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PRHSPSC PKT 07-12-2016City of Federal Way City Council Parks, Recreation, Human Services & Public Safety Committee July 12, 2016 City Hall 5:00 p.m. H lebos Conference Room MEETING AGENDA 1. CALL TO ORDER 2. PUBLIC COMMENT (3 minutes) 3. COMMISSION COMMENTS 4. COMMITTEE BUSINESS Topic Title/ Description Presenter Page A Approval of Minutes: June 14 2016 3 5. COUNCIL DISCUSSION ON EMERGING ISSUES 6. PENDING ITEMS • Festivals 7. NEXT MEETING: August 9, 2016 8. ADJOURNMENT Committee Members Mark Koppang, Chair Lydia Assefa- Dawson Martin Moore K: \PRHSPS Committee \2016 \07122016 prhsps agenda.doc 1 7 Action Council or Info B. Laser Technology, Inc. TruSpeed Mapping Kit Crime Scene Schwan Action Documentation & Collision Reconstruction Equipment Consent 7/19/16 Purchase & Replacement Reserve Fund 7/19/16 C. Neighborhood Speed Watch and Disabled Parking Schwan Enforcement Volunteer Program 7/19/16 D. Reallocation of Red Light Traffic Safety Cameras to School Schwan Zone Traffic Safety Cameras 7/19/16 E. Edward Byrne Memorial Justice Assistance Grant (JAG) Schrock Program for FY 2016 F. CHI Franciscan Health Violence Prevention Initiative Youth Schrock Safety Mini -Grant G. King County Registered Sex Offender Cost Reimbursement Neal Agreement 5. COUNCIL DISCUSSION ON EMERGING ISSUES 6. PENDING ITEMS • Festivals 7. NEXT MEETING: August 9, 2016 8. ADJOURNMENT Committee Members Mark Koppang, Chair Lydia Assefa- Dawson Martin Moore K: \PRHSPS Committee \2016 \07122016 prhsps agenda.doc 1 7 Action Council or Info Date Action N/A Action Consent Consent 7/19/16 17 Information N/A 21 Action Consent 7/19/16 29 Action Consent 7/19/16 37 Action Consent 7/19/16 43 Action Consent 7/19/16 City Staff John Hutton, Parks Director Mary Jaenicke, Administrative Assistant 11 This Page Left Blank Intentionally City of Federal Way City Council PARKS, RECREATION, HUMAN SERVICES & PUBLIC SAFETY COUNCIL COMMITTEE Tuesday June 14, 2016 5:00 p.m. SUMMARY Committee Members in Attendance: Chair Koppang, Committee member Moore, and Committee member Lydia Assefa- Dawson Council Members in Attendance: Deputy Mayor Burbidge Staff Members in Attendance: John Hutton, Parks Director, Andy Hwang, Chief of Police, Jeff Watson, Community Services Manager, Cynthia Ricks - Maccotan, Human Services Coordinator, Cody Geddes, Recreation Supervisor, Ryan Call, Assistant City Attorney, and Mary Jaenicke, Administrative Asst. II. Guests: Dan Hershman, Arts Commission Chair, Susan White and Renee Ewing, Federal Way Symphony Chair Koppang called the meeting to order at 5:04p.m. Committee member Moore motioned to move item D to item B. Committee member Lydia- Assefa- Dawson seconded. Motion passed. Public Comment: Susan White stated that she is a long time Member of the Federal Way Symphony, and was at the meeting to advocate for more support for the Symphony. Commission Comment: None Approval of Minutes Committee member Moore moved to approve the May minutes as written. Chair Koppang seconded the motion. Motion passed. BUSINESS ITEMS Arts Commission 2017 -2018 Contract for Services Funding Cap Mr. Geddes reported that the Arts Commission is recommending a $10,000 cap per organization per calendar year for the Contract for Services contracts. Currently there is $42,000 that is given away to the pool of candidates. By doing this, it will free up space to spend $7,000 on the utility boxes. Chair Koppang asked why they are instituting a limitation. Arts Commission Chair Hershman stated that he felt that the Arts Commission should go in the direction of promoting culture through diversity and bring it into the arts. The Arts Commission felt that this was the best solution for the budget that they have. Deputy Mayor Burbidge stated that the State has changed their requirements for their definition of a tourist; it is now 50 miles distance. An event being held in Federal Way must bring in visitors from at least 50 miles away to qualify for a Tourism Enhancement Grant (TEG). The Symphony would no longer be able to receive TEG funding. Ms. Ewing stated that the Symphony would receive approximately $2500 -$3000 per year in TEG funding. Chair Koppang asked if this was more about funding the utility boxes than cutting the funding to the Symphony. Mr. Hershman answered that it was not about cutting the funding to the Symphony, it was about freeing up money for other projects. Chair Koppang proposed that the Arts Commission re -state their interest in funding the Utility Box Program. The funding of the Arts Commission has been fairly consistent over the years. The committee stated that the city is working on the budget now, and now is the time to ask for an increase to the Arts Commission budget. They are also concerned that with the new PAEC now is not the time to cut funding to a performing arts group. Committee member Martin Moore moved to not approve the Arts Commission 2017 -18 Contract for Services funding cap recommendation, and provide direction to staff. Committee member K:\PRHSPS Committee\2016 \06142016 Mins.doc 3 PARKS, RECREATION, HUMAN SERVICES & PUBLIC SAFETY COUNCIL COMMITTEE Tuesday, June 14, 2016 Summary Page 2 Assefa- Dawson seconded. Motion passed. The recommendation to staff is to craft a document that states the importance of the utility boxes, and provide that to the committee. Sector Service Level A reement and Amendment #1 between FWPD and WSP Chief Hwang stated that the FWPD is seeking Committee and Council approval to maintain the Sector agreement with the Washington State Patrol (WSP). Sector is an electronic way to finish the collision reports, writing infractions and criminal tickets. WSP maintains the system Committee member Assefa- Dawson moved to forward the Sector Service Agreement and Amendment #1 between the City of Federal Way Police Department and Washington State Patrol to the June 21, 2016 consent agenda for approval. Committee member Moore seconded. Motion passed. 2015 Consolidated Annual Performance & Evaluation Report (CAPER) The CAPER is a report to HUD on how the CDBG funds are utilized to meet three goals: 1) Provide decent housing, 2) Provide sustainable living environment and 3) Create economic opportunities. This CAPER describes the accomplishments for the period beginning January 1, 2015 thru December 3, 2015. Ms. Ricks - Maccotan highlighted some of the accomplishments The expenditure of $548,553 in CDBG funds leveraged almost $900,000.00 in other funds A total of 166 persons were assisted, and the majority of the CDBG funds were used to assist low to very-low income persons. Committee member Moore moved to forward the 2015 Consolidated Annual Performance & Evaluation Report to the June 21, 2016 City Council agenda for public hearing. Committee member Assefa- Dawson seconded. Motion passed. NRPA Gold Medal Award Mr. Hutton stated that the Parks Department is considering applying for the NRPA Gold Medal Award. He stated that the department is a viable candidate, and that the entire department is achieving at incredible levels. There are two obstacles that are prohibiting the department from applying for this award; we are lacking a teen program, and we need to bring our park service levels up to standard. The Parks Maintenance division is severely understaffed. We have never been able to replace the five positions that we lost during the layoffs. Mr. Hutton stated that it would be irresponsible for him to hire a teen coordinator or staff ahead of maintenance staff. There are 32 parks, 9.5 miles of trails and facilities that are not getting the attention they deserve, because of the lack of manpower. Discussion was held regarding a teen program. Proposed Name Change of the Parks, Recreation, Human Services & Public Safety Committee Discussion was held regarding changing the name of the Committee. Chair Koppang stated that the order of importance should be reflective in the name, and would. like to change the name to Public Safety, Human Services and Parks & Recreation Committee. Mr. Call stated that some staff members have stated that there will be administrative impacts to changing the name, but he does not believe they are insurmountable obstacles. He also stated that if the name is to be changed, it is a function of Council Rules, but Council can change the name anytime they want. Chair Koppang requested that staff look into the impact of the name change, and he requested that this topic to be placed on the July PRHSPSC agenda to discuss the impact of changing the name. Public Safety Support Enhancement Chair Koppang stated that the he would like this placed on future Committee agendas to create an avenue - for open discussions. He would like to have discussions on ways to enhance the support to public safety, - - and creating support organizations in the city that support Public Safety. He requested that the committee to bring ideas to future meeting. PARKS, RECREATION, HUMAN SERVICES & PUBLIC SAFETY COUNCIL COMMITTEE Tuesday, June 14, 2016 Summary Page 3 PENDING ITEMS The Red, White & Blues Festival, Town Square Park grand opening, Summer Sounds at the Beach Concert Series, and Movies in the Park. NEXT MEETING July 12, 2016 ADJOURNMENT Meeting adjourned at 6:55p.m. 5 This Page Left Blank Intentionally COUNCIL MEETING DATE: July 19, 2016 _ _ ITEM #: CITY OF FEDERAL WAY CITY COUNCIL AGENDA BILL SUBJECT: Laser