember Assefa- Dawson yes Councilmember Moore yes
Councilmember Maloney yes Councilmember Duclos yes
Councilmember Honda yes
COUNCILMEMBER MOORE MOVED TO FURTHER AMEND THE AGENDA TO REMOVE
COUNCIL BUSINESS ITEM 7B — COMMISSION APPOINTMENT RECONSIDERATION;
COUNCILMEMBER KOPPANG SECOND. The motion passed unanimously as follows:
Deputy Mayor Burbidge yes Councilmember Koppang yes
Councilmember Assefa- Dawson yes Councilmember Moore yes
Councilmember Maloney yes Councilmember Duclos yes
Councilmember Honda yes
3. PRESENTATIONS
a. Police Officer Appreciation Proclamation
Mayor Ferrell invited Chief Hwang and officers to the podium as he read and presented the
Federal Way City Council Regular Minutes Page 1 of 8
June 7, 2016
Proclamation celebrating Police Week from June 5th through June 11th. Chief Hwang accepted the
Proclamation and thanked the Mayor and Council. He introduced Deputy Chief Neal; and
Commanders Brett Hatfield and Chris Norman who were present this evening. He noted Police
Officers have a difficult and challenging job and this proclamation means a great deal to the
department.
b. Washington State Recycling Association (WSRA) 2016 Public Agency Recycler of the
Year Award
Councilmember Duclos invited Anne Baunach, Executive Director of the Washington State Recycling
Association to the podium to speak. Ms. Baunach read the nomination from Waste Management and
presented the award to Recycling Coordinator Jeanette Brizendine, noting all the wonderful programs
the city currently runs for recycling efforts for the citizens of Federal Way. Ms. Brizendine thanked the
Mayor and Council and the staff who work so very hard for these programs.
c. Rotary Presentation of Donation to Town Square Park's Spray Park
Deputy Mayor Burbidge invited Parks Director John Hutton and Federal Way Rotary Members to the
podium including Doug Hedger; Todd Suchan; Byron Hiller; Jack Butcher; Layne Barndt; and Brian
Wilson as she read and presented the group with a certificate of recognition for their donation to the
Town Square Park Spray Park. Mr. Hutton accepted the donation of $24,000 raised at the Rotary's
annual auction. He anticipates 1,500 kids a day that will use the park. A permanent plaque will be
installed at the park after the park opens.
d. Mayor's Emerging Issues and Report
• Town Square Park Progress Update
Parks Director John Hutton gave a quick update on the park progress and showed a live camera feed
of the park. He reported the grand opening is scheduled for July 9th at noon with live entertainment
and a brief program. The splash park will be open for the first time. Councilmembers inquired on
parking at the park for the event. Mr. Hutton noted for large events, parking will be an issue; however
there are many options for parking in the area.
• Red, White, and Blues Festival (July 4th at Celebration Park) & Hooked on
Fishing at Steel Lake Park Report
Mr. Hutton reminded everyone of the Annual 4th of July event — Red, White and Blues Festival at
Celebration Park. He anticipates a great crowd similar to last year and there are many family friendly
activities and bands scheduled to play throughout the afternoon and evening including last year's
favorite Spike and the Impalers. Everything will begin at 4:00 p.m. with fireworks after 10:00 p.m.
Councilmember Assefa- Dawson asked if there is a possibility of including new naturalized citizens to
be a part of the program, either this year or in coming years.
He also reported on a very successful annual event "Hooked on Fishing" at Steel Lake Park.
• Performing Arts and Event Center Project Update
Peforming Arts and Event Center (PAEC) Project Manager EJ Walsh reported on the continuing
construction work for the project. He noted it is currently on target with about 14.6% of the work is
completed. He highlighted the progress with various pictures of the site; contractors are currently
working on underground utilities; masonry and concrete.
Performing Arts and Event Center Director Theresa Yvonne updated Council on Resident Artist
Organizations including Federal Way Youth Symphony; Jett Cities Chorus and Federal Way Chorale;
Federal Way City Council Regular Minutes Page 2 of 8
June 7, 2016
and the Resident Art Organizations including Federal Way Symphony and Harmony Kings. Ms.
Yvonne also reported on the Arts Education programs which are used as outreach programs into the
schools. She briefly updated on the progress with the Native American Culinary Institute in
partnership with the Muckleshoot Tribe, which will give students technical expertise; training
graduates in hospitality management.
• Report of Violence Prevention Coalition (VPC) Forum
Mayor Ferrell reported on the first meeting of the Violence Prevention Coalition on June 2nd at the
Federal Way Community Center. Feedback and information from this meeting will be taken and
moved forward in the next steps. The goal is to gather recommendations from the community, key
groups and stakeholders.
4. CITIZEN COMMENT
Betty Taylor, spoke regarding the Special Meeting and the capital replacement plan. She disagrees
with funding a security fence for the police department. She believes the community needs to feel
safe and would like to see additional cameras added around the city.
Bob Woolley noted his continuing frustration with the condition of Lake Jeane and would like the City
Council to intervene on behalf of the residents. He stated unless something is done, the residents of
the lake will have to endure five more years of toxic health issues. He asks the Council to take action
on the code amendment they have proposed.
Cindy Jarvis, spoke in regards to previous presentations to thank the city for the green living
workshops, which she has enjoyed and was pleased to see the donation to the spray park from the
Rotary. She asked if there was any information on the recent crime, current and anticipated staffing
the Police Department and asked about the number of safe city cameras in the city.
Mayor Ferrell asked Chief Hwang to respond. The Chief noted the department is currently
looking at a total of 5 lateral applicants; and are in the interview stage with entry level
positions. He feels the department will be back to full staff by the end of the year. He noted the
investigations are currently active and ongoing. He highly encouraged anyone with information
to contact the tip line which helps the detectives connect the dots in these open cases. IT
Manager Thomas Fichtner noted the city has 49 safe city cameras.
Kelly Rider, Director, Government Relations and Policy for King County Housing Development
Consortium expressed concerns over a proposed moratorium on affordable housing in the city. She
spoke to the many continuing needs of multi - family and affordable housing in the region for residents
and families struggling to afford rent rates.
Mark Putnam, Director of All Home King County spoke to the continued need of affordable housing
and rental assistance in the city. He asked the Council for a renewed commitment to developing
affordable housing for city residents.
Nick Wilson, was pleased to be able to speak about National Friendship Day and he believes the city
should celebrate and reach out to communities. He feels this is one way to decrease the national
suicide rate.
5. CONSENT AGENDA
a. Minutes: May 12, 2016 Special Meeting; May 17, 2016 Special and Regular Meeting
Federal Way City Council Regular Minutes Page 3 of 8
June 7, 2016
Monthly Financial Report — April 2016
c. Vouchers — April 2016
d. July December Tourism Enhancemcnt Grant (TEG) Awards pulled and approved
separately
Councilmember Honda pulled item (d) July- December Tourism Enhancement Grant (TEG)
Awards.
DEPUTY MAYOR BURBIDGE MOVED APPROVAL OF CONSENT AGENDA ITEMS A -C AS
PRESENTED; COUNCILMEMBER MOORE SECOND. The motion passed unanimously as follows:
Deputy Mayor Burbidge yes Councilmember Koppang yes
Councilmember Assefa- Dawson yes Councilmember Moore yes
Councilmember Maloney yes Councilmember Duclos yes
Councilmember Honda yes
Consent Item (d): July- December Tourism Enhancement Grant (TEG) Awards:
Councilmember Honda noted due to new rules and restrictions, certain previously funded activities
are not able to be funded through TEG Grants. She would like to see funding for these local
organizations in the future that depend on these funds for wonderful community programs.
COUNCILMEMBER HONDA MOVED APPROVAL OF CONSENT ITEM D AS PRESENTED;
COUNCILMEMBER KOPPANG SECOND. The motion passed unanimously as follows:
Deputy Mayor Burbidge yes Councilmember Koppang yes
CouncilmemberAssefa - Dawson yes Councilmember Moore yes
Councilmember Maloney yes Councilmember Duclos yes
Councilmember Honda yes
6. PUBLIC HEARING
At 8:30 p.m. Mayor Ferrell opened the Public Hearing regarding the 2016 Community Development
Block Grant (CDBG) Annual Action Plan.
a. 2016 Community Development Block Grant (CDBG) Annual Action Plan
Community Services Manager Jeff Watson gave a brief presentation and stated the Annual Action
Plan has two purposes which are:
• Show HUD and Congress how communities will use federal funds to achieve defined goals
and expected outcomes; and
• Use as a resource for communities to see how federal funds will be used and the proposed
impacts
He reviewed the 2016 plan objectives and CDBG Funding Award for 2016 which totals $673,912.
These objectives include improve and expand affordable housing options; expand businesses to
create jobs and assist with the development of microenterprises; strengthen neighborhoods through
the planning of strategic neighborhood revitalization efforts; and administer Community Development
Block Grant program to meet the community needs and HUD requirements.
Federal Way City Council Regular Minutes Page 4 of 8
June 7, 2016
The total funding ($679,912) is divided into three categories including Planning & Admin (20 %); Public
Services (15 %); and Capital (65 %). Mr. Watson discussed each category and what line items are
funded through each of the three categories and reviewed the 2016 timeline.
No citizen comment was given.
Councilmember Maloney, for transparency reasons, publically disclosed her connection with Orion
Industries; her former employer.
COUNCILMEMBER KOPPANG MOVED TO APPROVE THE 2016 CDBG ANNUAL ACTION PLAN
AND AUTHORIZE THE MAYOR TO EXECUTE ALL DOCUMENTS ASSOCIATED WITH THE PLAN
AND CORRESPONDING FUNDING AGREEMENTS WITH HUD; COUNCILMEMBER DUCLOS
SECOND. The motion passed unanimously as follows:
Deputy Mayor Burbidge yes Councilmember Koppang yes
CouncilmemberAssefa - Dawson yes Councilmember Moore yes
Councilmember Maloney yes Councilmember Duclos yes
Councilmember Honda yes
COUNCILMEMBER KOPPANG MOVED TO CLOSE THE PUBLIC HEARING; COUNCILMEMBER
MOORE SECOND. The motion passed unanimously as follows:
Deputy Mayor Burbidge yes Councilmember Koppang yes
Councilmember Assefa- Dawson yes Councilmember Moore yes
Councilmember Maloney yes Councilmember Duclos yes
Councilmember Honda yes
7. COUNCIL BUSINESS
a. Community Connectivity Consortium Project Agreement
IT Manager Thomas Fitchner gave a brief history and review of the benefits of this program. He noted
the initial Interlocal Agreement was formed in 2003 and was referred to as the "Fiber Consortium ".
The Consortium's purpose is to improve public safety; community resiliency; enhance learning;
facilitate health care services; and service citizens with a high- capacity fiber network.
Mr. Fichtner noted there are many benefits to Federal Way through this agreement including shared
fiber assets (UW /c3 high -speed ring); backup /disaster recovery and partnering with other government
agencies such as the Federal Way Public Schools.
Total budget for this project is $384K; and he noted if this project was built from scratch the cost
would be greater than $34M. Federal Way is making an in -kind contribution of 2 strands of fiber.
COUNCILMEMBER DUCLOS MOVED APPROVAL OF THE CONSORTIUM PROJECT
AGREEMENT, AND AUTHORIZE THE MAYOR TO EXECUTE SAID AGREEMENT;
COUNCILMEMBER MOORE SECOND. The motion passed unanimously as follows:
Deputy Mayor Burbidge yes Councilmember Koppang yes
Councilmember Assefa- Dawson yes Councilmember Moore yes
Councilmember Maloney yes Councilmember Duclos yes
Councilmember Honda yes
b. Commission Appointment Reconsideration This items was pulled by amending the
agenda at the beginning of the meeting.
Federal Way City Council Regular Minutes
June 7, 2016
Page 5 of 8
8. ORDINANCE (ADDED ITEM)
First Reading and Enactment
a. Council Bill #708 /Moratorium on the Expansion or Creation of Multi - Family Housing
within the City
AN ORDINANCE OF THE CITY COUNCIL OF THE CITY OF FEDERAL WAY,
WASHINGTON, IMPOSING A SIX -MONTH MORATORIUM ON THE EXPANSION OR
CREATION OF MULTI - FAMILY HOUSING WITH THE CITY, AMENDING THE PLANNING
COMMISSION WORK PROGRAM AND SETTING A DATE FOR A PUBLIC HEARING.
Assistant City Attorney Mark Orthmann briefed Council on the proposed multi - family housing
moratorium. He updated Council on the background of multi - family housing and which zones the Use
is currently allowed. Mr. Orthmann noted preserving the status quo and placing a six month
moratorium on multi - family development will allow staff to continue studying: zoning and design
guidelines; standards and regulations; and ensure that new standards and regulations are met in the
future.
He further noted the effect of the moratorium is to maintain current standards and provide an
opportunity to thoughtfully address the issue and specifically ensure that future developments are
compatible and consistent with the type of development envisioned by the City Council.
The next steps if the ordinance is passed (with a required majority plus one); would include a public
hearing set for June 21, 2016 during the regular Council meeting; and amend the Planning
Commission's work program to include revisions of the Federal Way Code as necessary. The Mayor's
recommendation is to approve the ordinance.
Councilmember Duclos inquired about the timing of moratorium, and is concerned over comments
made recently connecting recent crime with multi - family housing. She does not support any
suggested connection between multi - family housing and crime. Mr. Orthmann noted staff has been
looking at design standards for some time and this will maintain the status quo and give staff time to
review the Council's vision.
Councilmember Maloney also clarified this moratorium addresses multi - family housing not specifically
affordable housing and stated this was discussed at the last Council retreat regarding design
standards. She does not feel this moratorium is reactionary or has any connection to comments
regarding recent crime. Deputy Mayor Burbidge agreed with Councilmember Maloney regarding
discussing design standards previously; she also stated this is not connected to recent crimes. She is
concerned with impacts to neighborhoods, schools and would like to see design standards set for
future developments.
Councilmember Moore questioned Section 9 of the proposed ordinance which references in part
"public safety" and would like to see how this will impact the Planning Commission Work Program.
City Attorney Pearsall noted that Section 9 of the draft ordinance is a standard section which is
required for the moratorium passage.
Councilmember Honda spoke regarding impacts at the beginning of the school year. Local schools
struggled with a large number of unexpected students this year. Councilmember Koppang supports
this ordinance and studying the issue; he believes it is the job of the Council to look at and improve
the livability of the community. He sees this as an avenue for thoughtful review and discussion and is
supportive of a 6 month moratorium.
Councilmember Assefa- Dawson supports concerns raised by Councilmember Duclos and does not
agree there is a connection between crime and multi - family. She has concerns regarding the
populations who will be impacted; and during the moratorium what are the impacts on those
developments currently in process.
