LUTC MINS 06-06-2016City of Federal Way
City Council
Land Use /Transportation Committee
June 6, 2016 City Hall
5:00 p.m. Council Chambers
MEETING SUMMARY
Committee Members in Attendance: Committee Chair Kelly Maloney and Committee members Lydia Assefa- Dawson and
Mark Koppang. Council members in attendance: Jeanne Burbidge, Susan Honda and Martin Moore.
Staff in Attendance: Public Works Director Marwan Salloum, Deputy Public Works Director /Street Systems Manager
Desiree Winkler, Assistant City Attorney Mark Orthmann, Surface Water Manager Theresa Thurlow, City Traffic Engineer Rick
Perez, Planner Manager Isaac Conlen, SWM Engineer Tony Doucette, SWM Project Engineer Fei Tang, Street Systems Project
Engineer Christine Mullen, Street Systems Engineer Jeff Huynh, and Administrative Assistant II Shawna Upton.
CALL TO ORDER
Chair Maloney called the meeting to order at 5:00 PM.
2. PUBLIC COMMENT (3 minutes)
Diana Noble - Gulliford was representing the Historical Society and spoke in
368188 th Ave South. This home is located in Spring Valley and was built in 1868.
the area that they are aware of and they believe it has historical value.
3. COMMITTEE BUSINESS
Topic Title/ Description
A
IV
Approval of Minutes: May 2, 2016
support of preserving the home at
It is one of the earliest structures in
Committee approved the May 2, 2016, LUTC minutes as presented.
Moved: Koppang Seconded: Assefa- Dawson Passed: Unanimously, 3 -0
2017 -2022 Transportation Improvement Plan
Mr. Perez presented information on the 2017 -2022 Transportation Improvement Plan
noting that it outlines a 6 -year plan for transportation - related capital projects. It is
updated annually and is a requirement for grant eligibility. He briefly outlined the
prioritization criteria, completed projects for 2015 -2016 and mentioned the new projects
that were added to the list.
Committee forwarded Option #1 as presented.
Moved: Assefa- Dawson Seconded: Koppang
Passed: Unanimously, 3 -0
Forward to
Council
N/A
June 21, 2016
Business
Committee Members City Staff
Kelly Maloney, Chair Marwan Salloum, AE., Public Works Director
Lydia Assefa- Dawson, Member Shawna Upton, Administrative Assistant II
Mark Koppang, Member 253 - 835 -2703
C. Marine Hills Stormwater Conveyance System Repair Phase 1— Bid Award June 21, 2016
Consent
Mr. Tang noted there are nine locations slated in Phase 1 of this project. Three bids were
received and opened on May 16, 2016 for the Marine Hills Stormwater Conveyance System
Repair Phase 1 project and the lowest responsive, responsible bidder is Northwest
Cascade, Inc., with a total bid of $193,250.00. He provided further information on
available funding and estimated expenditures.
Committee forwarded Option #1 as presented.
Moved: Koppang Seconded: Assefa- Dawson Passed: Unanimously, 3 -0
D. S324 th Street (Pacific Highway South to S 322nd Street) Preservation Project — Project June 21, 2016
Acceptance Consent
Mr. Huynh indicated that the S 324th Street (Pacific Highway South to S 322nd Street)
Preservation Project contract with Tucci & Sons, Inc. is complete. The final construction
contract amount is $546,519.13 and was below budget. The City Council must accept the
work on a Public Works construction project as complete to meet State Department of
Revenue and State Department of Labor and Industries requirements.
Committee forwarded Option #1 as presented.
Moved: Assefa- Dawson Seconded: Koppang Passed: Unanimously, 3 -0
E. 1St Ave S at S 328" Street Intersection Improvements — Project Acceptance June 21, 2016
Consent
Ms. Mullen mentioned this project constructed a traffic signal and northbound /southbound
right turn lanes at the intersection of 1st Ave S at S 328th Street. Prior to release of
retainage on a Public Works construction project, the City Council must accept the work
as complete to meet State Department of Revenue and State Department of Labor and
Industries requirements. The final construction amount is $1,189,703.06 and was below
budget. She presented several before and after photographs of the project.
Committee forwarded Option #1 as presented.
Moved: Koppang Seconded: Assefa- Dawson Passed: Unanimously, 3 -0
F. Demolition of Structures at 36818 8th Ave S — Authorization to Bid June 21, 2016
Consent
Mr. Doucette provided details about the project background. He noted SWM acquired the
property commonly referred to as the Larson - Justice property, in December 2015 using
SWM Capital funds for open space conservation. The property is located in Spring Valley
along the North Fork of West Hylebos Creek with 130 feet of creek crossing the property.
