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Council PKT 03-17-1998 Special/Regular .-. -. I City of Federal Way City Council Meeting AGENDA COUNCILMEMBERS Ron Gintz, Mayor Jeanne Burbidge Linda Kachmar Jack Dovey Michael Park Mary Gates Phil Watkins CITY MANAGER Kenneth E. Nyberg Office of the City Clerk 1. II. III. I. II. III. ~ .. AGENDA FEDERAL WAY CITY COUNCIL Council Chambers - City Hall March 17, 1998 ***** CALL MEETING TO ORDER CITY COUNCIL COMMITTEE OF WHOLE Budeet Policy Review ADJOURNMENT ***** ~ ***** CALL MEETING TO ORDER PLEDGE OF ALLEGIANCE PRESENTATIONS a. b. c. Federal Way Coalition of Performing Arts Presentation Community Policing Partnership Award Civil Service Commission Introduction/Certificate I over please. . . .. .. I IV. ** V. a. b. c. d. e. f. g. h. i. j. k. 1. m. VI. VII. VIII. IX. a. b. X, CITIZEN COMMENT (3 minute Umit per person) CONSENT AGENDA Minutes/March 3, 1998 ~eKular Meetin¡ Voucher/March 17, 1998 Monthly Financial Rq)OrtlJanua(}' 1998 1998 A~halt Overlay Program/Streets List & Bid Authorization Government Channel Cable TV Arts Commission 1998 Work Plan Arts Commission Vision Smt.ement/PrioritY Use Po1i~ for Knutzen Family Theatre Solid WastelRecyclinK Division 1998-99 Grant ApprovalslResolution Storm Debris Disposal/Voucher ProKram Human Services Commission 1998 Work Plan Use of Council Human Services Priorities in AllocatinK FundinK Reporting Requirements for Human Services Contractors PrQject Acceptance/Steel Lake Fire Station Roof PrQject CITY COUNCIL BUSINESS Economic DevelQpment Update CITY MANAGER REPORT CITY COUNCIL REPORTS EXECUTIVE SESSION Collective Bargaining/Pursuant to RCW 42.30.140(4)00 PrQperty Acquisition/Pursuant to RCW 42. 30.11O(1)(h) ADJOURNMENT .. PLEASE COMPLETE PINK SLIP & PRESENT TO THE DEPUTY CITY CLERK PRIOR TO SPEAKING Citizens may address the> City Council at this 1ÌIœ. When recognized by the Mayor, pluse comc folWard to the podiwn, adjust microphOlle to proper he>ight, and slate> your name> IIId addre>as for the> record. PLEASE LIMIT YOUR REMARKS TO THREE ß) MINlITES. Citizens may comment 011 individual agenda items at times during lilY regularly sche>dule>d City Council meeting, prior to Cooncil discussion. These ite>ms include, but are not limited to, Ordinances, Resolutions IIId Council Business issues. These comment times are in additiOll to thc Citizen Comment at the beginning of uch regularly sche>dule>d m«ting. MEETING DATE: March 17, 1998 ITEM# ~ ( tè) .................................................................................................................................... .................................................................. .... ..................... ..... ................ CITY OF FEDERAL WAY City Council AGENDA ITEM ...~Y..~.J:~ç.I.;... ..ç~.~..çQ~~~.~J..M.~.~.~~~g..M.~~.~!~.~..... .................................................. ...... ......;.. ........ ............... .............. CATEGORY: BUDGET IMPACT: X CONSENT ORDINANCE _BUSINESS HEARING FYI _RESOLUTION STAFF REPORT PROCLAMA TION STUDY SESSION OTHER Amount Budgeted: $ Expenditure Amt: $ Contingency Reqd: $ . ........................ ....... ................................. ........... .......................................................-.................... ................................ ............. .............. ................ .................. ATTACHMENTS: Minutes for March 3,1998 regular meeting ....................................................................................................................................................................................................... ............................................. SUMMARYIBACKGROUND: Official City Councll meeting minutes for permanent records pursuant to RCW requirement, """"""""""""""""""""""""."""""""""""""""""""""'""""""""""""""""""""""""""."""""'.""""""""""."'.........,..................................................... CITY COUNCIL COMMITTEE RECOMMENDATION: nJa """"""""""""""""""""""""""""""""""""""""""""'"""""""""""""""""""""""""""""""""""""""""""""""""......................................................... ~ ~~~~~~~~~.~~~~~~~ ~ ~:...~~~::~.~il.:~ ~::.~:I. ....... ~.Q.~ ..... ........ ...... ~ APPROVED FOR INCLUSION IN COUNCIL PACKET: (!!i~ (BELOW TO BE COMPLETED BY CITY CLERK'S OFFICE) COUNCIL ACfION: _APPROVED DENIED _TABLEDIDEFERRED/NO ACfION COUNCIL BILL # 1st Reading Enactment Reading ORDINANCE # RESOLUTION # I:\COVERCC-5/14/96 FEDERAL WAY CITY COUNCIL REGULAR MEETING Council Chambers - City Hall March 3, 1998 - 7:00 p.m. t>R ~f1 :MINUTES I. CALL MEETING TO ORDER Mayor Gintz opened the regular meeting of the Federal Way City Council at the hour of 7:03 p.m., in Council Chambers, City Hall, Federal Way, Washington. Councilmembers present: Mayor Ron Gintz, Deputy Mayor Michael Park, Councilmembers Jeanne Burbidge, Jack Dovey, Mary Gates, Linda Kochmar, Phil Watkins. City staff present: City Manager Kenneth E. Nyberg, City Attorney Londi Lindell, City Clerk Chris Green. II. PLEDGE OF ALLEGIANCE Councilmember Burbidge led the flag salute. III. PRESENT A TIONS a. SPIRIT Award/Month of March City Manager Nyberg presented this month's SPIRIT award to Human Resources Assistant Jean Porter; Jean was nominated for her organization of the city's recent Benefits Fair, which event was extremely successful and beneficial to all city staff. b. Civil Service Commission Introductions/Certificates Mr. Nyberg also presented certificates to the newly appointed Civil Service Commissioners; those present to receive their appointments were Karl Grosch and Linda Purlee. Those Commissioners unable to attend were Dave Froyalde and David Peterson. IV. CITIZEN COMMENT Rick Reece - opposed to the city's assumption of the water/sewer district and the Enchanted Parks annexation to the city. ., """ """""""""""".,"..""".y..",....-..~- FEDERAL WAY CITY COUNCIL REGULAR MEETING MINUTES MARCH 3, 1998 - PAGE 2 OF 5 Mike Shields - spoke in his capacity as a Pierce County Sports Commissioner; he advised the Council the Commission will again be submitting a request for funding from the City of Federal Way to support sports events within the area. H. David Kaplan - supports the proposed .08 DWI federal laws, and the city's adult entertainment moratorium; he also feels the city should do a wetlands inventory at this time, and wants the sensitive area code revision put on hold until chinook salmon studies are completed. Robert Jones - distributed a petition in opposition to the proposed cul-de-sac removal at the south end of 25th Ave SW, located in the View Cliff residential area. The City Manager referred Mr. Jones to Directors Greg Moore and Cary Roe. Mayor Gintz recused himself from any review or future decisions related to the proposed street project since he is a resident of the View Cliff area. Colleen & Bruce Elkington - both support the city's position with respect to the moratorium on the adult entertainment resolution recently passed by the City Council. v. CONSENT AGENDA a. b. Minutes/January 9, 1998 Special Meeting & February 17, 1998 Regular Meeting Council Bill #190/ Adopting Development Regulations & Concomitant Agreement! Enchanted Park Annexation/ORDINANCE NO. 98-310 Council Bill #1911Enchanted Park Annexation/ORDINANCE NO. 98-311 Interlocal Agreements/Cities of Des Moines, Kent, Auburn, Pacific, Milton & Edgewood/Lakehaven Assumption Lake Grove Ballfield Renovation Project Acceptance Mark Twain Ballfield Renovation Project Acceptance Youth Commission Work Plan Parks & Recreation Commission Work Plan c. d. e. f. g. h. MOTION BY COUNCILMEMBER DOVEY TO APPROVE CONSENT AGENDA ITEMS; SECOND BY COUNCILMEMBER BURBIDGE. Mayor Gintz pulled Item (d) of the consent agenda, "lnterlocal Agreements with Cities", to allow for citizen comment. The motion to approve Consent Agenda Items (a), (b), (c), (e), (t), (g) & (h) passed as follows: Burbidge Gates Kochmar Watkins Dovey Gintz Park yes yes yes yes yes yes yes """""""-""""""".- FEDERAL WAY CITY COUNCIL REGULAR MEETING MINUTES MARCH 3, 1998 - PAGE 3 OF 5 Mayor Gintz invited the following citizens to address the Council on Consent Agenda Item (d): Bob Piquette - spoke in support of the State's proposed one-year moratorium on water/sewer district assumptions. Bill Linehan - opposes the city assumption of the utility district, even in light of his criticism of Lakehaven Commissioners; he is concerned about the expenditure of citizen monies during the assumption process and feels voters should be entitled to make the decision. arIa J. Poole - opposes the city's assumption of the water/sewer district and wants the ability for citizens to vote on the final outcome; opposes any additional taxes for utilities. MOTION BY MAYOR GINTZ TO APPROVE CONSENT AGENDA ITEM (d); SECOND BY COUNCILMEMBER DOVEY. Councilmember Gates reported the committee approved the context of the proposed interlocals by a 2-0 vote. City Attorney Lindell explained the unique provisions for various properties within the utility district, such as the Redondo Treatment Plant. Future capital improvements have been addressed and all interlocals are in line with growth management. The agreements do not restrict future contracting for various utility services. Mayor Gintz explained the city is not required to provide for a vote by the citizenry to approve the proposed assumption at this time; currently the State gives that authority to the Boundary Review Board. Councilmember Kochmar recused herself from voting on Item (d). The motion to approve Consent Agenda Item (d), "Interlocal Agreements with Cities on the Lakehaven Assumption", passed as follows: Burbidge Gates Kochmar Watkins yes yes recusal no Dovey Gintz Park yes yes yes VI. CITY COUNCIL BUSINESS a. District Court Districting Committee Appointment The King County Council recently passed Motion 10402 calling for the convening of the District Court Districting Committee. They have requested Mayor Gintz to name a city representative for membership on the committee. Mayor Gintz selected and appointed the Honorable Robert Stead, Federal Way District Court Judge, to serve as the city's representative on the committee. Judge Stead, former City of Federal Way Mayor and Council member, thanked the Mayor Gintz for the appointment honor. FEDERAL WAY CITY COUNCIL REGULAR MEETING MINUTES MARCH 3, 1998 - PAGE 4 OF 5 b. 1998 Right-of-Way Landscape Contract Bid Award Street Systems Manager Ken Miller provided a brief presentation to Council, and reported city staff recommends award of the low bid, in the amount of $95,000.00, to Myers Master Lawn Care. MOTION BY COUNCILMEMBER DOVEY TO APPROVE THE AWARD TO mE WW BIDDER AND AumORIZE mE CITY MANAGER TO EXECUTE mE CONTRACT; SECOND BY COUNCILMEMBER PARK. Motion passed as follows: Burbidge Gates Kochmar Watkins yes yes yes yes Dovey Gintz Park yes yes yes VII. CITY MANAGER REPORT City Manager Nyberg reported staff has adequately responded to two items on the action referral fonn from the last meeting: (1) Allison Corrigan, Chamber President/CEO - staff is in the process of working with her and RTA for an interim parking solution; and (2) Mr. Davis - his concern about the 35' height allowance on the annexation issue was answered during the public hearing. Mr. Nyberg announced the necessity for an approximate 15-minute executive session to discuss litigation and a personnel matter, with no action expected. VIII. CITY COUNCIL REPORTS Councilmember Gates reported the RTA Executive Committee will approve a memorandum of understanding for planning and cooperation among transit agencies. She recently provided Councilmembers with information on current and long-term park & ride projects, and further requested the Mayor ask the Land Use/Transportation Committee to review the proposed projects. RTA's recent award of the commuter rail project (Tacoma to Lakewood) to a local city business is a plus for our community. The SCA Board on Governance and Finance meets tomorrow at Bellevue City Hall. The PSRC General Assembly will meet March 19. SCA is polling cities on the draft Endangered Species Act, including a potential listing for chinook salmon; she thanked Deputy City Manager Keightley for his assistance on the project. Council member Kochmar attended the recent ACC meeting; she believes the group has a distinct value and is pleased the city is involved. She thanked staff, through City Manger Nyberg, for the lovely volunteer recognition dinner, especially for the outstanding work of Neighborhood Specialist Ed Swan. FEDERAL WAY CITY COUNCIL REGULAR MEETING MINUTES MARCH 3, 1998 - PAGE 5 OF 5 Deputy Mayor Park said he, too, enjoyed the dinner, but requested table seating for everyone on one level next year, as he felt uncomfortable sitting on an elevated platform. Councilmember Burbidge reported she will be attending the Regional Water Quality meeting tomorrow morning. Councilmember Watkins announced the Land Use/Transportation Committee will meet March 16, at 5:30 p.m.; they will continue the review of sensitive areas (wetlandslbufíering). He requested Councilmembers forward their recommendations to him by the end of this week. Council member Dovey reported the Parks/Recreation/Human Services/Public Safety Committee is meeting March 9, at 12:00 noon, with the emphasis on Human Services. He will be attending the King County Economic Development Committee on March 6 in Seattle. Mayor Gintz read a note from citizen John Rand, thanking the city for its recognition of volunteers. He concurred with Deputy Mayor Park with respect to the volunteer recognition event; he would like all attendees to sit on the same level next year. IX. EXECUTIVE SESSION a. b. Litigation/Pursuant to RCW 42.30. 