Federal Way City Council Regular Minutes Page 6 of 8
June 7, 2016
Councilmembers discussed modifying Section 9 of the ordinance to make it clear this moratorium is
not a reflection of recent crime in the community; and asked how many units have been added with
the three multi - family developments. Planning Manager Isaac Conlen stated Park 16 has
approximately 300 units; Kitts Corner is approximately 200 units; and Uptown will have approximately
300 units of varying size units.
In response to Council discussion, City Attorney Pearsall read a suggested revision of Section 9 in the
draft ordinance. She noted the revision would take out the portion regarding unanimous consent and
reword the last sentence to include: "This finding is related to the requirements set forth in RCW
35A.12.130 to allow this ordinance to be effective upon adoption and is not a reference to any recent
crimes or criminal activity in the City."
Councilmember Assefa- Dawson would like to include the School District and transportation
stakeholders to also be a part of this discussion. Councilmember Moore asked about public input; in
response Ms. Pearsall noted the public hearing is on June 21.
COUNCILMEMBER MALONEY MOVED TO SUSPEND CITY COUNCIL RULE 2.2(8) TO ALLOW
FIRST READING AND ENACTMENT OF THE ORDINANCE IN ONE MEETING; COUNCILMEMBER
KOPPANG SECOND. The motion passed 5 -2 as follows:
Deputy Mayor Burbidge yes Councilmember Koppang yes
CouncilmemberAssefa - Dawson yes Councilmember Moore no
Councilmember Maloney yes Councilmember Duclos no
Councilmember Honda yes
City Clerk Stephanie Courtney read Ordinance Title into the record.
COUNCILMEMBER MALONEY MOVED APPROVAL AND ADOPTION OF THE PROPOSED
ORDINANCE AS AMENDED; COUNCILMEMBER KOPPANG SECOND. The motion passed 5 -2
as follows:
Deputy Mayor Burbidge yes Councilmember Koppang yes
Councilmember Assefa- Dawson yes Councilmember Moore no
Councilmember Maloney yes Councilmember Duclos no
Councilmember Honda yes
9. COUNCIL REPORTS
Councilmember Assefa- Dawson restated her feelings regarding the Moratorium. She believes in and
hopes this conversation will be fruitful with community stakeholders and the Council, and this will not
impact those who rely on multi - family housing.
Councilmember Maloney thanked the Mayor and staff who put on the meeting regarding the Violence
Prevention Coalition; there are many interested citizens looking for a way to help. She also reported
she attended the recent Crab Feed and Auction which supports the Multi- Service Center.
Councilmember Honda thanked the Mayor and Council for the recognition of the Police Week
Proclamation. She noted her son is a Police Officer and she thanked them for the important work they
do and asked them to stay safe. She reported on various upcoming events in the community including
the 26th Annual Flag Day Celebration at the King County Aquatics Center; and the School District
Talent Show Fed Factor at Todd Beamer High School.
Councilmember Koppang met with Councilmember Honda who is leading an Ad -hoc Committee for
Dumas Bay Centre. He also thanked the Advancing Leadership Class of 2016 who led a class
regarding hands -only CPR at the Commons Mall; he appreciates that there are more trained hands in
Federal Way City Council Regular Minutes Page 7 of 8
June 7, 2016
the community. He also attended the Multi- Service Center fundraiser.
Councilmember Moore had no report this evening.
Councilmember Duclos attended the Violence Prevention Meeting at the Community Center and was
while attendance was not as high as she anticipated, the information shared was valuable.
Deputy Mayor Burbidge also enjoyed the Crab Feed and Auction, and is planning on attending the
Fed Factor at Todd Beamer. She noted the next meeting of the Lodging Tax Advisory Committee will
be meeting in the morning.
10. EXECUTIVE SESSION
At 9:42 p.m. Mayor Ferrell announced the Council would be recessing into Executive Session to
discuss Collective Bargaining pursuant to RCW 42.30.140(4)(b).
• Collective Bargaining pursuant to RCW 42.30.140(4)(b)
Council returned to Chambers at 9:53 p.m.
11. ADJOURNMENT
There being nothing further on the agenda; Mayor Ferrell adjourned the Special Meeting at 9:53 p.m.
Attest:
Stephanie Courtney
City Clerk
Approved by Council:
Federal Way City Council Regular Minutes Page 8 of 8
June 7, 2016
COUNCIL MEETING DATE: June 21, 2016
CITY OF FEDERAL WAY
CITY COUNCIL
AGENDA BILL
ITEM #: 5b
SUBJECT: MARINE HILLS STORMWATER CONVEYANCE SYSTEM REPAIR PHASE 1— BID AWARD
POLICY QUESTION: Should City Council award the Marine Hills Stormwater Conveyance System Repair Phase 1
project to the lowest responsive, responsible bidder?
COMMITTEE: Land Use and Transportation Committee
MEETING DATE: June 6, 2016
CATEGORY:
® Consent
❑ City Council Business
❑ Ordinance ❑ Public Hearing
❑ Resolution ❑ Other
STAFF REPORT BY: Fei Tang, P.E. SWM Project Engineer � DEPT: Public Works
Attachments: Land Use and Transportation Committee Memorandum dated June 6, 2016.
Options Considered:
1. Award the Marine Hills Stormwater Conveyance System Repair Phase 1 project to Northwest Cascade, Inc., the
lowest responsive, responsible bidder, in the amount of $193,250.00, and approve a 10% contingency of
$19,325.00, for a total amount of $212,575.00, and authorize the Mayor to execute the contract.
2. Reject all bids for the Marine Hills Stormwater Conveyance System Repair Phase 1 project and direct staff to
rebid the project and return to Committee for further action.
MAYOR'S RECOMMENDATION: The mayor recommends forwarding option 1 to the June 21, 2 16 City Council
consent agenda for approval.
MAYOR APPROVAL:
CHIEF OF STAFF:
DIRECTOR APPROVAL:
Coinbitte
Initial/Dat
Comm'
Initial/
ee Council
ate Initial /Date
itial/Date
(/14
COMMITTEE RECOMMENDATION: I move to forward Option 1 to the June 21, 2016 City Council consent agenda
for approval.
K4 Maloney, Chair
Lyd a Assefa -Da
on,
ember
Mark K6jpang, Men r
PROPOSED COUNCIL MOTION: "I move to authorize staff to award the Marine Hills Stormwater Conveyance
System Repair Phase 1 project to Northwest Cascade, Inc., the lowest responsive, responsible bidder, in the
amount of $193,250.00 and approve a 10% contingency of $19,325.00, for a total of $212,575.00, and
authorize the Mayor to execute the contract."
(BELOW TO BE COMPLETED BY CITY CLERKS OFFICE)
COUNCIL ACTION:
❑ APPROVED
❑ DENIED
❑ TABLED/DEFERRED/NO ACTION
❑ MOVED TO SECOND READING (ordinances only)
REVISED— 1/2015
COUNCIL BILL #
1ST reading
Enactment reading
ORDINANCE #
RESOLUTION #
CITY OF FEDERAL WAY
MEMORANDUM
DATE: June 6, 2016
TO: Land Use and Transportation Committee
VIA: Jim Ferrell, Mayor
Marwan Salloum, P.E., Public Works Director
FROM: Fei Tang, P.E., SWM Project Engineer
SUBJECT: Marine Hills Stormwater Conveyance System Repair Phase 1- Bid Award
BACKGROUND:
Three bids were received and opened on May 16, 2016 for the Marine Hills Stormwater Conveyance System
Repair Phase 1 Project; please see attached Bid Tabulation Summary. The lowest responsive, responsible bidder
is Northwest Cascade, Inc., with a total bid of $193,250.00.
AVAILABLE FUNDING:
Budgeted City Funds $1,735,000
KCFCD Opportunity Fund $350,195
2016 TOTAL AVAILABLE BUDGET $2,085,195*
PROJECT ESTIMATED EXPENDITURES:
In house Design
Consultant Survey
Emergency Repair of Location 10 (work is complete)
2016 Construction Cost Phase 1 (low bid)
10% Construction Contingency
In house Construction Management
TOTAL PROJECT COSTS
$42,000
$13,439
$20,000
$193,250
$19,325
$16,000
$304,014*
* Phase I — Open cut pipe repair of extremely deformed pipe and pipes with offset joints
Phase II — Cured -in- Place -Pipe (CIPP) repairs to be done under separate contract with balance of $1,781,181
3rd Bid
Pivetta Brothers
Construction, Inc.
Total Bid I
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$ 14,000.00
$ 13,000.00
$ 12,000.00
$ 12,000.00
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$ 18,000.00
$ 16,000.00
$ 19,000.00
$ 21,000.00
$ 30,000.00
$ 15,000.00
Total $ 153,999.26 I $ 193,250.00 I I $ 243,500.00 I $ 359,000.00
Unit Price I
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2nd Bid
CCT Construction, Inc
Total Bid
$ 22,000.00
$ 17,000.00
$ 23,000.00
$ 12,500.00
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Low Bid
Northwest Cascade, Inc
Total Bid
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Mobilization
Storm Sewer Pipe Repair /Replacement Site #1
Storm Sewer Pipe Repair /Replacement Site #2 J
Storm Sewer Pipe Repair /Replacement Site #3
Storm Sewer Pipe Repair /Replacement Site #4
Storm Sewer Pipe Repair /Replacement Site #5
Storm Sewer Pipe Repair /Replacement Site #6
Storm Sewer Pipe Repair /Replacement Site #7
Storm Sewer Pipe Repair /Replacement Site #8
Storm Sewer Pipe Repair /Replacement Site #9
Additional Storm Sewer Pipe Repair /Replacement
Sites
Minor Change
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1-1 e
COUNCIL MEETING DATE: June 21, 2016
CITY OF FEDERAL WAY
CITY COUNCIL
AGENDA BILL
SUBJECT: S 324TH STREET (Pacific Highway South to S 322nd Street) PRESERVATION PROJECT - PROJECT ACCEPTANCE
POLICY QUESTION: Should the Council accept the S 324t1i Street (Pacific Highway South to S 32211d Street)
Preservation Project constructed by Tucci and Sons, Inc. as complete?
COMMITTEE: Land Use and Transportation Committee
MEETING DATE: June 6, 2016
CATEGORY:
Consent
❑ City Council Business
❑ Ordinance
❑ Resolution
❑ Public Hearing
❑ Other
STAFF REPORT BY: JEFF HUYNH, Street Systems Engineer DEPT: Public Works
Attachments: Land Use and Transportation Committee memorandum dated June 6, 2016.
Options Considered:
1. Authorize final acceptance of the S 324th Street (Pacific Highway South to S 322nd Street)
Preservation Project constructed by Tucci and Sons, Inc., in the amount of $546,519.13 as complete.
2. Do not authorize final acceptance of the completed S 324th Street (Pacific Highway South to S
322nd Street) Preservation Project constructed by Tucci and Sons, Inc., as complete and provide direction
to staff.
MAYOR'S RECOMMENDATION: The Mayor recommends forwarding Option 1 to the June 21, 2016 City Council
Consent Agenda for appro al.
MAYOR APPROVAL:
CHIEF OF STAFF:
6 DIRECTOR APPROVAL:
o tte i ou it
b""' d. a,s(hf b►4
Committee Council
ommittee
1241 r4
COMMITTEE RECOMMENDATION: The Committee recommends forwarding Option 1 to the June 21, 2016 City
Council consent agenda for approval.
Kell aloney, Chair ' is Assefa - 01 son, Member Mark o epang, Memb
PROPOSED COUNCIL MOTION: "I move to authorize final acceptance of the S 324th Street (Pacific Highway
South to S 322nd Street) Preservation Project constructed by Tucci and Sons, Inc., in the amount of $546,519.13 as
complete. "
(BELOW TO BE COMPLETED BY CITY CLERKS OFFICE)
COUNCIL ACTION:
❑ APPROVED
❑ DENIED
❑ TABLED /DEFERRED /NO ACTION
❑ MOVED TO SECOND READING (ordinances only)
REVISED — 08/12/2010
COUNCIL BILL #
1ST reading
Enactment reading
ORDINANCE #
RESOLUTION #
CITY OF FEDERAL WAY
MEMORANDUM
DATE: June 6, 2016
TO: Land Use and Transportation Committee
VIA: Jim Ferrell, Mayor
FROM• Marwan Salloum, P.E., Public Works Director
Jeff Huynh, Street Systems Engineer !'
SUBJECT: S 324th Street (Pacific Highway South to S 322nd Street) Preservation Project — Project
Acceptance
BACKGROUND
Under the PSRC Countywide Preservation Competition in 2014, the City was awarded Grant funding for
the overlay and ADA retrofit of S 324th Street between Pacific Highway South and S 322nd Street. This
project construction was physically completed in February 2016.
The City Council must accept the work on a Public Works construction project as complete to meet State
Department of Revenue and State Department of Labor and Industries requirements. The "S 324th Street
(Pacific Highway South to S 322nd Street) Preservation Project" contract with Tucci and Sons,
Inc. is complete. The final construction contract amount is $546,519.13. This is $168,326.41below the
$714,845.54 (including contingency) budget that was approved by the City Council on July 21, 2015.
COUNCIL MEETING DATE: June 21, 2016
ITEM #:
CITY OF FEDERAL WAY
CITY COUNCIL
AGENDA BILL
SUBJECT: 1st Ave S at S 328th Street Intersection Improvements - Project Acceptance
POLICY QUESTION: Should the Council accept the 1st Avenue S at S 328th Street Intersection Improvement Project
constructed by Miles Resources, LLC. as complete?
COMMITTEE: Land Use and Transportation Committee
MEETING DATE: June 6, 2016
CATEGORY:
® Consent
❑ City Council Business
❑ Ordinance
❑ Resolution
❑ Public Hearing
❑ Other
STAFF REPORT BY: Christine Mullen P.E. Street Systems Project En ' er DEPT: Public Works
Attachments: Land Use and Transportation Committee memorandum dated June 6, 2016.
Options Considered:
1. Authorize final acceptance of the 1st Avenue S at S 328th Street Intersection Improvement Project constructed
by Miles Resources, LLC, in the amount of $1,189,703.06 as complete.
2. Do not authorize final acceptance of the completed 1st Avenue S at S 328th Street Intersection Improvement
Project constructed by Miles Resources, LLC, as complete and provide direction to staff.
MAYOR'S RECOMMENDATION: The Mayor recommends forwarding Option 1 to the J e 21, 2016 City Council
Consent Agenda for appro 1.
MAYOR APPROVAL:' S DIRECTOR APPROVA . ` ,
�/1' ntt_�ee
CHIEF OF STAFF: j .LPN,
Co ,'tt a C..nci
IL
COMMITTEE RECOMMENDATION: The Committee recommends forwarding Option 1 to the June 21, 2016 City
Council consent agenda for approval.
alone , Chair
is Assefa- 1a
on, Member
PROPOSED COUNCIL MOTION: "I .ve to authori final acceptance of the 1st Avenue S at S 328th Street
Intersection Improvement Project constructed by Miles Resources, LLC, in the amount of $1,189,703.06 as complete."