Technology Inc. TruSpeed Mapping Kit crime scene documentation and collision reconstruction equipment purchase and replacement reserve fund. POLICY QUESTION: Should the City authorize the Federal Way Police Department to purchase the Laser Technology Inc. TruSpeed Mapping kit to replace the outdated and unserviceable back -up Total Station equipment for the purpose of crime scene documentation and collision reconstruction and establish a 10- year replacement reserve fund for the equipment? COMMITTEE: Parks, Recreation, Human Services & Public Safety MEETING DATE: July 12, 2016 Council Committee (PRHS &PSC) CATEGORY: ® Consent ❑ Ordinance ❑ Public Hearing ❑ City Council Business ❑ Resolution ❑ Other STAFF REPORT BY: Lieutenant Kurt Schwan DEPT: Police Department Attachments: 1. PRHS &PSC Staff Report Memo 2. Laser Technology Inc. price quotation 3. Laser Technology Inc. Crash and Crime Scene Mapping brochure (copy) Options Considered: 1. Approve 2. Denv MAYOR'S RECOMMENDATION: Approve the purchase of the Laser Technology Inc. TruSpeed Mapping Kit and establish a 10 -year replacement reserve fund for the equipment. MAYOR APPROVAL: �p G y�DIRECTOR APPROVAL: A"%7 AL • om Wee ounci 16 Initial CHIEF OF STAFF: Cont ee Council COMMITTEE RECOMMENDATION: I move to forward the purchase of the Laser Technology Inc. TruSpeed Mapping Kit and the establishment of a 10 year replacement reserve fund for the equipment to the July 19, 2016 Council consent agenda for approval. Committee Chair Committee Member Committee Member PROPOSED COUNCIL MOTION: "I move approval of the purchase of the Laser Technology Inc. TruSpeed Mapping Kit and the establishment of a replacement reserve and authorize Police Chief Andy Hwang to make the purchase." BELOW TO BE COMPLETED BY CITY CLERKS OFFICE COUNCIL ACTION: ❑ APPROVED COUNCIL BILL # ❑ DENIED 1sT reading ❑ TABLED/DEFERRED/NO ACTION Enactment reading ❑ MOVED TO SECOND READING (ordinances only) ORDINANCE # REVISED— 08/12/2010 RESOLUTION # CITY OF FEDERAL WAY CITY COUNCIL CONMTTEE STAFF REPORT DATE: July 12, 2016 TO: Parks, Recreation, Human Services and Public Safety Council Committee VIA: Jim Ferrell, Mayor FROM: Andy J. Hwang, Chief of Police SUBJECT: Laser Technology Inc. TruSpeed Mapping kit crime scene and collision reconstruction equipment purchase, and establishment of a 10 -year replacement reserve. The Federal Way Police Department utilizes two types of equipment systems to collect mapping data for crime scene documentation and collision reconstruction, the FARO 3D Scanner and the Trimble Total Station. The FARO 3D Scanner, our primary device, is used to capture numerous mapping points in a small area. The Trimble Total Station, our back -up device, is used to document single points over great distances (over 200 ft). The systems can be used in concert with each other or individually depending on the situation and scenario (indoor, outdoor, weather conditions, etc). The Trimble Total Station system, purchased in the late 1990s was discontinued by the manufacturer in 2006. The manufacturer has also discontinued producing replacement and repair parts for this device and we are no longer able to have the device certified and calibrated. To replace this device with a similar system would cost approximately $15,000, not including training for the new equipment, annual software costs, annual calibration costs, etc. Laser Technology Inc. produces a system that collects and provides the same data as our current unserviceable Trimble Total Station device at a cost of approximately $6,300. The name of the system is "TruSpeed Mapping Kit" (see attached brochure). The system utilizes a ruggedized Lidar speed and distance measuring device (TruSpeed SXB) in conjunction with an angle measuring head (Mapstar TruAngle). These pieces of equipment can be mounted to our current survey tripods and the data collector would be replaced with a ruggedized Android tablet. Training on the equipment would be minimal due to how closely it resembles our current data collection systems and the manufacturer would provide the on -site training at no charge. The data collector Android tablet is delivered with all necessary software installed and works with our current CAD software, which is used to translate the data points into a usable document or image. Software updates are free and there is no yearly software maintenance fee. Hardware maintenance costs are minimal (approximately $100 annually) for the calibration of the speed measuring device. As stated above, the cost for the Laser Technology Inc. TruSpeed Mapping Kit was quoted at $6,240.80 (see attached quote). Included in the equipment package: TruSpeed SBX, Mapstar 1 9 TruAngle, mounting brackets, filters, ruggedized Adroid tablet data collector with software installed, and a hard sided "Pelican style" storage and travel case. We are recommending the purchase of this Laser Technology Inc., TruSpeed equipment as a back -up for 'our primary FARO 3D device and to replace the old Trimble Total Station device for documentation of major crime scenes and serious injury /fatal traffic collisions. Funding for the equipment can be drawn from the city's Traffic Safety Fund. We also recommend a 10 -year replacement reserve fund be established for the eventual replacement of this equipment, in the amount of $600.00 per year. 2 10 RLWERC uotation- �TECHnoLoG Measurably Superior 6912 South Quentin Street Centennial, CO 80112 Validity Date: 06/19116 Date: 05/19/16 LTI Rep: Joe Cronn Phone: 360.798.9928 Email: jcronn @lasertech.com Shipping Method FedEx Ground Special Instructions: To: FEDERAL WAY POLICE DEPARTMENT (FEDERAL WAY, US) 33325 8TH AVENUE SOUTH FEDERAL WAY Washington 98063 United States Attn: Curtis Tucker Phone: 253 - 835 -6737 Email: curtis .tucker @cityoffederalway.com FOB Point Payment Terms Centennial, CO Net 30 Oty Item Description Unit Price $1,295.00 Total $1,295.00 1 7006000 TS MAPSTARTRUANGLE $ 195.00 $2,195.00 1 7007051 TRUSPEED SX BT 1 7024867 (TS) TRUPULSE 360R MOUNTNG BRACKET FOR $135.00 $ $135.00 TRUANGLE 1 7035142 TS ASSY, FOLIAGE FILTER W /STRING,TS SX/TP $60.00 $60.00 1 7035152P (PM) PREMIUM HARD CASE W /FOAM FOR TRUANGLE $280.00 $280.00 M 1 7035165 KIT,CedarCT7 Data Col.BasicPk $1,675.00 $1,675.00 TERMS AND CONDITIONS: Subtotal $5,640.00 Sales Tax @9.50% $535.80 Prices noted above are not valid with any other quotes or offers. Pricing does not include applicable sales tax. A 15% restocking fee will be added to all cancelled Freight $65.00 or returned orders. Shipping charges are estimated and subject to change. USD Total ( ) $6,240.80 Please allow 3-4 weeks for delivery, unless otherwise specified. Quote valid for 30 days. Authorized By Date Authorized By Date Tel 303.649.1000 I Toll Free 1.877.696.2584 1 Fax 303.649.1066 I Web lasertech.com 11 MWA D Q F ool /I ~ t N�I www.Iasertecn.corn 4L- � ;-:LWER's o TECI- inoLOGY Measurably Superior Crash Scene Mapping Typical surveying equipment is pricey and known to be difficult to use and set up. With the high cost of shutting down roadways and the dangerous risk of secondary accidents, time is always of the essence. • Set up in seconds and map the scene quicker to maximize everyone's safety • Map in any surrounding landmark without a prism with reflectorless technology • Save thousands on equipment and avoid the need for extensive training TruPulse® 20OX + MapStar® TruAngle® for Outdoor Use • Achieve a wide vantage point and minimize traversing with the laser's powerful 7x magnification • Set up and measure in less time with lightweight, easy -to- operate equipment • Measure only the points you need and transfer them into CAD on the computer you already have Field Data Collection with QuickMap 3D® In the 1990's, LTI released the very first crash mapping software designed for the non - surveyor. It's known for being very intuitive, making it easy to collect, store and identify critical evidence as fast as you con point and shoot a laser. mime • Adapt to any scene terrain challenge by choosing from three mapping techniques • Quickly identify points with a custom -built pick list of commonly mapped features • Use the CAD program of your choice and save all your collected data in .txt, .csv, .dxf, .raw, and .bmp formats Compatible CAD Programs • IMS Mop360 by Leica Geosystems • CrashZone by FARO • Aras 360 by FARO • EdgeFX by Visual Statement • CSI Office by Carlson Desktop Diagramming ...LL IkAC . �t • Automatically join your line work from QuickMap 3D points with Scene -to -Map functionality • Access commonly used incident reconstruction formulas via the scene analysis tool • Benefit from using the trajectory insertion feature to make a stronger case TruPoint' 300 for Indoor Use • Obtain millimeter accuracy with precision of red -dot targeting and camera aiming • Only get the points you need and work with reasonably sized files on the computer you already have • Fit into any room and measure evidence within tight spaces Crime Scene Mapping Surveying a crime scene is a tedious task that needs to be documented quickly, yet with a high level of accuracy. The evidence cannot be disturbed, and the documentation needs to be carefully preserved. • Have confidence that valuable pc are accurately collected • Use advanced technology that is affordable for any department • Set up and measure your first point within seconds • Preserve the scene by plotting points from a preferred distance Reasons Why to Buy LTI • Has served law enforcement agencies for over 25 years • Specializes in laser -based technology and is a holder of over 66 patents • Manufactures high - quality, cost - effective instruments LTI's LaserSoftO QuickMap 3D® Now on Android Platform LTI has once again proven to be on the cutting edge of technology by releasing the very first incident mapping software on an Android platform. Now crime and crash scene investigators can utilize all the benefits of QuickMap 3D with new functionality that makes the mapping experience even foster and easier. • Coble -free data transfer • Automatic laser connection when mapping • Better mop visibility with larger display and icons • Built -in help including step -by -step procedures to correct common mistakes BASELINE Occupy the roadside and measure features at a 90- degree angle. First -of -its -kind mapping software on Android with iOS coming soon! RANGE/RANGE Occupy the point of interest and measure the some two remote targets. (� RADIAL WITH ANGLE Occupy any safe ' location and measure k ' features at any angle. - -- crc >• Laser Specifications TruPulsee 20OX TruSpeed® Sxb Range Reflective 8,200 ft (2500 m) 2,000 ft (609 m) Nonreflective 6,233 ft (1900 m) Speed N/A 0 to 200 mph, -!