11O(1)(i) Personnel/Pursuant to RCW 42.30.11O(1)(g) Mayor Gintz recessed the regular meeting for a IS-minute executive session at 8:00 p.m., and announced no action is required. At 8: 15 p.m., Deputy City Manger Keightley announced a 15- minute continuation of the session. Mayor Gintz adjourned the executive session at 8:25 p.m., and reconvened the regular meeting. X. ADJOURNMENT There being no further business to come before the Council, Mayor Gintz adjourned the regular meeting of the Federal Way City Council at the hour of 8:25 p.m. N. Christine Green, CMC City Clerk \Î ...~~.!~.Q .P..~.~;.. M..~!.~~.I.L!~~.~............................ ..... .............. .PJ~M..~ ~ (4-) ................................ CITY OF FEDERAL WAY City Council AGENDA ITEM SUBJECT: VOUCHER . ............. ... ............................. ......... .. .................... """""""""""" . .......... ................... .. ........... ...... .. ........... .. .. .. . ... . ... . .. .. .. .. . . ... . ... . .. . ......... . ... ... .. .. . ... ..... .. . .. ... .. .. . ... CATEGORY: BUDGET IMPACT: X CONSENT ORDINANCE BUSINESS HEARING FYI RES 0 LUTI ON STAFF REPORT PROCLAMATION STUDY SESSION OTHER Amount Budgeted: $ 1,616,397.93 Expenditure Amt: $ 1,616,397.93 Contingency Reqd: .................................................................................................................................. -..................... ......... ....................... ........... ..................... ............................ ATTACHMENTS: VOUCHER LIST ."."""".""""'."""""'.""""""""""""""""""""""""""""""'".................................................................................................................................................. SUMMARY /BACKGROUND: I, the undersigned, do hereby certify under penalty of perjury that the materials have been furnished, the services rendered, or the labor performed as described herein and that the claims are just and due obligations against the City of Federal Way, hi n, and that I am authorized to authenticate and certify to said claims. .rector ................................................. """".""""""""".""""""""""""""'" ......................... ...... ............ .......................... ....................... CITY COUNCI COMMITTEE RECOMMENDATION: .. .~P.P.r.~!~.. ~ !~~~~.~..! ~.~ ~.J:I. ~.~. p. ~~~ ~.~!.!~..~ çJY.. ~~ :.~...................~........ on......... .. .................................... ..................... ....... .. .. .. .. . ... .. on ... ...~.I.~~_~~~~~~.~~~~~~~.I~~:....~...::__.~....~..ð..~....... """""""""""""""'" APPROVED FOR INCLUSION IN COUNCIL PACKET: (BELOW TO BE COMPLETED BY CITY CLERK'S OFFICE) COUNCIL ACTION: APPROVED DENIED T ABLED/DEFERRED/NO ACTION COUNCIL BILL # ORDINANCE # FIRST READING ENACTMENT READ RESOLUTION # CCCOVHR.5124/94 L. N.I CITY OF FEDERAL WAY MEMORANDUM DATE: March 4, 1998 TO: Federal Way City Council FROM: Iwen Wang, Director of Management Services ~ SUBJECT: Follow-up to Voucher Questions The following is a response to the questions raised and not answered at the Finance and Economic Development Committee meeting: Check # 1138993 - American Janitorial Service $5,777.19 - This voucher relates to custodial expenditures as well as charges for room set-up and take-down during retreat services, which includes room cleaning and changing of linens and towels. The room services amount will vary based on the number of people in the group, combination of single and double rooms and the number of days/nights the group stays. Below is a breakout of these expenditures. Customer/Organ iz ati on Room Linen Services: . WSCADV . OSPI . Pioneer Group . Kidder Group . WASt. Coalition . Tacoma Catholic . Lake Burien Presb . ELCA . Corpus . Kassell Construction Subtotal Linen Services: Dates # in Group Amount 1/9 - 1/10 1/11 - 1/13 1/15 - 1/18 1/23 - 1/24 1/22 - 1/23 1/24 - 1/25 1/30 - 1/31 1/30 - 1/31 1/30 - 2/1 1/25 - 1/30 13 15 54 12 12 50 35 15 12 1 219 $ 186.05 294.60 1,087.50 151.80 200.10 731.40 501.00 210.15 200.10 18.85 $3,581.55 Janitorial Services: . Recreation Floor Cleaning -Dec . DBC Rental Operations Cleaning-Jan . Janitorial Supplies Subtotal Janitorial Services: Total Invoice: $262.20 1,520.76 412.68 $2,195.64 $5,777.19 If you have any additional questions regarding vouchers, please do not hesitate to ask. C: City Manager Department Directors +: z.. 'jJ CHEKREG2 DATE 01/30/98 DATE 01/26/98 01/26/98 01/28/98 01/30/98 01/30/98 01/30/98 01/30/98 01/30/98 01/30/98 01/30/98 01/30/98 01/30/98 01/30/98 01/30/98 01/30/98 01/30/98 01/30/98 01/30/98 01/30/98 01/30/98 01/30/98 01/30/98 01/30/98 01/30/98 01/30/98 01/30/98 09:28 CHECK # 138506 138507 138508 138512 138513 138514 138515 138516 138517 138518 138519 138520 138521 138522 138523 138524 138531 138532 138534 138538 138539 138540 138541 138542 138543 138544 VEND # 000065 001037 002024 000004 000007 000016 000043 000051 000053 000061 000063 000067 000070 000076 CITY OF FEDERAL WAY CHECK REGISTER NAME US POSTMASTER KEY BANK VISA PETTY CASH-WITNESS FEES BARRY FISCHER STEVEN & SHARON ESBENSHADE GEORGE & KAROL YBARRA SUSAN SOMMERCAMP AMY CLARK GERRI MILLER LISA WELCH STACY KANDA SCOTT PROCTOR KEN TREGLOWN JOHN BROWN PARKLANE VENTURES, INC. ASSOC OF WASHINGTON CITIES BOISE CASCADE OFFICE PRODUCTS IKON OFFICE SOLUTIONS NEW LUMBER & HARDWARE COMPANY PUGET SOUND ENERGY COMMUNITY NEWS GROUP WA STATE-REVENUE DEPARTMENT CORPORATE EXPRESS WALDRON & COMPANY INC PUGET SOUND ENERGY WFOA-WA FINANCE OFFICERS ASSOC AMOUNT 86.94 1,041.85 210.82 1,829.00 1,795.71 1,795.71 13.00 36.00 10.00 51. 00 100.00 31. 12 50.00 43.00 1,023.72 140.00 5,223.28 132.12 671. SO 29,507.08 646.14 7,619.04 1,486.78 294.00 2,106.33 120.00 PAGE 1 SUMMARY DESCRIPTION BULK MAIL/BUS REPLY PERMITS POLICE BUSINESS TRAVEL EXPENSE DISTRICT COURT WITNESSES FEES REFUND-CASH BOND: B FISCHER REFUND-FEE: ESBENSHADE REFUND-FEE: YBARRA REFUND: REC CLASS REGISTRATION REFUND:RECREATION REGISTRATION REFUND:PICNIC DEPOSIT PAYMENT REFUND: REC CLASS REGISTRATION REFUND: DAMAGE DEPOSIT REFUND: REC CLASS REGISTRATION REFUND:REC CLASS REGISTRATION REFUND: REC CLASS REGISTRATION REFUND-CASH BOND:PARKLANE VENT SEMINAR REGISTRATIONS OFFICE SUPPLIES & EQUIPMENT COPIES/FAX MACHINES MAINT/SUPP REPAIR & MAINTENANCE SUPPLIES CITY FACILITIES ELECTRIC & GAS NEWSPAPER ADVERTISEMENTS QUARTERLY COMBINED EXCISE TAX OFFICE SUPPLIES & EQUIPMENT COM DEV PLANS EXAMINER SERVICE CITY FACILITIES ELECTRIC & GAS ANNUAL MEMBERSHIP DUES CHEKREG2 DATE 01/30/98 DATE 01/30/98 01/30/98 01/30/98 01/30/98 01/30/98 01/30/98 01/30/98 01/30/98 01/30/98 01/30/98 01/30/98 01/30/98 -I=- z. vJ 01/30/98 01/30/98 01/30/98 01/30/98 01/30/98 01/30/98 01/30/98 01/30/98 01/30/98 01/30/98 01/30/98 01/30/98 01/30/98 01/30/98 09:28 CHECK # 138545 138546 138547 138548 138549 138550 138551 138552 138553 138554 138555 138556 138557 138558 138559 138560 138561 138562 138563 138564 138565 138566 138567 138568 138569 138570 VEND # 000089 000096 000101 000104 000106 000109 000119 000120 000125 000161 000163 000173 000196 000201 000202 000217 000223 000226 000228 000229 000241 000253 000280 000302 000315 000328 CITY OF FEDE~ WAY CHECK REGISTER NAME NEWS TRIBUNE LAKE HAVEN UTILITY DISTRICT PETTY CASH EDELINE M LOGREYRA SELECT TRAVEL INC ACTIVE SECURITY CONTROL (DBA) WMCA-WA MUNICIPAL CLERKS ASSOC PUGET SOUND AIR POLLUTION KING COUNTY FINANCE DIVISION KELLY TEMPORARY SERVICES KING COUNTY DISTRICT COURT WEST PUBLISHING CORPORATION FORTE RENTALS INC KINKO'S INC U S WEST COMMUNICATIONS FEDERAL EXPRESS CORPORATION ITE FEDERAL WAY YOUTH & FAMILY SVC SOUTH KING CNTY MULTI SVC CTR FEDERAL WAY CHAMBER COMMERCE KING COUNTY SEXUAL ASSAULT WA STATE-TRANSPORTATION DEPT WA STATE-EMPLOYMENT SECURITY KING COUNTY RECORDS-ELECTIONS PACIFIC NORTHWEST TITLE CO ERNIE'S FUEL STOPS (DBA) AMOUNT 96.00 1,202.95 213.79 140.00 553.00 1,260.60 60.00 20,908.00 39,303.96 1,019.64 34,437.54 768.77 75.48 240.22 9,169.93 25.00 198.00 14,500.00 17,617.74 6,535.00 7,000.00 33,890.55 7,831.82 44.20 2,215.44 4,668.78 PAGE SUMMARY DESCRIPTION NEWSPAPER ADS & SUBSCRIPTIONS CITY FACILITIES WATER & SEWER PETTY CASH FUND REIMBURSEMENTS DISTRICT COURT INTERPRETER SVC AIRFARE FOR CITY BUSINESS TRVL FACILITIES LOCKSMITH SERVICES WMCA ANNUAL ASSOCIATION DUES AIR POLLUTION CONTROL SHARE INTERGOVERNMENTAL SERVICES OFFICE TEMPORARY HELP SERVICES DISTRICT COURT FILING FEES LAW RESOURCE PUBLICATIONS EQUIPMENT RENTAL/SUPPLIES PRINTING SERVICES CITY FACILITIES PHONE SERVICES DOCUMENTS EXPRESS DELIVERY SVC PW TRIP GENERATION MANUAL HUMAN SERVICES PROGRAMS HUMAN SERVICES PROGRAM CHAMBER EXECUTIVE SALARY HUMAN SERVICES PROGRAM ROADS & ENGINEERING SERVICES QUARTERLY UNEMPLOYMENT TAXES KC CODE BOOK SUPPLEMENT UPDATE PROPERTIES TITLE REPORTS GASOLINE FOR CITY VEHICLES CHEKREG2 DATE 01/30/98 DATE 01/30/98 01/30/98 01/30/98 01/30/98 01/30/98 01/30/98 -f: z. ~ 01/30/98 01/30/98 01/30/98 01/30/98 01/30/98 01/30/98 01/30/98 01/30/98 01/30/98 01/30/98 01/30/98 01/30/98 01/30/98 01/30/98 01/30/98 01/30/98 01/30/98 01/30/98 01/30/98 01/30/98 09:28 CHECK # 138571 138572 138573 138574 138575 138576 138577 138578 138579 138580 138581 138582 138583 138584 138585 138586 138587 138588 138589 138590 138591 138592 138593 138594 138595 138596 VEND # 000340 000343 000381 000412 000414 000423 000428 000437 000438 000479 000517 000537 000555 000570 000575 000588 000621 000630 000652 000654 000664 000665 000671 000707 000721 000724 CITY OF FEDERAL WAY CHECK REGISTER NAME WA STATE-INFORMATION SERVICES ELEPHANT CAR WASH R & K PHOTO ROUND TABLE PIZZA CAFE PACIFIC CATERING INC PERSONNEL RESOURCE CONSULTING WRPA-WA REC & PARK ASSOC ASSOCIATED COURIERS INC DELI SMITH & CHOCOLATE JONES WASHINGTON STATE UNIVERSITY FIRST TRUST NATIONAL ASSOC WACE-WA ASSOC CODE ENFORCEMENT CRISIS CLINIC EAGLE TIRE & AUTOMOTIVE (DBA) ATTORNEYS INFORMATION BUREAU TACOMA PUBLIC UTILITIES MELVYN E WOODS LLOYD ENTERPRISES INC FEDERAL WAY COMMUNITY SEARS ACAP CHILD & FAMILY SERVICES CHILD CARE RESOURCES H D FOWLER COMPANY PLANNING ASSOC OF WASHINGTON AMERICAN CONCRETE INC HOME GUARD SECURITY SYSTEMS AMOUNT 1,389.91 383.02 32.57 49.75 10,154.72 2,160.00 140.00 35.00 94.60 90.00 2,179.50 220.00 750.00 1,963.07 20.00 147.46 52.55 38,059.95 325.00 429.94 1,500.00 1,975.00 263.55 60.00 2,019.94 23.95 PAGE 3 SUMMARY DESCRIPTION SCAN LONG DISTANCE SERVICE POLICE VEHICLE CAR WASHES PHOTOS FILM DEVELOPMENT SPECIAL POPULATIONS OUTTING DUMAS BAY CENTRE CATERING SVCS CONSULTING & REPORT SERVICES RECREATION LEADER TRAINING COURIER SERVICES FOOD SUPPLIES FOR MEETINGS PESTICIDE TRAINING COURSE DEBT SERVICE COP ADMIN FEES WACE ANNUAL DUES/SEMINAR HUMAN SERVICES PROGRAM VEHICLES MAINTENANCE & PARTS LAW INFORMATION RETAINER/SVCS CITY FACILITIES WATER SERVICES PHOTOGRAPHY SERVICES STREETS MAINT SVCS & SUPPLIES HUMAN SERVICES PROGRAMS PW/PARKS UNIFORM CLOTHING HUMAN SERVICES PROGRAM HUMAN SERVICES PROGRAM PIPE & IRRIGATION SUPPLIES ANNUAL MEMBERSHIP DUES CEMENT & SURFACING MATERIALS FACILITIES ALARM MONITORING CHEKREG", DATE 01/30/98 DATE 01/30/98 01/30/98 01/30/98 01/30/98 01/30/98 01/30/98 01/30/98 01/30/98 01/30/98 01/30/98 01/30/98 01/30/98 01/30/98 .ç: Z. U\ 01/30/98 01/30/98 01/30/98 01/30/98 01/30/98 01/30/98 01/30/98 01/30/98 01/30/98 01/30/98 01/30/98 01/30/98 01/30/98 09:28 CHECK # 138597 138598 138599 138600 138601 138602 138603 138604 138605 138606 138607 138608 138609 138610 138611 138612 138613 138614 138615 138616 138617 138618 138619 138620 138621 138622 VEND # 000730 000738 000763 000782 000783 000792 000808 000809 000851 000854 000859 000891 000920 000938 000939 000947 000951 000959 000964 000991 001003 001033 001066 001099 001114 001121 CITY OF FEDE~ WAY CHECK REGISTER NAME ENTRANCO G I JOE'S FEDERAL WAY CRAW-CITY ENGRS ASSOC OF WA GREEN RIVER COMMUNITY COLLEGE FEDERAL WAY DISPOSAL CO INC BARRY'S TRUCKING & LANDSCAPING PLATT ELECTRIC SUPPLY ECONOMICS PRESS INC WA STATE-PATROL D J TROPHY APWA WASHINGTON STATE CHAPTER OFFICE DEPOT CREDIT PLAN PAPER DIRECT INC PRYOR RESOURCES INC CULLYSPRING WATER COMPANY INC SQUEEGEE CLEAN WINDOW CLEANING CITY OF FEDERAL WAY NORSTAR INDUSTRIES INC GASB-GOVT ACCTNG STANDARDS BRD CASCADE COFFEE INC CATHOLIC COMMUNITY SERVICES WA STATE-LICENSING/ENGINEERS BIG WHEEL AUTO PARTS KITS CAMERAS DOMESTIC ABUSE WOMEN'S NETWORK WWEE-WA WOMEN EMPLOY/EDUCATION AMOUNT 2,878.90 135.71 110.00 135.00 2,656.63 2,769.30 101. 