(BELOW TO BE COMPLETED BY CITY CLERKS OFFICE)
COUNCIL ACTION:
❑ APPROVED
❑ DENIED
❑ TABLED/DEFERRED/NO ACTION
❑ MOVED TO SECOND READING (ordinances only)
REVISED — 08/12/2010
COUNCIL BILL #
1ST reading
Enactment reading
ORDINANCE #
RESOLUTION #
CITY OF FEDERAL WAY
MEMORANDUM
DATE: June 6, 2016
TO: Land Use and Transportation Committee
VIA: Jim Ferrell, Mayor
FROM• Marwan Salloum, P.E., Public Works Director
Christine Mullen, P.E., Street Systems Project Engine
SUBJECT: 1st Ave S at S 328th Street Intersection Improvements — roject Acceptance
BACKGROUND:
This project constructed a traffic signal and northbound/southbound right turn lanes at the intersection of
1st Avenue S and S 328th Street. Prior to release of retainage on a Public Works construction project, the
City Council must accept the work as complete to meet State Department of Revenue and State
Department of Labor and Industries requirements. The 1st Avenue S at S 328th Street Intersection
Improvements Project contract with Miles Resources, LLC, is complete. The final construction contract
amount is $1,189,703.06. This is $133,641.08 below the $1,323,344.14 (including contingency) budget
that was approved by the City Council on July 6, 2015.
cc:
Project File
Central File
K: \LUTC\2016 \06 -06 -16 1st Ave S at S 328th St lntx Improvement Project - Project Acceptance.doc
COUNCIL MEETING DATE: June 21, 2016
CITY OF FEDERAL WAY
CITY COUNCIL
AGENDA BILL
ITEM #: 5e
SUBJECT: RATIFICATION OF COUNTYWIDE PLANNING POLICY REGARDING AFFORDABLE HOUSING
POLICY QUESTION: Should the City Council ratify the Countywide Planning Policy (CPP) adopted by the King
County Council and attached as Exhibit C? This CPP clarifies that local jurisdictions may consider a full range of
programs, from optional to mandatory, in meeting affordable housing needs.
COMMITTEE: LUTC
MEETING DATE: June 6, 2016
CATEGORY:
Consent
El
n City Council Business
n Ordinance ❑ Public Hearing
(1 Resolution ❑ Other
STAFF REPORT BY: Planning Manager Isaac Conlen
DEPT: Community Development
Attachments: A) Staff report to LUTC; B) Cover letter from King County; and C) King County ordinance adopting
new CPP (including attachments).
Options Considered:
1. Recommend the Mayor send a letter to King County in support of the new CPP.
2. Recommend the City Council do nothing.
3. Recommend the City Council adopt a resolution opposing the new CPP.
MAYOR'S RECOMMENDATION: Mayor recommends Option 1— Recommend the Mayor send a letter to King
County in support of the ne CPP.
MAYOR APPROVAL:
CHIEF OF STAFF:
mitt
itial/Date
C- ncil
Ini ial /Date
DIRECTOR APPROVAL:
) 'nitial/Date
COMMITTEE RECOMMENDATION:lb & arnft fnitt4C ( m rm`°4S Titer v) I °P-441:41
Ju,n� V, 2011.40 0241,1 L/)/4,111&;) CtN1Sen a4enAtt e Ppi-ej,r
le-tat"
elly Maloney
Committee Chair
Lydia Ass•. D. son
Committ :: ember
Koppang
Committee Member
PROPOSED COUNCIL MOTION: "I move to forward Option 1 to the June 21, 2016, City Council consent agenda
for approval.
(BELOW TO BE COMPLETED BY CITY CLERKS OFFICE)
COUNCIL ACTION:
❑ APPROVED
❑ DENIED
❑ TABLED /DEFERRED /NO ACTION
❑ MOVED TO SECOND READING (ordinances only)
REVISED- 1/2015
COUNCIL BILL #
1ST reading
Enactment reading
ORDINANCE #
RESOLUTION #
CITY OF
Federal Way
COMMUNITY DEVELOPMENT DEPARTMENT
MEMORANDUM
DATE: May 25, 2016
TO: Land Use /Transportation Committee
VIA: Jim Ferrell, Mayor
FROM: Planning Manager Isaac Conlen
SUBJECT: Amendment to Countywide Planning Policy H -8 Regarding Affordable Housing
BACKGROUND
The city has received a request from King County to review and ratify amendments to the Countywide
Planning Policies (CPPs). CPPs are broad policies that King County and the local jurisdictions within
King County are expected to comply with. On March 14, 2016, the Metropolitan King County Council
adopted Ordinance 18256, which approved and ratified the amendments on behalf of unincorporated King
County. Amendments to the CPPs become effective when ratified by at least 30% of the city and county
governments representing 70% of the population of King County. A city is deemed to have ratified the
amendments if it either sends a letter in support of the amendments or does nothing. If a city opposes the
amendments, it must take legislative action (typically adoption of a resolution) within 90 days of adoption
by King County. The 90 -day deadline for responding on this proposed amendment is June 25, 2015.
The ordinance amends CPP H -8 as shown below (new language shown underlined):
"H -8 Tailor housing policies and strategies to local needs, conditions and opportunities,
recognizing the unique strengths and challenges of different cities and sub regions.
Jurisdictions may consider a full range of programs, from optional to mandatory, that will
assist in meeting the jurisdiction's share of the countywide need for affordable housing."
ANALYSIS OF AMENDED POLICY
This is an improvement to CPP H -8 from the city's perspective. The new policy recognizes the unique
circumstances of each city and allows local decision makers to determine how best to address the issue of
affordable housing.
The following paraphrased language from King County's staff report on this issue summarizes the effect
of the amended policy:
The proposed ordinance would amend policy H -8 in the King County Countywide Planning
Policies (CPPs) to more clearly state the existing range of programs, from optional to
mandatory, available for jurisdictions to consider using to address affordable housing
needs. There would be no new required actions for jurisdictions as a result of the proposed
policy change, and jurisdictions would continue to choose which programs work for their
local circumstances.
EXHIBIT, ./g
Memorandum to LUTC
Amendment to Countywide Planning Policy H -8 Regarding Affordable Housing
Page 2
May 25, 2016
LUTC OPTIONS
The LUTC has three options:
1. Recommend the Mayor write a letter to King County in support of the amended CPP,
which would have the effect of ratification.
2. Recommend the City Council do nothing, which also is considered to be ratification.
3. Recommend the City Council adopt a resolution opposing the amended CPP.
MAYOR RECOMMENDATION
The Mayor recommends Option 1: write a letter to King County in support of the amendment.
c: Project File
King County
March 25, 2016
The Honorable Jim Ferrell
City of Federal Way
33325 8th Ave. South
Federal Way, WA 98003
RECEIVED BY
COMMUNITY & ECONOMIC
DEVELOPMENT DEPARTMENT
MAR 2 9 2016
Dear Mayor Ferrell:
We are pleased to forward for your consideration and ratification the enclosed
amendment to the King County Countywide Planning Policies (CPP).
On March 14, 2016, the Metropolitan King County Council approved and ratified
the amendment on behalf of unincorporated King County. The ordinance will
become effective Sunday, March 27, 2016. Copies of the transmittal letter, King
County Council staff report, ordinance and Growth Management Planning
Council motion are enclosed to assist you in your review of this amendment.
In accordance with the CPP, G -1, amendments become effective when ratified
by ordinance or resolution by at least 30 percent of the city and county
governments representing 70 percent of the population of King County according
to the interlocal agreement. A city will be deemed to have ratified the CPP and
amendments unless, within 90 days of adoption by King County, the city takes
legislative action to disapprove the amendments. Please note that the 90 -day
deadline for these amendments is Saturday, June 25, 2016.
If you adopt any legislation concerning this action, please send a copy of the
legislation by the close of business, Friday, June 24, 2016, to Anne Noris, Clerk
of the Council, Room 1200, King County Courthouse, 516 Third Avenue, Seattle,
WA 98104.
If you have any questions about the amendments or ratification process, please
contact Karen Wolf, Senior Strategy and Performance Analyst, King County
Executive's Office, at 206 263 -9649, or Christine Jensen, Metropolitan King
County Council Staff, at 206 477 -5702.
Thank you for your prompt attention to this matter.
Sincerely,
Joe McDermott, Chair Dow Constantine
Metropolitan King County Council King County Executive
Enclosures
cc: jing County City Planning Directors
Sound Cities Association
Lauren Smith, Director, Regional Planning
Karen Wolf, Senior Strategy and Performance Analyst
Christine Jensen, Council Staff, Transportation, Environment and Economy
Committee (TREE)
King County
KING COUNTY
Signature Report
March 15, 2016
Ordinance 18256
1200 King County Courthouse
516 Third Avenue
Seattle, WA 98104
Proposed No. 2016- 0101.1 Sponsors Dembowski
1 AN ORDINANCE adopting and ratifying Growth
2 Management Planning Council Motion 15 -2.
3 BE IT ORDAINED BY THE COUNCIL OF KING COUNTY:
4 SECTION 1. Findings:
5 A. Growth Management Planning Council Motion 15 -2 recommends that policy
6 H -8 in the 2012 King County Countywide Planning `Policies be amended to address
7 strategies for affordable housing.
8 B. On November 6, 2015, the Growth Management Planning Council
overwhelmingly adopted Motion 15 -2, which recommends the 2012 King County
10 Countywide Planning Policies be amended to add new language to policy H -8 to reflect
11 the full range of programs, from optional to mandatory, that could assist a jurisdiction in
12 meeting their share of the countywide need for affordable housing.
13 SECTION 2. The amendment to the 2012 King County Countywide Planning
EXH113I1,_,_.. ,�►_.._
Ordinance 18256
14 Policies, as shown in Attachment A to this ordinance, is hereby adopted by King County
15 and ratified on behalf of the population of unincorporated King County.
16
Ordinance 18256 was introduced on 2/8/2016 and passed by the Metropolitan King
County Council on 3 /14/2016, by the following vote:
Yes: 9 - Mr. von Reichbauer, Mr. Gossett, Ms. Lambert, Mr. Dunn,
Mr. McDermott, Mr. Dembowski, Mr. Upthegrove, Ms. Kohl- Welles
and Ms. Balducci
No: 0
Excused: 0
KING COUNTY COUNCIL
KING COUNTY, WASHINGTON
1.427 4
c3 1
• —v
�-7 Z
ATTEST:
Anne Noris, Clerk of the Council
APPROVED this CZ' day of
J. oseph M
Attachments: A. GMPC Motion 15 -2
ermott, Chair
.G Dow Constantine, County Executive
2
1
2
3
2Oi.iOi 0 1
11/6/15 ATTACHMENT A
Sponsored By: Executive_ Committee
GMPC MOTION NO. 15 -2
4 A MOTION amending the 2012 King County Countywide Planning
5 Policies; addressing strategies for providing affordable housing.
6
7 WHEREAS, The Growth Management Planning Council (GMPC) developed
8 policies for the Countywide Planning Policies (CPPs) that revised the method for defining
9 housing need in the county and for allocating responsibility among jurisdictions to identify
10 and address local housing needs; and ;
11
12 WHEREAS, recent, rapid growth in the county has exacerbated the shortage of
13 affordable housing; and
14
15 WHEREAS the GMPC at its September 24, 2014 meeting heard presentations
16 about the complex mixes of funding sources required to support each rent - restricted
17 housing project; and
18
19 WHEREAS, during discussion of climate change at the GMPC's July 22, 2015
20 meeting, it was noted that providing affordable housing near employment centers or near
21 high- capacity transit can make it easier for workers in low- income households to commute
22 to work without driving a car and without adding greenhouse gases to the atmosphere; and
23
24 WHEREAS, a presentation to GMPC at its November 6, 2015 meeting highlighted
25 various tools and programs local governments can use to increase the supply of housing
26 affordable to very low, low and moderate- income households; and
27
28 WHEREAS, currently the CPPs do not expressly encourage jurisdictions to
29 consider the full range of tools available for producing affordable housing;
30
31 NOW THEREFORE BE IT RESOLVED that the Growth Management Planning
32 Council of King County hereby recommends that the 2012 King County Countywide
33 Planning Policies be amended as follows:
34
35 H -8 Tailor housing policies and strategies to local needs, conditions and
36 opportunities, recognizing the unique strengths and challenges of different cities
37 and sub - regions. Jurisdictions may consider a full range of programs, from
38 optional to mandatory, that will assist in meeting the jurisdiction's share of the
39 countywide need for affordable housing.
40
41
42 Dow Constance, Chair, Growth Management Planning Council
kig
King County
Dow Constantine
King County Executive
401 Fifth Avenue, Suite 800
Seattle, WA 98104 -1818
206 - 263 -9600 Fax 206- 296 -0194
TTY Relay: 711
www.kingcounty.gov
January 27, 2016
The Honorable Joe McDermott
Chair, King County Council
Room 1200
COURTHOUSE
Dear Councilmember McDermott:
RECEIVED
2016JAN29 PH 3:55
eL cRK
DUtrT Y COUNCIL
2016 -101
This letter transmits an ordinance that will enable King County to amend the King County
Countywide Planning Policies (CPPs) so that jurisdictions can consider more programs to
address affordable housing, as recommended by the Growth Management Planning Council
(GMPC.)
This ordinance transmits GMPC Motion 15 -2 that was overwhelmingly approved by the
GMPC on November 6, 2015. The ordinance adopts and ratifies the GMPC motion on behalf
of unincorporated King County.
Motion 15 -2 amends Policy H -8 to clarify that jurisdictions can consider a full range of
programs, including both optional and mandatory, to assist them in meeting their share of the
countywide need for affordable housing.
This ordinance integrates the goals of the King County Strategic Plan by recognizing the role
of land use planning in shaping environmentally sustainable and economically viable future
for all people in King County. The County's role in the GMPC fosters the ethic of working
together for "One King County" by actively participating in regional organizations and
defining King County's role in regional issues.
There are no fiscal impacts to King County government as a result of adoption of this
ordinance.
The Honorable Joe McDermott
Jaftuary .a7,- X0.1.6
Page
-If-you-have cave any cquestons, prease contact Lauren-Sth7-DtsputyDfreetor for Regioxah
Planning, Office of Performmnce, Strategy and Budget at 206 - 263 -9606.
Sincerely,
'Fat
Dow Constantine
King .County Executive
cc: " King County.Councilmembers
ATTN: Carolyn Busch, • Chief of Staff
Anne Noris, Clerk of the Council
Carrie S. Cihak, Chief of Policy Development, King County Executive Office
Dwight Dively, Director, Office of Performance, Strategy and Budget (PSB)
Lauren Smith, Deputy. Director, Regional Planning, PSB
King County
Metropolitan King County Council
Transportation, Economy and Environment Committee
STAFF REPORT
Agenda Item:
7
Name:
Christine Jensen
Proposed No.:
2016 -0101
Date:
March 1 2016
SUBJECT
A proposed ordinance adopting and ratifying Growth Management Planning Council
Motion. 15 -2, which recommends amending Countywide Planning Policy H -8, regarding
affordable housing in King County,
SUMMARY
Proposed Ordinance 2016 -0101 would amend policy H -8 in the King County
Countywide Planning Policies (CPPs) to more clearly state the existing range of
programs, from optional to mandatory, available for jurisdictions to consider using to
address affordable housing needs. There would be no new required actions for
jurisdictions as a result of the proposed policy change, and jurisdictions would continue
to choose which programs work for their local circumstances.