-1 mph accuracy Range Accuracy +1.6 in (4 cm) Typical Inclination Accuracy -!- 0,1° Typical Power (1) CR123A Battery Angle Encoder Specifications MapStae TruAngle® TruPoint' 300 Angle Range - 0 to 359.99` Angle Accuracy (Mounted) ±0.05° ! 0.1° Power (2) AA Batteries, up to 8 hours use Li -ion rechargeable Communication RS 232, NMEA Bluetoothe SMART and Wil'i TruPoir%&' 300 1,000 ft (300 m) —N /A ±0.04 in (1 mm) Typical ± 0.1' Typical Li-ion rechargeable This Page Left Blank Intentionally "M SUBJECT: Neighborhood Speed Watch and Disabled Parking Enforcement Volunteer Program POLICY QUESTION: N/A COMMITTEE: Parks, Recreation, Human Services & Public Safety MEETING DATE: July 12, 2016 Council Committee (PRHS &PSC) CATEGORY: ❑ Consent ❑ Ordinance ❑ Public Hearing ❑ City Council Business ❑ Resolution ® Other Information Only STAFF REPORT BY: Lieutenant Kurt Schwan _DEPT: Police Department Attachments: 1. PRHS &PSC Staff Report Memo Options Considered: 1. Approve 2. MAYOR'S RECOMMENDATION: Approve the institution of the Neighborhood Speed Watch and Disabled Parking Enforcement Volunteer Program. MAYOR APPROVAL• �% S 7'.r DIRECTOR APPROVAL: coufmittee jov, Cou it f Initial CHIEF OF STAFF: 6 Co ntee C cil COMMITTEE RECOMMENDATION: N/A Committee Chair PROPOSED COUNCIL MOTION: N/A Committee Member BELOW TO BE COMPLETED BY CITY CLERKS OFFICE Committee Member COUNCIL ACTION: • APPROVED COUNCIL BILL # • DENIED 1sT reading ❑ TABLED/DEFERRED/NO ACTION Enactment reading ❑ MOVED TO SECOND READING (ordinances only) ORDINANCE # REVISED- 08/12/2010 RESOLUTION # 17 CITY OF FEDERAL WAY CITY COUNCIL COMMITTEE STAFF REPORT DATE: July 12, 2016 TO: Parks, Recreation, Human Services and Public Safety Council Committee VIA: Jim Ferrell, Mayor FROM: Andy J. Hwang, Chief of Police SUBJECT: Neighborhood Speed Watch and Disabled Parking Enforcement Police Volunteer Programs Traffic complaints and parking violations are two of the most common complaints received and addressed by the police department. The Neighborhood Speed Watch and Disabled Parking Enforcement Police Volunteer programs are new programs that would fall under the preview of the police department's traffic unit and assist with addressing these quality of life issues. The Neighborhood Speed Watch program was in existence in the City of Federal Way in the 1990's. Researching this program, we were unable to identify why the program was discontinued. Currently the traffic unit receives numerous traffic complaints weekly, most of which are speeding complaints in residential neighborhoods. This program would afford us the opportunity to address more of these complaints in a timely manner. The process would be as follows; 1. Two volunteers operating a designated police volunteer vehicle would be provided addresses and locations where traffic complaints have been reported. 2. The volunteers will check out on the police radio so their location is known and recorded. 3. Using a handheld radar system they would record vehicle speeds as well as date, time, and direction of travel in the area of the complaint. 4. The volunteers would also record the license plates of the vehicles traveling in excess of the posted speed limit. 5. At the completion of their shift they would complete a computer check of the license plates of the violators and send a warning letter to the registered owners informing them of the violation. 6. The records provided would be used by the traffic unit to create reports that could be provided to the original complainants regarding the issues observed in their neighborhoods. Volunteers wishing to participate in this program would be subject to a training program prior to being deployed. No new funds are necessary for this program; existing police equipment would be utilized. 18 The Disabled Parking Enforcement program would address parking issues commonly reported to the police department in the core and commercial areas of the City of Federal Way. Many times when these complaints are reported the violators are gone before officers arrive. This volunteer program would assist in enforcing and deterring disabled parking violations. The program would work as follows; 1. Two volunteers operating a designated police volunteer vehicle would patrol the core and commercial areas of the city checking vehicles parked in disabled parking stalls. 2. When a violation is observed, the volunteers will check out on the police radio with their location and the license plate of the violator vehicle. 3. If an officer is available and close by, they will respond and address the violation. 4. If an officer is not available the volunteers will complete a florescent colored violation warning card and place it on the windshield. 5. Volunteers will not confront subjects in violator vehicles. 6. Volunteers will complete a log including date, time, location, license plate, and violation type. 7. At the completion of their shift, the volunteers would conduct a records check of the license plates of the violators and send a warning letter to the registered owners informing them of the violation. 8. The records provided would assist the traffic unit in identifying locations in need of more regular disabled parking enforcement. Volunteers wishing to participate in this program would be subject to a training program prior to being deployed. No new funds are necessary for this program; existing police equipment would be utilized. 2 19 This Page Left Blank Intentionally 20 COUNCIL MEETING DATE: July 19, 2016 ITEM #_ CITY OF FEDERAL WAY CITY COUNCIL AGENDA BILL SUBJECT: Reallocation of Red Light Traffic Safety cameras to School Zone Traffic Safety cameras. POLICY QUESTION: Should the City authorize the Federal Way Police Department to reallocate two red light traffic cameras from Pacific Highway South and South 320'h Street to School Zone Safety cameras in the Saghalie Jr. High School zone near the 1700 block of SW Campus Drive? COMMITTEE: Parks, Recreation, Human Services & Public Safety MEETING DATE: July 12, 2016 Council Committee (PRHS &PSC) CATEGORY: ® Consent ❑ Ordinance ❑ Public Hearing ❑ City Council Business ❑ Resolution ❑ Other STAFF REPORT BY: Lieutenant Kurt Schwan DEPT_ Police Department Attachments: 1. PRHS &PSC Staff Report Memo 2. Excerpt from the July- December 2015 Bi- annual Traffic Report (showing collision data) 3. 2013 1 -day and 2016 3 -day ATS speed analysis reports for the Mark Twain and Saghalie school zones Options Considered: 1. Approve 2. Deny MAYOR'S RECOMMENDATION: Approve the reallocation of two Red Light Safety cameras to School Zone Traffic Safety cameras in the Saghalie Jr. High School zone. MAYOR APPROVAL: D RECTOR APPROVAL: 'Council ���� Initial CHIEF OF STAFF: COMMITTEE RECOMMENDATION: rmove to forward the reallocation of two Red Light Traffic cameras from Pacific Highway South and South 32e Street to School Zone Traffic Safety cameras in the Saghalie Jr. High School zone near the 1700 block of SW Campus Drive to the July 19, 2016 consent agenda for approval. Committee Chair Committee Member Committee Member 21 PROPOSED COUNCIL MOTION: "I move approval of the reallocation of two Red Light Traffic cameras from Pacific Highway South and South 32e Street to School Zone Traffic Safety cameras in the Saghalie Jr. High School zone near the 1700 block of SW Campus Drive and authorize Police Chief Andy Hwang to make the necessary arrangements. " BELOW TO BE COMPLETED BY CITY CLERKS OFFICE, COUNCIL ACTION: ❑ APPROVED COUNCIL BILL # ❑ DENIED IsT reading ❑ TABLED/DEFERRED/NO ACTION Enactment reading ❑ MOVED TO SECOND READING (ordinances only) ORDINANCE # REVISED— 08/12/2010 RESOLUTION # 22 CITY OF FEDERAL WAY CITY COUNCIL COMMITTEE STAFF REPORT DATE: July 12, 2016 TO: Parks, Recreation, Human Services and Public Safety Council Committee VIA: Jim Ferrell, Mayor FROM: Andy J. Hwang, Chief of Police SUBJECT: Red Light Traffic Safety to School Zone Traffic Safety camera reallocation. Traffic safety is a high priority for the Police Department. The Photo Enforcement program uses available technology to focus on citizen compliance with