62 24.28 1,680.00 373.54 140.00 152.55 129.70 149.00 45.89 1,265.00 7,582.15 58.16 140.00 221.07 2,577.82 192.00 85.00 1.27 11,750.00 2,703.20 PAGE ~ SUMMARY DESCRIPTION ROADS IMPROVEMENT ENGINEERING PW/PKM UNIFORM/SAFETY CLOTHING CEAW ANNUAL ASSOCIATION DUES TRAINING COURSES RECYCLING DISPOSAL SERVICES REPAIR SERVICES ELECTRICAL MAINTENANCE SUPPLY BITS & PIECES SUBSCRIPTION DATA BASE ACCESS SERVICES PRINTED NAME PLATES/PLAQUES APWA CONFERENCE OFFICE EQUIPMENT & SUPPLIES OFFICE SUPPLIES TRAINING SEMINARS PARK FACILITIES BOTTLED WATER FACILITIES JANITORIAL SERVICES RETAINAGE HELD FOR CONTRACTS PUBLIC WORKS EQUIPMENT SUPPLY GOVT ACCOUNTING SUBSCRIPTION COFFEE SUPPLIES FOR MEETINGS HUMAN SERVICES PROGRAM ENGINEERING LICENSES RENEWAL SUPPLIES FOR CITY VEHICLES CAMERA SUPPLIES/FILM DEVELPMNT HUMAN SERVICES PROGRAMS HUMAN SERVICES PROGRAMS of: ~ U'\ CHEKREG2 DATE 01/30/98 DATE 01/30/98 01/30/98 01/30/98 01/30/98 01/30/98 01/30/98 01/30/98 01/30/98 01/30/98 01/30/98 01/30/98 01/30/98 01/30/98 01/30/98 01/30/98 01/30/98 01/30/98 01/30/98 01/30/98 01/30/98 01/30/98 01/30/98 01/30/98 01/30/98 01/30/98 01/30/98 09:28 CHECK # 138623 138624 138625 138626 138627 138628 138629 138630 138631 138632 138633 138634 138635 138636 138637 138638 138639 138640 138641 138642 138643 138644 138645 138646 138647 138648 VEND # 001124 001126 001127 001130 001147 001149 001162 001189 001208 001233 001234 001241 001254 001263 001267 001279 001285 001297 001299 001336 001362 001367 001407 001411 001422 001424 CITY OF FEDERAL WAY CHECK REGISTER NAME AMOUNT AIRTOUCH CELLULAR 414.10 SENIOR SERVICES 2,296.00 7,500.00 COMMUNITY HEALTH CENTERS ROTARY OFFSET PRESS INC 6,307.35 51.94 PLANTSOURCE MAGAZINE VITALITY INC WASHINGTON STATE RECYCLING 2,158.00 337.50 PETTY CASH 245.82 WA STATE-GENERAL ADMIN DEPT AT & T BUSINESS SERVICE 2,000.00 19.55 MCCARTHY CAUSSEAUX ROURKE INC WEST COAST AWARDS 702.00 WA STATE-SURPLUS PROPERTY 2,124.81 30.00 MICHAELS STORES TOP FOODS HAGGEN INC 74.12 186.24 PRENTICE HALL INC ALPINE PRODUCTS INC 306.90 28.39 FINANCIAL MAINTENANCE CORP 830.80 FORD GRAPHICS LUCENT TECHNOLOGIES INC 193.93 1,417.16 42.67 TEXACO REFINING/MARKETING INC HDR ENGINEERING INC 6,816.78 870.37 ADVANCED DRAINAGE SYSTEMS INC POSTAL EXPRESS INC 5,869.00 4,366.01 BERGER/ABAM ENGINEERS INC SOUND ELEVATOR 102.13 PAGE 5 SUMMARY DESCRIPTION CELLULAR PHONES SERVICES HUMAN SERVICES PROGRAMS HUMAN SERVICES PROGRAMS RECREATION BROCHURES PRINTING PLANTSOURCE SUBSCRIPTION VITALITY HEALTH PUBLICATIONS WSRA ANNUAL ASSOC DUES PETTY CASH FUND REIMBURSEMENTS STATE PURCHASING COOP FEE LONG DISTANCE PHONE SERVICES HEARING EXAMINER SERVICES UNIFORM CLOTHING ITEMS/SUPPLY POLICE EQUIPMENT POLICE SUPPLIES RECREATION PROGRAM SUPPLIES PROF SECRETARY STUDY MATERIALS MAINTENANCE & REPAIR SUPPLIES LANDSCAPE MAINTENANCE SERVICES PRINTING SERVICES PHONE SYSTEMS MAINTENANCE GASOLINE FOR CITY VEHICLES 356TH ST WIDENING PROJ DESIGN SWM DRAINAGE PIPE & SUPPLIES CITY MAIL POSTAGE/COURIER SVCS ENGINEERING & REVIEW SERVICES CITY HALL BLDG ELEVATOR MAINT f:: L ~ CHEKREG2 DATE 01/30/98 DATE 01/30/98 01/30/98 01/30/98 01/30/98 01/30/98 01/30/98 01/30/98 01/30/98 01/30/98 01/30/98 01/30/98 01/30/98 01/30/98 01/30/98 01/30/98 01/30/98 01/30/98 01/30/98 01/30/98 01/30/98 01/30/98 01/30/98 01/30/98 01/30/98 01/30/98 01/30/98 09:28 CHECK # 138649 138650 138651 138652 138653 138654 138655 138656 138657 138658 138659 138660 138661 138662 138663 138664 138665 138666 138667 138668 138669 138670 138671 138672 138673 138674 VEND # 001431 001432 001448 001470 001472 001481 001488 001498 001509 001545 001552 001576 001581 001612 001629 001630 001666 001673 001675 001681 001716 001730 001798 001802 001843 001856 CITY OF FEDE~~ WAY CHECK REGISTER NAME AMOUNT M A SEGALE INC 681. 47 DON SMALL & SONS OIL 153.30 BLUE RIBBON WINDOW CLEANING 80.00 ALLTEL SUPPLY INC 739.57 DICK'S CAMERA & VIDEO 555.18 CH2M HILL NORTHWEST INC 12,808.66 PADGETT-THOMPSON 175.00 R W RHINE INC 131.94 UTILITY VAULT COMPANY INC 14 .12 C D LAW 108.60 PETTY CASH-KLCC REC DEPT PORT LUDLOW RESORT/CONF CENTER 100.16 RICHCOLOR 1,545.69 18.92 THE POLLARD GROUP INC 99.83 HUSKY-HANK'S TREE SERVICE 449.86 BLUMENTHAL UNIFORM CO INC 458.55 R & D SUPPLY INC 169.45 ENUMCLAW QUARRY INC 366.51 MARY MCDOUGAL 151.20 CAMPUS CAFE 48.00 B J & SONS 81.45 BAG LADY 2,394.63 198.56 WESTERN PETERBILT INC PACIFIC ELECTRONICS INC 855.90 MORRIS PlHA MANAGEMENT GROUP 16,761.39 ACTION SERVICES CORPORATION 10,972.10 PAGE SUMMARY DESCRIPTION ASPHALT OVERLAY PROJECT HEATING OIL FOR REC ANNEX BLDG CITY FACILITIES WINDOW WASHING TELECOMMUNICATIONS EQUIPMENT POLICE CAMERA EQUIPMENT/SUPPLY CONSTRUCTION ENGINEERING SVCS SALES/USE TAX SEMINAR SWM ASPHALT DUMPING FEES CITY HALL MAINTENANCE SUPPLIES WASHINGTON STATUTES UPDATES PETTY CASH FUND REIMBURSEMENT CITY COUNCIL/DEPT RETREAT PHOTO DEVELOPMENT SERVICES PRINTING SERVICES REMOVAL OF HAZARDOUS TREES POLICE UNIFORMS & ACCESSORIES CITY BLDGS MAINT SUPPLIES SWM ROCK & MATERIALS EDUCATION ASSISTANCE REIMB FOOD SUPPLIES FOR MEETINGS FACILITIES REPAIRS & MAINT SVC FLOODING CONTROL SAND BAGS CITY VEHICLE REPAIR RADIO EQUIPMENT & SERVICES CITY/POLICE FACILITIES LEASE SWM VACUUM/JET RODDING SVCS CHEKREG2 DATE 01/30/98 DATE 01/30/98 01/30/98 01/30/98 01/30/98 01/30/98 01/30/98 01/30/98 01/30/98 01/30/98 01/30/98 01/30/98 01/30/98 i== 2: -J 01/30/98 01/30/98 01/30/98 01/30/98 01/30/98 01/30/98 01/30/98 01/30/98 01/30/98 01/30/98 01/30/98 01/30/98 01/30/98 01/30/98 09:28 CHECK # 138675 138676 138677 138678 138679 138680 138681 138682 138683 138684 138685 138686 138687 138688 138689 138690 138691 138692 138693 138694 138695 138696 138697 138698 138699 138700 VEND # 001879 001902 001938 001939 001988 001990 002010 002014 002019 002036 002044 002069 002083 002087 002093 002128 002137 002176 002204 002231 002241 002332 002379 002405 002501 002528 CITY OF FEDERAL WAY CHECK REGISTER NAME EARTH TECH MYERS MASTER LAWN CARE BURNER & CONTROL SERVICES LLC LANDAU ASSOCIATES INC SERVICE LINEN SUPPLY WESTERN LINEN/WELCOME MAT KCM INC MOORE BUSINESS SOLUTION DIRECT COLLEEN ROTT CASCADIA CONSULTING GROUP PACIFIC SAFETY SUPPLY INC HAESTAD METHODS INC EMERGENCY MEDICAL TRAINING WHITMAN & ASSOCIATES INC RALEIGH, SCHWARZ & POWELL INC KLEINS COMMERCIAL DOOR SERVICE INLAND FOUNDRY COMPANY INC TACOMA SCREW PRODUCTS INC WILBUR-ELLIS COMPANY SHELDON & ASSOCIATES INC SALVATION ARMY FEDERAL WAY PRINTING PACIFIC TOPSOILS INC M LEE SMITH PUBLISHERS LLC SHOPE CONCRETE PRODUCTS CO INC EASY GOING OUTINGS INC AMOUNT 9,507.00 3,013 . 70 458.11 26,368.50 54.72 59.46 47,293.78 642.84 50.50 7,599.23 252.89 95.00 306.00 978.00 7,500.00 93.70 988.61 15.14 2,747.58 266.10 1,094.36 635.74 890.00 127.00 603.57 1,588.00 PAGE 7 SUMMARY DESCRIPTION CONTRACTED ENGINEERING SVCS LANDSCAPE MAINTENANCE SERVICES FACILITIES FURNACES REPAIR ENGINEERING REVIEW SERVICES KLCC KITCHEN LINEN SERVICES KLCC RENTAL MAT SERVICES REGL STORAGE/MALL DETENSN PROJ PRINTING SERVICES CITY BUSINESS REIMBURSEMENT BUSINESS RECYCLING PROGRAM SVC WORK CREWS SAFETY SUPPLIES SWM FLOWMASTER SOFTWARE AUDIOMETRIC TESTING SERVICES FACILITIES CARPET CLEANING BROKER SERVICE FEES FACILITIES DOORS REPAIR SVCS SWM/PKM DRAIN COVERS & GRATES PARKS MAINTENANCE HARDWARE ROADS MAINTENANCE SUPPLIES WETLANDS BIOLOGIST SERVICES HUMAN SERVICES PROGRAM PRINTING SERVICES SWM TOPSOIL MATERIAL DISPOSAL WA EMPLOYMENT LAW SUBSCRIPTION SWM CONCRETE SUPPLIES REC TRIPS & TOURS PROGRAM CHEKREG2 DATE 01/30/98 DATE 01/30/98 01/30/98 01/30/98 01/30/98 01/30/98 01/30/98 01/30/98 01/30/98 01/30/98 01/30/98 01/30/98 01/30/98 +: ~ 00 01/30/98 01/30/98 01/30/98 01/30/98 01/30/98 01/30/98 01/30/98 01/30/98 01/30/98 01/30/98 01/30/98 01/30/98 01/30/98 01/30/98 09:28 CHECK # 138701 138702 138703 138704 138705 138706 138707 138708 138709 138710 138711 138712 138713 138714 138715 138716 138717 138718 138719 138720 138721 138722 138723 138724 138725 138726 VEND # 002534 002544 002547 002566 002644 002645 002649 002679 002797 002798 002819 002846 002853 002866 002887 002893 002898 002940 002950 003034 003043 003048 003070 003073 003121 003209 CITY OF FEDE~ WAY CHECK REGISTER NAME AMOUNT ARBORS CAN INC 1,642.58 HYUNDAI FOOD 198.69 W W GRAINGER INC 4.73 US WEST COMMUNICATIONS 91.00 FEDERAL WAY BOYS & GIRLS CLUB 2,250.00 BIRTH TO THREE DEVELOPMENT CTR 4,750.00 WA STATE-REVENUE DEPT:MISC TAX 4,148.24 30.00 SAI C KANG MYRIAM LOMBARDO 175.00 HANNA NGUYEN 30.00 THE FINISHING TOUCH 6,961.80 BRUCE DEES & ASSOCIATES 171.60 25 MINUTE PHOTO 131.08 JOAN HERMLE 120.48 EN POINTE TECHNOLOGIES 890.52 INDUSTRIAL BOLT & SUPPLY INC 92.08 IACP 1,120.00 7,400.15 ANCHOR FENCE COMPANY INC WETLANDS & WOODLANDS INC 1,525.83 387.00 AWC DRUG & ALCOHOL TESTING OLEG K STEKLAR 30.00 PETTY CASH-PUBLIC SAFETY DEPT 292.05 KAREN K MCMILLION 460.00 MARTY A LYON 1,222.70 1,335.65 FEDERAL WAY DISCOUNT GUNS WASHINGTON POLYGRAPH 250.00 PAGE SUMMARY DESCRIPTION HAZARDOUS TREES REMOVAL SVCS KLCC KOREAN LUNCHES SUPPLIES SWM/PARKS MAINT EQUIPMENT/SUPP DBC PROMOTIONAL ADVERTISING HUMAN SERVICES PROGRAM HUMAN SERVICES PROGRAM LEASEHOLD EXCISE TAX DISTRICT COURT INTERPRETER SVC DISTRICT COURT INTERPRETER SVC DISTRICT COURT INTERPRETER SVC DUMAS BAY CARPET REPAIR/INSTLL CELEBRATION PARK MASTER PLAN PRINTING/PHOTO SERVICES BLDG INSPECTOR EXAM REIMBURSMT COMPUTER EQUIPMENT PARKS MAINT SHOP EQP/SUPPLIES IACP MEMBERSHIP DUES/SEMINARS STEEL LAKE BALLFIELD FENCING PARK MAINTENANCE PLANTS AWC CONSORTIUM MEMBERSHIP FEE DISTRICT COURT INTERPRETER SVC PETTY CASH FUND REIMBURSEMENT DISTRICT COURT SCREENER SVCS FISHER POND LAND USE APPLICATN POLICE DEPT FIREARMS/EQUIPMENT POLICE EMPLOYMENT POLYGRAPHS CHEKREG2 DATE 01/30/98 DATE 01/30/98 01/30/98 01/30/98 01/30/98 01/30/98 01/30/98 01/30/98 01/30/98 01/30/98 01/30/98 01/30/98 -(:: z.. -C 01/30/98 01/30/98 01/30/98 01/30/98 01/30/98 01/30/98 01/30/98 01/30/98 01/30/98 01/30/98 01/30/98 01/30/98 01/30/98 01/30/98 01/30/98 09:28 CHECK # 138727 138728 138729 138730 138731 138732 138733 138734 138735 138736 138737 138738 138739 138740 138741 138742 138743 138744 138745 138746 138747 138748 138749 138750 138751 138752 VEND # 003210 003211 003215 003225 003233 003236 003259 003277 003305 003307 003323 003326 003339 003376 003391 003412 003433 003444 003466 003472 003500 003511 003565 003577 003596 003600 CITY OF FEDERAL WAY CHECK REGISTER NAME HOUGH BECK & BAIRD INC IRON MOUNTAIN/SAFESITE INC SEATTLE PUMP & EQUIPMENT CO URS GREINER INC SPORTS SERVICE QFC FINANCIAL CONSULTANTS INT INC HAMRE/DASHNEA ANNETTE SPICUZZA BFI MEDICAL WASTE SYSTEMS THE LEWIS ARCHITECTS VOLKER STEVIN PACIFIC INC THE MARKSMAN INC ALEX KIRICHENKO CRAFT OUTLET OPTI-COLOR FILM & PHOTO WABASH FARMS WEST CAMPUS CLEANERS LIGHTNING POWDER COMPANY INC RATELCO COMMUNICATION SVC INC WESCOM COMMUNICATIONS J C RICHARDS CONSTR CO INC BEL CUSTOM CLEANERS (DBA) TC2 TRAFFIC COUNT CONSULTANTS HANSEN INFORMATION TECH INC SPILLMAN DATA SYSTEMS INC AMOUNT 29.08 324.75 256.19 3,587.40 2,096.92 97.55 3,313.08 700.00 643.20 88.00 1,660.37 14,366.30 16.26 131. 25 31.42 810.98 2,011.13 534.64 317.35 189.46 407.25 382.27 2,761.43 600.00 1,000.00 5,082.00 PAGE 9 SUMMARY DESCRIPTION PARK PLANNING SERVICES CITY RECORDS STORAGE SERVICES HERBICIDE CONTROL EQUIPMENT ROAD WIDENING PROJ ENGINEERING POLICE FIREARMS/AMMUNITION FOOD SUPPLIES FOR CITY EVENTS POLICE DEPT EQUIPMENT POLICE EMPLOYMENT POLYGRAPH EDUCATION ASSISTANCE REIMB MEDICAL WASTE REMOVAL SERVICES PARKS BLDG ARCHITECTURAL SVCS 1 YR PLANT WARRANTY RELEASE POLICE FIRING RANGE FEES DISTRICT COURT INTERPRETER SVC RECREATION PROGRAM SUPPLIES POLICE DEPT CAMERAS FILM SWM/PKM WATER QUALITY PLANTS POLICE UNIFORMS CLEANING SVCS POLICE FINGERPRINT/SUPPLIES POLICE RADIO REPAIRS DISTRICT COURT RADAR EXPERT CITY FACILITY IMPROVEMENT/REPR POLICE UNIFORMS CLEANING SVCS TRAFFIC COUNT SERVICES GIS COMPUTER SOFTWARE & SVCS POL PICTURELINK MAINTENANCE CliEKREG:¿ DATE 01/30/98 DATE 01/30/98 01/30/98 01/30/98 01/30/98 01/30/98 01/30/98 01/30/98 01/30/98 01/30/98 01/30/98 01/30/98 01/30/98 -f: 2'- 01/30/98 01/30/98 0 01/30/98 01/30/98 01/30/98 01/30/98 01/30/98 01/30/98 01/30/98 01/30/98 01/30/98 01/30/98 01/30/98 01/30/98 09:28 CHECK # 138753 138754 138755 138756 138757 138758 138759 138760 138761 138762 138763 138764 138765 138766 138767 138768 138769 138770 138771 138772 138773 138774 138775 138776 138777 138778 VEND # 003602 003603 003623 003627 003667 003670 003675 003682 003713 003735 003752 003760 003766 003790 003798 003834 003874 003987 004004 004019 004043 004045 004063 004105 004113 004116 CITY OF FEDEk....... WAY CHECK REGISTER NAME DOVIA OF KING COUNTY THE SIGN CENTER INC THE SOLUTIONS GROUP CYCLE LEATHER WEAR INC AT & T WIRELESS LONG DISTANCE IABTI ART CRAFT INC GTM SELECT INC KING COUNTY PUBLIC HEALTH DEPT ST FRANCIS HOSPITAL COAST WIDE SUPPLY OREGON PUBLIC PURCHASING ASSN TUCCI & SONS INC Q LUBE FLEET SERVICES INC TAM SWETT SOUND TELECOM MCHUGH PROPERTIES NORTHWEST NEXUS INC PACIFIC COAST FORD INC COLUMBIA BANK QUALITY FENCE BUILDERS INC MYROKA SALES CORPORATION JERRY'S SPORT CENTER INC DOUGLAS B FORTNER LISA M READ P.E. CECON CORPORATION AMOUNT 25.00 686.00 10,109.56 382.23 10.85 50.00 33.33 300.00 3,147.92 300.00 271. 59 20.00 15,799.22 41. 52 388.80 114.50 1,526.00 425.00 450.00 831.54 1,264.10 2,157.22 1,241.12 387.50 1,400.00 149,702.00 PAGE i. SUMMARY DESCRIPTION AGENCIES VOLUNTEERS MEMBERSHIP CRIME WATCH SIGNS/SUPPLIES POLICE FILING SYSTEM/SUPPLIES POLICE UNIFORMS CELL PHONE LONG DISTANCE CHGS IABTI POLICE ASSOCIATION DUES RECREATION PROGRAM SUPPLIES SPRING RECYCLING EVENT LIQUOR PROFITS & EXCISE TAX POLICE OFFICERS VACCINATIONS FACILITIES RESTROOM SUPPLIES OPPA/NIGP ANNUAL ASSOC DUES ROAD SIGNAL CONSTRUCTION SUPPL CITY VEHICLES MAINTENANCE SVCS EDUCATION ASSISTANCE REIMB PARK EMERGENCY ANSWERING SVC SPACE LEASE FOR POLICE USE COMPUTER HARDWARE POLICE VEHICLES/EQUIPMT LEASE TUCCI & SONS RETAINAGE FENCING FOR SACAJAWEA PARK POLICE DEPT EQUIPMENT POLICE UNIFORM CLOTHING/SUPPLY TEMP CIVIL ATTORNEY SERVICES CONSTRUCTION PLAN REVIEW SVCS CELEBRATION PARK RESTORATION CHEKREG2 DATE 01/30/98 DATE 01/30/98 01/30/98 01/30/98 01/30/98 01/30/98 01/30/98 01/30/98 01/30/98 01/30/98 01/30/98 01/30/98 01/30/98 += z: 01/30/98 01/30/98 01/30/98 01/30/98 01/30/98 ". 