If adopted by the Council, the ordinance would ratify the change on behalf of the
population of unincorporated King County and begin the CPP ratification process by the
cities.
BACKGROUND
The GMPC is a formal body comprised of elected officials from. King County, Seattle,
Bellevue, other cities and towns in King County, and special purpose districts. The
GMPC was created in 1992 by interlocal agreement' in response to a provision in the
Washington State Growth Management Act (GMA) requiring cities and counties to work
together to adopt CPPs.2 Under the GMA, the CPPs serve as the framework for each
local jurisdiction's comprehensive plan, which ensures countywide consistency with
respect to land use planning efforts.
As provided for in the interlocal agreement, the GMPC developed and recommended
the original CPPs, which were adopted by the King County Council3 and ratified by the
cities in 1992. Subsequent amendments to the CPPs follow the same adoption
' Motion 8733
2 RCW 36.70A.210
3 Ordinance 10450
process, which is now outlined in CPP G -14 and includes: recommendation by the
GMPC, adoption by the King County Council, and ratification by the cities.
Amendments to the CPPs become effective when ratified by ordinance or resolution by
at least 30 percent of the city and county governments, representing at least 70 percent
of the population of King County. A city shall be deemed to have ratified an amendment
to the CPPs unless the city disapproves it by legislative action within '90 days of
adoption by King County.
ANALYSIS
GMPC Motion 15 -2
Proposed Ordinance 2016 -0101 would adopt and ratify GMPC Motion 15 -2, which
recommends amending policy H -8 to more clearly state the existing range of programs .
available for jurisdictions to consider using to address affordable housing needs. The
proposed change is as follows:
"H -8 Tailor housing policies and strategies to local needs, conditions and
opportunities, recognizing the unique strengths and challenges of different cities
and sub- regions. Jurisdictions mav consider a full range of programs, from
optional to mandatory, that will assist in meeting the jurisdiction's share of the .
countywide need for affordable housing."
A reference to "mandatory" affordable housing programs is proposed to be included in
the policy, which is not specifically called out in the CPPs currently. However, this
language is consistent with current range of resources available to jurisdictions,
including: 1) the existing affordable housing requirements in the CPPs, and 2) the
current PSRC affordable housing toolkit, which is referenced in the CPPs. Additionally,
the proposed policy change includes the words "may consider," which does not require
the use of mandatory programs. If the amended H -8 is adopted, jurisdictions would
continue to choose which programs work for their local circumstances.
Jurisdiction's Share of Affordable Housing
The proposed language also includes a reference - to a "jurisdiction's share" of the
countywide need for affordable . housing, which is consistent with other language
currently in the CPPs, such as in policy H -18. It is worth noting that there are no specific
jurisdictional affordable housing targets adopted in the CPPs at this time there are only
countywide targets, which were added to the CPPs in 2012:5
"H -1 Address the countywide need for housing affordable to households with
moderate, low and very-low incomes, including those with special needs. The
countywide need for housing by percentage of Area Median Income (AMI) is
50 -80% of AMI (moderate) 16% of total housing supply
30 -50% of AMI (low) 12% of total housing supply
30% and below AMI (very-low) 12% of total housing supply."
42012 King County Countywide Planning Policies, as amended:
http: / /www. kingcountv.gov /property /perm its /codes /growth /GMPC /C PPs.aspx
5 Ordinance 17486
The intent of only having countywide targets was to acknowledge that different
jurisdictions play different roles in meeting the overall countywide needs, such as that
some jurisdictions may focus on needing to preserve existing affordable housing while
others may need to focus on creating new affordable housing. There have been no
proposals to change the countywide approach since its adoption.
GMPC action
On November 6, 2015, the GMPC adopted Motion 15 -2, which is a non - binding
recommendation to the County Council to adopt an amendment to policy H -8.
Consistent with CPP adoption requirements, Proposed Ordinance 2016 -0101 forwards
this GMPC recommendation to the County Council for consideration and possible
approval. If adopted by the Council, the ordinance would ratify the change on behalf of
the population of unincorporated King County and begin the ratification process by the
cities.
There is no deadline for Council action on the proposed CPP amendment.
ATTACHMENTS
1. Proposed Ordinance 2016 -0101
2. Transmittal Letter
3. Fiscal Note
INVITED
1. Karen Wolf, Senior Policy Analyst, Office of Performance, Strategy and Budget
COUNCIL MEETING DATE: May 17, 2016 ITEM #: 5f
CITY OF FEDERAL WAY
CITY COUNCIL
AGENDA BILL
SUBJECT: Sector Service Level Agreement and Amendment #1 between FWPD and WSP
POLICY QUESTION: Should the City of Federal Way, Federal Way Police Department maintain its Sector
Agreement with Washington State Patrol (WSP)?
COMMITTEE: Parks, Recreation, Human Services & Public Safety
Council Committee (PRHS &PSC)
MEETING DATE: June 14, 2016
CATEGORY:
® Consent
❑ City Council Business
❑ Ordinance ❑ Public Hearing
❑ Resolution ❑ Other
STAFF REPORT BY: Diane Shines / Lynette Allen
Attachments:
1. PRHS &PSC Memo
2. Sector Service Level Agreement between FWPD & WSP
3. WSP Contract Amendment
Options Considered:
1. Approve
2. Deny .. . _......_.... ........................__ ...............................
MAYOR'S RECOMMENDATION: 1 - Approve the Sector Service Level Agreement & Amendment #1 between
City of Federal Way, Federal Way Police and WSP.
DEPT: Police Department
MAYOR APPROVAL:
CHIEF OF STAFF:
COI% to;
Committe
Committee
Mkt A
Counc
IRECTOR APPROVAL:
/06 /ma(.,
Initial
COMMITTEE RECOMMENDATION: 1 move to forward the Sector Service Agreement and Amendment #1 between
the City of Federal Way, Federal Way Police Department and Washington State Patrol to the June 21, 2016
consent agenda for approval.
Co ittee Chair.)
Committee ember
•
PROPOSED COUNCIL MOTION: "1 move approval of the Sector Service Agreement and "mendment #1
between the City of Federal Way, Federal Way Police Department and the Washington State Patrol, and
authorize Police Chief Andy Hwang to execute such Agreements."
Committe
ember
(BELOW TO BE COMPLETED BY CITY CLERKS OFFICE)
COUNCIL ACTION:
❑ APPROVED
❑ DENIED
❑ TABLED /DEFERRED/NO ACTION
❑ MOVED TO SECOND READING (ordinances only)
REVISED - 08/12/2010
COUNCIL BILL #
1ST reading
Enactment reading
ORDINANCE #
RESOLUTION #
CITY OF FEDERAL WAY
CITY COUNCIL COMMITTEE STAFF REPORT
DATE: June 14, 2016
TO: Parks, Recreation, Human Services and Public Safety Council Committee
VIA: Jim Ferrell, Mayor
FROM: Andy J. Hwang, Chief of Police
SUBJECT: Sector Service Level Agreement and Amendment #1 between City of Federal Way,
Federal Way Police Department and Washington State Patrol.
The City signed an agreement with the Washington State Patrol (WSP) in August of 2009 regarding
the statewide electronic collision and ticket online records "SECTOR" system. We are sending the
original agreement through Council due to the fact that we have been unable to locate the original
Council Agenda or Committee Memo in the Laserfiche files, and we feel that this needs to be
recorded.
The SECTOR agreement defines the roles and expectations in regard to SECTOR processes. As a
law enforcement agency, we use SECTOR to electronically create and transmit collision reports,
notice of infractions and notices of criminal citations.
WSP maintains the software and provides a secure environment to retain the data according to
federal and state laws and regulations.
We currently have a WSP contract amendment to be approved and signed. This amendment
describes the changes.
1
WSP Contract No. C100145GSC
Amendment 1
WASHINGTON STATE PATROL
CONTRACT AMENDMENT
The above - referenced Contract between the Washington State Patrol and the Federal Way
Police Department is hereby amended as follows:
a. Section 10, the period of performance of this Contract is extended until terminated as
provided in accordance with Section 11.
b. Appendix C, Section 1 Project Contacts for Service Level Agreements issues:
Ms. Debbie Peterman
Information Technology Division
Washington State Patrol
Street Address: 403 Cleveland Avenue, Suite C, Tumwater WA 98501
Mailing Address: PO Box 42622, Olympia WA 98504 -2622
Telephone: (360) 596 -4976
E -mail: sectoradmin @wsp.wa.gov
All other terms and conditions of this Contract remain in full force and effect.
THIS AMENDMENT is executed by the persons signing below, who warrant that they have the
authority to execute this Amendment.
STATE OF WASHINGTON FEDERAL WAY POLICE DEPARTMENT
WASHINGTON STATE PATROL
FOR: John R. Batiste, Chief Signature
Date Date
WSP No. C100145GSC
SECTOR Service Level Agreement
Between
Federal Way Police Department
And
Washington State Patrol
1. Purpose. This Service Level Agreement (Agreement) is between the Washington State
Patrol (WSP) and the Federal Way Police Department (Law Enforcement Agency or LEA).
This Agreement defines roles and expectations in regard to the Statewide Electronic
Collision and Ticket Online Records (SECTOR) processes including a method for resolving
technical issues.
2. Description of SECTOR. SECTOR has three primary parts:
• SECTOR Client is the application that operates on a vehicle computer or device, or a
collision reviewer's workstation. SECTOR Client software will be used to create and
transmit electronic collision reports, notice of infractions (NOI), and notice of criminal
citations (NOCC).
• SECTOR BackOffice is the application and database at WSP that accepts collision
reports, NOls and NOCCs. The SECTOR BackOffice application coordinates updates to
the SECTOR Client software
• The third part is all applications that receive and process collision, NOI and NOCC data
as collected either through SECTOR or on paper forms. These applications are under
the control of a governing organization with representatives from the Washington Traffic
Safety Commission (WTSC), WSP, the Administrative Office of the Courts (AOC), the
Washington State Department of Transportation (WSDOT), and the Department of
Licensing (DOL). This group is known as the SECTOR Governance Committee.
3. LEA Responsibilities. The LEA certifies that it operates computers to create vehicle
collision reports, NOls, and NOCCs pursuant to federal, state, and local requirements using
SECTOR Client. Under this Agreement the responsibilities of the LEA are:
a. The LEA shall designate a Local SECTOR Administrator as the primary contact for
SECTOR and who will receive SECTOR Administrator training. The Local SECTOR
administrator shall:
• Administer user accounts for LEA personnel;
• Accept modifications to the SECTOR Client;
• Document and submit recommendations for modification of SECTOR via the change
request process;
• Manage the connection(s) needed to move data between SECTOR Client to
SECTOR BackOffice applications;
• Provide support for LEA users and reviewers;
• Update required LEA processes with the parameters of SECTOR.
SECTOR User Agreement- April 2009 Page 1
• Contact WSP Information Technology Division Customer Services to initiate a work
order for problem resolution and tracking.
b. LEA support staff will install SECTOR Client software on LEA -owned equipment. The
LEA will not share the SECTOR Client with others.
c. The LEA acknowledges Appendix A, Statement on Collision Records Data. The LEA
certifies that it operates electronic equipment to create vehicle collision reports pursuant
to federal, state and local requirements; and that it will not disclose collision data except
in compliance with 23 U.S.C. §409, other federal law and state law.
d. The LEA will adhere to the SECTOR application standards for the computing
environment as published by WSP. The LEA will make its electronic collision, NOI and
NOCC reporting equipment and system secure and prevent unauthorized use. The LEA
will ensure LEA SECTOR equipment maintains current virus checking software. If the
LEA SECTOR equipment becomes infected, the LEA will take all necessary steps to
remove the virus and assure the virus is not transmitted to the SECTOR server located
at and maintained by WSP.
e. LEA users and reviewers will transfer collisions, NOls, and NOCCs regularly and
promptly. All LEA users and reviewers will adhere to training program detailed in
Appendix B, SECTOR Governance Committee Training Policies.
f. The LEA will be responsible for all required hardware and software purchases for the
LEA use of the SECTOR Client application and the transmittal of collision reports, NOls,
and NOCCs to WSP, including LEA personnel, operating, maintenance, and data
transmission costs. Any costs associated with the LEA interfacing with SECTOR
BackOffice will be the responsibility of the LEA.
4. WSP Responsibilities. WSP provides support for SECTOR Client and SECTOR
BackOffice computing environment. Under this Agreement the responsibilities of WSP are:
a. WSP will provide SECTOR Client software to the LEA at no charge. Maintenance of the
SECTOR Client application is provided by WSP, including maintaining compliance with
the business rules, data formats, and standardized collision report forms. WSP will
provide the Web uniform resource locator (URL) address for connection to the SECTOR
BackOffice application and security information to the Local SECTOR Administrator to
assure client connectivity. WSP will provide a secure environment for collision, NOI, and
NOCC data; and retain this data according to federal and state laws and regulations.
WSP will also provide to the LEA any evasive action required to protect the SECTOR
computing environment from significant risk.
b. WSP will create Local SECTOR Administrator Account; train the Local SECTOR
Administrator; and assist the Local SECTOR Administrator in administration of agency
accounts.
c. WSP will provide a change request/control process; coordinate change requests
describing issues or enhancements through the SECTOR Governance Committee;
provide notification of application modifications; transmit NOls and NOCCs to AOC; and
transmit collision reports to DOT and DOL.
SECTOR User Agreement- April 2009 Page 2
d. WSP reserves the right to review and approve LEA equipment security measures; and to
suspend or withhold service until such matters are corrected to the reasonable
satisfaction of WSP. This includes validation of current virus checking software
packages.
e. WSP will support SECTOR Governance Committee sanctioned training.
f. WSP Information Technology Division Customer Services will provide first level
telephone support twenty -four (24) hours -a -day, seven (7) days -a -week to assist the
LEA in resolving problems with the SECTOR application. This support is limited to
resolutions for routine questions on the SECTOR Client application and processes,
including troubleshooting and password resets, and using pre- defined policies and
procedures. Items not immediately resolved by WSP will be moved to a higher level of
support within WSP; this higher level of support is provided during regular business
hours, Monday through Friday.
5. Project Contacts. WSP and LEA points of contact for this Agreement are identified in
Appendix C, Project Contacts.
6. Changes and Modifications. Except for changes to the points of contact information
contained in Appendix C, changes in this Agreement are not in effect unless agreed upon by
both WSP and the LEA. However, the LEA agrees to comply with changes in data formats,
report forms and other business rules as required by WSP. The LEA will be notified when
any changes or updates to these requirements occur. The revising party shall notify the
other party of any changes to Appendix C within five (5) business days of the change taking
affect.