traffic control devices at intersections and speed rules in our school zones. Statistical data review has continually shown the ability to improve and further enhance traffic safety in multiple locations around the city. The photo- enforced intersections and school zones were chosen by the Police Department as the locations with the highest incidents of red -light running and school zone speeding. Judging by the consistent infraction reductions over the life of the program, the inference can be made that the photo enforcement program is having the desired effect — drivers are slowing down in school zones and stopping at red lights at monitored intersections. Good driving behavior, evidenced by motorists obeying traffic laws, is much more prevalent with the onset of our photo enforcement program. The Federal Highway Administration (FHWA) and the National Highway Traffic Safety Administration (NHTSA) maintains that "A comprehensive approach to intersection safety incorporates engineering, education, and enforcement countermeasures to prevent red -light running and improve intersection safety. Red-light camera systems can be a very effective countermeasure to prevent red -light running." Photo enforcement technology does not replace traditional methods of traffic enforcement. Rather, it serves as a supplement to traditional traffic enforcement techniques, in addition to educational and engineering efforts designed to enhance traffic safety. The Police Department continues to measure and evaluate the effectiveness of the photo enforcement program with regard to safety, traffic flow and citizen compliance with traffic control devices. In May 2016, Traffic Lieutenant Kurt Schwan conducted one such review of the program. As evident by a statistical data review regarding collisions at the three RLPE intersections (see attached excerpt from July- December 2015 bi- annual Traffic Report) we are succeeding at gaining voluntary compliance to traffic laws. Two of the camera approaches at Pacific Highway South and South 320th Street were identified as camera systems that could be utilized to increase safety at a school zone instead of the intersection. These two approaches, southbound Pacific Highway South left turn lanes to eastbound South 3201h Street (FD15) and eastbound S 3201h Street at Pacific Highway South 23 (FD04), between 2012 and 2015 have averaged 318 violations annually at FD 15 and 413 violations annually at FD04. Over the past few years, the SW Campus Drive school zone of Saghalie Jr. High School has generated numerous traffic complaints from citizens and school district employees. The school zone has been identified as a traffic concern due to the high volume of traffic traveling in excess of the posted speed limit. Traffic officers regularly conduct enforcement patrols in the school zone and witness speeding on a regular basis. American Traffic Solutions, our traffic safety camera system vendor, has completed two speed studies in both the Saghalie Jr. High School and Mark Twain school zones (see attached VIMS reports). Of the two school zones evaluated, the Saghalie school zone was identified as the location that would most benefit from school zone traffic safety camera installation. In April 2013, a 1 -day study was conducted and revealed 304 vehicles were traveling 26 MPH or higher in the 20 MPH school zone and 610 total vehicles passed through the Saghalie school zone during the active school zone timeframe. In May 2016, a 3 -day study was conducted and revealed 1,042 vehicles were traveling 26 MPH or higher in the 20 MPH school zone and 5,744 total vehicles passed through the Saghalie school zone during the active school zone timeframe. 26 MPH is the speed at which our current school zone camera systems capture violations, giving drivers 5 MPH over the 20 MPH school zone speed limit before having a violation issued. SW Campus Drive is the main thoroughfare for residents of NE Tacoma and western Federal Way to reach Interstate 5. It is heavily traveled by tens of thousands of vehicles daily, as evident from the statistics above for only the 70 minute daily school zone timeframe. With the number of school aged children that utilize the crosswalk on SW Campus Drive to cross from their apartment homes to the school property, and because the safety of our citizens is our biggest concern, we recommend the reallocation of the two intersection cameras listed above (FD04 and FD 15) for use as school zone safety cameras in the SW Campus Drive Saghalie Jr. High School zone. As stated above, this would be a reallocation of the intersection equipment to a school zone location in order to increase safety, not an expansion of the number of cameras in the city. The monthly cost of the cameras in the school zone would remain the same as they were for the intersection cameras ($4,750 per camera per month) and the installation costs would be included in the monthly fee. There would be a $7,500 per camera removal fee that would be billed as a line item allowing it to be paid in monthly installments. The FWPD overtime funding would need to be increased to cover the traffic officers additional overtime required to monitor the program. This entire program would be 100% violator funded, requiring no new money, with all cost pertaining to its operation being funded by the Traffic Safety fund. 2 24 Excerpt from July- December 2015 bi- annual Traffic Report Red Light Photo Enforcement (RLPE) Intersection Collisions: The following data compares the number of collisions occurring in all RLPE intersections prior to and after the implementation of the program. RLPE Intersections - Total Collisions Year 5 348th /Enchanted Pkwy 5 5 320th /Pacific Hwy 5 5312 Ih/paCif i c Hw 5 2005 41 54 18 2006 44 58 26 2007 38 35 19 2008* 33 48 32 2009* 49 52 23 2010 20 33 18 2011 26 22 20 2012 26 22 24 2013 21 11 22 # 2014 18 12 23 2015 14 8 19 * Because 2008 and 2009 were inception /expansion years for the program, the most accurate comparison is reflected during the "fully operational" years of 2010 and later. # Collision statistics starting in 2014 are now compiled solely using the SECTOR (Statewide Electric Collision d Ticket Online Records) database ** Statistics only reflect the first six months of the year 25 Q.--1 0 �o O 3 O C Q <D Q N CD 0 �L N rt_ M lD 7 CL 0 Di 3 0 a C'f 0 7 N O. (D Q N 7 Q 3' (D fl) C N tD 26 Z Q O m D � � u n 3 m n (D N rp 0- fD 7 ? r+ CL O O O O mw 3 r+ O V) 4 IZD 7r N O °' n N n x � r � (D D C CL N � W Q 00 V to o v o0 00 O in to O O O W N LA N cn A v cu r+ C A cn In w Z * m I co m O7 W N N N N 0 0 o O j V ib Ln Ln ) 00 In In A N f+ Ha 00 a, o Q) 00 S N Cn W C1n — A O n S O O d 3 N N Dt O 3 _1 (D N v O 7 y) W v m m n C O a� 0 c A 3 0 S � 1 0 3 (D O. T X A N (D (D Q tA C Q T fD Q m v C d v v 0 n� cr+ w � i I 1 CD loo cp i0 0 I!2 10 I� n ; r N cn T 0 ,7 D V) D ( V+ F n O n Q Q --I fD O m 01 O O O a Q. S O N CD (A 3 Iy rt lD W 7 Q y 3 D7 O U n O W. 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I CL (D N G 0) i� J J a� rt CD CJf 3 ,% 153 !� 0 �o 3 I� 10 IW V/ V/ 5 C) .,.. r vi 0 CD > 1 CD O O z ../ H/ V n V n !"h This Page Left Blank Intentionally m COUNCIL MEETING DATE: July 19, 2016 ITEM #: CITY OF FEDERAL WAY CITY COUNCIL AGENDA BILL SUBJECT: EDWARD BYRNE MEMORIAL JUSTICE ASSISTANCE GRANT (JAG) PROGRAM FOR FY 2016 POLICY QUESTION: Should the City of Federal Way, Federal Way Police Department accept the Edward Byrne Memorial Justice Assistance Grant (JAG) Grant for FY 2016? Acceptance of grant requires no matching funds. COMMITTEE: PARKS, RECREATION, HUMAN SERVICES AND PUBLIC MEETING DATE: July 12, 2016 SAFETY COUNCIL COMMITTEE — (PRHS &PSC) CATEGORY: ® Consent ❑ Ordinance ❑ Public Hearing ❑ City Council Business ❑ Resolution ❑ Other STAFF REPORT BY: CATHY M. SCHROCK, CIVILIAN OPERATIONS DEPT: Police MANAGER Attachments: 1. PRHS & PS Memo 2. JAG 2016 Project Narrative 3. JAG 2016 Budget Worksheet Options Considered: 1. Accept Proposal 2. Reject Proposal MAYOR'S RECOMMENDATION: 1— Accept the FY 2016 JAG Grant MAYOR APPROVAL: 4 CHIEF OF STAFF: APPROVAL: Initial COMMITTEE RECOMMENDATION: "I move to forward the FY 2016 JAG Grant, with a total compensation of $33,628, to the July 19, 2016, City Council Consent Agenda. " Committee Chair Committee Member Committee Member PROPOSED COUNCIL MOTION: "I move approval to accept the FY 2016 JAG Grant, with a total compensation of $33,628, and authorize the Mayor to accept said Grant. " (BELOW TO BE COMPLETED BY CITY CLERKS OFFICE) COUNCIL ACTION: ❑ APPROVED COUNCIL BILL # ❑ DENIED IsT reading ❑ TABLED/DEFERRED/NO ACTION Enactment reading ❑ MOVED TO SECOND READING (ordinances only) ORDINANCE # REVISED — 08/12/2010 RESOLUTION # 29 CITY OF FEDERAL WAY CITY COUNCIL COMMITTEE STAFF REPORT DATE: July 12, 2016 TO: Parks, Recreation, Human Services and Public Safety Council Committee VIA: Jim Ferrell, Mayor FROM: Andy Hwang, Chief of Police SUBJECT: FY 2016 Edward Byrne Memorial Justice Assistance (JAG) Grant Program Background JAG funds support all components of the criminal justice system. JAG funded projects may address crime through the provision of services directly to individuals and/or communities and by improving the effectiveness and efficiency of criminal justice systems, processes, and procedures. Acceptance of the FY 2016 Edward Byrne Memorial Justice Assistance Grant will ensure that services under this Agreement will be conducted for the stated purpose of the Byrne Memorial Justice Assistance Grant (JAG) Program (42.U.S.C.375 I (a.) The Edward Byrne Memorial Justice Assistance Grant (JAG) Program is the primary provider of federal criminal justice funding to state and local jurisdictions. Proposal The JAG Program allows for investment in technology and equipment improvements to enhance efficiencies, and service to the Community through the Police Department. Specific projects are described in the attached financial and narrative summary document. Project Award: $33,628. 