09:28 CHECK # 138779 138780 138781 138782 138783 138784 138785 138786 138787 138788 138789 138790 138791 138792 138793 138794 138795 VEND # 004171 004173 004185 004189 004200 004201 004203 004205 004207 004208 004209 004210 004211 004213 004214 004215 004217 CITY OF FEDERAL WAY CHECK REGISTER NAME T HILL DELIVERS WATERMARK ENGINEERING BERG SCAFFOLDING COMPANY INC SERVICEMASTER JOHN STIEBEN SO COAST RADIOLOGISTS CORP HARRINGTON INDUSTRIAL PLASTICS BELTANE WEB SERVICES DAVEN ROSENER KING COUNTY PRINT & COpy SVCS WLEEA (WA LAW ENFORCEMENT) RAMADA INN - GREELEY NW CHAPTER OF IRRA SEJA CHO AWRA TARP WORLD MCCANN INDUSTRIES TOTAL CHECKS JOB WAS COMPLETED SUCCESSFULLY AMOUNT 70.00 6,643.28 923.57 100.00 80.91 85.50 10.62 40.00 86.94 42.50 650.00 53.41 95.00 332.50 90.00 822.07 443.25 850,042.97 Y PAGE 11 SUMMARY DESCRIPTION FURNITURE DELIVERY SERVICES 23RD AVE SO ENGINEERING STUDY KLCC SCAFFOLD RENTAL POLICE CLEANING SERVICES POLICE BUSINESS REIMBURSEMENT POLICE MEDICAL EXAMS PARTS FOR UREA TANK DOMAIN NAME REGISTRATION CITY BUSINESS REIMBURSEMENT PRINTING SERVICES POL WINTER EXPLORING ACADEMY POLICE LODGING COLLECTIVE BARGAINING SEMINAR DISTRICT COURT INTERPRETER SVC AWRA MEMBERSHIP DUES TARP FOR SPECIAL EVENTS STAGE POLICE SCOPE MOUNTS/INSTALLATN CHEKREG2 CITY OF FEDERAL WAY PAGE 1 DATE 02/13/98 09:02 CHECK REGISTER DATE CHECK # VEND # NAME AMOUNT SUMMARY DESCRIPTION 02/02/98 138796 004221 WA STATE-TREASURER'S OFFICE 9,585.62 STATE PORTION OF SEIZURE FUNDS 02/02/98 138797 003893 PORTER BROTHERS CONSTRUCTION 184,446.82 S 356TH ST STORAGE/STREAM PRJT 02/05/98 138798 002024 PETTY CASH-WITNESS FEES 378.90 DISTRICT COURT WITNESSES FEES 02/06/98 138799 000366 APA CONFERENCE 285.00 PLANNERS CONFERENCE 02/12/98 138800 003947 CITY OF FEDERAL WAY 20,000.00 POLICE USE CASH FUNDS 02/13/98 138804 ROBERT DAVIS 15.00 MSF-REFUND BUSINESS REGIS FEE 02/13/98 138805 INEXIM CO/SUNG-JAE YI 25.00 REIMBURSE HOA FEE/OUT OF CITY 02/13/98 138806 CARY LANG CONSTRUCTION 134.40 REFUND-CASH BOND: C LANG CONST 02/13/98 138807 LILLIAN CARLSTROM 500.00 REFUND:CD ADMIN DEPOSIT 02/13/98 138808 KIRSTEN HANEY 30.00 REFUND: REC CLASS REGISTRATION 02/13/98 138809 MELISSA HARMON 10.00 REFUND: REC CLASS REGISTRATION ..¡: 02/13/98 138810 TANYA SMITH 39.00 REFUND: REC CLASS REGISTRATION "2.. 02/13/98 138811 DIANA GONZALEZ 15.00 REFUND: REC CLASS REGISTRATION 02/13/98 138812 LORI JEROME 120.00 REFUND: REC CLASS REGISTRATION cp 02/13/98 138813 KENNETH M KUBIK 155.37 CLAIM#97-01-210-116 DOL:110497 02/13/98 138814 DEAN KNIGHT 47.56 REIMBURSE WITNESS FEE 02/13/98 138815 KIM BLANKENSHIP 63.04 REIMBURSE WITNESS FEE 02/13/98 138816 000001 ALL NIGHT PRINTERY INC 154.21 PRINTING SERVICES 02/13/98 138817 000004 ASSOC OF WASHINGTON CITIES 140.00 SEMINAR REGISTRATIONS 02/13/98 138818 000014 DAY-TIMERS INC 14.70 OFFICE SUPPLIES 02/13/98 138819 000017 PEGGY'S PLANT SERVICE 210.00 FACILITIES INDOOR PLANTS MAINT 02/13/98 138820 000022 LAKE HAVEN UTILITY DISTRICT 15,084.50 PARKS PROJ WATER/SEWER PERMITS 02/13/98 138821 000034 ORIENTAL TRADING COMPANY INC 70.00 RECREATION PROGRAM SUPPLIES 02/13/98 138825 000043 NEW LUMBER & HARDWARE COMPANY 812.57 REPAIR & MAINTENANCE SUPPLIES 02/13/98 138828 000051 PUGET SOUND ENERGY 15,853.35 CITY FACILITIES ELECTRIC & GAS 02/13/98 138829 000053 COMMUNITY NEWS GROUP 258.52 NEWSPAPER ADVERTISEMENTS i lJJ CHEKREG2 DATE 02/13/98 DATE 02/13/98 02/13/98 02/13/98 02/13/98 02/13/98 02/13/98 02/13/98 02/13/98 02/13/98 02/13/98 02/13/98 02/13/98 02/13/98 02/13/98 02/13/98 02/13/98 02/13/98 02/13/98 02/13/98 02/13/98 02/13/98 02/13/98 02/13/98 02/13/98 02/13/98 02/13/98 09:02 CHECK # 138830 138831 138832 138833 138834 138835 138836 138837 138838 138839 138840 138841 138842 138843 138844 138845 138846 138847 138848 138849 138850 138851 138852 138853 138854 138855 VEND # 000055 000056 000058 000063 000065 000075 000089 000096 000101 000104 000109 000112 000119 000125 000161 000168 000173 000201 000202 000217 000220 000228 000286 000294 000300 000308 CITY OF FEDERAL WAY CHECK REGISTER NAME AMOUNT SEATTLE TIMES 1,337.46 204.60 SIR SPEEDY PRINTING CENTER SOUND OFFICE SUPPLY 13 .66 CORPORATE EXPRESS 576.81 US POSTMASTER 200.00 AT & T WIRELESS SERVICES 1,470.43 746.06 NEWS TRIBUNE LAKE HAVEN UTILITY DISTRICT 283.90 PETTY CASH 375.75 EDELINE M LOGREYRA ACTIVE SECURITY CONTROL (DBA) 420.00 1,368.60 36.49 PACIFIC COAST FORD INC WMCA-WA MUNICIPAL CLERKS ASSOC 310.00 KING COUNTY FINANCE DIVISION 1,565.05 KELLY TEMPORARY SERVICES 511.20 DAILY JOURNAL OF COMMERCE INC 287.10 WEST PUBLISHING CORPORATION 68.15 KINKO'S INC 2,105.15 U S WEST COMMUNICATIONS 411.14 FEDERAL EXPRESS CORPORATION 73.25 FEDERAL WAY EXECUTEL 441.99 SOUTH KING CNTY MULTI SVC CTR 1,125.00 32.84 AT & T WIRELESS SERVICES VILMA SIGNS 751.94 WFOA 50.00 SUBURBAN CITIES ASSOCIATION 20,802.27 PAGE 2 SUMMARY DESCRIPTION NEWSPAPER ADVERTISEMENTS PRINTING SERVICES OFFICE SUPPLIES & EQUIPMENT OFFICE SUPPLIES & EQUIPMENT BULK MAIL/BUS REPLY PERMITS CELLULAR PHONES AIR TIME NEWSPAPER ADS & SUBSCRIPTIONS CITY FACILITIES WATER & SEWER PETTY CASH FUND REIMBURSEMENTS DISTRICT COURT INTERPRETER SVC FACILITIES LOCKSMITH SERVICES VEHICLE MAINTENANCE & REPAIRS WCMA CONFERENCE INTERGOVERNMENTAL SERVICES OFFICE TEMPORARY HELP SERVICES NEWSPAPER LEGAL NOTICES LAW RESOURCE PUBLICATIONS PRINTING SERVICES CITY FACILITIES PHONE SERVICES DOCUMENTS EXPRESS DELIVERY SVC LODGING FOR STORM WORK CREWS HUMAN SERVICES PROGRAM PAGERS MONTHLY SERVICE PRINTED VEHICLE DECALS PERFORMANCE MEASURES SEMINAR SCA ANNUAL DUES/ASSESSMENT CHEKREG2 DATE 02/13/98 DATE 02/13/98 02/13/98 02/13/98 02/13/98 02/13/98 02/13/98 02/13/98 02/13/98 02/13/98 02/13/98 02/13/98 {:: Z- 02/13/98 02/13/98 02/13/98 02/13/98 -4=- 02/13/98 02/13/98 02/13/98 02/13/98 02/13/98 02/13/98 02/13/98 02/13/98 02/13/98 02/13/98 02/13/98 09:02 CHECK # 138856 138857 138858 138859 138860 138861 138862 138863 138864 138865 138866 138867 138868 138869 138870 138871 138872 138873 138874 138875 138878 138879 138880 138881 138882 138883 VEND # 000315 000328 000332 000340 000343 000368 000414 000428 000473 000475 000492 000504 000514 000519 000533 000539 000560 000564 000568 000569 000570 000575 000582 000602 000630 000650 CITY OF FEDERAL WAY CHECK REGISTER NAME AMOUNT PACIFIC NORTHWEST TITLE CO ERNIE'S FUEL STOPS (DBA) 651. 60 ABC LEGAL MESSENGERS INC 3,709.49 252.02 WA STATE-INFORMATION SERVICES 1,149.85 1,928.74 ELEPHANT CAR WASH PERKINS COlE 140.00 CAFE PACIFIC CATERING INC 5,870.99 105.00 WRPA-WA REC & PARK ASSOC VICKI NORRIS 190.01 CUSTOM SECURITY SYSTEMS 325.48 PYRAMIDS TIRES 4 LESS 78.19 ORIENTAL GARDEN CENTER 16.21 WA STATE-STATE REVENUES 50,796.50 100.80 JOBS AVAILABLE INC PUGET SOUND SPECIALTIES INC 562.03 RIMS-RISK & INSURANCE MNGT INC 85.00 FEDERAL WAY PTSA COUNCIL 152.52 KING COUNTY PET LICENSE 368.00 AUBURN LAWN & GARDEN INC 31. 67 WORDPERFECT MAGAZINES EAGLE TIRE & AUTOMOTIVE (DBA) 17.97 3,687.81 ATTORNEYS INFORMATION BUREAU 44.00 RODDA PAINT 136.98 PUGET SOUND INSTRUMENT CO INC 89.43 LLOYD ENTERPRISES INC 651. 60 COASTLINE FORD TRACTOR 151.73 PAGE 3 SUMMARY DESCRIPTION PROPERTIES TITLE REPORTS GASOLINE FOR CITY VEHICLES LEGAL MESSENGER SERVICES SCAN LONG DISTANCE SERVICE POLICE VEHICLE CAR WASHES LABOR & EMPLOYMENT SEMINARS DUMAS BAY CENTRE CATERING SVCS MEMBERSHIP DUES CITY BUSINESS REIMBURSEMENT ALARM MONITORING & SERVICES FLEET REPAIRS/SUPPLIES MAINTENANCE & REPAIR SUPPLIES STATE COURT FEES COLLECTED NEWSPAPER ADVERTISEMENTS PARKS GROUNDS MAINT SUPPLIES RIMS ALL-INDUSTRY CONFERENCE HUMAN SERVICES PROGRAM PET LICENSE FEES COLLECTED EQUIPMENT PARTS & REPAIRS WORDPERFECT PUBLICATIONS VEHICLES MAINTENANCE & PARTS LAW INFORMATION RETAINER/SVCS PAINT AND REPAIR SUPPLIES RADIO SALES & REPAIR CELEBRATION PARK MOWER RENTAL CITY VEHICLES MAINT SUPPLIES ~ 'Z. Ù\ CHEKREG2 DATE 02/13/98 DATE 02/13/98 02/13/98 02/13/98 02/13/98 02/13/98 02/13/98 02/13/98 02/13/98 02/13/98 02/13/98 02/13/98 02/13/98 02/13/98 02/13/98 02/13/98 02/13/98 02/13/98 02/13/98 02/13/98 02/13/98 02/13/98 02/13/98 02/13/98 02/13/98 02/13/98 02/13/98 09:02 CHECK # 138884 138885 138886 138887 138888 138889 138890 138891 138892 138893 138894 138895 138896 138897 138898 138899 138900 138901 138902 138903 138904 138905 138906 138907 138909 138910 VEND # 000697 000713 000721 000724 000754 000759 000771 000783 000790 000799 000802 000808 000908 000920 000938 000939 000947 000959 000991 001034 001037 001052 001066 001093 001099 001110 CITY OF FEDERAL WAY CHECK REGISTER NAME PIERCE COUNTY BUDGET & FINANCE CASCADE PRINTING COMPANY AMERICAN CONCRETE INC HOME GUARD SECURITY SYSTEMS OXYGEN SALES & SERVICE INC S & S WORLDWIDE, INC COSTCO FEDERAL WAY DISPOSAL CO INC SEATTLE POST-INTELLIGENCER JET CHEVROLET WCMA-WA CITY MANAGEMENT ASSOC PLATT ELECTRIC SUPPLY UNIVERSITY OF WASHINGTON PAPER DIRECT INC PRYOR RESOURCES INC CULLYSPRING WATER COMPANY INC SQUEEGEE CLEAN WINDOW CLEANING NORSTAR INDUSTRIES INC CASCADE COFFEE INC WA STATE-SENATE WORD PROCESS KEY BANK VISA GENUINE PARTS COMPANY BIG WHEEL AUTO PARTS MICHAEL R PENDLETON PHD KITS CAMERAS AMAYA ELECTRIC AMOUNT 20,444.17 380.76 194.76 58.95 271.10 115.46 1,680.92 320.48 140.40 120.13 95.00 340.35 100.00 67.75 248.00 184.57 1,000.00 73.70 82.50 10.00 408.24 173.51 82.15 2,118.08 745.18 112.94 PAGE 4 SUMMARY DESCRIPTION PUBLIC LEGAL DEFENSE SERVICES PRINTING SERVICES CEMENT & SURFACING MATERIALS FACILITIES ALARM MONITORING WELDING SUPPLIES RECREATION PROGRAM SUPPLIES EQUIPMENT & SUPPLIES RECYCLING DISPOSAL SERVICES NEWSPAPER SUBSCRIPTION FLEET REPAIR & MAINT PARTS WCMA ANNUAL ASSOCIATION DUES ELECTRICAL MAINTENANCE SUPPLY TRAINING & CONFERENCES OFFICE SUPPLIES TRAINING SEMINARS PARK FACILITIES BOTTLED WATER FACILITIES JANITORIAL SERVICES PUBLIC WORKS EQUIPMENT SUPPLY COFFEE SUPPLIES FOR MEETINGS SENATE WORD PROCESS SUBSCRIPTN CITY BUSINESS EXPENSES FLEET REPAIR & MAINT SUPPLIES SUPPLIES FOR CITY VEHICLES MEETING FACILITATOR SERVICES CAMERA SUPPLIES/FILM DEVELPMNT ELECTRICAL SERVICES & MATERIAL ..¡:: ~ - ~ CHEKREG2 DATE 02/13/98 DATE 02/13/98 02/13/98 02/13/98 02/13/98 02/13/98 02/13/98 02/13/98 02/13/98 02/13/98 02/13/98 02/13/98 02/13/98 02/13/98 02/13/98 02/13/98 02/13/98 02/13/98 02/13/98 02/13/98 02/13/98 02/13/98 02/13/98 02/13/98 02/13/98 02/13/98 02/13/98 09:02 CHECK # 138911 138912 138913 138914 138915 138916 138917 138918 138920 138921 138922 138923 138924 138925 138926 138927 138929 138930 138931 138932 138933 138934 138935 138936 138937 138938 VEND # 001200 001241 001259 001267 001285 001297 001299 001315 001390 001424 001427 001431 001432 001523 001545 001612 001630 001666 001732 001798 001799 001802 001805 001837 001896 001902 CITY OF FEDERAL WAY CHECK REGISTER NAME AMOUNT TALLY PRINTER CORPORATION 1,478.05 WEST COAST AWARDS 148.78 KING COUNTY CRIME VICTIMS FUND 970.75 TOP FOODS HAGGEN INC 63.49 ALPINE PRODUCTS INC 76.18 FINANCIAL MAINTENANCE CORP 289.97 FORD GRAPHICS 825.90 MOUNTAIN MIST WATER 398.03 EAGLE HARDWARE & GARDEN 009859 1,957.95 102.13 SOUND ELEVATOR WESTERN POWER & EQUIPMENT M A SEGALE INC 708.54 1,342.77 DON SMALL & SONS OIL 134.35 OCE-BRUNING INC 127.11 C D LAW 108.60 THE POLLARD GROUP INC 83.57 BLUMENTHAL UNIFORM CO INC 5,310.34 R & D SUPPLY INC 185.31 HANSEN COMMUNICATIONS INC 99.50 WESTERN PETERBILT INC 898.35 R L CLEARING & EXCAVATING INC 1,175.75 PACIFIC ELECTRONICS INC 127.44 VADIS NORTHWEST 3,866.00 PETTY CASH-COMM SR CTR 90.41 ORACLE CORPORATION 1,520.40 MYERS MASTER LAWN CARE 3,013.70 PAGE 5 SUMMARY DESCRIPTION LINE PRINTER MAINTENANCE UNIFORM CLOTHING ITEMS/SUPPLY COURT FEES COLLECTED RECREATION PROGRAM SUPPLIES MAINTENANCE & REPAIR SUPPLIES LANDSCAPE MAINTENANCE SERVICES PRINTING SERVICES CITY HALL/POLICE BOTTLED WATER MAINTENANCE & REPAIR SUPPLIES CITY HALL BLDG ELEVATOR MAINT EQUIPMENT REPAIRS & SUPPLIES ASPHALT OVERLAY PROJECT HEATING OIL FOR REC ANNEX BLDG PLANS COPIER MAINT/SUPPLIES WASHINGTON STATUTES UPDATES PRINTING SERVICES POLICE UNIFORMS & ACCESSORIES - CITY BLDGS MAINT SUPPLIES SWM AFTER HOURS ANSWERING SVCS CITY VEHICLE REPAIR RETAINAGE RELEASE RADIO EQUIPMENT & SERVICES ROADS LANDSCAPE/LITTER CONTROL PETTY CASH FUND REIMBURSEMENTS ORACLE SOFTWARE SUPPORT SVCS LANDSCAPE MAINTENANCE SERVICES ~ ~ - -J CHEKREG2 DATE 02/13/98 DATE 02/13/98 02/13/98 02/13/98 02/13/98 02/13/98 02/13/98 02/13/98 02/13/98 02/13/98 02/13/98 02/13/98 02/13/98 02/13/98 02/13/98 02/13/98 02/13/98 02/13/98 02/13/98 02/13/98 02/13/98 02/13/98 02/13/98 02/13/98 02/13/98 02/13/98 02/13/98 09:02 CHECK # 138939 138940 138941 138942 138943 138944 138945 138946 138947 138948 138949 138950 138951 138952 138953 13 8954 138955 138956 138957 138958 138959 138960 138961 138962 138963 138964 VEND # 001936 001939 001988 001998 002024 002044 002069 002070 002076 002148 002379 002414 002500 002544 002545 002557 002566 002567 002617 002623 002640 002656 002664 002679 002693 002742 CITY OF FEDERAL WAY CHECK REGISTER NAME PAGENET LANDAU ASSOCIATES INC SERVICE LINEN SUPPLY R W SCOTT CONSTRUCTION CO INC PETTY CASH-WITNESS FEES PACIFIC SAFETY SUPPLY INC HAESTAD METHODS INC NONPROFIT RISK MGMT CTR SHARI'S MANAGEMENT CORPORATION MAYHEW - FROEHLING ATTORNEYS PACIFIC TOPSOILS INC MINNESOTA WESTERN FEDERAL WAY SCHOOL DIST-A/R HYUNDAI FOOD PACIFIC AIR CONTROL INC PETTY CASH FUND-PARKS MAINT US WEST COMMUNICATIONS WEARGUARD INTERNATIONAL DEFINITY USERS OFFICEMAX CREDIT PLAN ESCOM SOFTWARE SERVICES LTD PETTY CASH FUND-SENIORS ACCT FLEX-PLAN SERVICES INC SAI C KANG SAFELITE AUTO GLASS CORP FIR RUN NURSERY AMOUNT 669.29 974.34 54.72 202,992.25 84.44 90.82 25.00 52.00 584.51 150.00 57.02 81. 