7. Compliance with Civil Rights Laws. During the period of performance for this Agreement,
both parties shall comply with all federal and state nondiscrimination laws.
8. WSP Staffing. WSP staff providing services under the terms of this Agreement shall be under
the direct command and control of the Chief of WSP or designee and shall perform the duties
required by this Agreement in a manner consistent with WSP policy and regulations, applicable
state and local laws, and the Constitutions of the State of Washington and the United States.
The assignment of personnel to accomplish the purpose of this Agreement shall be at the
discretion of the Chief of WSP or designee.
9. Hold Harmless. Each party shall defend, protect and hold harmless the other party from
and against all claims suits and/or actions arising from any negligent or international act or
omission of that party's employees, agents, and/or authorized subcontractor(s) while
performing under this Agreement.
10. Period of Performance. This Agreement becomes effective on the date of the last
signature and continues until June 30, 2014 or until termination as provided herein.
11. Termination. Except as otherwise provided in this Agreement, either party may terminate
this Agreement by giving ninety (90) calendar days written notification of termination to the
other party. If this Agreement is so terminated, the terminating party shall be liable only for
SECTOR User Agreement- April 2009 Page 3
performance in accordance with the terms of this Agreement for performance prior to the
effective date of termination.
12. Disputes. In the event that a dispute arises under this agreement, it shall be determined in
the following manner. The Chief of the WSP shall appoint one member to the Dispute
Board. The LEA shall appoint one member to the Dispute Board. The Chief of the WSP
and the LEA shall jointly appoint an additional member to the Dispute Board. The Dispute
Board shall evaluate the dispute and make a determination of the dispute. The
determination of the Dispute Board shall be final and binding on the parties hereto. As an
alternative to this process and if applicable, either of the parties may request intervention by
the Governor, as provided by RCW 43.17.330, in which event the Governor's process will
control.
13. Order of Precedence. In the event of any inconsistency in the terms of this Agreement,
unless otherwise provided herein, the inconsistency shall be resolved by giving precedence
in the following order: applicable federal and state statutes and regulations; the terms and
conditions contained in this Agreement; any other provisions of the Agreement, whether
incorporated by reference or otherwise.
14. Complete Agreement. This Agreement contains all the terms and conditions agreed upon
by the parties. No other understandings, oral or otherwise, regarding the subject matter of
this Agreement shall be deemed to exist or bind any of the parties hereto.
The parties signing below warrant that they have read and understand this Agreement; and
have the authority to enter into this Agreement.
STATE OF WASHINGTON
WASHINGTON STATE PATROL FEDERAL WAY POLICE DEPARTMENT
Signatuee Date Signature
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APPROVED BY THE OFFICE OF THE ATTORNEY GENERAL 4/22/09
Appendices:
Appendix A - Statement on Collision Records Data
Appendix B - SECTOR Governance Committee Training Policies
Appendix B - Project Contacts
SECTOR User Agreement- April 2009 Page 4
APPENDIX A
Statement on Collision Records Data
In 1938 Washington State law (currently RCW 46.52.060) authorized the Washington State
Patrol (WSP) to file, tabulate and analyze collision reports; and to produce certain statistical
information about collisions. For the next thirty years WSP maintained a largely manual system
for filing collision reports generated over approximately five -year periods. WSP also produced
some limited statistical collision data, primarily fatality and accident rate summaries, using paper
punch card technology. Analysis of collision data for highway safety purposes was not possible
because Washington State did not have a uniform collision report; data on collision reports was
primitive and inconsistent; collision reports were not coded by precise roadway location; and no
computerized database system existed.
In 1966 and 1973 the federal government enacted laws requiring states to create computerized
collision databases in order to analyze the need for highway safety improvements; and to
participate in federal programs to fund those improvements. These federal laws and their
associated funding provided for states to adopt uniform collision reports containing detailed
highway safety coding; and provided that information from these reports would be maintained in
a computerized collision database with precise location coding of all collisions. These laws
were implemented jointly by WSP and the Washington State Department of Transportation
(WSDOT). Beginning in approximately 1970 WSP collected collision reports and entered the
raw data into a computer. The data was then transferred to WSDOT for the creation of the
collision database required under federal law. WSP maintained copies of individual collision
records as well as its database, while WSDOT maintained their own collision database.
The WSP and WSDOT systems for filing individual collision reports, the entry of raw data into a
computer, and the creation of the collision database remained unchanged until 1996. By this
time the original WSP computer system used for data entry and storage and retrieval of collision
records had become obsolete. An attempt to convert to an optical character recognition system
was not successful. After an extensive discussion between WSP, WSDOT and the Washington
State Office of Financial Management, the agencies concluded that functions related to the
maintenance of copies of collision reports and computer input of raw collision report data could
be most efficiently performed by WSDOT in conjunction with its already existing collision
database function. Beginning in 2002, WSDOT not only created the collision database required
by federal law but also, pursuant to an interagency agreement with WSP, began entering all raw
collision data into WSDOT's computer. Pursuant to this interagency agreement, WSDOT also
began work to develop an electronic imaging system to store and retrieve copies of individual
collision reports. This imaging system was implemented in May 2003.
The current system for filing paper collision reports and creating the collision database will
remain in effect until WSP, WSDOT and separate law enforcement agencies enter into a
SECTOR Service Level Agreement to allow LEAs to file collision reports and transmit collision
report data electronically to WSDOT. The Statewide Electronic Collision and Ticket Online
Records (SECTOR) application was developed through a collaborative partnership that includes
WSP, WSDOT, the Administrative Office of the Courts, the Department of Licensing, and local
law enforcement agencies. SECTOR enables law enforcement officers to create electronic
collision reports and other forms in the field, pursuant to federal, state and local requirements.
This data is then transferred to a central database where it is available for review, analysis and
reporting by law enforcement agencies.
SECTOR User Agreement- April 2009 Page 5
The Department of Licensing is an agency of the State of Washington authorized by law (RCW
46.52.030) to receive full access to collision reports for purposes of maintaining case records
under RCW 46.52.120; for supplying abstracts of driving records under RCW 46.52.130; and to
administer financial responsibility requirements when drivers are involved in traffic collisions
under chapter 46.29 RCW. To perform these functions, they must review collision reports that
are filed by law enforcement agencies and citizens.
23 U.S.C. §409 prohibits data compiled or collected for purposes of complying with federal
highway safety laws from being used in any action for damages arising from any occurrence at
a location mentioned in the data (Pierce County v. Guillen, 537 U.S. 129 [2003]). Accordingly,
collision data may not be disclosed unless a requestor acknowledges that the data will not be
used in any action for damages arising from any occurrence at a location mentioned in the
report.
SECTOR User Agreement- April 2009 Page 6
APPENDIX B
SECTOR Governance Committee Training Policies
Training Requirements
1. Every LEA that elects to use SECTOR must designate one person (up to three) to attend a
Governance Team sponsored SECTOR Training Course. This ensures that each LEA using
SECTOR will have at least one individual who has received training through the Governance
Team sponsored SECTOR Training Course. An LEA may send more than three
officers /deputies to Governance Team sponsored SECTOR Training Course when
additional seats are available.
2. Individuals who have attended the Governance Team sponsored SECTOR Training Course
should assume responsibility for training other users within their LEA.
3. Training courses conducted within an LEA must be coordinated with the SECTOR Training
Coordinator.
Training Recommendations
1. Individuals conducting training within their LEA should be proficient with the SECTOR
application prior to training additional users by using SECTOR for at least 90 days prior to
conducting training. LEAs can request assistance from WSP or other agencies for training.
2. LEAs must designate a SECTOR point -of- contact through whom all SECTOR support
questions will come to the WSP help desk. This point -of- contact will most often be the
LEA's designated Local SECTOR Administrator. For urgent SECTOR issues or questions
during non - standard work hours SECTOR users may contact the WSP Information
Technology Division Customer Services.
3. Each LEA SECTOR User should receive training with the current version of the course
materials and according to established course standards. These include:
a. Course manuals & exercises
b. Training materials
c. Suggested course duration (2 days)
d. SECTOR Training evaluation form (optional)
4. Individuals who have attended a Governance Team sponsored SECTOR Training Course
and are experienced in the use of SECTOR are encouraged to serve as trainers in future
Governance Team sponsored SECTOR Training Courses or with other agencies.
5. Recommendations for improvements to SECTOR should be directed to the LEA's Local
SECTOR Administrator. The Local SECTOR Administrator sends recommendations /
feedback to WSP.
SECTOR User Agreement- April 2009 Page 7
APPENDIX C
Project Contacts
1. For WSP:
Technical issues and change requests:
Information Technology Division Customer Services Group
Telephone: (360) 705 -5999
E -mail: ITDCustomerServicesGroup (a7wsp.wa.gov or ITDHelp Rwsp.wa.gov
Service Level Agreement issues:
Mr. Daniel Parsons, Chief Technology Officer
Information Technology Division
Street Address: 403 Cleveland Avenue, Suite C, Tumwater WA 98501
Mailing Address: PO Box 42622, Olympia WA 98504 -2622
Telephone: (360) 705 -5184
E -mail: daniel.parsonsRwsp.wa.gov
2. For the LEA:
Technical issues and change requests:
Brian Pearson, Information Technology Supervisor
City of Federal Way
PO Box 9718
Federal Way WA 98093
(206) 835 -2552
brian.pearsonna cityoffederalway.com
Service Level Agreement issues:
Cathy Schrock, Civilian Operations Manager
Federal Way Police Department
PO Box 9718
Federal Way WA 98093
(253) 835 -6850
cathy .schrock(c�cityoffederalway.com
SECTOR User Agreement- April 2009 Page 8
COUNCIL MEETING DATE: June 21, 2016
CITY OF FEDERAL WAY
CITY COUNCIL
AGENDA BILL
SUBJECT: 2017 -2022 Transportation Improvement Plan
POLICY QUESTION: Should the Council authorize staff to proceed with the adoption of the 2017 -2022 City of
Federal Way Transportation Improvement Plan (TIP) and Arterial Street Improvement Plan (ASIP) on
June 21, 2016?
COMMITTEE: Land Use and Transportation Committee
MEETING DATE: June 6, 2016
CATEGORY:
❑ Consent
❑ City Council Business
❑ Ordinance
® Resolution
® Public Hearing
❑ Other
STAFF REPORT BY: RICK PEREZ, P.E. City Traffic Engineer DEPT: Public Works
Attachments: Land Use and Transportation Committee memorandum dated --114v1 I- 21, 26 I (pi Memo dated June. 101
JD1lD'� )thIVii- $ .3 E-XI•ub C -pra 4 ResolutioA •
Options Considered:
1. Adoption of the draft 2017 -2022 TIP and ASIP.
2. Do not adopt the draft 2017 -2022 TIP and ASIP and provide direction to staff.
MAYOR'S RECOMMENDATION: The Mayor recommends forwarding Option 1 to the June 1, 2016 City Council for
approval.
MAYOR APPROVAL:
CHIEF OF STAFF:
ADIRECTOR APPROVAL:
mmittee
5/26`11,
COMMITTEE RECOMMENDATION: The Committee recommends forwarding Option 1 to the June 21, 2016 City
Council for approval.
K:141 Maloney, Chair
• 1 f�
y Assefa- so Member
.i
PROPOSED COUNCIL MOTION: "I move to adoption •f 2017 -2022 Transportation Improvement Plan and Arterial
Street Improvement Plan as presented. "
Mark K pang, Memb
(BELOW TO BE COMPLETED BY CITY CLERKS OFFICE)
COUNCIL ACTION:
❑ APPROVED
❑ DENIED
❑ TABLED/DEFERRED/NO ACTION
❑ MOVED TO SECOND READING (ordinances only)
REVISED — 08/12/2010
COUNCIL BILL #
1ST reading
Enactment reading
ORDINANCE #
RESOLUTION #
CITY OF FEDERAL WAY
MEMORANDUM
DATE: June 21, 2016
TO: City Council
VIA: Jim Ferrell, Mayor
FROM• Marwan Salloum, P.E., Director of Public Works
Rick Perez, P.E., City Traffic Engineer
SUBJECT: 2017 -2022 Transportation Improvement Plan - Amended
BACKGROUND:
In accordance with the requirements of Chapters 35.77 and 47.26 of the Revised Code of Washington, the City
of Federal Way adopted its original TIP and ASIP on July 23, 1991. The City is also required to adopt a
revised TIP and ASIP on an annual basis reflecting the City's current and future street and arterial needs.
These plans identify capital projects that the City intends to construct over the next six years. In order to be
eligible for grant funding, projects are required to be listed in the City's TIP.
The City is required to hold a minimum of one public hearing on the revised plan, which is proposed for the
June 21, 2016 Council meeting. Once the revised plans have been adopted by Resolution, a copy of the
respective plans must be filed with the Washington State Secretary of Transportation and the Washington State
Transportation Improvement Board.
Attached for your review and comment are the proposed 2016 -2022 TIP and ASIP (Exhibit A), a location map
(Exhibit B), and a draft resolution for adoption (Exhibit C). The six -year TIP and ASIP respond to the Growth
Management Act concurrency requirements as well as other emerging needs. Projects are selected based on
criteria adopted in the City's Comprehensive Plan policy TP2.3, which reads, "Prioritize transportation
projects considering concurrency, safety, multimodal enhancements, environmental impacts, and cost
effectiveness." Each project was ranked using the scoring criteria established for Transportation TIP /CIP
Prioritization. Staff also reviewed and analyzed available grant - eligible programs suitable for project
programming.
Note that the attachments have been revised to reflect newly evolving information when compared to
that which was presented to the Land Use / Transportation Committee. In particular, the overlay
projects on S 312th Street between SR 99 and 28th Avenue S and on 23rd Avenue S between S 312th Street
and S 319th Place have been deleted. These projects were contingent on receiving grant funding, and it
has been determined that we will not receive those grants. These two overlay projects have been
replaced with two Non - Motorized Capital Projects:
1. 21St Avenue S from S 314th Street to S 316th Street, which would provide a pedestrian connection
from Federal Way Transit Center and Town Square Park to the Performing Arts and Events
Center and Town Center 3 as part of the development of the new hotel.
2. 8th Avenue S from S 312th Street to S 315th Street, which would provide a sidewalk on the west
side of the street on a Safe Walking Route to Mirror Lake Elementary School.