30 Agency: Federal Way Police Department Contact Name: Cathy Schrock Contact Phone: 253 -835 -6850 FY 2016 JAG Purpose Areas Law enforcement programs Prosecution and court programs, including indigent defense. Prevention and education programs Corrections and community corrections programs and reentry programs Drug treatment and enforcement programs Planning, evaluation, and technology improvement programs Crime Victim and witness programs (other than compensation) BJA 2015 Priority Areas (Please see full descriptions in 2016 Local Solicitation): • Reducing Gun Violence • Body -Worn Cameras, Storage, and Policies • National incident -based Reporting system (NIBRS) • Justice System Reform and Reentry • Public Defense • Improving Mental Health Services • DOJ Universal Accreditation with Forensic Service Providers Evidence -Based Programs or Practices OJP strongly emphasizes the use of data and evidence in policy making, program development, and program implementation in criminal justice, juvenile justice, and crime victim services. OJP is committed to: • Improving the quantity and quality of evidence OJP generates • Integrating evidence into program, practice, and policy decisions within OJP and the field • Improving the translation of evidence into practice Project Name: Project Cost: $32,619 (1) Sector Equipment — printers, scanners (1) 3,000 (2) Desktop — Personal Computers (2) 18,000 (3) Surface Pro 4 (3) 9,000 (4) Teen Police Academy (4) 2,619 Seattle PD Admin Fee: 1,009 Base Allocation $ 33,628 Project Description: (1) Replacement printers and scanners needed due to normal wear and tear. (equipment) (2) Personal Computers (desktop) — 10 each (equipment) (3) Surface Pro 4 tablets — Command Staff — 6 each (equipment) (4) Teen Police Academy — (supplies) 31 Please describe the need for the program or project you are proposing (as it relates to one of the JAG Purpose Areas listed above): (1) Sector is the software program that is implemented statewide to accomplish electronic ticketing and collision reporting. Initial capital equipment was supplied through grants from WA State Patrol. It is now necessary to regularly replace equipment through normal wear and tear; this expense is not part of the general fund budget. Technology improvement program. (2) As a result of a new downtown substation in 2014, three specialty units moved away from the headquarters building, creating a deficit of desktop PC's. PC's were normally shared among these units and Patrol. This purchase will bring us up to the adequate number of computers, and replacement costs will be built into the general fund budget 2017 -2018. Technology improvement program and Prevention and Education Program (Downtown substation). (3) Commanders act as the command duty officer on all significant incidents. With an agency our size; it is necessary to equip the unmarked Commander's vehicle as a rolling command duty station. The addition of a tablet allows the CDO to have access to critical real -time CAD call information, and all law enforcement support programs with enhanced technology and communication. Technology improvement Program. (4) Summer of 2016 Federal Way Police Department will host their first Teen Police Academy. This program will be modeled much like the department's highly successful Citizen's Academy. With dramatic increases in violent crime involving juveniles, it has become increasing necessary to take innovative steps to reach the youth in our community. The academy will be a week long opportunity to be on site at the police department and learn all aspects of each department and have hands on experiences with our Community Educators and all the different police department areas of command (patrol, traffic, detectives, bomb squad, and crime scene investigations). This program has also received support from local business, school district and community groups, setting up long -term success. Prevention and Education Program. Please describe the proposed program activities for the 4 -year grant period: (1) Sector equipment will be replaced as needed to ensure spares are available to eliminate any down time. (2) Desktop PC's will be purchased 2 "d Qtr of 2017 and replace the current inventory of computers that no longer being supported. This is will immediately impact efficiency and multiple service calls to IT staff for problems associated with outdated technology equipment. Replacement reserves will be built into the future general fund budget to ensure adequate equipment needs at end of life of these PC's. (3) Tablets will be purchased 2 "d Qtr of 2017 and immediately deployed. Not only will these tablets be an immediate benefit for significant incidents; but command staff members are regularly attending meetings in the community and with regional LE agencies; paperless technology is a growing trend and a necessary way of conducting business. (4) 2016 will be the first Teen Police Academy, and we are expecting it to be a tremendous success, so having the extra funding for supplies that can utilize throughout the grant period will ensure that the Academy does not negatively affect general fund expenditures. During the grant period, we will closely track expenses and staff time to ensure adequate future grant requests, and community partnerships. Please describe anticipated coordination efforts involving JAG and related justice funds: (1) Sector is a WA State wide implementation of e- collision and e- ticket program that accomplishes paperless submission to local RMS, municipal courts, Wa State Patrol Records, and Wa State Department of Transportation. (2) Having paperless technology for police incident reports, submission of cases to the municipal and superior courts requires access to desktop computer. Although much work is conducted in the field via laptop computer, a desktop PC is utilized for the 2 submission of digital evidence /audio /video, etc. Having an adequate number of desktop PC's available to Police Operations is critical to efficient operation. The additional of neighborhood /downtown substations require the same access to technology, and it keeps Officers in their work "beats" vs at headquarters. (3) Adding tablets to Command Duty Officer vehicles enhances communication in the field, and provides effective field management during significant incidents, by providing access to enhanced technology programs. In addition, the command staff members have a mobile office available to them as their job requires in the community and working with regional partners. (4) Prevention and Education programs are a proven law enforcement tool. The insurgence of youth gun violence is becoming a national epidemic. Reaching out to our youth is a first line of defense to education them, to create lasting trusting relationships that will ultimately prevent or deter crime. Please list your objectives, and describe how they are linked to meaningful and measurable outcomes, and the likelihood of achieving such outcomes: (1) Maintain serviceable equipment for the deployment of enhanced technology. (2) Increasing the number of desktop computers will enhance efficiency and ensure the use of advanced technology and paperless systems. (3) The addition of tablets to command duty officer's vehicles enhances communication. It provides the ability to have real -time incident data to establish effective command operations. It further provides Command Duty Officer's with a portable office when responding to requests in the community or other when working with regional LE agencies. (4) Preventing or deterring crime though education is a proven successful tool in law enforcement. Creating a program that targets youth in our community, bringing them into the police department and allowing them to learn and explore the business of LE in a comfortable, summertime setting will create invaluable relationships. Building a youth community that trusts, and supports the police department will result in invaluable rewards in the future. Applicants must identify between 1 and 5 Project Identifiers that would be associated with proposed project activities. The list of all identifiers is attached to this document. Communications Crime Prevention Education Equipment — General BUDGET: Please identify the elements (e.g., personnel, equipment, supplies, travel /training, etc.) of your project, and list them on the attached Budget Worksheet Template. Please provide computations for all entries. 