45 74.42 72 .30 2,221.50 145.32 26.20 349.97 100.00 10.16 3,139.50 71.16 1,172.10 232.50 320.73 733.05 PAGE 6 SUMMARY DESCRIPTION PAGERS LEASE & SERVICES ENGINEERING REVIEW SERVICES KLCC KITCHEN LINEN SERVICES SW 336TH ST WIDENING PROJECT DISTRICT COURT WITNESSES FEES FLEET REPAIR/SAFETY SUPPLIES SWM HYDRAULICS PUBLICATION RISK MANAGEMENT PUBLICATIONS MEALS FOR SNOW REMOVAL CREW PUBLIC DEFENDER SERVICES SWM TOPSOIL MATERIAL DISPOSAL REPAIR OVERHEAD PROJECTOR WATER BILL SHARE:SAGHALIE PARK KLCC KOREAN LUNCHES SUPPLIES FACILITIES HVAC SYSTEM SVCS PETTY CASH FUND REIMBURSEMENT DBC PROMOTIONAL ADVERTISING UNIFORM CLOTHING SOFTWARE USERS GROUP DUES OFFICE EQUIPMENT & SUPPLIES RECREATION SOFTWARE MAINT SVCS PETTY CASH FUND REIMBURSEMENT EMPLOYEES FLEX ACCOUNTS PLAN DISTRICT COURT INTERPRETER SVC CITY VEHICLES GLASS REPLACEMNT TREES FOR CELEBRATION PARK . .¡:: ~ - C>() CHEKREG2 DATE 02/13/98 DATE 02/13/98 02/13/98 02/13/98 02/13/98 02/13/98 02/13/98 02/13/98 02/13/98 02/13/98 02/13/98 02/13/98 02/13/98 02/13/98 02/13/98 02/13/98 02/13/98 02/13/98 02/13/98 02/13/98 02/13/98 02/13/98 02/13/98 02/13/98 02/13/98 02/13/98 02/13/98 09:02 CHECK # 138965 138966 138967 138968 138969 138970 138971 138972 138973 138974 138975 138976 138977 138978 138979 138980 138981 138982 138983 138984 138985 138986 138987 138988 138989 138990 VEND # 002870 002916 002926 002935 002962 003035 003043 003048 003070 003093 003111 003119 003129 003157 003167 003170 003247 003255 003266 003303 003329 003376 003380 003410 003424 003472 CITY OF FEDERAL WAY CHECK REGISTER NAME AMOUNT FREEWAY TRAILER SALES INC 207.38 CANBER CORPS 2,291.67 LEVICH ADVERTISING INC 574.82 COMMISSION ON ACCREDITATION 1,100.00 FISHER SCIENTIFIC 20.10 GUIDANCE SERVICES INC 204.80 OLEG K STEKLAR 140.00 PETTY CASH-PUBLIC SAFETY DEPT 280.18 KAREN K MCMILLION 390.00 CASCADE COMPUTER MAINTENANCE 320.91 FINANCIAL MAINTENANCE CORP 2,461.30 FEDERAL WAY VACUUM REPAIR 4.34 AMS LASER SUPPLY 175.93 LES SCHWAB TIRE CTRS OF WA INC 90.03 NATIONAL ASSOC PARLIAMENTARIAN 45.00 MODERN SECURITY SYSTEMS INC 60.00 SOOS CREEK ORGANICS INC 620.33 TERRITORIAL EQUIPMENT INC 2,356.50 TRENT D MILLER P.E. 6,493.00 895.20 KRISTA OSBORNE STAN MCCALL 600.00 ALEX KIRICHENKO 35.00 BRIAN WILSON 96.90 BP OIL COMPANY 50.18 ROBERT DEUTSCH 843.39 RATELCO COMMUNICATION SVC INC 162.90 PAGE 7 SUMMARY DESCRIPTION CITY VEHICLE REPAIR & SUPPLIES LANDSCAPE MAINTENANCE SERVICES POLICE OFFICERS JACKETS POLICE CONFERENCES & MEETINGS MAINTENANCE SUPPLIES TEMPORARY CLERICAL HELP DISTRICT COURT INTERPRETER SVC PETTY CASH FUND REIMBURSEMENT DISTRICT COURT SCREENER SVCS LASER PRINTERS MAINTENANCE FACILITIES JANITORIAL SERVICE DUMAS BAY VACUUM REPAIR/SUPPLY TONER FOR LASER PRINTERS CITY VEHICLES REPAIR SERVICES PARLIAMENTARIAN ASSOC DUES ALARM MONITORING SERVICES TOPSOIL FOR CELEBRATION PARK POLICE FIREARMS & EQUIPMENT PROJECT ENGINEER SERVICES EDUCATION ASSIST REIMBURSEMENT EDUCATION ASSIST REIMBURSEMENT DISTRICT COURT INTERPRETER SVC POLICE BUSINESS REIMBURSEMENT FUEL FOR POLICE VEHICLES CITY BUSINESS REIMBURSEMENT POLICE RADIO REPAIRS -f: ?: -0 CHEKREG2 DATE 02/13/98 DATE 02/13/98 02/13/98 02/13/98 02/13/98 02/13/98 02/13/98 02/13/98 02/13/98 02/13/98 02/13/98 02/13/98 02/13/98 02/13/98 - 02/13/98 02/13/98 02/13/98 02/13/98 02/13/98 02/13/98 02/13/98 02/13/98 02/13/98 02/13/98 02/13/98 02/13/98 02/13/98 09:02 CHECK # 138991 138992 138993 138994 138995 138996 138997 138998 138999 139000 139001 139002 139003 139004 139005 139006 139007 139008 139009 139010 139011 139012 139013 13 9014 139015 139016 . VEND # 003500 003563 003645 003718 003752 003759 003807 003825 003834 003850 003860 003893 003894 003898 003983 003997 004043 004046 004047 004050 004087 004093 004105 004113 004136 004143 CITY OF FEDERAL WAY CHECK REGISTER NAME WESCOM COMMUNICATIONS VALLEY COMMUNICATIONS CENTER AMERICAN JANITORIAL SERVICE JENKINS, HARDY & ASSOC, PLLC COAST WIDE SUPPLY MCCONNELL/BURKE INCORPORATED MINDSCAPE DIRECT WA STATE-TRANSPORTATION DEPT SOUND TELECOM MINNIE DHALIWAL TAKE CHARGE ASSISTANT PORTER BROTHERS CONSTRUCTION KEY BANK OF WASHINGTON RADIO COMMUNICATION SERVICES SEAFIRST BANK SPECIAL ASPHALT PRODUCTS INC QUALITY FENCE BUILDERS INC KIM HENSLEY VEN - VY VAN WILLIAMS CONSULTING INC WSU PUYALLUP PDL US WEST COMMUNICATIONS DOUGLAS B FORTNER LISA M READ P.E. L N CURTIS & SONS US WEST INTERPRISE AMERICA AMOUNT 380.10 40.00 5,777.19 150.00 94.74 962.24 61.14 1,730.85 100.22 598.40 73.04 59,225.60 9,736.55 2,280.00 10,683.80 1,563.84 2,528.21 90.14 45.00 157.01 15.00 357.97 937.50 9,240.00 585.66 7,443.44 PAGE 8 SUMMARY DESCRIPTION DISTRICT COURT RADAR EXPERT POLICE EMERGENCY DISPATCH SVCS DUMAS BAY CENTRE JANITORIAL SV PUBLIC DEFENSE SERVICES FACILITIES RESTROOM SUPPLIES COM DEV CODE AMENDMENT SVCS PUBLISHING GRAPHICS SOFTWARE TRANSPORTATION ENGINEERING SVC PARK EMERGENCY ANSWERING SVC EDUCATION ASSIST REIMBURSEMENT ASSISTANT NEWSLETTERS S 356TH ST STORAGE/STREAM PRJT PORTER BROS CONST RETAINAGE POLICE RADIO COMMUNICATION SVC R W SCOTT CONSTRUCTN RETAINAGE CRACK & JOINT SEALER FENCING FOR MARK TWAIN POLICE VEHICLE REIMBURSEMENT DISTRICT COURT INTERPRETER SVC CELEBRATION PK CONSULTING SVCS SURFACE WTR MGMT PUBLICATIONS DATA COMM LINE SERVICES TEMP CIVIL ATTORNEY SERVICES CONSTRUCTION PLAN REVIEW SVCS UNIFORM SAFETY CLOTHING/EQPMT DBC SOFTWARE MAINT CONTRACT CHEKREG2 CITY OF FEDERAL WAY DATE 02/13/98 09:02 CHECK REGISTER DATE CHECK # VEND # NAME 02/13/98 139017 004173 WATERMARK ENGINEERING 02/13/98 139018 004180 ABDUL KAREEM SHAMDEEN 02/13/98 139019 004187 NIES MAPPING GROUP INC 02/13/98 139020 004188 ANN GARDNER 02/13/98 139021 004190 LILLY MAY BAYLEY 02/13/98 139022 004194 OFFICE DEPOT BUSINESS SVS DIV 02/13/98 13 9023 004196 LASER QUEST - FEDERAL WAY 02/13/98 13 9024 004218 TIMCO INC 02/13/98 139025 004219 TRAFFIC DATA GATHERING 02/13/98 139026 004220 SEATTLE THUNDERBIRDS HOCKEY 02/13/98 139027 004222 GREG BENNICK 02/13/98 139028 004223 J HYON JOZ -t: 02/13/98 Z 139029 004224 STEVE LUTTIO 9.J 02/13/98 139030 004232 HEBERT RESEARCH INC D TOTAL CHECKS Y JOB WAS COMPLETED SUCCESSFULLY AMOUNT 1,279.81 82.50 470.00 2,640.00 85.00 26.05 80.00 95.86 980.00 55.00 350.00 67.50 47.50 250.00 766,354.96 PAGE 9 SUMMARY DESCRIPTION 23RD AVE SO ENGINEERING STUDY DISTRICT COURT INTERPRETER SVC AERIAL PHOTO ENLARGEMENT/SVCS DBC COMMISSIONED ART DISTRICT COURT INTERPRETER SVC OFFICE EQUIPMENT & SUPPLIES TICKETS FOR RECREATION EVENT PWS EQUIPMENT REPAIR PARTS TRAFFIC COUNT SERVICES TICKETS FOR RECREATION EVENT SAFETY STATION ENTERTAINMENT DISTRICT COURT INTERPRETER SVC DISTRICT COURT INTERPRETER SVC ECONOMIC IMPACT STUDY MEETING DATE: March 17, 1998 ITEM#~ (C!- ) ..................................................................................................,..........."""""""""""""""""""""""""""""""""""""""""""""""""""""""""".................. CITY OF FEDERAL WAY City Council AGENDA ITEM ... ~Y..~.J:~ç .I.;...M.~ ~.!~JY..¥~ ~~~ ~ ~.~ ~. .~~ P.~ t!................................................... .....". .............................................................. CATEGORY: BUDGET IMPACT: _X_CONSENT ORDINANCE BUSINESS HEARING FYI - RESOLUTION STAFF REPORT - PROCLAMATION STUDY SESSION OTHER Amount Budgeted: $ Expenditure Amt: $ Contingency Reqd: $ ..............................................................................",............."""'.............................................................................."......................" """"""""""""""""""'" AITACHMENTS: Monthly Financial Report .............................................................................."......................................,..........................................."""""""""""""""""""""""""""""""'"..... ........,... SUMMARYIBACKGROUND: Month of January 1998 ..............................................................................,................................................................................"....................................... ,......................................."" CITY COUNCIL COMMITTEE RECOMMENDATION: On March 3, 1998, the FinanceÆconomic Development/Regional Affairs Committee recommended approval by Council. ..........................................................,....................................................................................................,...................,................... .........................................,... OTYMANAGERRECOMMENDATION: H1fv"vr ,'t(W~. PI)/! AI/'--II; ~Ú-~ /) ((u 111:" :';;;~~~;;;~~;;:~~~~~';~-~;;;;;¡;¡~;;ar.......:....l........ . ..:"......................m..........................."" (BELOW TO BE COMPLETED BY CITY CLERK'S OFFICE) COUNOL ACTION: _APPROVED DENIED - T ABLEDIDEFERRED/NO ACTION COUNOL BILL # 1st Reading Enactment Reading ORDINANCE # RESOLUTION # I:\COVERCC-S/14/96 CITY OF FEDERAL WAY MEMORANDUM Date: March 3, 1998 To: Finance, Economic Development & Regional Affairs Committee From: Marie Mosley, Deputy Management Services Director Subject: January Monthly Financial Report Action Requested: Accept the Monthly Financial Report and forward to the March 17th Council meeting for approval. Highlights: There is little activity to report for the month of January since many expenditures and revenues received in this month relate to 1997 and are accrued back to 1997. The following are highlights from the year, 1997: . Property Tax - total received $6,161,293 exceeding the budget by $41,407. . Sales Tax - total received $8,320,209 exceeding budget projections by $97,752. . Criminal Justice Sales Tax - total received $1,272,878 exceeding budget projections by $146,016 . Real Estate Excise Tax - total received $1,876,909 exceeding budget projections by $776,909; 1998 REET revenues are continuing with this same trend. January total received was $119,717, which is $68,109 above projections. . Gambling Taxes - Managed to exceed budgetary projections by $8,811, receiving a total of $356,249. . Franchise Fees - Total received $576,633 exceeding budget projections by $131,306. . State Shared Revenues - Total received $4,747,730, which is $331,361 above budget projections. The significant increases are equalization (excess of $136,257); criminal justice funding (excess of $90,832); and MVET (excess of $37,693). . Utility Taxes - Total received $3,788,879 which is $320,174 above the budget projections The expenditure savings below will be reviewed during the carry forward budget adjustment in March. These savings include some expenditures that have not yet been recorded. We are still working on closing the books and will have final figures at the March Finance Committee meeting. . Public Safety - The department has savings for 1997 of approx $600,000. This savings is due partly to hiring some personnel during the year rather than at 1/1/97. In addition, they have internal service fund savings due to replacement reserves on items purchased in 1997 do not begin until 1998 as well as low maintenance costs on new equipment. . Public Works - This department is currently showing savings of approximately $165,000. Some major contractual bills are still being received and will be accrued back to 1997. . Community Development - This department has savings of approximately $345,000, partly due to Human Service Contracts that will be paid and accrued back to 1997. In addition, there are some contractual services that have not been completed and will need to be carried forward for completion in 1998. . PARCS - This department has savings currently of approximately $153,000. We will continue to accrue some expenditures back to 1997 and bring the carry forward budget adjustment to the Finance Committee in March. Lftvt.1 CITY 8F t M 0 NTHL Y FINANCIAL REPORT FOR JANUARY 1998 4M. d-- TABLE OF CONTENTS Introduction ...................................................,.......................................,..........................1 Operating Revenues................................ """""""""""" ................................................2 Operating Expenditures ....................................................,.............................,............ 2-3 Local Retail Sales Tax ......................................................,.............................;............4-6 Real Estate Excise Tax............................... ................... .... .......... "......'.."."'" .... ............. 7 State Shared Revenues...................................................................................................8 Building Permit and Plan Check Activity """."..""..""".."...."""".'.."..""....""".."'" 9-10 Utility Taxes ...'."..."'.'.".."""'."".""'..""""""."'....".....................................................10 District Court Activity... ....,.... ....... ...... ............... ............ ................,.. "."."."...' ...........,. ...11 Police and Jail Service Activity ......................................................................................12 Recreation Programs and Retreat Center Performance................................................ 13 Community Development Block Grants ................................................,........................14 Public Works Contracted Services.................................................................................15 Capital Projects............ .............,....... ..... .............. ...,........ ...........". .......,.................. 