Completed Projects
• S 320th Street at 20th Avenue S
Proposed New Projects
• S 312th Street Overlay: SR 99 — 28th Avenue S
• 23`d Avenue S Overlay: S 312th Street — S 319th Place
June 21, 2016
City Council
2017 -2022 Transportation Improvement Plan
Page 2
• S 312th Street Sidewalk: 24th Avenue S — Steel Lake Park
• SR 509 Safe Routes to Schools: SW 312th Street — 21St Avenue SW
• 26th Avenue SW Safe Routes to Schools: SW 327th Street — SW 330th Street
• S 312th Street Sidewalk: Steel Lake Park — 28th Avenue S
Attachments: Exhibit A - Draft TIP
Exhibit 13 - Location Map
Exhibit C - Draft Resolution
cc: Project File
Day File
CITY OF FEDERAL WAY
MEMORANDUM
DATE: June 6, 2016
TO: Land Use / Transportation Committee
VIA: Jim Ferrell, Mayor
FROM• Marwan Salloum, P.E., Director of Public orks
Rick Perez, P.E., City Traffic Engineer
SUBJECT: 2017 -2022 Transportation Improvement Plan
BACKGROUND:
In accordance with the requirements of Chapters 35.77 and 47.26 of the Revised Code of Washington, the City
of Federal Way adopted its original TIP and ASIP on July 23, 1991. The City is also required to adopt a
revised TIP and ASIP on an annual basis reflecting the City's current and future street and arterial needs.
These plans identify capital projects that the City intends to construct over the next six years. In order to be
eligible for grant funding, projects are required to be listed in the City's TIP.
The City is required to hold a minimum of one public hearing on the revised plan, which is proposed for the
June 21, 2016 Council meeting. Once the revised plans have been adopted by Resolution, a copy of the
respective plans must be filed with the Washington State Secretary of Transportation and the Washington State
Transportation Improvement Board.
Attached for your review and comment are the proposed 2016 -2022 TIP and ASIP (Exhibit A), a location map
(Exhibit B), and a draft resolution for adoption (Exhibit C). The six -year TIP and ASIP respond to the Growth
Management Act concurrency requirements as well as other emerging needs. Projects are selected based on
criteria adopted in the City's Comprehensive Plan policy TP2.3, which reads, "Prioritize transportation
projects considering concurrency, safety, multimodal enhancements, environmental impacts, and cost
effectiveness." Each project was ranked using the scoring criteria established for Transportation TIP /CIP
Prioritization. Staff also reviewed and analyzed available grant - eligible programs suitable for project
programming.
Completed Projects
• S 320th Street at 20th Avenue S
Proposed New Projects
• S 312th Street Overlay: SR 99 — 28th Avenue S
• 23`d Avenue S Overlay: S 312th Street — S 319th Place
• S 312th Street Sidewalk: 24th Avenue S — Steel Lake Park
• SR 509 Safe Routes to Schools: SW 312th Street — 21St Avenue SW
• 26th Avenue SW Safe Routes to Schools: SW 327th Street — SW 330th Street
• S 312th Street Sidewalk: Steel Lake Park — 28th Avenue S
Attachments: Exhibit A - Draft TIP
Exhibit B - Location Map
Exhibit C - Draft Resolution
cc: Project File
Day File
CITY OF FEDERAL WAY
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TRANSPORTATION IMPROVEMEN'
ROADWAY CAPITAL PROJECTS
Description
Update environmental documentation for modified access at S 320th St & S 324th St
Add HOV lanes on S 320th St, realign ramps in SE quadrant
Add SB right -tum lane
Extend 3 lane principal collector with bike lanes, sidewalks, illumination
Install raised median, improve access at 328th
Add 2nd left -tum lane NB
Add NB right -tum lane, signal
Extend 3 lane principal collector and signal at SR -99
Add 2nd WB left -tum lane, Interconnect to 26th Ave SW
Install traffic signal
Add SB right -tum lane
Widen to 5 lanes, add signal at 26th PI SW
Widen to 5 lanes, bike lanes, sidewalks, illumination
Add 2nd NB Left to SR 161 - support phase of Triangle Project
Add EBL, WBL, WBR, NBT, SBR; widen to 5 lanes N to 316 or Altematiive Measure
Roundabout
I I Add HOV lanes, install raised median; roundabout at 340th St, tum lanes at 348th
Traffic signal modifications - Flashing Yellow Arrow retrofits
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Add SB auxiliary lane
Implement Adaptive Traffic Control System
- MOTORIZED CAPITAL PROJECTS
Description
Pedestrian Connection
Install sidewalk on west side
Install sidewalks, ADA ramps, curbs & gutter, pedestrian improvements
Shoulder improvements
Install sidewalk on north side
Install sidewalk on west side
Install sidewalk on south side
Install mid -block crossing treatments
Install sidewalk and streetlights on east and south sides
Install sidewalk and streetlights on south side
Install sidewalk and streetlights on west side
Install sidewalk and streetlights on south side
Install sidewalk and streetlights on south side
Location
City Center Access Phase 1 - Environmental
City Center Access Phase 2 - S 320th St @I-5 Bridge
10th Ave SW @ SW Campus Dr
SW 344th St: 12th Ave SW - 21st Ave SW
1st Ave S @ S 328th St
SR99QS312thSt
S 304th St @ 28th Ave S
S 352nd St: SR 99. SR 161
SW 320th St @ 21st Ave SW
SW 320th St @ 47th Ave SW
S 312th St C� 28th Ave S
SW 336th Wy / SW 340th St 26th PI SW - Hoyt Rd
S356thSt: SR99 -SR161 CO
S356th St SR 161_
S 320th St & 1st Ave South
S 344th Wy & Weyerhaeuser Wy S
SR 99 HOV Lanes Phase 5: S 340th St - S 356th St
Citywide
S 288th St: Military Rd S - 1 -5
S 324th St: SR 99 - S 322nd St
16th Ave S: S 344th St- S 348th St
Citywide
Subtotal Roadway Capital Projects
L NON
Location
21st Ave S: S 314th St - S 316th St
8th Ave S: S 312th St - S 315th St
S 314th St: 20th Ave S - 23rd Ave S
1st Ave S: S 292nd St - S 312th St
S 336th St: SR 99 - 20th Ave S
21st Ave S: S 316th St • S 320th St
SR 509: 11th PIS- 16th Ave S
Citywide Pedestrian Safety
20th Ave S & S 316th St
SR 509: SW 312th St - 21st Ave SW
126th Ave SW: SW 327th St - SW 330th St
312th St: 24th Ave S - Steel Lake Park
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Exhibit C
RESOLUTION NO.
A RESOLUTION of the City Council of the City of Federal Way,
Washington, adopting an extended and revised Transportation
Improvement Program and Arterial Street Improvement Plan for 2017-
22, and directing the same to be filed with the Washington State
Secretary of Transportation and the Transportation Improvement
Board. (Amending Resolution Nos. 91 -67, 92 -117, 93 -155, 94 -186, 95-
210, 96 -236, 97 -258, 98 -273, 99 -299, 00 -316, 01 -343, 02 -365, 03 -391, 04-
433, 05 -451, 06 -481, 07 -503, 08 -732, 09- 550,10- 558,11- 609,12- 622,13-
640,14 -666, and 15 -692).
WHEREAS, pursuant to the requirements of Chapters 35.77 and 47.26 RCW, the Federal
Way City Council adopted an original Transportation Improvement Program ( "TIP ") on July 23,1991
(Resolution No. 91 -67); and
WHEREAS, the Federal Way City Council updated a TIP annually thereafter; and
WHEREAS, the Federal Way City Council held a public hearing on the revised TIP on
June 21, 2016, in compliance with the requirements of State laws; and
WHEREAS, the City Council has determined current and future City street and arterial
needs, and based upon these findings has prepared a revised and extended TIP and an Arterial Street
Improvement Plan ( "ASIP ") for the ensuing six calendar years; and
WHEREAS, pursuant to Chapters 35.77 and 47.26 RCW, the City Council is required
annually to revise and adopt an extended TIP and ASIP; and
WHEREAS, the City's SEPA Responsible Official has adopted the Determination of Non -
Significance ( "DNS "), Federal Way File 16- 101835- 00 -SE, issued for the City's 2017 -22 TIP and
ASIP, which includes the extended and revised projects contained in the TIP adopted herein; and
WHEREAS, adoption of the City's 2017 -22 TIP and ASIP DNS reflects the fact that there
Resolution No. 16- Page 1 of 3
Rev 1/15
will be no significant adverse environmental impacts as a result of adoption or implementation of the
extended and revised TIP and ASIP adopted herein;
NOW THEREFORE, THE CITY COUNCIL OF THE CITY OF FEDERAL WAY,
RESOLVES AS FOLLOWS:
Section 1. Program Adopted. The extended and revised Transportation Improvement
Program and Arterial Street Improvement Plan for the City of Federal Way, a copy of which is
attached hereto as Exhibit A and incorporated herein by this reference, which sets forth the City's
transportation project locations, types of improvements, and the estimated costs thereof, is hereby
approved and adopted for the ensuing six (6) calendar years (2017 -22 inclusive).
Section 2. Filing of Program. Pursuant to Chapter 35.77 RCW, the City Clerk is hereby
authorized and directed to file a copy of this Resolution, together with Exhibit A, with the
Washington State Secretary of Transportation and the Washington State Transportation Improvement
Board.
Section 3. Severability. If any section, sentence, clause or phrase of this resolution should be
held to be invalid or unconstitutional by a court of competent jurisdiction, such invalidity or
unconstitutionality shall not affect the validity or constitutionality of any other section, sentence,
clause or phrase of this resolution.
Section 4. Corrections. The City Clerk and the codifiers of this resolution are authorized to
make necessary corrections to this resolution including, but not limited to, the correction of
scrivener /clerical errors, references, resolution numbering, section/subsection numbers and any
references thereto.
Resolution No. 16- Page 2 of 3
Rev 1/15
Section 5. Ratification. Any act consistent with the authority and prior to the effective date of
this resolution is hereby ratified and affirmed.
Section 6. Effective Date. This resolution shall be effective immediately upon passage by the
Federal Way City Council.
RESOLVED BY THE CITY COUNCIL OF THE CITY OF FEDERAL WAY,
WASHINGTON this day of , 20_.
CITY OF FEDERAL WAY
MAYOR, JIM FERRELL
ATTEST:
CITY CLERK, STEPHANIE COURTNEY, CMC
APPROVED AS TO FORM:
CITY ATTORNEY, AMY JO PEARSALL
FILED WITH THE CITY CLERK:
PASSED BY THE CITY COUNCIL:
RESOLUTION NO.:
Resolution No. 16-
Page 3 of 3
Rev 1/15
COUNCIL MEETING DATE: June 21, 2016
CITY OF FEDERAL WAY
CITY COUNCIL
AGENDA BILL
ITEM #: 6b
SUBJECT: PUBLIC HEARING FOR A MORATORIUM ON THE EXPANSION OR CREATION OF MULTI - FAMILY
HOUSING WITHIN THE CITY.
POLICY QUESTION: N/A
COMMITTEE: N/A
MEETING DATE: N/A
CATEGORY:
❑ Consent
❑ City Council Business
11
Ordinance ® Public Hearing
Resolution ❑ Other
STAFF REPORT BY: Amy Jo Pearsall City Attorney DEPT: Law
Attachments: Ordinance adopting a six -month moratorium on the expansion or creation of multi - family
housing in the RM, BN, BC, CE, CC -C, and CC -F zoning districts.
Background: On June 7, 2016, Council adopted a six -month moratorium on the expansion or creation of multi-
family housing in the RM, BN, BC, CE, CC -C, and CC -F zoning districts. The required public hearing on the
moratorium was set for the June 21, 2016, regular City Council Meeting. This public hearing is an opportunity
for the public to comment on the moratorium.
MAYOR'S RECOMMENDATION: N/A
MAYOR APPROVAL:
N/A
DIRECTOR APPROVAL:
Committee Colin
Initial/Date Initial /Date
CHIEF OF STAFF: N/A
Committee
Initial/Date
Cot /rd
Initi, Date
COMMITTEE RECOMMENDATION: N/A
Committee Chair
Committee Member
Committee Member
PROPOSED COUNCIL MOTION(S): N/A
(BELOW TO BE COMPLETED BY CITY CLERKS OFFICE)
COUNCIL ACTION:
❑ APPROVED
❑ DENIED
❑ TABLED/DEFERRED/NO ACTION
❑ MOVED TO SECOND READING (ordinances only)
REVISED- 1/2015
COUNCIL BILL #
1ST reading
Enactment reading
ORDINANCE #
RESOLUTION #
ORDINANCE NO. 16 -821
AN ORDINANCE of the City of Federal Way, Washington, imposing
a six -month moratorium on the expansion or creation of multi- family
housing within the City, amending the Planning Commission Work
Program, and setting a date for a public hearing.
WHEREAS, the Multi - Family Residential ( "RM "), Neighborhood Business ("BN"),
Community Business ( "BC "), Commercial Enterprise ( "CE "), City Center Core ( "CC -C "), and
City Center Frame ( "CC -F ") zoning districts allow multi - family housing (also referred to as
"detached or stacked dwelling units," "stacked dwelling units," "multiple -unit housing," and
"multi -unit housing" in the use zone charts for the above listed zoning districts), either as a
stand -alone use or as a mixed -use component of a project; and
WHEREAS, Council desires to review multi - family housing zoning and development
regulations to determine whether such zoning and development regulations are appropriate for
the type of multi- family development the City envisions for the RM, BN, BC, CE, CC -C and
CC -F zoning districts; and
WHEREAS, the City desires to maintain the status quo while these zoning categories and
multi - family housing development regulations are reviewed; and
WHEREAS, RCW 35A.63.22() and RCW 36.70A.390 authorize the City to adopt a
moratorium; and
WHEREAS, the adoption of this moratorium is exempt from the requirements of a
threshold determination under the State Environmental Policy Act; and
WHEREAS, the desire to maintain the status quo and the potential adverse impacts on
the public health, property, safety and welfare of the City and its citizens if this Ordinance does
not take effect immediately, justify the declaration of an emergency. and the designation of this
Ordinance No. 16 -821 Page 1 of 4
ordinance as a public emergency ordinance necessary for the protection of public health, public
safety, public property or the public peace by the City Council;
NOW, THEREFORE, THE CITY COUNCIL OF THE CITY OF FEDERAL WAY,
WASHINGTON, DO ORDAIN AS FOL. .,OWS:
Section 1. Findings. The City Council of the City of Federal Way makes the following
findings of fact:
(a) The forgoing whereas provisions are adopted as findings of fact.
(b) A moratorium is necessary to provide the City with sufficient time to review
development and design guidelines for multi - family housing.
(e) A moratorium is necessary to preserve the status quo while the City reviews these
uses.
Section 2. Moratorium Established. No expansion of a current multi- family housing use
or creation of a new multi - family housing use shall be allowed in the RM, BN, BC, CE, CC -C
and CC -F zoning districts for the duration of this moratorium, with the exception of duplexes,
triplexes, accessory dwelling units, townhouses, and cottage housing development. This
moratorium on multi - family housing shall include all "detached or stacked dwelling units,"
"stacked dwelling units," "multiple -unit housing," and "multi -unit housing" in the RM, BN, BC,
CE, CC -C and CC -F zoning districts.