1) Sector Printers /Scanners — Equipment $ 3,000 2) Desktop Personal Computers — Equipment $18,000 3) Surface Pro 4 Tablet — Equipment $ 9,000 4) Teen Police Academy - Supplies $ 2,619 Please indicate the project's compliance with federal grant criteria and briefly explain any 33 affirmative responses. No JAG funds may be expended outside of the JAG purpose areas. Even within these purpose areas, however, JAG funds cannot be used directly or indirectly for security enhancements or equipment to nongovernmental entities not engaged in criminal justice or public safety. Nor may JAG funds be used directly or indirectly to provide for any of the following matters unless BJA certifies that extraordinary and exigent circumstances exist, making them essential to the maintenance of public safety and good order: • Vehicles, vessels, or aircraft • Luxury items • Real estate • Construction projects, other than penal or correctional institutions • Any similar matters Is there anything in your project that could be interpreted as inconsistent with this requirement? NO. Federal funds must be used to supplement existing funds for program activities and cannot replace or supplant nonfederal funds that have been appropriated for the same purpose Is there anything in your project that could be interpreted as inconsistent with this requirement? NO. Applicant Disclosure of Pending Applications Applicants are to disclose whether they have pending applications for federally funded grants or subgrants (including cooperative agreements) that include requests for funding to support the same project being proposed under this solicitation and will cover the identical cost items outlined in the budget narrative and worksheet in the application under this solicitation. The disclosure should include both direct applications for federal funding (e.g., applications to federal agencies) and indirect applications for such funding (e.g., applications to state agencies that will subaward federal funds). OJP seeks this information to help avoid any inappropriate duplication of funding. Leveraging multiple funding sources in a complementary manner to implement comprehensive programs or projects is encouraged and is not seen as inappropriate duplication. Applicants that have pending applications as described above are to provide the following information about pending applications submitted within the last 12 months: -the federal or state funding agency -the solicitation name /project name -the point of contact information at the applicable funding agency. Please use table below for any pending applications: Federal or State Solicitation Name /Phone /E -mail for . Funding Agency Name /Project Name Point of Contact at Funding Agency 34 4 � 34 4 A. Personnel Name/Position Computation Cost TOTAL: $0.00 B. Fringe Benefits Name/Position Computation Cost TOTAL: $0.00 C. Travel/Training Purpose Location Item Computation Cost TOTAL: $0.00 D. Equipment Item Computation Cost SECTOR Equipment - Printers /Scanners $3,000.00 Desktop Personal Computers 10 EA 1,800 $18,000.00 Surfact Pro 4 Tablet 6 1,500 $9,000.00 TOTAL: $30,000.00 E. Supplies Supply Items Computation Cost Teen Police Academy Supplies $2,619.00 TOTAL: $2,619.00 G. Consultants /Co Name of Contract/Consultant Computation Cost H. Other Costs Computation 35 TOTAL: $0.00 I. Indirect Costs TOTAL: $0.00 TOTAL: $0.00 GRAND TOTAL: $32,619.00 36 COUNCIL MEETING DATE: July 19, 2016 ITEM #: CITY OF FEDERAL WAY CITY COUNCIL AGENDA BILL SUWECT: CHI Franciscan Health Violence Prevention Initiative Youth Safety Mini -Grant. POLICY QUESTION: Should the City of Federal Way accept $1,000.00 in funds from the CHI Franciscan Health Violence Prevention Initiative Mini -Grant program to support the Federal Way Police Department's Youth Safety Academy? COMMITTEE: PARKS, RECREATION, HUMAN SERVICES & PUBLIC MEETING DATE: 7/12/16 SAFETY COUNCIL COMMITTEE (PRHS &PSC) CATEGORY: ® Consent ❑ Ordinance ❑ Public Hearing ❑ City Council Business ❑ Resolution ❑ Other STAFF REPORT BY: CRIME ANALYST/PREVENTION COORDINATOR ROY DEPT: Police Attachments: 1. PRHS &PSC Memo 2. CHI Franciscan Health Youth Violence Mini -Grant Program and Application Options Considered: 1. Accept Proposal 2. Reject Proposal MAYOR'S RECOMMENDATION: Accept the CHI Franciscan Youth Safety Mini -Grant MAYOR APPROVAL: G C v / DIRECTOR APPROVAL: Co ttee Counnl /� Lo Initial CHIEF OF STAFF: .(� 1✓t �V {�! %1��. C, Iinkle Council COMMITTEE RECOMMENDATION: "I move to forward the proposal to accept grant funding in the amount of $1, 000.00 from the CHI Franciscan Health Violence Prevention Initiative Youth Safety Mini -Grant program for the Federal Way Police Department's Youth Safety Academy, to the July 19, 2016, City Council Consent Agenda. " Committee Chair Committee Member Committee Member PROPOSED COUNCIL MOTION: "I move approval of the request for grant funding in the amount of $1,000.00 from the CHI Franciscan Health Violence Prevention Initiative Youth Safety Mini -Grant program for the Federal Way Police Department's Youth Safety Academy and authorize Chief Andy Hwang to accept said Grant" (BELOW TO BE COMPLETED BY CITY CLERKS OFFICE) COUNCIL ACTION: ❑ APPROVED COUNCIL BILL # ❑ DENIED IsT reading ❑ TABLED/DEFERRED/NO ACTION Enactment reading ❑ MOVED TO SECOND READING (ordinances only) ORDINANCE # REVISED — 08/12/2010 RESOLUTION # 37 CITY OF FEDERAL WAY CITY COUNCIL COMMITTEE STAFF REPORT DATE: July 12, 2016 TO: Parks, Recreation, Human Services and Public Safety Council Committee VIA: Jim Ferrell, Mayor FROM: Andy Hwang, Chief of Police SUBJECT: CHI Franciscan Health Violence Prevention Initiative Youth Safety Mini -Grant. Background The Summer Youth Safety Academy was created as a way to reach out and partner with high school age students in Federal Way. Members of the Build the Bridge Coalition visited Advancement Via Individual Determination (AVID) classes at Federal Way High School and Thomas Jefferson High School to survey the students about their thoughts on their neighborhood. The goal was to gather feedback and input regarding the Neighborhood Revitalization Strategy Area. After gathering the students' responses, it was clear that they had concerns about safety in their neighborhood and wanted direction on how to partner with police and other community groups to make their neighborhoods safer. With this feedback the Federal Way Police Department's Crime Prevention Unit created the Youth Safety Academy to create relationships with the youth in our city revolving around crime prevention and safety. Proposal Crime Analyst and Prevention Specialist Lindsey Sperry of the Federal Way Police Department's Crime Prevention Unit organized a Youth Safety Academy from June 27, 2016 — June 30, 2016, to be held here at city hall in our council chambers. Funds were solicited from the community at large to offset the cost of supporting such a program. A mini grant of $1000.00 was requested from CHI Franciscan Health Violence Prevention Initiative Mini -Grant Program. This grant would be used to provide t -shirts for the students and lunch on one day. CHI Franciscan Health Violence Prevention Initiative is supportive of this Youth Safety Academy and wishes to provide $1000.00 in funding for this program. There are no reporting requirements for this grant. I propose we accept the funding from the CHI Franciscan Health Violence Prevention Initiative Mini -Grant program. 38 Jl* N- CHI Franciscan Health Our best care. Your best health.' CHI FRANCISCAN HEALTH YOUTH VIOLENCE PREVENTION INITIATIVE Youth Violence Prevention Mini -Grant Program The CHI Franciscan Health Violence Prevention Initiative works collaboratively in the communities where we have hospitals to create and implement youth violence prevention strategies. Through a grant received from our parent company, Catholic Health Initiatives (CHI), CHI Franciscan has the opportunity to offer limited funding for local initiatives that clearly advance coalition - defined youth violence prevention goals. These focus communities include Federal Way — especially the Westway and Camelot Square neighborhoods, the Enumclaw Plateau area, Key Peninsula and Des Moines. Eligible le Organizations: Lead applicant must be a 501(c)(3) non - profit entity or a school/school district. Priority will be given to organizations already engaged in a Violence Prevention coalition in one of our focus communities. Eligible Projects/Prograrra ns: Mini -grants will be provided to start or expand projects or programs that will help the FHS Violence Prevention Initiative reach the following goals: Federal Way Goals: 1. Implement community- based, youth violence prevention projects and activities in the Westway and Camelot Square communities. 2. By 2018: Decrease school expulsions and suspensions for violent or risky behavior by 25% in Federal Way middle schools and by 15% in all Federal Way Public Schools. Our action plan for school violence prevention includes addressing attendance, transitions and building social/emotional skills. Enumclaw Area Goals: 1. Work with Rainier Foothills Wellness Foundation and their task forces on youth violence Key Peninsula: 1. By 2015: Reduce suspensions and expulsions for substance use or violence by 20 %. Des Moines: 1. Reduce juvenile arrests in the City of Des Moines by 30% by 2019. 2. Reduce the number of students at Pacific Middle School with 10 or more absences by 22% (to 20 %) by 2019. Funding Information: Total grant funding available this fiscal year is $25,000, and funding will be awarded on an ongoing basis until funding runs out. Organizations are encouraged to submit proposals in the range of $500 minimum to $5,000. Please allow for at least 30 days for a funding decision to be reached. We encourage you to contact Doug Baxter, Violence Prevention Coordinator, with any questions. He can be reached at 253 -426 -6730 or at douglasbaxter @chifranciscan.org. 39 i*& '4f CHI Franciscan Health Our best care. Your best health.