15-17 Cash and Investments ........ ""'."""'" ..... .............. ............,... "."."."""'" ......... ..............18 4-M.3 City of Federal Way Janual) ;98 Monthly Financial Report INTRODUCTION I~ I I I .-. ._--._.___~__n Proect8d Fund 1181- Januuy, 1- $1,311,888 ~ntfnd Loans Solid \l\8sle 3.3% Police 2.1% 4.3% DeaiIJ18led 0.1% The Monthly Financial Report (MFR) is intended to provide an overview of financial activity that have taken place in the reporting period. This report focuses mainly on activity incurred in the operating funds. There is a synopsis of the City's Capital Improvement Funds on pages 15 through 17. The Summary of Sources and Uses (Attachment A) captures financial activity through January for the years 1994 through 1998.' . HIGHLIGHTS Overall, operating revenues ($2,183,640) are above the adopted monthly budget ($2,155,211) as of January, 1998, and operating expenditures ($1,834.600) are above the adopted monthly budget for the month of January ($1.834,009). This results in the City's operating funds having a ~ projected increase in fund balance of $27,838 as of the end of January 1998. The City is still accruing expenditures back to 1997, resulting in minimal activity to report for January. We will be bringing the carry forward budget adjustment to the Finance Committee in March for approval by the full Council in April. At that time we will have final year end expenditure and revenue figures to report. Overall, operating revenues collected through January total $2,183,640 which is $28,428 or 1.3% above the historical monthly budget ($2.155.211). Operating revenues have grown $517,048 or 31.0% compared with activity through January 1997 ($1,666,592) due primarily to the utility tax rate increase which was not effective until March, 1997. Fines and forfeitures and interest earnings are exceeding 1997 revenues, as well as the revenue being collected by our new Police Department (ie: money/property seizures, mall security, licenses and permits). We will continue to monitor all revenue sources and report all variances from our estimates. REVENUES Graph 2 illustrates, through January, a comparison of actual revenue collections versus monthly historical estimates. Attachment A further details operating revenue collections and trends between 1994 and 1998. ~ QJntir1I RMnIB AåuII \IS H8IøtœI aq,at EIIIrnIIiIIs 1tJuV1 Jenøy 1998 $1,axJ,<XD $1,4OO,<XD $1,2X),<XD $1,CXXI,<XD ØD.<XD ØJJ,<XD $4OO,<XD sm,<XD $- T- 0"QIb- Sa M8c Ir1oIp.t Uc& Rm1Ia _& Rrf I. Estirrelle . ÞdJ.B I LJ M, L- City of Federal Way Janua, ~ ,998 Monthly Financial Report The following describes some of the major revenue sources and the variances that we are reporting. 'ales tax payments received for December total $638,862 which is below the projected budget ($678,581) by $39,720 or ....9%. Compared to 1996 December, sales tax revenues have increased $15,476 or 2.5%. Year-to-date, sales tax revenues total $8,320,209 which is $97,752 above the monthly historical estimate ($8,222,457). Included in the January, 1997 sales tax revenues was $16,187 for a major retailer that should have been recorded in December, 1996. Considering this correction, sales tax revenues through December would have been $8,304,022 or $81,565 above the adopted estimate. Government, which comprised 1.4% of our total sales tax collections through December, has increased $30,742 or 36.5% from 1996, which was due to a correction that was reported in January, 1996. The services and contracting components have also experienced growth. The 8.4% increase in services is attributable to an increase in activity for automotive repair shops and smaller business and personal activity. Construction activity has also increased significantly, which is further reflected in the City's building permit trends for 1997 & 1998. However, these gains are offset by a slowdown in wholesaling activity, which has decreased $130,780 or 21.6%, due primarily to Lucent Technology's one- time large distribution in April 1996. Retailing activity increased $133,483 or 2.6%. When considering the correction in January, retailing activity instead increased $101,109. Real estate excise taxes through January, 1998 were $119,717 and are continuing to exceed projections of $51,608 by $68,109 or 132.0%. Compared to January, 1997 ($94,719), they have increased $24,998 or 26.4%. Building Permits and Related Fees are also exceeding budgetary projections. Through January, we have received $55,439 which is $4,147 or 8.1% above the adopted estimates ($51,292). In addition, this revenue source is recovering 43.7% of the Community Development operating budget, which exceeds the budgetary recovery rate of 37.8%. EXPENDITURES The City has expended $1,834,600 through January, which is above the monthly historical adopted budget of $1,834,009 by $591 due mainly to savings in the Public Safety, Parks and Recreation and Community Development. qøaa~ ExpenItIns Þd1III.. HsbtcaI EbVt EsIin1IIes '11Toug1 Jnøy 1998 Public Safety has expended $871,161 which is $52,302 or 5.7% below the monthly adopted budget estimate. The projected savings are due mainly to the delay of hiring police officers, savings in the internal service funds and lack of historical information for our new Police Department. $1,<m,aD $DJ, aD $1m, aD $1tD, (XX) ØD.QI)~ $m. aD ~ $O),(XX)i :. $IX),(XX)J $aD, (XX) $100,(XX) $- F\b Sly fIIIR::S CD Sa rw I..8N "'tI Sa CDO.I D.mII D!tt s.c B\' PARKS and Recreation are below monthly adopted budget estimates ($155,337) by $16,580. The savings consists of lower than anticipated expenditures in Recreation ($3,810) and Parks Maintenance ($12,770). Compared with 1997 activities, expenditures have increased $7,281 or 5.5%. In addition, it is anticipated that the Arts Commission will again carry forward a portion of its budget for reappropriation in 1998. The carry forward adjustment will need to be reviewed by the Finance Committee before it will be reflected in this document. 18B41et 81d1Ø I W-M.5 City of Federal Way Janual} 38 Monthly Financial Report The Asphalt Overlay Program has incurred expenses of $74,161 or 3.2% of it's appropriated budget ($2,298,423) for 1998. 1998 Overlay Program: The preliminary streets overlay list will be going to the March 2, 1998 LUTC meeting and the March 17,1998 Council Meeting for approval. The project is scheduled to be bid in May, 1998.' CONCLUSION In summary, the month of January has minimal activity due to the fact that many expenditures paid and revenues received in this month are related to the prior year and therefore are accrued back to 1997. We therefore, do not have adequate activity to effectively evaluate the financial condition. However, we have identified some sources and uses that are highlighted in this report and we will continue to monitor and update as we receive more information. The overall operating revenues for January are below the projected monthly budget, while Fines & Forfeitures and interest earnings are exceeding monthly budget estimates. The overall operating expenditures are below estimates at this time, with Management Services, Public Safety, Community Development and Parks and Recreation under projections and Civil Legal Services, Surface Water Management and Dumas Bay Centre exceeding projections. It is anticipated that these departments will meet their budget projections as the year progresses. It is anticipated that we will be closing the 1997 books at the end of February. Once this occurs, the carryforward budget adjustment will be completed and forwarded to the Finance Committee for review. 4- Mol¡, City of Federal Way January 19~- ,donthly Financial Report Local Retail Sales Tax Table 1 and Graph 4 summarize local retail sales tax revenues. Sales tax collections lag two months. For December sales activities, the City accrues sales tax revenues in January, and the City receives cash in February. At the time this report was prepared, sales tax revenues were not available for January. Attachment A reflects accrued estimates. Oraø/1 4 SALES TAX REVENUES December 1995 through December 1997 $850,000 \00'_- ~Ollday Se.son $GOO,OOO roo -~U'OO_U~H - $850,000 --~OO. --- . - -. 00 - '--_00- $800,000 - __00_--00 --____00_--00--- 00 --00--___00___00--00"___"_- $750,000 - - . -. ___00_--000000-' $700,000 _00 --- $850,000 Through December, sales tax proceeds totaled $8,320,209 seoo,ooo - - - 00 - - - - 00 which was $97,752 or 1.2% above the adopted budget estimate ($8,222,457). Included in January sales tax revenue was $16,187 for a major retailer that should have been reported in December 1996. Considering this correction, sales tax revenues through December would have been $8,304,022 which is $81,565 above the adopted estimate. Compared to 1996 December sales tax, revenues have increased $15,476 or 2.5%. It is estimated that the sluggish sales during the first two months of the year were due to the snow storm that occurred around the holiday season, when many of the post-holiday sales occur. $550.000 ~ s s s s s s s s s s s s ~ ~ ~ ~ ~ ~ ~ ~ ~ ~ ~ ~ ~ ~ ~ ; ~ f ~ ~ t k 8 i ~ ~ ~ j ~ f ~ ~ t i 8 ¡ ! TABLE 1 LOCAL RETAIL SALES TAX RE'ÆNUES 1H! . 18117 11111! 111/U 11195 1H. 111117 ! 111117 Budfl. Month ACfII8I Actual Actual Actual 8ud8t' Actual , V8Ifanca , v.rt8nce January" $ 849.031 $ 870,318 $ 882,234 $ 883,229 $ 912,929 $ 902,478 $ (10,451) -1.1% ebruary 579,220 580,171 602,830 607,790 641,470 640,967 (503) -0,1% March 522,576 500,911 573,687 577,022 573,117 582,547 9,430 1.6% April 585,809 597,164 624,667 768,980 660,433 660,733 300 0,0% ~ay 556,790 632,367 599,100 607,104 852,260 669,058 16,798 2,6% ~une 615,567 603,320 617,531 600,594 648,996 657,032 8,036 1.2% ~uly 603.765 651,123 676,546 650,423 711.904 694,702 (17,202) -2.4% ~ugust 619,020 635,050 713,489 734,368 700,493 735,617 35,124 5.0% ~eptember 609,162 626,974 676.731 652,886 687,623 657,100 (30,523) -4.4% Þctober 627,343 636,254 654,050 666,751 688,847 687,585 (1,262) -0.2% ~ovember 594,528 618,765 650,583 664,611 665,804 793,528 127,724 19.2% )ecember 603,980 654,256 644,666 623,386 678,581 638,862 (39,720) -5.9% Total S 7,H8,787 S 1,808,873 S 1,116,114 S 1,037,143 ' I.zaZ,4I1 S 1,32o.z08 ¡ S 17,7IIZ 1.2% uab" Sa". . 178,1",843 . 806,116,110 S 842,394,624 . 161,802,711 S 171,IIS,I21 $ 880,101,071 ¡. 11,837,160 1.2% 'R._""ts monthly hllloriclli pohems lor the 1887 Adopted Budget. " Accrued estl"",t.. ere retlectod In Aheehmen! A. 4M/7 City of Federal Way January 199t. onthly Financial Report Graph 5 illustrates retail sales by industry sector. Retail trade has generated the largest -----~--- ----:.~¡ - ~~~~~n~~~ing ~ece:~:~ I (64.3%) followed by ! services (9.7%), contract ¡ Construction/Contract I & construction (7.9%), ! I wholesaling (5.7%) and I VIIholellling , manufacturing (4.4%). 'I M.nufoC1uring Transp/commlutility, finance; government and I TronlplCornm'UtiIity I other activity generate Go....,.....nt the remainder of sales I" 1.2% tax receipts. Table 2 and Fin/lnolR..1 Eitol. Graph 6 compare year- O1Mr 1.1% to-date sales tax growth I by major industry sector ! 0.0% 10.0% 20.0% 30.0% 40.0% 50.0% 50.0% 70.0% 50.0% between 1993 and 1997. L Compared with 1996, sales tax collections have increased $283,065 or 3.5%. Once again when the correction for December receipts is considered ($16,187), the variance would be an increase of $250,691 or 3.1%. -_. "-....n ~.. .___n___~__.- --- ~-n___.-_---_. ~ RETAIL SALES TAX DISTRIBUTION Major Industry Sectors RetaiITrade SllVicol TABLE Z COMPARISON OF SALES TAX COLLECTIONS BY SIC CODE GROUP TlIroUfh December Component fl83 fl'" 1"5 111f1 1887 Chanf8 from 1996 GfOUp Actual Actual Actual Actual Actual , Ch8ll,e I" Chenge Retail Trade $ 4,900,056 , $ 5,008,961 $ 4,997,513 $ 5,216,822 $ 5,350,305 $ 133,483' 2.6% Services 599,605 614,993 664,788 741,816 804,143 62,327 8.4% l;onstructionlContract 546,661 609,114 727,297 505,064 655,945 150,861 29.9% Wholesaling 440,275 419,291 561,476 605,824 475,044 (130,780) -21.6% ransplCommiUtility 349,306 395,707 288,047 318,904 354,834 35,930 11.3% Manufacturin9 303,843 315,020 395,783 402,448 387,155 (35,293) -8.8% Other 68,234 88,373 81,866 83,033 94,099 11,066 13.3% Fin/Ins/Real Estate 78,827 73,924 78,090 79,089 103,818 24,729 31.3% Government 83,989 81,290 123,252 84,124 114,868 30,742 38.5% Total .S 7,.I,7M ' 7,101,113 I 7,111,112 I 8,037,144 I 8,320,201 I 283,011 3.1% Tuable 181.. $ . 878,111,124' ., 101,-;110 I 142,314,288 . ",IO2,8S7 I "0,101,011 I 33,1",21. 3.1% " Retailing activity has increased by $101,109 or 1.9% compared to 1996 activities when considering the $16,187 adjustment due to a major retailer reporting December receipts in January. The City has experienced increased revenues overall in the retail sector. The services and contracting components have all experienced growth. The 8.4% increase in services is attributable to an increase in activity for automotive repair shops and smaller business and personal service activity. Construction activity has also increased significantly, which is further reflected in the City's building permit trends for 1997. Wholesaling related activity has decreased $130,780 or 21.6% due primarily to Lucent Technologies, which reported a large one-time project in 1996. The other decreases are due to the loss of Reinhold Petroleum which in 1996 consolidated its corporate headquarters and warehouse activities to Kent and Curtin Matheson relocating its business. LtM, g City of Federal Way January 19&" Monthly Financial Report Government related activity have increased $30,742 or 36.5% due to a correction of approximately $17,000 that occurred in January, 1996. !!r!I!!