Section 3. Duration of Moratoriumn. This moratorium shall be in effect for six months
from the effective date of this ordinance.
Section 4. Public Hear %rat;. A public hearing for this moratorium will be held on June 21,
2016, at the regularly scheduled City Council Meeting.
Ordinance No. 16 -821
Page 2 ofd
Section 5. Planning Commission Work Program. The Planning Commission Work
Program is amended to add code amendments related to multi - family housing within the RM,
BN, BC, CE, CC -C and CC -F zoning districts.
Section 6. Severability. The provisions of this ordinance are declared separate and
severable. The invalidity of any clause, sentence, paragraph, subdivision, section, or portion of
this ordinance, or the invalidity of the application thereof to any person or circumstance, shall
not affect the validity of the remainder of the ordinance, or the validity of its application to any
other persons or circumstances.
Section 7. Corrections. The City Clerk and the codifiers of this ordinance are authorized
to make necessary corrections to this ordinance including, but not limited to, the correction of
scrivener /clerical errors, references, ordinance numbering, section/subsection numbers and any
references thereto.
Section 8. Ratification. Any act consistent with the authority and prior to the effective
date of this ordinance is hereby ratified and affirmed.
Section 9. Effective Date. The Council finds that this moratorium is necessary for
immediate preservation of public peace, health and safety, and for the immediate support of City
government and is not subject to initiative or referendum pursuant to Chapter 1.30 FWRC. This
finding is related to the requirements set forth in RCW 35A.12.130 to allow this ordinance to be
effective upon adoption and is not a reference to any recent crimes or criminal activity in the
City. This ordinance being approved by a majority plus one of the Council shall take effect and
be in full force upon adoption.
PASSED by the City Council of the City of Federal Way this 7th day of June, 2016.
Ordinance No. 16 -821 Page 3 of 4
CITY OF FEDERAL WAY
r
ATTEST:
M
ERK, STEPHANIE C 'JRTNEY, CMC
APPZOVED AS TO FORM:
CITY ATIjINEY, AMY JO PEARSALL
FILED WITH THE CITY CLERK: 06/07/2016
PASSED BY THE CITY COUNCIL: 06/07/2016
PUBLISHED: 06/10/2016
EFFECTIVE DATE: 06/07/2016
ORDINANCE NO.: 16 -821
IM FERRELL
Ordinance No. 16 -821 Page 4 of 4
COUNCIL MEETING DATE: June 21, 2016
CITY OF FEDERAL WAY
CITY COUNCIL
AGENDA BILL
ITEM #: 6c
SUBJECT: 2015 PROGRAM YEAR CONSOLIDATED ANNUAL PERFORMANCE & EVALUATION REPORT
(CAPER)
POLICY QUESTION: Should the City Council approve the 2015 Program Year Consolidated Annual
Performance and Evaluation Report (CAPER)?
COMMITTEE: Parks, Recreation, Human Services & Public Safety
MEETING DATE: June 14, 2016
CATEGORY:
❑ Consent
❑ City Council Business
❑ Ordinance ® Public Hearing
❑ Resolution ❑ Other
STAFF REPORT BY: Cynthia Ricks - Maccotan, Human Services
Coordinator
Attachments: 2015 Consolidated Annual Performance & Evaluation Report
DEPT: CD
In 2011, the City of Federal Way became a Community Development Block Grant (CDBG) entitlement
community and adopted its first Consolidated Plan for the 2012 -2016 program year period. In August 2014, the
City was informed by the U.S. Department of Housing & Urban Development (HUD) that the City should begin
to plan for use of the CDBG funding with King County because the City is part of the HOME Consortium, which
led to the adoption of a new Consolidated Plan for the 2015 -2019 program year period.
The Consolidated Annual Performance & Evaluation Report (CAPER) informs HUD on how the City utilized
CDBG funds to meet various goals. The CAPER is required for each year of the Consolidated Plan program
period. The 2015 CAPER is for the first program year of the Consolidated Plan program period. The Human
Services Commission considered the 2015 CAPER at its regular meeting on Monday, May 16, 2016, and voted
7 -0 to recommend approval of the CAPER.
Options Considered:
1. Approve the 2015 Consolidated Annual Performance & Evaluation Report.
2. Do not approve the 2015 Consolidated Annual Performance & Evaluation Report and give staff
direction.
MAYOR'S RECOMMENDAION• Option 1
MAYOR APPROVAL: Vim. [ (J 7 , DIRECTOR APPROVAL:
CHIEF OF STAFF:
Committee Council
lnitial/Dat Initial /D
r(t
InitiatfDate
COMMITTEE RECOMMENDATION: I move to forward the 2015 Consolidated Annual Performance & Evaluation
Report to the June 21, 2016 City Council agenda for public hearing.
Com
Chair
Committe Member
PROPOSED COUNCIL MOTION: "I move approval of the 2015 Consolidated Annual Performance &
Evaluation Report and authorize the Mayor to execute all documents associated with the Report for submission
to the U.S. Department of Housing and Urban Development."
(BELOW TO BE COMPLETED BY CITY CLERKS OFFICE)
COUNCIL ACTION:
❑ APPROVED
❑ DENIED
❑ TABLED/DEFERRED/NO ACTION
❑ MOVED TO SECOND READING (ordinances only)
REVISED— 1/2015
COUNCIL BILL #
1ST reading
Enactment reading
ORDINANCE #
RESOLUTION #
Draft Consolidated Annual Performance
and Evaluation Report (CAPER)
CITY OF
Federal Way
PROGRAM YEAR 2015
FIRST PROGRAM YEAR OF THE
CONSOLIDATED PLAN 2015 -19
Prepared by
City of Federal Way
Community Services Division
Community Development Department
For more information on the CAPER contact:
Si necesita esta informacion en espanol, (lame a:
Jeffrey D. Watson, Community Services Manager
(253) 835 -2650
jeff.watson @cityoffederalway.com
Cynthia Ricks - Maccotan, CDBG Coordinator
(253) 835 -2651
cynthia. ricks- maccotan @cityoffederalway.com
City of Federal Way
Community Development Department
33325 8th Avenue South
Federal Way, Washington 98003
www.cityoffederalway.com
City of Federal Way
Jim Ferrell
Mayor
City Council
Jeanne Burbidge
Deputy Mayor
Lydia Assefa- Dawson
Kelly Maloney
Susan Honda
Mark Koppang
M.31r4i•111 wu %p. e
■O11q/ GANS f•iVV■
Dina Duclos
CR -05 - Goals and Outcomes
Progress the jurisdiction has made in carrying out its strategic plan and its action plan.
91.520(a)
This could be an overview that includes major initiatives and highlights that were proposed and
executed throughout the program year.
During the first program year of the 2015 -2019 Consolidated Plan, the City of Federal Way and
community partners successfully utilized federal and local resources to:
• Provide 67 persons with disabilities with scholarships and classes to help them live
independently;
• Expand the supply of affordable housing through acquisition, repair and resale benefiting a low -
income family;
• Preserve and improve the existing housing stock through repair of 3 single - family homes and
code compliance of 90 households;
• Provide employment services and 67 hours of tutoring to 19 youth;
• Support the City and County efforts to end homelessness by assisting 6 persons fleeing domestic
violence with 145 bed nights of shelter, 36 hours of case ranagement, and 288 meals;
• Improve the quality,pf life of 3 drug addicted infants through treatment, and intensive medical
care — infants have been weaned from narcotic medicines and are thriving;
• Prevented homelessness by assisting 62 individuals (19 families) with rental assistance;
• Expand economic opportunities by assisting 69 persons with technical assistance resulting in the
creation of 6 new business, 2 business expansions, creation of 9 new jobs, retention of 5 jobs;
and
• Provided 6 persons with disabilities job training and placement assistance.
Comparison of the proposed versus actual outcomes for each outcome measure submitted
with the consolidated plan and explain, if applicable, why progress was not made toward
meeting goals and objectives. 91.520(g)
Categories, priority levels, funding sources and amounts, outcomes /objectives, goal outcome indicators,
units of measure, targets, actual outcomes /outputs, and percentage completed for each of the
grantee's program year goals.
CAPER 1
OMB Control No: 2506 -0117 (exp. 07/31/2015)
Percent
Complete
O
O
O
e-1
O
O
4
O
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Program
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ri
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Expected
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Percent
Complete
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00
O
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o
0
n
m
Actual —
Strategic
Plan
r
O
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O
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r-I
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m
Expected
Strategic
Plan
O
O
O
r-1
O
O
rn
O
00
Tr
rl
00
Unit of
Measure
Persons
Assisted
Household
Housing
Unit
Other
0
a)
H
0)
-0
v N 4,
N
N
N
CO Q
Household
Housing
Unit
Indicator
Public service activities
other than
Low /Moderate Income
Housing Benefit
Housing Code
Enforcement /Foreclosed
Property Care
Other
Jobs created /retained
Businesses assisted
Homeowner Housing
Rehabilitated
Source /
Amount
O
O
o in
C
N O
.1
0
0
m'
m
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0 in 0
0 in .1
0
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4,
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Non - Housing
Community
Development
Non - Housing
Community
Development
Non - Housing
Community
Development
Community
Development
Non - Housing
Community
Development
Affordable
Housing
To
0
ESTABLISH
SUITABLE
LIVING
ENVIRONMENTS
ESTABLISH
SUITABLE
LIVING
ENVIRONMENTS
ESTABLISH
SUITABLE
LIVING
ENVIRONMENTS
ECONOMIC
OPPORTUNITIES
EXPAND
ECONOMIC
OPPORTUNITIES
PROVIDE
DECENT
AFFORDABLE
HOUSING
OMB Control No: 2506 -0117 (exp. 07/31/2015)
Percent
Complete
Actual —
Program
Year
Expected
Program
Year
Percent
Complete
N
t!)
lC
0
O
-1
CO
Actual —
Strategic
Plan
M
I-1
IS
rI
lD
Expected
Strategic
Plan
0
0
tf1
N
0
0
N
Unit of
Measure
Households
Assisted
Persons
Assisted
Indicator
Tenant -based rental
assistance / Rapid
Rehousing
Homelessness
Prevention
Source /
Amount
Category
Affordable
Housing
Affordable
Housing
a
IO
V
PROVIDE
DECENT
AFFORDABLE
HOUSING
PROVIDE
DECENT
AFFORDABLE
HOUSING
row
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4-
ID
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Assess how the jurisdiction's use of funds, particularly CDBG, addresses the priorities and specific objectives identified in the plan,
giving special attention to the highest priority activities identified.
N
a
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c
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C dD
C
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St
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opportunities was achieved through education programs, employment training, and small business assistance.
OMB Control No: 2506 -0117 (exp. 07/31/2015)
CR -10 - Racial and Ethnic composition of families assisted
Describe the families assisted (including the racial and ethnic status of families assisted).
91.520(a)
Table 2 — Table of assistance to racial and ethnic populations by source of funds
Narrative
Fifty six percent of the families served during the program year where white, 36% African - American,
24% Hispanic, and 6.4% where Asian. According to the Census, the population in the City of Federal
Way is 52.5% white, 17.1 Hispanic, 13.7% Asian, and 8.8% African American. African Americans and
Hispanic families are disproportionately represented amongst those in need in the City. The City will
continue to work with our community partners to ensure cultural appropriate services are provided to
meet the needs of our diverse Citizens. In addition, we will continue to address those barriers that
marginalize those most in need from achieving a suitable living environment, access to economic
opportunities, and decent affordable housing.
CAPER 4
OMB Control No: 2506 -0117 (exp. 07/31/2015)
CDBG
White
141
Black or African American
89
Asian
16
American Indian or American Native
1
Native Hawaiian or Other Pacific Islander
3
Total
250
Hispanic
60
Not Hispanic
190
Table 2 — Table of assistance to racial and ethnic populations by source of funds
Narrative
Fifty six percent of the families served during the program year where white, 36% African - American,
24% Hispanic, and 6.4% where Asian. According to the Census, the population in the City of Federal
Way is 52.5% white, 17.1 Hispanic, 13.7% Asian, and 8.8% African American. African Americans and
Hispanic families are disproportionately represented amongst those in need in the City. The City will
continue to work with our community partners to ensure cultural appropriate services are provided to
meet the needs of our diverse Citizens. In addition, we will continue to address those barriers that
marginalize those most in need from achieving a suitable living environment, access to economic
opportunities, and decent affordable housing.
CAPER 4
OMB Control No: 2506 -0117 (exp. 07/31/2015)
CR -15 - Resources and Investments 91.520(a)
Identify the resources made available
Source of Funds
Source
Resources Made
Available
Amount Expended
During Program Year
CDBG
2,468,000
548,553
Table 3 — Resources Made Available
Narrative
The City expended roughly 22.22% of its available CDBG allocation during the Program Year. There were
a couple of projects that were allocated funding during this Program Year but will not be completed
until the 2016 Program Year. The City has expanded its outreach efforts so that in the second Program
Year of the Consolidated Plan, more CDBG funds will be obligated to projects that will
be completed during the program year while meeting our priority goals.
Identify the r?eoa?raahic distribution and location of investments
Target Area
Planned Percentage of
Allocation
Actual Percentage of
Allocation
Narrative Description
Table 4 — Identify the geographic distribution and location of investments
Narrative
Most of the City's CDBG funding during the Program Year was Citywide except for the following:
• The CDBG City Code Enforcement (Compliance) program was implemented only in those areas
of the City where 51% or more of the residents were low income.
• The home acquisition /rehab /resale project for $165,000 in CDBG funds was done in the
Westway neighborhood, one of the highest foreclosed properties in the region. We will continue
to fund projects and programs to address the foreclosures and resulting neighborhood blight in
Westway.
The City also funded a Neighborhood Revitalization Strategy Area (NRSA) Plan that will be submitted to
HUD in 2016. If approved, the City anticipates spending more CDBG funds to address a myriad of issues
in the NRSA.
CAPER 5
OMB Control No: 2506 -0117 (exp. 07/31/2015)
Leveraging
Explain how federal funds leveraged additional resources (private, state and local funds),
including a description of how matching requirements were satisfied, as well as how any
publicly owned land or property located within the jurisdiction that were used to address the
needs identified in the plan.
The City was able to leverage $985,126 dollars in private, state and local resources. For every $1 in CDBG
expended during this Program Year, the City leveraged $1.80 in other funds. Roughly $219,278 in private
funds was utilized to fund projects, including $765,853 in local and state funds, and $287,136 in other
funds. There were no publicly owned land or property located within the jurisdiction that was used to
address the needs identified in the plan.
CR -20 - Affordable Housing 91.520(b)
Evaluation of the jurisdiction's progress in providing affordable housing, including the
number and types of families served, the number of extremely low- income, low- income,
moderate - income, and middle- income persons served.
Table 5- Number of Households
One -Year Goal
Actual
Number of homeless households to be
provided affordable housing units
Number of non - homeless households to
be provided affordable housing units
Number of special -needs households to
be provided affordable housing units
Total
Table 5- Number of Households
Table 6 - Number of Households Supported
Discuss the difference between goals and outcomes and problems encountered in meeting
these goals.
