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LUTC MINS 06-06-2016City of Federal Way City Council Land Use /Transportation Committee June 6, 2016 City Hall 5:00 p.m. Council Chambers MEETING SUMMARY Committee Members in Attendance: Committee Chair Kelly Maloney and Committee members Lydia Assefa- Dawson and Mark Koppang. Council members in attendance: Jeanne Burbidge, Susan Honda and Martin Moore. Staff in Attendance: Public Works Director Marwan Salloum, Deputy Public Works Director /Street Systems Manager Desiree Winkler, Assistant City Attorney Mark Orthmann, Surface Water Manager Theresa Thurlow, City Traffic Engineer Rick Perez, Planner Manager Isaac Conlen, SWM Engineer Tony Doucette, SWM Project Engineer Fei Tang, Street Systems Project Engineer Christine Mullen, Street Systems Engineer Jeff Huynh, and Administrative Assistant II Shawna Upton. CALL TO ORDER Chair Maloney called the meeting to order at 5:00 PM. 2. PUBLIC COMMENT (3 minutes) Diana Noble - Gulliford was representing the Historical Society and spoke in 368188 th Ave South. This home is located in Spring Valley and was built in 1868. the area that they are aware of and they believe it has historical value. 3. COMMITTEE BUSINESS Topic Title/ Description A IV Approval of Minutes: May 2, 2016 support of preserving the home at It is one of the earliest structures in Committee approved the May 2, 2016, LUTC minutes as presented. Moved: Koppang Seconded: Assefa- Dawson Passed: Unanimously, 3 -0 2017 -2022 Transportation Improvement Plan Mr. Perez presented information on the 2017 -2022 Transportation Improvement Plan noting that it outlines a 6 -year plan for transportation - related capital projects. It is updated annually and is a requirement for grant eligibility. He briefly outlined the prioritization criteria, completed projects for 2015 -2016 and mentioned the new projects that were added to the list. Committee forwarded Option #1 as presented. Moved: Assefa- Dawson Seconded: Koppang Passed: Unanimously, 3 -0 Forward to Council N/A June 21, 2016 Business Committee Members City Staff Kelly Maloney, Chair Marwan Salloum, AE., Public Works Director Lydia Assefa- Dawson, Member Shawna Upton, Administrative Assistant II Mark Koppang, Member 253 - 835 -2703 C. Marine Hills Stormwater Conveyance System Repair Phase 1— Bid Award June 21, 2016 Consent Mr. Tang noted there are nine locations slated in Phase 1 of this project. Three bids were received and opened on May 16, 2016 for the Marine Hills Stormwater Conveyance System Repair Phase 1 project and the lowest responsive, responsible bidder is Northwest Cascade, Inc., with a total bid of $193,250.00. He provided further information on available funding and estimated expenditures. Committee forwarded Option #1 as presented. Moved: Koppang Seconded: Assefa- Dawson Passed: Unanimously, 3 -0 D. S324 th Street (Pacific Highway South to S 322nd Street) Preservation Project — Project June 21, 2016 Acceptance Consent Mr. Huynh indicated that the S 324th Street (Pacific Highway South to S 322nd Street) Preservation Project contract with Tucci & Sons, Inc. is complete. The final construction contract amount is $546,519.13 and was below budget. The City Council must accept the work on a Public Works construction project as complete to meet State Department of Revenue and State Department of Labor and Industries requirements. Committee forwarded Option #1 as presented. Moved: Assefa- Dawson Seconded: Koppang Passed: Unanimously, 3 -0 E. 1St Ave S at S 328" Street Intersection Improvements — Project Acceptance June 21, 2016 Consent Ms. Mullen mentioned this project constructed a traffic signal and northbound /southbound right turn lanes at the intersection of 1st Ave S at S 328th Street. Prior to release of retainage on a Public Works construction project, the City Council must accept the work as complete to meet State Department of Revenue and State Department of Labor and Industries requirements. The final construction amount is $1,189,703.06 and was below budget. She presented several before and after photographs of the project. Committee forwarded Option #1 as presented. Moved: Koppang Seconded: Assefa- Dawson Passed: Unanimously, 3 -0 F. Demolition of Structures at 36818 8th Ave S — Authorization to Bid June 21, 2016 Consent Mr. Doucette provided details about the project background. He noted SWM acquired the property commonly referred to as the Larson - Justice property, in December 2015 using SWM Capital funds for open space conservation. The property is located in Spring Valley along the North Fork of West Hylebos Creek with 130 feet of creek crossing the property. There are six structures in various stages of decay including the single family farm house, two sheds, a cistern building, barn and pump house. There are also two known underground storage tanks. The intended use of the property is conservation open space and a future trailhead to a trails system in Spring Valley similar to the West Hylebos Wetlands Park. He showed a map with the structure locations as well as pictures of the buildings on the property. With the long term goal of conservation, open space, restoration and a trailhead with parking at the