¡j Table 3 details, through December, comparative sales tax activity between 1991 and 1997 segregated by various retail centers including the SeaTac Mall, S 348th retail center and the Pavilion retail center. The City's largest retail center, S 348th retail center which generates over 16% of the City's sales tax has experienced growth of $180,711 or 15.0% in taxable retail activity as compared with 1996. The SeaTac Mall experienced a slight increase in taxable retail sales through the month of December. Compared with 1996, sales tax collections have increased $10,670 or 1.1 %. After moderate growth between 1991 and 1994, taxable retail sales activity at the mall has steadily slowed since 1994. The Pavillion Center has experienced an increase in sales tax collections of $20,495. Hotels & Motels activity have increased compared to 1996 due mainly to a correction in 1996 and the difference in timing of returns. SALES TAX GROWTH Major Industry Sectors Change from December 1896 to 1997 ---------------------------- .--- ----------------- 80.0%- 40.0%- -- -------------.----.-------------- 20.0% 0.0% --------------- -20.0% -40.0% Rot.' TI8d8 Services ContnIdIng-1og TCU Monuf Other FlnilnsIRE Govt TABLE 3 SALES TAX COMPARISON 1991 - '197 . Change from 1881 Group 1881 1882 1"3 1884 1885 1"1 1887 ' Change % Change To'" ..,.. Tax . 1,"","7 .. 1,124,112 . 7,"88,781 . 7,10"'7" . 7,"',112 . 1,037,143 . 1,320,209 . 21",.' 3.1" South 348th Retail Black S 131,074 S 111,001 S 101,711 I S 827,174 I S 1,113,530 . S 1,201,108 S 1,381,311 I S 180,711 ' 11.0% % change from prey yr niB 29.6% 30.3% 2.4% 25.4% 3.6% 15.0% na na erçentage of total 8.3% 10.2% 12.3% 12.2% 14.7% 15.0% 16.7% 1.7% 11.1% SeaTac Mall 1,062,742 1,081,863 1,013,463 1,101,782 1,047,101 1,005,422 1,016,012 S 10,670 1.1% % change from prey yr niB 2.2% 0.7% 1.2% -5.3% -4.1% 1.1% na ns F'erçentage of total 16.4% 15.9% 14.8% 14.6% 13.2% 12.5% 12.2% -0.3% -2.4% Major Auto Sal.. S 238,232 S 254,878 S 312,891 S 365,171 $ 358,027 S 385,307 $ 378,270 $ (1,037) -1.8% % change fram prey yr niB 7.0% 22.8% 16.7% -2.0% 7.6% -1.8% ns na F'8fC8ntage of total 3.7% 3.7% 4.2% 4.8% 4.5% 4.8% 4.5% -0.2% -5.2% S 312th to S 311th Blk S 17,888 S 107,313 S 105,893 S 104,480 $ 104,412 S 86,102 $ 85,770 S (11,132) -11.5% % change from prey yr niB 9.7% -1.4% -1.4% 0.0% -7.2% -11.5% ns na Perçentage of total 1.5% 1.6% 1.4% 1.4% 1.3% 1.2% 1.0% -0.2% -14.5% Pavllllon Center niB niB niB niB niB 118,193 139,488 S 20,495 17.2% % change from prey yr niB niB niB niB niB niB niB na na Perçentage of total niB niB niB niB niB 1.5% 1.7% na na Hotel. & Motel. S 42,018 $ 38,398 $ 41,279 $ 37,841 $ 45,551 $ 39,580 $ 43,000 S 3,420 8.1% % change from prey yr niB -8.7% 7.5% -8.3% 20.4% -13.1% 8.6% na na erçentage of total 0.7% 0.6% 0.6% 0.5% 0.6% 0.5% 0.5% 0.0% 4.9% LtM.g City of Federal Way January 1991 ' .Jnthly Financial Report Real Estate Excise Tax Graph 7 and Table 4 illustrate collection history for the 1st and 2nd Y. percent real estate excise taxes. The table and graph both reflect the cyclical variation in this revenue source. REET revenue activity for January has exceeded the adopted budget by $68,109 or 132%, continuing the trend we saw in 1997. The monthly budget estimates are based on historical REET revenues received since incorporation in 1990 through 1997, an eight year period. Even with this slight refinement, monthly estimates are vulnerable to certain fundamental economic changes which do not occur at the same point every year. Compared with 1997 activities, January REET revenues have increased $24,998 or 26.4%. .. C :J 0 E 00( Gwml $140,000 $120,000 $100,000 $80,000 .. $60 , 000 $40,000 $20,000 $- REAL ESTATE EXCISE TAX ACTIVITY Through January $119,717 1991 1992 1993 1994 1995 1996 1997 19 98- Adp 19 98- Act TABLE" REAL ESTA72 EXCISE TAX REVENlJES fll:l- fll7 fiN ftN fIt. tIN tll7 I tIN tIN 8UCfJ81 '1Ion", Acfu81 . kfu81 ' AcCu8I At:fv81 AcIu81 8u11g8t' I ACiii8I S .,.tf8nc8 S Vatf8nc8 8I1U8/)' - $ 80.908 '$ 65,621 $ 52,253 $ 70,177, $ 94,719 $ 51,608 $ 119,717 $ 68.109 132.0% FebnJ8ry 56,212 72,702 63,025 84 ,096 101,508 57,412 . - 0.0% M8I'CI1 78,549 249,510 83,156 105,133 132,678 104,084 - - 0.0% f'pril 84,173 102,473 73,850 155,107 186,187 96,965 - . 0.0% ~'Y 1 05 ,092 94,387 73,648 133,203 108,060 92,144 - - 0.0% ~une 167,854 130,113 107,801 133,081 120,432 1 04 ,964 - - 0.0% Illy 163,092 96,629 70,258 130,765 231,911 110,936 - - 0.0% uguat 106,684 97,514 183,599 123,913 181,490 102,366 - - 0.0% eptember 100,392 82,804 82,369 180,371 151,333 97,207 - - O.o~ lCtober 146,484 64 ,606 76,809 102,780 216,381 92,638 - - 0.0% ~ember 114,078 65,105 132,917 160,199 188,999 88,613 - - 0.0% p.cember 202,396 93,509 95,366 146,325 183,211 101,063 - . 0.0% ToIIII I 1,401.814 I 1,214,871 ' .""'011 I 1,1Z1,11O I 1,87"" I 1,100,000. I '11,717 I ""08 1.2% lEal RE V8IU8 $ 28','82,100 $ 242,884,800 $ 218,010,200 $ 305,030,000 $ 375,38',718 $ 220,000,000 $ 23,843,488 $ 13,82',888 nl . R- ",.,.eoIy - poll.... lor tho 1 HI -... 8udgol wAccnl"_",_"-"'" L¡.M./O City of Federal Way January 19~ Aonthly Financial Report State Shared Revenues Table 5 and Graph 8 present a comparison of state shared revenues received through December between 1993 and 1997 by revenue type. Accrued estimates for January are reflected in Attachment A for local criminal justice sales tax, fuel taxes and vehicle license fees. These payments will be received in February for the month of January. 1"7 Budget Actu8' : $ V8rl8nce $ V8rl8nce 925,524 S . 37,693, 42% --~ 21,275 (544) 419,545 17,012 --224,154 - 14,987 128,509 37,594 292,237 53,238 385,100 136,257 1,272,878 146,016 1,705,134 (905) 645.252 36,029 .~01'~11j m@!!B:!4! . local criminal justice sales tax to date of $1,272,878 is exceeding the estimated revenues ($1,126,862) by $146,016 or 13.0%. Motor vehicle excise taxes are greater than budgetary projections through December and vehicle license fees are exceeding projections by $36,029 or 5.9%. Equalization taxes are $136,257 or 54.8% above budgetary projections due to conservative budgeting. Graph 8 IIVeh Lie Fees ST A TE-5HARED REVENUES 1993-1997 II Liquor $1.000,000 $- "-----l II Fuel Tax [J Equalization $7.000,000 $6.000.000 $5,000,000 $4,000,000 -" ~. $3,000,000 $2,000,000 II Criminal Justice M 0) 0) ..... v 0) 0) ..... It) 0) 0) ..... ~ 0) ..... Q, 'C « I r-- 0) 0) ..... ~ I r-- 0) 0) ..... II MVET LfM./1 City of Federal Way January 199b .Jnthly Financial Report Building Permit and Plan Check Activity Graph 9 and Table 6 illustrate building permit I zoning fee I plan review fee activity between 1991 and 1998 __n_____~------~-------- - ___n___n_- and between 1993 and 1998, PERMT/ZONNGIPlAN CHECK FEES respectively. Overall, Through.J8nu8ly Community Development permits and fees for the month of January total $55,439 which is $4,147 or 8.1% above the adopted budget estimate ($51,292). Compared with 1997 activities ($59,933), permit revenues and building fees have decreased $4,494 or 7.5%. r~- I I S70,CXX> I I i ~,CXX> - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - Building permit fee collections for January total $24,606 which is $1,225 or 5.2% above the adopted budget estimate ($23,381). Electrical fees have remained above budgetary expectations. I Collections total $6,500 which is $720 or 12.5% above adopted budgetary estimates ($5,780). Zoning fees collected through January total $5,524 which is $4,241 or 43.4% below the adopted budget estimate ($9,765). Plan check fees collected during the same period total $18,810 which is above the adopted budget estimate ($12,367) by $6,443 or 52.1 %. Sign code citation fee and sign code permit collections which through January total $1,655 are included with zoning fees. $5O,CXX> - - - - - - - $4O,CXX> - - - - - - $3O,CXX> - S20,CXX> - $10,CXX> - $- ------------ ReIl8llU8 January Febnlary March April May June July Augult September October November December -iotal Exp thru January Recovery Ratio YTD Recovery Ratio "~',i') :.0, ,- AcfU81 S 33,708 39,795 61,117 61,936 61,353 56,643 50,760 46,091 55,670 59,489 55,740 57,415 . 8'1,117 , 113,749 I 29.6% 39.4%1 , ",'," " "TABLEI , ,<I~'~G~~: """",-;;,:,<,,<;" "",'>':"","~'iit" "IN ,tH,lIt ,AcfIMI',. " ACIII~I ACIII" S 36,051 S 46,383 S 26,306 47,671 34,376 44,823 52,296 30,950 46,297 63,273 36,508 51,060 53,838 65,038 50,280 39,732 69,015 65,217 36,428 60,208 64,655 42,525 71,299 60,072 67,062 56,683 37,509 38,435 60,354 42,402 70,370 43,435 45,163 49,954 81,867 49,613 117,433 . 180,118' 111,317' 68,112 167,978 126,127 40.9% 28.8% 20.9% 41.6% 39.0% 34_0% , ":":";""}';':',,;',~S ,'"7 ." , fiN ~ "8udg8C ACfllal S 59,933 S 51,292 S 55,439 81,164 62,058 - 95,791 77,879 - 93,260 69,397 - 52,379 72,117 - 57,030 78,766 - 50,009 63,850 - 56,711 60,804 - 61,053 70,420 - 47,776 58,736 - 32,185 56,403 - 47,978 65,300 - 7a1,.I' 787,022' Ü,al' 135,441 155,000 126,843 44.3% 33,1% 43.7% 35.7% 37.8%1 na fiN 81R1øet , V.rf8nce ,- V'rf8nce $ 4,147 81% - OJ)% - 0.0% - 0.0% - 0.0% - 0.0% - 0.0% - 0.0% . 0.0% - 0.0% - 0.0% - 0,0% 4,147 8.1'110 na na na na n. na Through January, building permit related revenues have recovered 43.7% of Community Development operating expenditures which total $126,843. This recovery ratio is above the adopted estimate of 37.8% and also above the 1997 recovery ratio which through December 1997 totaled 35.7%. 4M' I~- City of Federal Way January 19!. - .Aonthly Financial Report Table 7 presents a synopsis of building permit activity in January for new construction between 1993 and 1998. TA&E 7 aUlI.DING ACTMTY. HEW CONSTRUCTION TII/V JMUIIry ~-~Type_...._.. L.--- ~"J._. ..-.. --..-, ""'--....,L.- "'5 -L...- 1'"_.._.------... "'7 --.. ..1 ----. ,". - Residential 8 S 1.211,420 13 S 2.221,43' , 6 S 1,129,192 1 S 170,811 10 S 1,955,630 5 $ 863,461 Commardal 1 1,861 2 812,228 1. 1,~~ ~---=-I--------- -- -- 1 ...3?40,920 Mu~i-family Public Mobile Homes IClllnoefrom" pttot ~ - 1 2 241,000 8,660 .,.....,11 . Utility Taxes 2 22,616 I $ 2,514,743 3 41$ 29,211 200.142 3 I' 16,316 3,8m,II1 1 11 S 3,920 1,tM,SSO Table 8 summarizes utility tax revenue collections. Through December utility tax collections total $3,7,88,879 which is $320,174 or 9.2% above the monthly budget estimate ($3,468,705). This reflects the 5.0% rate which was effective 3/1/97. Since we have only had this revenue source for one year, it is difficult to project the monthly estimates. .,]"ABLE,B unttrYTAXEs . '.Y..r~to-d'te(thTUDeèeøber)' YTD Budget 1,424,017 $ 478,504 227,925 281,873 652,940 132,754 264,859 5,833 . 3~68t'lO~ Electric (Puget Power) Gas (Puget Sound Energy) Garbage (FW Disposal) Cable (Via com & TCI) Phone Storm Drainage Cellular Pagers & Internet $ ReV!s.ed BUdg.t 1,424,017 $ 478,504 227,925 211,873 652,940 96,754 234,859 5,833 LfM,I3 Actual 1,499,299 $ 432,515 262,599 392,926 724,774 149,308 318,428 9,030 1991 Sutlget': $ Variance" .""'Variance 75,282 5.3% (45,989) -9.6% 34,674 15.2% 111,053 39.4% 71,834 11.0% 16,554 12.5% 53,569 20.2% 3,197 54.8% City of Federal Way January 199b ,onthly Financial Report GENERAL FUND District Court Activity District Court filing fees for 1998 are $19.75 for each traffic infraction and $71.61 for all citations filed. In cases where bail or penalty is paid or forfeited, the filing fee is reduced to $3.36. Graph 10 compares district court expenditures and number of cases filed through January between 1992 and 1998. Table 9 presents a monthly trend of municipal court revenues and expenditures between 1994 and 1998. GrII!I11!! Court Costa vs Number of Filings Through January $40,000 $35,000 $30.000 i $25.000 ~ $20.000 S $15,000 For the month of January, fines & forfeiture collections total $57,442 which is $11,183 or 24.2% above the monthly estimated revenue ($46,259). Overall, Criminal Legal Service expenditures total $59,123 which is $2,119 or 3.7% above the monthly estimated budget ($57,004). $10,000 $5.000 ~' $- 1992 1993 1994 1995 1996 1997 1998 1- Court Costa -+- Number of Filings 1 1,300 1,200 1.100 1,000 900 .. CII 800 æ 700 ¡¡: Õ 600 j 500 E '" 400 Z 300 200 100 Because invoice processing for district court services is currently lagging one month, the table below and attached financials reflect an expenditure accrual for January district court services. Sourcul Uses Revenues Fin.. & Forfeiture. Expenditures District Court Filing/Witness Fees Administrative Public Defense Interpreter/Screener TABLE 9 CRIMINAL LEGAL SERVICES Th till Actual Bud t 1998 Actual S V.".nce "V.riance 58;898 S 50;642 S 36,755 $ 46,259 $ ~,259 $ 5.7~2 S 11,183 24.2% -0" 20,587 17,707 25,646 25,099 33,115 0.0% 954 285 583 844 (195) -23.1% 12,032 13,114 13,064 16,077 21,689 (420) -1.9% 16,325 150 392 (358) -91.2% 266 61 364 574 964 (1,147) -119.0% ~'$li:,$øl$7 $ 41~75Cf $ 11;Q04" ~1-fJ' (2,902) 4,509 (10,745) (1,681) 9,064 nla 1995 Actu., 19N.~' Actu.I s L/-M. 