`" FRANCISCAN HEALTH SYSTEM VIOLENCE PREVENTION INITIATIVE Youth Violence Prevention Mini -Grant Application ion: Fe j!,r l I l'C e De p ! v'4 M e n i Federal Tax- Exempt Number: Please send 501(c)(3) documentation with Your grant application Address: -;537-s 491)n Ave n y-e. Sztk + City: 1 WA2,,J State: W Pr Zip: Q Org. Contact: U j �'IG'SCI�Pt_rrW Phone: 25 3 E -mail address: 6'��Eyrk_4 __' U&q Name of Project: (,ivo, R sotfe'461 rn qq 00 Requested Amount 1, VM , Ot) Total Cost of Prcject$Sj lm . . Leader Name: Please answer the questions below on no more than 2 pages using at least an 11 point font. 1. Describe your project. 2. What measurable outcome do you hope to reach with this project? How does this project connect to CHI Franciscan Violence Prevention Goals? 3. How will you monitor and measure your results? 4. Do you have other partners on this project or other funding? 5. Describe how the project will be sustained in the future. Please send grant application to: Doug Baxter, Violence Prevention Coordinator, St. Joseph Medical Center, 1717 S J St, MS 01 -123, Tacoma, WA 98405. You can also email or fax applications, to douplasbaxter(a chifranciscan.or or 253- 426 -6393. 40 CHI Franciscan Health Violence Prevention Initiative Mini- Grant Application 1. The Federal Way Police Department, in partnership with South King Fire and Rescue, will be hosting a Youth Safety Academy June 27th -30th. The Youth Safety Academy will serve approximately 25 students from Federal Way High School. These students have been identified to live in the NRSA area for our City. During the four day Safety Academy, the students will have the opportunity to partner with police to learn about crime prevention and how we can work together to make an impact on youth violence in Federal Way. 2. The measureable outcome that we hope to achieve would be more youth involved in crime prevention programs such as Neighborhood Block Watch, National Night Out, School Watch and various other community partnerships. We would also hope that this Academy would create 'safety ambassadors' within Federal Way High School that would directly affect the climate of safety in the school and lower suspensions and expulsions in connection with the CHI Franciscan Violence Prevention Goals. 3. We will monitor and measure our goals by how many additional block watch programs, National Night Out Events, and School Watch programs are created after the Academy. We will also measure our goals by the suspension and expulsions rates at Federal Way High School and also how many additional youth we get to apply to the Youth Safety Academy for June 2017. 4. We have others partners on this project who are providing services or funds to make the program possible. Those partners include: The Federal Way School District, Federal Way Police Department Explorers, The Federal Way Police Officers Guild, Police Support Services Association, South King Fire and Rescue Firefighters Foundation. 5. In the future, our plan to sustain the program is to apply for use of JAG (Justice Assistance Grant) program money, Target and Walmart grant funding, as well as continue partnerships with local community groups and organizations for donations of such things as food, program t- shirts, materials and program supplies. 41 This Page Left Blank Intentionally 42 COUNCIL MEETING DATE: July 19, 2016 ITEM #: CITY OF FEDERAL WAY CITY COUNCIL AGENDA BILL SUBJECT: KING COUNTY REGISTERED SEX OFFENDER COST REIMBURSEMENT AGREEMENT POLICY QUESTION: Should the City Of Federal Way / Federal Way Police Department accept the Registered Sex Offender "RSO " Overtime Cost Reimbursement Agreement from the King County Sheriff's Office (KCSO)? COMMITTEE: Parks, Recreation, Human Services and Public Safety MEETING DATE: July 12, 2016 Council Committee (PRHS &PSC) CATEGORY: ® Consent ❑ Ordinance ❑ Public Hearing ❑ City Council Business ❑ Resolution ❑ Other STAFF REPORT BY: Lynette Allen, Executive Assistant DEPT: Police Attachments: 1. PRHS &PS Staff Memo 2. KCSO Cost Reimbursement Agreement Options Considered: 1. Accept the KCSO RSO Cost Reimbursement Agreement 2_ _Reject the KCSO RSO Cost Reimbursement Agreement MAYOR'S RECOMMENDATION: Accept the KCSO RSO Overtime Cost Reimbursement Agreement MAYOR APPROVAL: CHIEF OF STAFF: ♦ 1 Cf. _ DIRECTOR APPROVAL: -41 COMMITTEE RECOMMENDATION: "I move to forward the RSO Overtime Cost Reimbursement Agreement between the Federal Way Police Department and the King County Sheriff's Office to the July 19, 2016 Council consent agenda for approval. " Committee Chair Committee Member Committee Member PROPOSED COUNCIL MOTION: "I move to accept the RSO Overtime Cost Reimbursement Agreement between the Federal Way Police Department and the King County Sheriff's Office and authorize the Chief of Police to execute said Agreement. " (BELOW TO BE COMPLETED BY CITY CLERKS OFFICE) COUNCIL ACTION: ❑ APPROVED COUNCIL BILL # ❑ DENIED 1sT reading ❑ TABLED/DEFERRED/NO ACTION Enactment reading ❑ MOVED TO SECOND READING (ordinances only) ORDINANCE # REVISED - 08/12/2010 RESOLUTION # 43 CITY OF FEDERAL WAY CITY COUNCIL COMMITTEE STAFF REPORT DATE: July 12, 2016 TO: Parks, Recreation, Human Services and Public Safety Council Committee VIA: Jim Ferrell, Mayor FROM: Andy J. Hwang, Chief of Police SUBJECT: King County Sheriff s Office "KCSO ", Registered Sex Offender "RSO" Cost Reimbursement Agreement The Federal Way Police Department (FWPD) is seeking grant funding from the King County Sheriffs Department in support of the Federal Way Police Department's Registered Sex Offender and Kidnapping Offender Address and Residency Verification Program. The grant is for reimbursement of overtime expenses incurred while verifying current addresses and residencies of sex and kidnapping offenders, up to a maximum amount of $25,052.27. FWPD will be partnering with King County Government in implementing multiple program elements to ensure that sex offenders are in compliance under the guidelines of current laws. A strong enforcement effort to apprehend and prosecute offenders will help improve the quality of life for our citizens. We have been participating in the King County RSO Grant Funding since at least 2009. 44 Cost Reimbursement Agreement Executed By King County Sheriff's Office, a department of King County, hereinafter referred to as "KCSO," Department Authorized Representative: John Urquhart, Sheriff King County Sheriff's Office W -150 King County Courthouse 516 Third Avenue Seattle, WA 98104 and Federal Way Police Department, a police department in King County, hereinafter referred to as " "Contractor," Department Authorized Representative: Andy Hwang, Chief of Police 33325 8th Avenue South Federal Way, WA 98002 WHEREAS, KCSO and Contractor have mutually agreed to work together for the purpose of verifying the address and residency of registered sex and kidnapping offenders; and WHEREAS, the goal of registered sex and kidnapping offender address and residency verification is to improve public safety by establishing a greater presence and emphasis by Contractor in King County neighborhoods; and WHEREAS, as part of this coordinated effort, Contractor will increase immediate and direct contact with registered sex and kidnapping offenders in their jurisdiction, and WHEREAS, KCSO is the recipient of a Washington State Registered Sex and Kidnapping Offender Address and Residency Verification Program grant through the Washington Association of Sheriffs and Police Chiefs for this purpose, and WHEREAS, KCSO will oversee efforts undertaken by program participants in King County; NOW THEREFORE, the parties hereto agree as follows: KCSO will utilize Washington State Registered Sex and Kidnapping Offender Address and Residency Verification Program funding to reimburse for expenditures associated 45 Cost Reimbursement Agreement with the Contractor for the verification of registered sex and kidnapping offender address and residency as set forth below. This Interagency Agreement contains eight (8) Articles: ARTICLE I. TERM OF AGREEMENT The term of this Cost Reimbursement Agreement shall commence on July 1, 2016 and shall end on June 30, 2017 unless terminated earlier pursuant to the provisions hereof. ARTICLE II. DESCRIPTION OF SERVICES This agreement is for the purpose of reimbursing the Contractor for participation in the Registered Sex and Kidnapping Offender Address and Residency Verification Program. The program's purpose is to verify the address and residency of all registered sex and kidnapping offenders under RCW 9A.44.130. The requirement of this program is for face -to -face verification of a registered sex and kidnapping offender's address at the place of residency. In the case of • level I offenders, once every twelve months. • of level II offenders, once every six months. • of level III offenders, once every three months. For the purposes of this program unclassified offenders and kidnapping offenders shall be considered at risk level I, unless in the opinion of the local jurisdiction a higher classification is in the interest of public safety. ARTICLE III. REPORTING Two reports are required in order to receive