site, SWM pursued demolition of the structures as they are failing and lacking maintenance. Staff completed a Hazardous Building Materials Survey to identify asbestos containing materials (ACMs), lead paint, PCBs and signs of mold and water damage. ACMs were found in the pump house, lead was detected in all but three paint samples and extensive mold was found on the second story of the single family house. Staff reached out to the Historical Society of Federal Way to tour the property and discuss the City's plan of action. The Historical Society sent a letter in February 2016 acknowledging the course of action and recommended future access to the property to include signage highlighting the historical significance. Mr. Doucette outlined Committee Members City Staff Kelly Maloney, Chair Marwan Salloum, P. E., Public Works Director Lydia Assefa- Dawson, Member Shawna Upton, Administrative Assistant II Mark Koppang, Member 253 - 835 -2703 the estimated project expenditures as well as available funding. A lengthy discussion followed regarding whether the Historical Society was only interested in the house or the other buildings as well, if the underground tanks and septic needed to be looked at sooner, and what state the other buildings are in. Discussion continued regarding how much of the house could actually be restored since part of it includes an addition, associated costs with restoration, and possible grant opportunities. Some stated it is a beautiful setting and expressed a desire to preserve the property in some fashion suggesting the possibility of restoring the house to make it a visitor's center or offering it up to a buyer who will restore it and bear the cost. Some were concerned about the possibility of homeless occupying the property if it sits too long as well as deterioration as the property sits. Motion made to postpone the motion to no later than the December 2016 Land Use and Transportation Committee meeting, request staff to present further information at that time, and provide Land Use and Transportation Committee with the prioritization of the local certified government program for historic preservation within the Planning Commission Work Program. Moved: Maloney Seconded: Assefa- Dawson Passed: Unanimously, 3 -0 G. Ratification of Countywide Planning Policy Regarding Affordable Housing June 21, 2016 Consent Mr. Conlen provided some background information on this topic stating the Countywide Planning Policies are developed by the Growth Management Planning Council to address regional and countywide issues. The policies apply to all jurisdictions in King County upon ratification. The newly amended policy will state "H -8 Tailor housing policies and strategies to local needs, conditions and opportunities, recognizing the unique strengths and challenges of different cities and sub regions. Jurisdictions may consider a full range of programs, from optional to mandatory, that will assist in meeting the jurisdiction's share of the countywide need for affordable housing ". This recognizes that local officials should have flexibility in dealing with this issue and allows solutions to be tailored to local circumstances. Committee forwarded Option #1. Moved: Koppang Seconded: Assefa- Dawson Passed: Unanimously, 3 -0 H. Signage in the Right -of -Way to Discourage Panhandling N/A The Committee discussed this item stating a desire for the homeless to know that they have other resources for assistance available to them. They would also like the community to know there are better options for helping the homeless than giving monetary donations. There is a desire for physical signs to be posted in the right -of -way. A concern was raised about putting an undue burden on agencies but overall concern was providing proper help. Review by staff was requested. Cameras and Lighting on the BPA Trail N/A The Committee discussed this item briefly. Chair Maloney noted a concerned young man contacted her after an incident asking for cameras and lighting to be installed. There was general support for cameras and lighting. A couple suggestions were to use game cameras or to work with Bonneville Power Administration (BPA) to see if lighting can be installed near the lines or if it's possible to harness the heat generated from the electrical wires to help power lights somehow. It was noted that it might be beneficial to work with the Violence Prevention Coalition to try and come up with a solution. Review by staff was requested. 4. OTHER Committee Members Kelly Maloney, Chair Lydia Assefa- Dawson, Member Mark Koppang, Member City Staff Marwan Salloum, P. E., Public Works Director Shawn Upton, Administrative Assistant II 253 - 835 -2703 6. FUTURE MEETINGS /AGENDA ITEMS: The next LUTC meeting will be Monday, July 11, 2016 at 5:00 p.m. in City Hall Council Chambers. 7. ADJOURN The meeting adjourned at 6:40 PM. Attest: Sh a P& Upton, Adm istrative Assistant II COMMITTEE APPROVAL: s Kelly Mal y, Chair Committee Members Kelly Maloney, Chair Lydia Assefa- Dawson, Member Mark Koppang, Member Lydia Assefa- Dawson, Member Mark Koppa 1, Member City Staff Marwan Salloum, P.E., Public Works Director Shawna Upton, Administrative Assistant II 253- 835 -2703