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PRHSPSC MINS 06-14-2016City of Federal Way City Council PARKS RECREATION HUMAN SERVICES & PUBLIC SAFETY COUNCIL COMMITTEE Tuesday June 14, 2016 5:00 p.m. SUMMARY Committee Members in Attendance: Chair Koppang, Committee member Moore, and Committee member Lydia Assefa- Dawson Council Members in Attendance: Deputy Mayor Burbidge Staff Members in Attendance: John Hutton, Parks Director, Andy Hwang, Chief of Police, Jeff Watson, Community Services Manager, Cynthia Ricks - Maccotan, Human Services Coordinator, Cody Geddes, Recreation Supervisor, Ryan Call, Assistant City Attorney, and Mary Jaenicke, Administrative Asst. II. Guests: Dan Hershman, Arts Commission Chair, Susan White and Renee Ewing, Federal Way Symphony Chair Koppang called the meeting to order at 5:04p.m. Committee member Moore motioned to move item D to item B. Committee member Lydia- Assefa- Dawson seconded. Motion passed. Public Comment: Susan White stated that she is a long time Member of the Federal Way Symphony, and was at the meeting to advocate for more support for the Symphony. Commission Comment: None Approval of Minutes Committee member Moore moved to approve the May minutes as written. Chair Koppang seconded the motion. Motion passed. BUSINESS ITEMS Arts Commission 2017 -2018 Contract for Services Funding Cap Mr. Geddes reported that the Arts Commission is recommending a $10,000 cap per organization per calendar year for the Contract for Services contracts. Currently there is $42,000 that is given away to the pool of candidates. By doing this, it will free up space to spend $7,000 on the utility boxes. Chair Koppang asked why they are instituting a limitation. Arts Commission Chair Hershman stated that he felt that the Arts Commission should go in the direction of promoting culture through diversity and bring it into the arts. The Arts Commission felt that this was the best solution for the budget that they have. Deputy Mayor Burbidge stated that the State has changed their requirements for their definition of a tourist; it is now 50 miles distance. An event being held in Federal Way must bring in visitors from at least 50 miles away to qualify for a Tourism Enhancement Grant (TEG). The Symphony would no longer be able to receive TEG funding. Ms. Ewing stated that the Symphony would receive approximately $2500 -$3000 per year in TEG funding. Chair Koppang asked if this was more about funding the utility boxes than cutting the funding to the Symphony. Mr. Hershman answered that it was not about cutting the funding to the Symphony, it was about freeing up money for other projects. Chair Koppang proposed that the Arts Commission re -state their interest in funding the Utility Box Program. The funding of the Arts Commission has been fairly consistent over the years. The committee stated that the city is working on the budget now, and now is the time to ask for an increase to the Arts Commission budget. They are also concerned that with the new PAEC now is not the time to cut funding to a performing arts group. Committee member Martin Moore moved to not approve the Arts Commission 2017 -18 Contract for Services funding cap recommendation, and provide direction to staff. Committee member K:\PRHSPS Committee\2016 \06142016 Mins.doc 3 PARKS, RECREATION, HUMAN SERVICES & PUBLIC SAFETY COUNCIL COMMITTEE Tuesday, June 14, 2016 Summary Page 2 Assefa- Dawson seconded. Motion passed. The recommendation to staff is to craft a document that states the importance of the utility boxes, and provide that to the committee. Sector Service Level A reement and Amendment #1 between FWPD and WSP Chief Hwang stated that the FWPD is seeking Committee and Council approval to maintain the Sector agreement with the Washington State Patrol (WSP). Sector is an electronic way to finish the collision reports, writing infractions and criminal tickets. WSP maintains the system Committee member Assefa- Dawson moved to forward the Sector Service Agreement and Amendment #1 between the City of Federal Way Police Department and Washington State Patrol to the June 21, 2016 consent agenda for approval. Committee member Moore seconded. Motion passed. 2015 Consolidated Annual Performance & Evaluation Report (CAPER) The CAPER is a report to HUD on how the CDBG funds are utilized to meet three goals: 1) Provide decent housing, 2) Provide sustainable living environment and 3) Create economic opportunities. This CAPER describes the accomplishments for the period beginning January 1, 2015 thru December 3, 2015. Ms. Ricks - Maccotan highlighted some of the accomplishments The expenditure of $548,553 in CDBG funds leveraged almost $900,000.00 in other funds A total of 166 persons were assisted, and the majority of the CDBG funds were used to assist low to very-low income persons. Committee member Moore moved to forward the 2015 Consolidated Annual Performance & Evaluation Report to the June 21, 2016 City Council agenda for public hearing. Committee member Assefa- Dawson seconded. Motion passed. NRPA Gold Medal Award Mr. Hutton stated that the Parks Department is considering applying for the NRPA Gold Medal Award. He stated that the department is a viable candidate, and that the entire department is achieving at incredible levels. There are two obstacles that are prohibiting the department from applying for this award; we are lacking a teen program, and we need to bring our park service levels up to standard. The Parks Maintenance division is severely understaffed. We have never been able to replace the five positions that we lost during the layoffs. Mr. Hutton stated that it would be irresponsible for him to hire a teen coordinator or staff ahead of maintenance staff. There are 32 parks, 9.5 miles of trails and facilities that are not getting the attention they deserve, because of the lack of manpower. Discussion was held regarding a teen program. Proposed Name Change of the Parks, Recreation, Human Services & Public Safety Committee Discussion was held regarding changing the name of the Committee. Chair Koppang stated that the order of importance should be reflective in the name, and would. like to change the name to Public Safety, Human Services and Parks & Recreation Committee. Mr. Call stated that some staff members have stated that there will be administrative impacts to changing the name, but he does not believe they are insurmountable obstacles. He also stated that if the name is to be changed, it is a function of Council Rules, but Council can change the name anytime they want. Chair Koppang requested that staff look into the impact of the name change, and he requested that this topic to be placed on the July PRHSPSC agenda to discuss the impact of changing the name. Public Safety Support Enhancement Chair Koppang stated that the he would like this placed on future Committee agendas to create an avenue for open discussions. He would like to have discussions on ways to enhance the support to public safety, and creating support organizations in the city that support Public Safety. He requested that the committee to bring ideas to future meeting. 4 PARKS, RECREATION, HUMAN SERVICES & PUBLIC SAFETY COUNCIL COMMITTEE Tuesday, June 14, 2016 Summary Page 3 PENDING ITEMS The Red, White & Blues Festival, Town Square Park grand opening, Summer Sounds at the Beach Concert Series, and Movies in the Park. NEXT MEETING July 12, 2016 ADJOURNMENT Meeting adjourned at 6:55p.m. 5