CAPER
OMB Control No: 2506 -0117 (exp. 07/31/2015)
6
One -Year Goal
Actual
Number of households supported
through rental assistance
Number of households supported
through the production of new units
Number of households supported
through the rehab of existing units
Number of households supported
through the acquisition of existing units
Total
Table 6 - Number of Households Supported
Discuss the difference between goals and outcomes and problems encountered in meeting
these goals.
CAPER
OMB Control No: 2506 -0117 (exp. 07/31/2015)
6
The city met its goal for the Program Year. With the completion of the coordinate entry regional access
system, we are hopeful that more homeless in Federal Way will have access to shelters countywide, in
addition to immediate case management. A Day Center for homeless adults and their spouses will be
open in the next Program Year. A variety of community partners are planning services and outreach to
those persons utilizing the Day Center, including participation to the coordinated entry to shelter and
transitional housing. The addition of these two programs should increase the access to affordable
housing and services to meet the needs of homeless persons.
Discuss how these outcomes will impact future annual action plans.
The City is committed to affordable housing opportunities for residents. The City will continue to invest
in the preservation of existing housing, especially for owner - occupied low and moderate income
residents. During the Program Year, a tax credit apartment complex was completed and the
construction of another within the City commenced. The City is working with a variety of agencies to
ensure any needed services are available to residents of these properties. With the completion of the
NRSA Plan and HUD approval, future action plans will include programs and projects to address the
needs of homeless, housing preservation, and services to help residents remain in their housing.
Inclde the number of extremely low- income, low- income, and moderate - income persons
served by each activity where information on income by family size is required to determine
the eligibility of the activity.
Number of Persons Served
CDBG Actual
HOME Actual
Extremely Low- income
93
0
Low- income
54
0
Moderate - income
19
0
Total
166
0
Table 7 — Number of Persons Served
CAPER 7
OMB Control No: 2506 -0117 (exp. 07/31/2015)
Narrative Information
The City expended the majority of its CDBG funds during the Program Year to provide assistance to low
and very-low income residents. Of the activities required to serve clients that are low- income, a total of
166 persons were assisted. Eleven percent of those served were moderate - income, 33% were low -
income, and 56% were extremely low- income. The City will continue to work with community partners
to serve low and extremely low- income residents. In addition, the City will continue partnerships to
provide services that help special needs populations, (persons with disabilities, homeless, etc.) to live
independently.
CAPER 8
OMB Control No: 2506 -0117 (exp. 07/31/2015)
CR -25 - Homeless and Other Special Needs 91.220(d, e); 91.320(d, e); 91.520(c)
Evaluate the jurisdiction's progress in meeting its specific objectives for reducing and ending
homelessness through:
Reaching out to homeless persons (especially unsheltered persons) and assessing their
individual needs
The City is not a direct service provider. However, working with our community partners, the City
provides funding to agencies that participate in the All Home King County, the countywide effort to end
homelessness. Part of the All Home Strategic Plan is a coordinated entry system where there were will
be regional access points for homeless persons to get immediate assistance including assessment. The
regional entry points will enable homeless persons to have easier access to assistance. Under the
previous system, intake for assessments were at a few locations. With the regional Homeless
Management Information System (HMIS) and the proposed coordinated entry system, homeless
persons will have easier access to intake and assessments.
The City utilized $11,416 in CDBG funds during the Program Year to provide shelter and case
management to homeless women. Thirty -six case management hours which including outreach,
assessment, case management, and referral were provided to six homeless women in the City.
In addition the CDBG funds, the City annually provides general funds to support a variety of human
services programs. During the Program Year, the City expended $15,385 in general funds to programs
that provided 412 hours of case management that included outreach and assessments of 128 homeless
households.
Addressing the emergency shelter and transitional housing needs of homeless persons
The City spent $11,416 in CDBG funds to assist 6 persons fleeing domestic violence with 145 bed nights
of shelter, 36 hours of case management, and 288 meals. The City also provided $$199,014 in general
funds to agencies that assisted 847 persons with 7,669 shelter bednights and 7,384 of transitional
housing bednights.
Helping low- income individuals and families avoid becoming homeless, especially extremely
low- income individuals and families and those who are: likely to become homeless after
being discharged from publicly funded institutions and systems of care (such as health care
facilities, mental health facilities, foster care and other youth facilities, and corrections
programs and institutions); and, receiving assistance from public or private agencies that
CAPER 9
OMB Control No: 2506 -0117 (exp. 07/31/2015)
address housing, health, social services, employment, education, or youth needs
The City supported two programs with $30,611 in CDBG funds to provide youth employment services
and rental assistance. Nineteen youth received 67 hours of tutoring and 13 received job placement with
an average wage of $11.17 an hour. Nineteen families (62 persons) received rental assistance and 16
families were still housed after 6 months of receiving assistance.
In addition to the CDBG, the City provided general funds for homeless prevention including:
• $106,014 for programs that provided rent and utility assistance to 529 households;
• $55,909 for childcare, after school programs, mentoring, education and youth employment
programs, case management, and other services for 5,294 youth;
• $35,000 for 5677 hours of mental health counseling to 128 youth and their families;
• $58,378 to provide medical services to 6,466 households, 7,679 dental care visits to 2,679
households, and 574 pediatric services to 90 children;
• $35,000 for domestic violence and sexual assault services to 218 persons and 20 households
including 2044 hours of legal assistance and 659 of counseling;
• $17,150 to provide 48 households with 1668 volunteer hours of housing repair assistance; and
• $86,011 to food and clothing programs that assisted over 12,000 persons with over 61,000
meals.
Helping homeless persons (especially chronically homeless individuals and families, families
with children, veterans and their families, and unaccompanied youth) make the transition to
permanent housing and independent living, including shortening the period of time that
individuals and families experience homelessness, facilitating access for homeless individuals
and families to affordable housing units, and preventing individuals and families who were
recently homeless from becoming homeless again
Many of the City's funded programs in the previous question provide services to prevent individuals and
families who were recently homeless from becoming homeless again.
CAPER 10
OMB Control No: 2506 -0117 (exp. 07/31/2015)
CR -30 - Public Housing 91.220(h); 91.320(j)
Actions taken to address the needs of public housing
The City is within the jurisdiction of the King County Housing Authority (KCHA). The Housing Authority
owns three public housing developments, one subsidized housing property and a moderate - income
apartment complex within the City limits.
Public Housing
• Evergreen Court — for families, persons with disabilities and seniors age 55 +. Unit mix: 22 - 2
BR /1BA, and 8 — 3 BR /1 BA.
• Federal Way Homes — for families, persons with disabilities and seniors age 55 +. Units: 3 — 3
BR /1BA.
• King Court — for families, persons with disabilities and seniors age 55 +. Units: 21— 2 BR /1 BA, 9 —
3 BR /1.5BA.
Laurel Gardens is a subsidized development complex for families, persons with disabilities and seniors
age 55 +. Laurel Gardens is managed by a private company. There are 60 — 2 BR /1BA, 23 — 3 BR /1 BA, and
8 -4 BR/1.5 BA units.
Cove East is a moderate income complex serving families, persons with disabilities, individuals, persons
with disabilities, and seniors age 55 +. Cove East is also managed by a private company. The apartment
complex is for those who can almost afford market rate housing. Tenants pay a flat rent, not a
percentage of their income. Unit mix: 48 — studio /1 BA, 72 —1 BR /1 BA, 24 — 2 BR /1 BA, and 46 — 2
BR /2BA.
During the Program Year, KCHA provided 1,613 Section 8 Housing Choice Vouchers to Federal Way
residents. The Voucher program provides a subsidy to low- income households. Participants locate their
housing often in the private market and some subsidized properties such as Laurel Gardens and Cove
East.
The City Community Development Staff are active participants in the South King County Joint Planners
and Development Work Group. The Work Group includes KCHA, local jurisdictions, developers and
others who want to affect housing policy, development and similar issues within the region. City staff
continues to support and provide input on KCHA administration, policies and programs through the
Work Group.
Actions taken to encourage public housing residents to become more involved in
management and participate in homeownership
CAPER 11
OMB Control No: 2506 -0117 (exp. 07/31/2015)
The City continues to work with KCHA to include residents of public housing and Section 8 Housing
Choice Vouchers in KCHA administration and property management. The City supports KCHA Resident
Services and their efforts to enroll residents in the Family Self- Sufficiency program which includes
homeownership opportunities. The City is considering a partnership with KCHA Family Self- Sufficiency
to promote homeownership. Habitat for Humanity Seattle -King County is a sub - recipient of City CDBG.
Habitat acquires abandoned, foreclosed and /or blighted properties in the City with CDBG funds. The
property is renovated and then sold to a low- income resident at an affordable price. Through a
partnership with KCHA, successful Family Self- Sufficiency participants could purchase renovated Habitat
homes.
Actions taken to provide assistance to troubled PHAs
KCHA is a high performing public housing authority.
CAPER 12
OMB Control No: 2506 -0117 (exp. 07/31/2015)
CR -35 - Other Actions 91.220(j) -(k); 91.320(i) -(j)
Actions taken to remove or ameliorate the negative effects of public policies that serve as
barriers to affordable housing such as land use controls, tax policies affecting land, zoning
ordinances, building codes, fees and charges, growth limitations, and policies affecting the
return on residential investment. 91.220 (j); 91.320 (i)
Federal Way Community Development staff meets regularly to monitor regulations, ordinances, policies,
zoning, building codes, and development fees to ensure the requirements do not create an unnecessary
or extraneous barrier to affordable housing. In addition, the City participates in the South King County
Joint Planners and Development Work Group to identify and eradicate regional policies that constrain
affordable housing.
Actions taken to address obstacles to meeting underserved needs. 91.220(k); 91.320(j)
During the Program Year, the City utilized CDBG to fund three public services programs that meet the
needs of underserved communities:
• Inclusion Program received $36,312 to provide 67 persons with disabilities scholarships to take
multiple life skills classes that prepare them to live independently;
• Homeless Shelter received $11,416 to provide 6 homeless women with 145 bednights of shelter,
36 hours of case management and 288 meals; and
• Rehabilitation Services Program received $9,513 to assist 6 disabled persons with job readiness
and placement assistance.
Actions taken to reduce lead -based paint hazards. 91.220(k); 91.320(j)
Actions taken to reduce lead -based paint hazards. 91.220(k); 91.320(j)
All housing rehabilitation projects complied with the lead -based paint requirements. As appropriate,
City staff provided information concerning lead hazards to our project beneficiaries.
Actions taken to reduce the number of poverty -level families. 91.220(k); 91.320(j)
The City provided $175,000 is CDBG for emergency housing repair. During the Program Year, 3 residents
were assisted. In addition, there are at (east ten households at various stages of the home repair
process. Roughly $18,888 in CDBG funds provided Emergency rent assistance to 62 low- income persons
(19 families) in the City to help them remain in their housing. Highline Community College received
CAPER 13
OMB Control No: 2506 -0117 (exp. 07/31/2015)
$88,700 in CDBG funds to assist 89 clients with technical assistance that resulted in 6 new businesses,
creation of 9 new jobs, 2 business expansions, and retention of 5 jobs.
Actions taken to develop institutional structure. 91.220(k); 91.320(j)
City staff continued to share information and resources through their attendance at meetings of the
South King County Regional Human Services Planner's meetings. The City's Community Services staff
continued to meet with Highline Community College SBDC and Start Zone staff to provide technical
assistance to entrepreneurs interested in starting new and expanding existing business.
CDBG Program staff posted CDBG Program materials and announcements, such as the availability of the
Environmental Review Record, Annual Plan, CAPER, and NOFA documents in the local newspaper and on
the City's website www.cityoffederalway.com and distributed copies of all materials to the general
public, non - profit organizations, and elected officials when available.
Actions taken to enhance coordination between public and private housing and social service
agencies. 91.220(k); 91.320(j)
The City is an active participant in the South County Human Services Planners ( SKCHS) group. SKCHS is
comprised of local planners, social service agencies, human services organizations and public housing
authority staff. The purpose of the group is to coordinate efforts to ensure relevant and culturally
appropriate human services are made available to those most in need with the region. The City staff will
continue involvement with the SKCHS to improve the coordination between public and private housing
and social service agencies.
Identify actions taken to overcome the effects of any impediments identified in the
jurisdictions analysis of impediments to fair housing choice. 91.520(a)
The Code Compliance (formerly Enforcement) and City's Legal Department activities ensured adequate
decent, safe, and sanitary housing is available in the City's low- income areas that include much of the
City's rental housing stock, ensuring that an adequate supply of rental housing is available to meet
Section 8 standards for those residents with Housing Choice Vouchers. During the Program Year, Code
Compliance successfully closed 90 cases in predominately low- income neighborhoods through the City.
CAPER 14
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CR -40 - Monitoring 91.220 and 91.230
Describe the standards and procedures used to monitor activities carried out in furtherance
of the plan and used to ensure long -term compliance with requirements of the programs
involved, including minority business outreach and the comprehensive planning
requirements
Desk monitoring of CDBG projects and activities was conducted on a frequent basis throughout 2014.
The Emergency Housing Repair Program monitored each and every project during the program year.
Every project file was thoroughly examined. Individual project sites were visited at the scope
development phase and during various phases of construction. The Public Services activities were
monitored on a quarterly basis. Reports were reviewed to ensure that contract targets were being met,
demographic information was being collected, and expenditures were reviewed. The remote monitoring
of invoices submitted for payment and quarterly reports did not reveal any instances of non - compliance.
Citizen Participation Plan 91.105(d); 91.115(d)
Describe the efforts to provide citizens with reasonable notice and an opportunity to
comment on performance reports.
The CAPER's Notice of Public Comment Period was advertised in the City's Newspaper of Record, on the
City's web site, and at the Federal Way branches of the King County Public Library. Citizen comments
and suggestions were encouraged regarding development of the Program Year CAPER during the
comment period ending , via the telephone, letters, or through the use of eaz mail
(comments will be added to this section after the close of the comment period).
The draft CAPER was emailed too many agencies and community partners. Public hearings regarding the
CAPER were held at the May 16, 2016 Human Services Commission and the City Council meeting on June
21, 2016. The CAPER was posted on the City's website at www.cityoffederalway.com during the public
comment period. A hard copy of the CAPER was made available at City Hall and both public libraries in
Federal Way.
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CR -45 - CDBG 91.520(c)
Specify the nature of, and reasons for, any changes in the jurisdiction's program objectives
and indications of how the jurisdiction would change its programs as a result of its
experiences.
Staff will engage in a marketing effort to promote the two commercial business assistance programs, as
well as the City's Emergency Housing Repair program.
Does this Jurisdiction have any open Brownfields Economic Development Initiative (BEDI)
grants?
No
[BEDI grantees] Describe accomplishments and program outcomes during the last year.
N/A
CAPER 16
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