reimbursement for grant- related expenditures. Both forms are included as exhibits to this agreement. "Exhibit A" is the Offender Watch generated "Advanced Verification Request Report" that the sex or kidnapping offender completes and signs during a face -to -face contact. "Exhibit B" is an "Officer Contact Worksheet" completed in full by an officer /detective during each verification contact. Both exhibits representing each contact are due quarterly and must be complete and received before reimbursement can be made following the quarter reported. Original signed report forms are to be submitted by the 5th of the month following the end of the quarter. The first report is due October 5, 2016. Quarterly progress reports shall be delivered to: Attn: Tina Keller, Project Manager King County Sheriff's Office 500 Fourth Avenue, Suite 200 M/S ADM -SO -0200 Seattle, WA 98104 Page 2 of 5 June 27, 2016 46 Cost Reimbursement Agreement Phone: 206 - 263 -2122 Email: tina.keller @kingcounty.gov ARTICLE IV. REIMBURSEMENT Requests for reimbursement will be made on a monthly basis and shall be forwarded to KCSO by the 10�' of the month following the billing period. Overtime reimbursements for personnel assigned to the Registered Sex and Kidnapping Offender Address and Residency Verification Program will be calculated at the usual rate for which the individual's time would be compensated in the absence of this agreement. Each request for reimbursement will include the name, rank, overtime compensation rate, number of reimbursable hours claimed and the dates of those hours for each officer for whom reimbursement is sought. Each reimbursement request must be accompanied by a certification signed by an appropriate supervisor of the department that the request has been personally reviewed, that the information described in the request is accurate, and the personnel for whom reimbursement is claimed were working on an overtime basis for the Registered Sex and Kidnapping Offender Address and Residency Verification Program. Overtime and all other expenditures under this Agreement are restricted to the following criteria: 1. For the purpose of verifying the address and residency of registered sex and kidnapping offenders; and 2. For the goal of improving public safety by establishing a greater presence and emphasis in King County neighborhoods; and 3. For increasing immediate and direct contact with registered sex and kidnapping offenders in their jurisdiction Any non - overtime related expenditures must be pre- approved by KCSO. Your request for pre - approval must include: 1) The item you would like to purchase, 2) The purpose of the item, 3) The cost of the item you would like to purchase. You may send this request for pre - approval in email format. Requests for reimbursement from KCSO for the above non - overtime expenditures must be accompanied by a spreadsheet detailing the expenditures as well as a vendor's invoice and a packing slip. The packing slip must be signed by an authorized representative of the Contractor. All costs must be included in the request for reimbursement and be within the overall contract amount. Over expenditures for any reason, including additional cost of sales tax, shipping, or installation, will be the responsibility of the Contractor. Page 3 of 5 June 27, 2016 47 Cost Reimbursement Agreement Requests for reimbursement must be sent to: Attn: Tina Keller, Project Manager King County Sheriff's Office 500 Fourth Avenue, Suite 200 M/S ADM -SO -0200 Seattle, WA 98104 Phone: 206 - 263 -2122 Email: tina.keller @kingcounty.gov The maximum amount to be paid under this cost reimbursement agreement shall not exceed Twenty Five Thousand Fifty Two Dollars and Twenty Seven Cents ($25,052.27). Expenditures exceeding the maximum amount shall be the responsibility of Contractor. All requests for reimbursement must be received by KCSO by July 31, 2017 to be payable. ARTICLE V. WITNESS STATEMENTS "Exhibit C" is a "Sex/Kidnapping Offender Address and Residency Verification Program Witness Statement Form." This form is to be completed by any witnesses encountered during a contact when the offender is suspected of not living at the registered address and there is a resulting felony "Failure to Register as a Sex Offender" case to be referred/filed with the KCPAO. Unless, due to extenuating circumstances the witness is incapable of writing out their own statement, the contacting officer /detective will have the witness write and sign the statement in their own handwriting to contain, verbatim, the information on the witness form. ARTICLE VI. FILING NON - DISCOVERABLE FACE SHEET "Exhibit D" is the "Filing Non - Discoverable Face Sheet." This form shall be attached to each "Felony Failure to Register as a Sex Offender" case that is referred to the King County Prosecuting Attorney's Office. ARTICLE VII. SUPPLEMENTING, NOT SUPPLANTING Funds may not be used to supplant (replace) existing local, state, or Bureau of Indian Affairs funds that would be spent for identical purposes in the absence of the grant. Overtime - To meet this grant condition, you must ensure that: • Overtime exceeds expenditures that the grantee is obligated or funded to pay in the current budget. Funds currently allocated to pay for overtime may not be reallocated to other purposes or reimbursed upon the award of a grant. • Additionally, by the conditions of this grant, you are required to track all overtime funded through the grant Page 4 of 5 June 27, 2016 48 Cost Reimbursement Agreement ARTICLE VII. AMENDMENTS No modification or amendment of the provisions hereof shall be effective unless in writing and signed by authorized representatives of the parties hereto. The parties hereto expressly reserve the right to modify this Agreement, by mutual agreement. IN WITNESS WHEREOF, the parties have executed this Agreement by having their representatives affix their signatures below. FEDERAL WAY POLICE DEPARTMENT Andy Hwang, Chief of Police Date Page 5 of 5 49 KING COUNTY SHERIFF'S OFFICE John Urquhart, Sheriff Date June 27, 2016 gXNMIT A Page: 1 Verification Request Agency: King County WA Sheriffs Office Administrator: King County Sheriffs Office RSCPhone: (206)263 -2120 Date: 6116/2016 Offender Information Offender Photo Name test , test Registration # 2353765 POB SSN DOB 01101/1990 Age 26 Alt Reg # Sex Orient Drv. Lie. /State Race Nat. No Selection FBI Height Hair State ID Weight Eyes Last Verified: Risk Type Date Comm. PHOTO NOT AVAILABLE Active Officer Alert LOOK HERE FOR OFFICER SAFETY INFORMATION Employment/School Name Address Supervisor Phone Residence (Bold - Primary Home Address) Street Alias Phone (Bold - Primary Contact Numbers) Sears/Tattoos Number Type Description Location Type Description Vehicle Make Model Color Year License State VIN Comments Offense Date RS Code /Description Convicted Released Case # Crime Details hereby attest, under penalties of perjury, that any and all information contained here is current and accurate on this day Offender Signature: Officer Signature: Date: Produced by OfrenderWatch - www.watchsystems.com 6101 O y n M 1 0 y 0 y � � d y r y � z z � O n H ❑ ❑ 0 0 ❑ ❑ oOil �z z z d z 0 71 z 7 51 a Rp z a td r 0 O d OHO >O z a m r o zrz�z O z �z z z O z � �d r -P W N �• �zpo O Q C) p o ��o O�-dGy 0 m o x c o oo r� b z m -moo > oz�� ❑ NCJ� z a m o p v z m m z 0 y 0 y � � d y r y � z z � O n H ❑ ❑ 0 0 ❑ ❑ oOil �z z z d z 0 71 z 7 51 a Rp z a td r 0 O d OHO >O zrz�z O z z O z � z O z o ��o O�-dGy Oil dz O oo r� b a _i- W EXHIBIT C Date Agency /Officer. Suspect's Name: Incident number Witness Statement — Failure to Register Suspect's Last Registered Address: Witness' Name: Witness's Home Address: Witness' Home Phone Number Cell: Other: How do they know the suspect (please be as detailed as possible) ?. *If suspect rented an apartment or a room from the witness, please have them provide a copy of any documentations to this effect and any documentations the suspect moved out. Did the witness ever see the suspect at his/her last registered address? How often would they see him/her there? When did the witness start seeing him/her there? When did they stop? Why did the suspect stop staying at the address? Did the suspect keep any personal belongings there? In general, when is the last time they saw the suspect ? Do they know where the suspect moved to or their current whereabouts? Can they provide the names and contact information of any other witnesses who would have seen the suspect staying at his/her last registered address? Is the witness willing to assist in prosecution? Under penalty of perjury of the laws of the State of Washington, I certify that the foregoing is true and correct. Witness' Signature date EXHIBIT D WASPC GRANT FILING NON -DISCOVERABLE TO: KCPAO —Special Assault Unit— Seattle DATE: FROM: INCIDENT #: AGENCY: SUSPECT #1: DOB: RACE: SEX: M ❑ F❑ HGT: WGT: SUSP #1 ADDRESS: CHARGE: Failure to Register as a Sex Offender DATE OF CRIME: VICTIM #1: State of Washington DOB: VICTIM #2: DOB: INTERVIEWED BY: NO ONE DPA NAME: TYPE OF CASE: FTR - Failure To Register OTHER TYPE: THIS CASE IS BEING REFERRED FOR THE FOLLOWING REASONS I- FILING OF CHARGES: - Comments: DECLINE: - Comments: WASPC STATISTICAL REPORTING TO KCSO Case Referral Received by KCPAO on this date: Case filed by KCPAO: YES ❑ NO ❑ Cause Number Assigned: If no, please indicate why: Other Explanation: 53