Council MIN 06-22-2016 SpecialFederal Way
CITY COUNCIL
SPECIAL MEETING MINUTES
Council Chambers - City Hall
June 22, 2016 — 5:30 p.m.
www cityoffederal wa y. com
1. CALL MEETING TO ORDER
Mayor Ferrell called the meeting to order at 5:00 p.m.
City officials in attendance: Mayor Jim Ferrell, Deputy Mayor Jeanne Burbidge, Councilmember Lydia
Assefa- Dawson, Councilmember Kelly Maloney, Councilmember Susan Honda, Councilmember Mark
Koppang, Councilmember Martin Moore, and Councilmember Dini Duclos.
City staff in attendance: Chief of Staff Brian Wilson, City Attorney Amy Jo Pearsall and City Clerk
Stephanie Courtney.
2. PLEDGE OF ALLEGIANCE
Ade Ariwoola led the flag salute.
3. STUDY SESSION 2017 -2018 BIENNIAL BUDGET
• Introduction by Finance Director Ade Ariwoola
Finance Director Ade Ariwoola gave a brief overview of the direction of the meeting and desired
outcomes. He reviewed the general guidelines for setting goals for the 2017 -2018 Budget including:
• New programs require new revenue
• Fund balance may not be used for ongoing operations
• Some department staffing levels are still below pre- recession
• Individual revenue sources have restrictive uses
• Consider the impact of one program on other programs; and
• Alternative approaches
Mr. Ariwoola noted goals should be broad enough to cover most of the City's department and not
department specific. Goals should be four to six general ideas which department directors will use to
justify requests. Goals may be similar to the examples of: Vibrant Economy; Clean and Green;
Diverse and Connected Community; Infrastructure; Responsible Government; and Safety.
Councilmember Assefa- Dawson arrived at 5:38 p.m.
Federal Way City Council Special Minutes Page 1 of 2
June 22, 2016
He suggested Councilmembers bring ideas forward, where a list will be created to further discuss and
narrow. He reviewed the total budget of $41.35m which includes property tax; sales tax; utility tax;
REET; and other sources.
Councilmembers asked clarifying questions of Mr. Ariwoola regarding the process; expectations and
2015 calculations.
Councilmembers discussed their views and goal idea which was captured and refined in the attached
documents. (Exhibits A -C)
Additional questioned were asked regarding street overlay money; restricted funds; utility tax rates;
and grant money. Specific questions were also asked regarding the funding of previous and current
capital projects and ongoing operational costs moving forward.
4. ADJOURNMENT
Deputy Mayor Burbidge noted her appreciation for the work of staff and the Council on this
productive meeting. She asked the discussion ideas be formalized by staff and then reviewed by
Council to finalize the goal setting process.
There being nothing further on the agenda; Mayor Ferrell adjourned the Special Meeting at 7:08 pm.
Attest:
St- • -nie Courtney
City Clerk
Approved by Council: 01-05-14911p
Federal Way City Council Special Minutes Page 2 of 2
June 22, 2016
EXHIBIT A
VOTES PER
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EXHIBIT B
I have used your headings but showing at the bottom in capital letters a more general
heading that will give the council the flexibility and easy to reference as well.
1. Public Safety Priority (2)
SAFETY — I want to be safe where I live, work and play.
This heading includes fire prevention, responsible policing, jail service. Emergency
Medical Services and total sense of feeling safe. The goal may be accomplished by
spending more or by doing what we do more efficiently or both.
2. Increase revenue resources and amounts — NLC, Council education (3)
ECONOMIC GROWTH ENHANCEMENT — I want my city to grow by bringing in new
business, enhancing the value of existing business.
This heading includes revenue enhancement and economic development. Explore
options to increase revenue through taxes and fees.
3. Economic Development (9) is under 2.
4. Increased services for Community, Diversity, Arts
COMMUNITY BUILDING — I want a sense of community and communications with
others. This heading includes Human Services (4), increase services for senior
citizens /senior center (6), increase services for community, diversity, arts (7),
expanding diversity through arts /entertainment and cultural awareness (12),
strengthen neighborhoods (community gardens, etc.) (19), youth services /programs
— internship (13).
5. Clean and green programs /initiatives, parks, maintenance, facilities and reserve
CLEAN AND GREEN ENVIRONMENT — I want to live, learn, work and plan in a clean
environment in harmony with nature. This includes maintaining and managing our
parks, green space, trails, park facilities, protecting water source and maintain
stormwater system, building, updating parks facilities (18), clean and green
program /initiative, parks maintenance, facilities and reserves (15).
6. Infrastructure
INFRASTRUCTURE ENHANCEMENT AND GROWTH — I want well- maintained city
facilities (buildings and roads) and infrastructure that keeps pace with growth
technology. This includes establishing savings for specialized projects —
transportation (10), infrastructure (8), city buildings, right of ways, city streets.
7. RESPONSIBLE GOVERNMENT — I want a city government that is responsible,
responsive and open to its residents and businesses. This includes increased citizen
involvement, volunteer coordinator (21), reestablishing PT funding for community
liaison (22), establishing 2 -3 yr funding for performance measurements (23),
collaboration with other municipalities on projects /initiatives (17), continue Branding
Initiative (16), maintain sufficient reserve for its various priorities (11), supporting a
good technology initiative and financial accountability, fleet maintenance (20).
Full staffing for elective department management, and reexamination of council
mandates permeate all the goals.
CITY'S PROPOSED BUDGET PRIORITY FOR THE 2017/18 BIENNIAL BUDGET
✓ SAFETY — I want to be safe where I live, work and play.
o Police services
o Jail services
o Court services
o Public Safety Technology
o Fire control
o Police dispatch
o Equipment for above services
EXHIBIT C
✓ ECONOMIC GROWTH AND ENHANCEMENT — I want my city to grow by bringing new businesses
into the city and by enhancing the value of existing business.
o Economic development
o Community development — planning and review
o Strategic investment in downtown
o Sustainable business development
o Grow City's revenue
✓ COMMUNITY BUILDING — I want a sense of community and communications with others.
o Enhance services to the Senior Citizens
o Enhance community events
o Enhance diversity programs and cultural events
o Enhance neighborhood events and youth programs
✓ CLEAN AND GREEN ENVIRONMENT — I want to live, learn, work and play in a clean environment
in harmony with nature.
o Enhance the maintenance and management of our public parks, green space, trails, park
facilities, water source and stormwater.
o Enhance and maintain adequate reserve for upgrade and upkeep of our park facilities
✓ INFRASTRUCTURE ENHANCEMENT AND GROWTH — I want well- maintained city facilities and
infrastructure that keep up with growth and technology.
o Road maintenance
o Enhance reserve to support replacement of our aging facilities
✓ RESPONSIBLE GOVERNMENT — I want a city government that is responsible, responsive and
open to its residents and businesses.
o Enhance citizen involvement
o Maintain sufficient reserve for the City's operation and capital needs
o Maintain proper debt ratio
o Financial and general accountability
o Enhance collaboration with other stakeholders, governmental entities and businesses
o Enhance planning for the future of Federal Way