There are six structures in various stages of decay including the single family farm house,
two sheds, a cistern building, barn and pump house. There are also two known
underground storage tanks. The intended use of the property is conservation open space
and a future trailhead to a trails system in Spring Valley similar to the West Hylebos
Wetlands Park. He showed a map with the structure locations as well as pictures of the
buildings on the property. With the long term goal of conservation, open space, restoration
and a trailhead with parking at the site, SWM pursued demolition of the structures as they
are failing and lacking maintenance. Staff completed a Hazardous Building Materials
Survey to identify asbestos containing materials (ACMs), lead paint, PCBs and signs of
mold and water damage. ACMs were found in the pump house, lead was detected in all
but three paint samples and extensive mold was found on the second story of the single
family house. Staff reached out to the Historical Society of Federal Way to tour the
property and discuss the City's plan of action. The Historical Society sent a letter in
February 2016 acknowledging the course of action and recommended future access to the
property to include signage highlighting the historical significance. Mr. Doucette outlined
Committee Members City Staff
Kelly Maloney, Chair Marwan Salloum, P. E., Public Works Director
Lydia Assefa- Dawson, Member Shawna Upton, Administrative Assistant II
Mark Koppang, Member 253 - 835 -2703
the estimated project expenditures as well as available funding. A lengthy discussion
followed regarding whether the Historical Society was only interested in the house or the
other buildings as well, if the underground tanks and septic needed to be looked at sooner,
and what state the other buildings are in. Discussion continued regarding how much of
the house could actually be restored since part of it includes an addition, associated costs
with restoration, and possible grant opportunities. Some stated it is a beautiful setting and
expressed a desire to preserve the property in some fashion suggesting the possibility of
restoring the house to make it a visitor's center or offering it up to a buyer who will restore
it and bear the cost. Some were concerned about the possibility of homeless occupying
the property if it sits too long as well as deterioration as the property sits.
Motion made to postpone the motion to no later than the December 2016 Land
Use and Transportation Committee meeting, request staff to present further
information at that time, and provide Land Use and Transportation Committee
with the prioritization of the local certified government program for historic
preservation within the Planning Commission Work Program.
Moved: Maloney Seconded: Assefa- Dawson Passed: Unanimously, 3 -0
G. Ratification of Countywide Planning Policy Regarding Affordable Housing June 21, 2016
Consent
Mr. Conlen provided some background information on this topic stating the Countywide
Planning Policies are developed by the Growth Management Planning Council to address
regional and countywide issues. The policies apply to all jurisdictions in King County upon
ratification. The newly amended policy will state "H -8 Tailor housing policies and
strategies to local needs, conditions and opportunities, recognizing the unique strengths
and challenges of different cities and sub regions. Jurisdictions may consider a full range
of programs, from optional to mandatory, that will assist in meeting the jurisdiction's share
of the countywide need for affordable housing ". This recognizes that local officials should
have flexibility in dealing with this issue and allows solutions to be tailored to local
circumstances.
Committee forwarded Option #1.
Moved: Koppang Seconded: Assefa- Dawson Passed: Unanimously, 3 -0
H. Signage in the Right -of -Way to Discourage Panhandling N/A
The Committee discussed this item stating a desire for the homeless to know that they
have other resources for assistance available to them. They would also like the community
to know there are better options for helping the homeless than giving monetary donations.
There is a desire for physical signs to be posted in the right -of -way. A concern was raised
about putting an undue burden on agencies but overall concern was providing proper help.
Review by staff was requested.
Cameras and Lighting on the BPA Trail N/A
The Committee discussed this item briefly. Chair Maloney noted a concerned young man
contacted her after an incident asking for cameras and lighting to be installed. There was
general support for cameras and lighting. A couple suggestions were to use game
cameras or to work with Bonneville Power Administration (BPA) to see if lighting can be
installed near the lines or if it's possible to harness the heat generated from the electrical
wires to help power lights somehow. It was noted that it might be beneficial to work with
the Violence Prevention Coalition to try and come up with a solution. Review by staff was
requested.
4. OTHER
Committee Members
Kelly Maloney, Chair
Lydia Assefa- Dawson, Member
Mark Koppang, Member
City Staff
Marwan Salloum, P. E., Public Works Director
Shawn Upton, Administrative Assistant II
253 - 835 -2703
6. FUTURE MEETINGS /AGENDA ITEMS:
The next LUTC meeting will be Monday, July 11, 2016 at 5:00 p.m. in City Hall Council Chambers.
7. ADJOURN
The meeting adjourned at 6:40 PM.
Attest:
Sh a P& Upton, Adm istrative Assistant II
COMMITTEE APPROVAL:
s
Kelly Mal y, Chair
Committee Members
Kelly Maloney, Chair
Lydia Assefa- Dawson, Member
Mark Koppang, Member
Lydia Assefa- Dawson, Member
Mark Koppa 1, Member
City Staff
Marwan Salloum, P.E., Public Works Director
Shawna Upton, Administrative Assistant II
253- 835 -2703