'f City of Federal Way January 19~" Monthly Financial Report Public Safety - Law Enforcement and Jail Services ~~~_m__- -~ ~- ~~-~ GraDh 11 Jail Costs vs Bookings & Maintenance Through January $100,000 $90,000 --------------- -------------------------- $SO,OOO $70,000 --------- J!I $60,000 8 $50,000 ëi .., $40,000 $30,000 $20,000 $10,000 $- 1992 1994 1995 1996 1993 I - Expenditures -+-Cases -~- 1,700 1,300 III U 1,100 Ii c III 900 1: ¡i :IE 700 .., '" en 500 c :;: 0 300 ~ - ~ 100 (100) 1997 1998 Through January, jail service expenditures (including an accrued estimate for January) total $79,558. Graph 11 compares jail service expenditures and number of bookings filed between 1993 and 1998. Booking costs are associated with registering a prisoner, while maintenance costs reflect expenditures for daily meals and shelter of prisoners. In addition, King County will assess a 10% fee for investigative work. The city was also contracting with Kent for some jail services during 1997, but does not anticipate the need to employ them in 1998. Table 10 presents public safety expenditures between 1994 and 1998. Overall, the 1998 police budget totals $11,096,852 which includes $2,222,530 for administration, $995,712 for emergency dispatch and $832,700 for jail services. In total, police expenditures through January total $871,161 which is $52,302 or 5.7% below the monthly estimate of $923,463. SocnesI u... 11N AdiIåJ TABLE 10 PUBUC SAFETY . Th Jsn 1995 '.J"::' 1896 1197 At:fIij¡¡J " '" ;". AcIu8I ActuIII -~~- . $ 185,211 15,320 119,429 43,794 11,637 365,368 31,611 593,526 772,370 89,929 82,976 71,934 68,117 IeI'M1, !1$5j~fl._¡; !!II' $ 685,204 $ 673,500 $ 673,528 $ - $ 330 363 22,932 593,526 Police . KC Contract Adninistration Support Servioes Investigations Records Field Operations Patrol Traffic Subtotal Law Enforcement ConTn. & Dispatch Jail Services Tótå('PœIIê 673,863 696,460 685,534 4- M. IS" TlJIU .1M AdII61I , ISB . ....... " VIriIra - $ 106,418 16,599 140,897 39,298 11,413 364,860 29,143 708,627 82,976 79,558 '!!!~mJif:~ nIl -42. 50ft 8.3Oft nIl nIl nIl nIl nIl City of Federal Way January 1998 Jnthly Financial Report Recreation and Cultural Service Programs and Dumas Bay Centre Peñormance Table 11 summarizes recreation and cultural service and Dumas Bay Centre activity and their related recovery rates. Through January, recreation and cultural service revenues total $21,078 or 4.5% of the revised budget ($467,514). Recreation's direct program expenditures total $38,605 or 5.2% of the revised budget ($743,338). Recreation fees have recovered 54.6% of direct program costs. Including administrative expenditures totaling $20,542, the overall recovery ratio is 35.6%. The 1998 target recovery rate is 40.0%. Dumas Bay Centre operating revenues, total $21,434 or 6.7% of the adopted budget ($319,780). In 1997 the Dumas Bay Centre implemented a Facilities Booking Program which records revenues on ail accrual basis. In the past revenues were recorded on a cash basis. Through January unearned revenues relating to 1998 activities were $50,008. Operating expenditures total $24,597 or 6.5% (excluding one time costs) of the revised budget ($379,107). The Dumas Bay Centre has recovered 87.1 % of all operating costs when unearned revenues are not considered. TABLE 11 RECREATION & CULTURAL SERVICE PROGRAMS AND DUMAS BAY CENTRE PERFORMANCE -. ., Through January 'f8H ., I Rewnues I Expendltura I Recovery Ratio" PI'OfI18m Budget.,.: ,Actual " I Budget Actual I " I Budget Actual ATHLETICS AND SPECIALIZED SERVICES Community Center 26,862 1,588 5.9% 94,503 4,692 5.0% 28.4% 33.8% Senior Services 55,065 1,003 1.8% 65,637 5,633 8.6% 83.9% 17.8% Special Populations 7,787 1,127 14.5% 45,532 3,877 8.5% 17.1% 29.1% Youth Commission 5,600 - 0.0% 800 95 11.8% 700.0% nla Adult Athletics 135,500 7,052 5.2% 110,279 4,570 4.1% 122.9% 154.3% Youth Athletics 64,350 3,304 5.1% 79,789 4,401 5.5% 80.7% 75.1% Aquatics 2,500 - 0.0% 31,910 - 0.0% 7.8% nla Subtotal S 287(884 $ 14,073 4.7% $ 428,450 Š--23,287 &.4% 89.&% 80.&% Administration - - nla 205,140 10,742 5.2% nla nla . " ml~',::~,~i~ ;./~~ ;i$ "'IUil!JØ; I$(;i 34,009 '';4IM '47¡0% : :::'"41.4" COMMUNITY AND CULTURAL SERVICES Arts & Special Events 30,600 1,983 6.5% 47,107 3,473 7.4% 65.0% 57.1% Arts Commission - . nla 76,250 342 0.4% nla nla Community Recreation 123,800 3,014 2.4% 159,031 11,110 7.0% 77.8% 27.1% Red, White & Blue 15,450 2,009 13.0% 32,500 413 1.3% 47.5% 486.0% ....".....- - ~", ,'IllK " q;T% Administration -. nla 183,395 9,800 5.3% nla nla Total - . "18.;81HJ' "..,~, 1,0015 4.1% $ 418;283 $ 25;138 IU)% 34.1% 27.1% TOTAL RECREATION $ 487,514 $ 21,078 4,5% $ 1,131,873 $ 59,147 5,2% 40.0% 35.8% Dumas Bay Centre 319,780 21,434 6.7% 379,107 24,597 6.5% 84.4% 87.1% P3 - - n/a - - n/a n/a n/a Carryforward - Arts Comm. - - n/a - - n/a nla nla ~ »)Bm ::$ .115.10;I!'O' 'I" 83;7~ ,S;S,% 52;1% 4M, lto " City of Federal Way January 19!'~ Nlonthly Financial Report SPECIAL REVENUE FUNDS Community Development Block Grant Fund The CDBG Fund accounts for the receipt and disbursement of federal grants received through the Department of Housing and Urban Development (HUD). HUD awarded the City a total of $599,149 in 1998. CDBG 1998 adopted budget totals $47,897 (excluding projects managed by KC) of which $5,051 or 10,5% has been expended through the end of January. :4;.\; '" 'm,:.,..,:, , .. .' .. ,,'::'>,: ' ~;:" :~~;',' .. " T"""-12 Hi!~tf'.:¡,:", "'" ~""~,',',.,',"',,,"-'II.OCIC1, 'GIIWnS:",'".,',.",:.'"',,""","""',",,.,." ,," ,: .', : '";",,, ,", ~"': ' . " '~:r ':~_:"':::f..t,: " CITY ArMNSTERED PROGRAMS - EntItIemønt Fundi - DIrect FedenI Gnnts (116,392) $ (63,652) $ (54,076) $ (18,174) (24,12.0) (184,7~) (73,510) (49,874) (319,200) (56,431) (79,991) ConIortIum FundI . Inclrect FedenI Gr81I8 (88,425) (Z)2.020) (9>,718) ',,~;: ',' ":~' , ';~~ï;. ' , :"',".r-, ~'~ . """J~~""~ "#,'«." . '-..-',,:,,' ,; "";I..,l""'~, f.', -(RiapJ\. '~, , , .. ~.,:::",.:.;;: ..~ "',,t '~" , ' '," " ~:,"':" ~- aæ 1991 cœG 1992 cœG 1993 $ :øï,1XX> $ (EKJ,œ3) $ 32D,1XX> 456,1XX> $ 7,377 $ 12,252 - - (378) - cœG 1994 cœG 1995 cœG 1996 cœG 1997 aæ 1998 WHataI 312,554 D,G! 219,943 520,304 47,1!fí1T $ 2,"'100 $ ~ (106,791) (92,849) (61 ,Em 44,806 'JJJ,'Jf1l 153,899 127,194 1n,992 42,846 G4,838 (439,312) (80,01131 $ (140,5121 $ (587,800 $ 1272.4421 $ (440,777] $ (2110,32011 $ (5,œ1) 121 $ (5,0511 $ 2,835 $ FoodEllnkWl'llhcule-9 'ItI,1XX> (56,731) (11,889) (1,310)- II-bJsIna RIIhIIb - 94 26,104 (26,104) - I t-bis¡,gAs8l8la1œ-95 19,:D> (9,653) (7,864) 1,789 BIiIdIng lWD - 95 'JJJ,IXX> (10,1XX» (9,879) 121 TI81SitiaIII ttJusing - 95 29,500 (24,806) (4,692) 0 I BuIIdIna RencMiion-95 31,500 : (13,450) (13,:m) 4,670 Fàt RIIpIIEII- 95 8,500 (4,250) (4,250) - ShIllerfa' 1-tJmeIess. 95 5O,IXX> (25,IXX» (19,385) 5,615 ItUira RIIhIIb - 95 125,1XX> (125,IXX» - I-bIÄ'1g AsaIstIme - 96 19,336 ,(18,986) 350 ShIllerfa' I-tmeIsa - 96 150,1XX> ! (134,CXXJ> (13,245) (2, 755) - Hå1IileCollege-96 3J,1~ I 3J,1~ I-blllrQRIIhIIb-96 1'1t1,1XX> I (140,106) (29,894) - I-blllrQRiBhab-97 1'1t1,1XX> (144,500) 25,492 AIDS I-bJsIng - 97 10,1XX> 10,IXX> Easter Sell Sodetv - 97 18,250 (18,CXXJ> 250 u::- -'- A, ....-M:~~ 97 25,1XX> 25,1XX> MIIrùI HIØIh I-bIÄ'1g - 97 11,183 11,183 'NIItI:NII¡ RIMtaI- 97 75,1XX> 7S,1XX> 01IIIIenae G1rt - 97 7S,1XX> (57,865) 17,135 U1IIed CnbraI PIIIsy - 97 15,1XX> 15,1XX> Easter Sell Society - 96 18,9119 18,9119 Emrgency Feedi1g - 96 5,IXX> 5,1XX> ~ - 96 100,1XX> 100,1XX> Camu1IIy HIØIh - 96 10,IXX> 10,1XX> EIcIer1-II!ØIh Corneci - 98 10,IXX> 10,1XX> TI81IitknIII-tJusIrvI- 96 5O,IXX> 5O,IXX>, KCtblalngRllhllb-96 1'1t1,1XX> 1'1t1,1XX> KCI-bIÄ'1gAUhcrly-98 8,0400 8,400 KC - 98 1o,IXX> 10,1XX> KC I-bIÄ'1g AUhcrIy - 98 «I,IXX> «I,IXX> ~ Þ.UvII 2O,1XX> 'JJJ,IXX> . I'tM' 11192 ~ -- ~ 11>""82 S22. 150", InIIIØt*t tOIl; 1994"'- '*' I'd - sæ.sæ 11 GIrw8 FIr<! o:nr1bJkr8 b n1r-. Uttø8 4M,'1 . City of Federal Way January 1998 . nthly Financial Report Public Works - Contracted Services Table 13 presents a year-to-date analysis of the Public Works and Surface Water Management (SWM) contracts with King County, WSDOT and private vendors. Expenditure accruals have been made for January activity. Most on-going maintenance takes place during the spring and summer months. "';::;";'",':1:6 ~'IIi'JI:.j¡¡"'";~':'f4"'~"",;¡;ri1ii;....~" '~:.',;;,;~'..:..':~~,:!:."..;~:.!.~~:....,::i"" ,.....' (1) Private Contractors (2) Private Contracts for street maintenance ($470,292), supplies ($37,000), RM/ vegetation mowing and tree maintenance ($93,200), Weyerhaeuser ($26,233), and Pavement Management System ($14,000). (3) Private contractors for sidewalk, ramps, curb and gutter maintenance ($83,696) and fences, guardrail, barriers and retaining wall maintenance ($6,671). CAPITAL PROJECTS UPDA TE CIP -1997 GO Bond accounts for the capital projects funded with the 1997 GO Bonds. CIP - Parks accounts for the acquisition or construction of major park capital facilities except those facilities financed by proprietary funds. CIP - SWM accounts for major capital facilities associated with managing the existing storm water conveyance systems, regulating the clearing, grading and erosion control phases of new land development, constructing, maintaining and repairing elements of the City's drainage system, and controlling water quality within the system. CIP - Traffic accounts for improvements to existing traffic signals and new signalization. CIP - Streets accounts for improvements of roadways and arterials, including the construction of new street sections, the purchase of right~f-ways, the widening of roadways to provide additional vehicle lanes, and the installation of sidewalks and landscaping. Funding sources include transfers from the SWM Fund ($2,055,886), CDBG ($200,000), Donations Fund ($2,046), General Fund ($211,921) and Street CIP Fund ($396,256); mitigation fees ($491,967); grants ($4,210,484); interest earnings ($222,451); King County Bonds ($49,000); Open Space Proceeds ($264,683); Public Works Trust Fund Loan ($149,692); School District ($8,482); GO Bond Proceeds ($14,670,700) and beginning fund balance ($14,086,654). GO Bond interest earnings ($112,451) has been allocated to prefund debt service at this time. Table 13 represents year-to-date expenditures through January 1998. ' Llfe-to-date Impact fees collected through January 1998 total $1,852,692 which includes interest earnings. Currently, a balance of $287,759 is reserved for Parks, Traffic, Street and SWM capital improvements projects. " y,M./g City of Federal Way January 19!.... Hlonthly Financial Report PROJECT UPDA TE Parks: 1) Dumas Bay Civic Theater: All exterior and interior walls framed, roof progressing, sheet rock work continues; 2) Community and Neighborhood Parks projects are: Lake Kil/arney Master Plan: SEPA/Environmental check list completed, construction scheduled for Summer 1998; Lake Grove School Ball Field Renovation: Project completed; Heritage Woods Park: Project completed; Mark Twain Ball Field Renovation: Project completed; 3) BPA Phase 1/: Completed; 4) Celebration Park: Wetland mitigation work continuing within the BPA Phase I corridor. Volunteer work parties scheduled through March. SWM: 1) Culvert Upgrade and the SeaTac Mall Detention projects Phase I are designed and property acquisition is nearly complete. Project construction has been delayed until 1998 due to a hearing examiner appeal.; 2) S 356th Regional Storage Facility construction was completed in November 1997. Contractor is working on punch list items and will be going to Council in May 1998 for acceptance; 3) CIP studies Phase II is underway; 4) Work for SeaTac Mall Phase II design has begun. 85% design completion to Council is anticipated for March 1998. 5) SW 34Oth Regional Storage Facility design and property acquisition has begun, 85% design completion to Council is anticipated for April 1998. Project construction is scheduled for summer of 1998; 6) Star/ake RoadlS 272nd Conveyance Improvement has begun design, 30% design completion to Council is anticipated for May, 1998; 7) Annual Programs: Mirror Lake Hydraulic Analysis Study was completed October 1997. Meeting with Mirror Lake Home Owner Association was scheduled in December 1997. Crown Point Storm Line Replacement is under design and construction will start in July, 1998. StreetlTraffic: 1) The design contract is complete for S. Star Lake RoadIMilitary Road S. signal and the notice to proceed with design will be issued; 2) SW 340th StlHoyt Road SW signal notice to proceed was issued 1120/98. 3) SW 334th Street and 21st Ave SW signal and S. 320th Street and Hwy 99 signal the scope of work for the contract is under negotiation with Parametrics; 4) S 356th-SR 99 to 1st Ave project is under final design; working with Parks on the wetland mitigation; right of way acquisition has also begun for the PSE parcel; 5) 23rd Ave S project (S 317th to S 324th) final design was approved by LUTC and at the 12/3/96 Council. TIB has approved a grant for $3.3M for construction. We have obtained WSDOT to provide Right of Way acquisition services for this project; 6) S 312th St-SR 99 to 23rd Ave S project final design phase was approved at the 11/18/96 LUTC meeting, right of way appraisals are complete and staff is currently working with the utility companies on relocation; purchase and sale agreements are being reviewed by the legal department. Purchase and sale agreements are also being presented to property owners along S. 312th Street by the negotiator hired by the City. Of the 27 parcels, 18 are complete; 7) S. 320th Street Downtown Core and Frame Improvements, design contract complete, meeting being held; 8) BPA Trail Phase /I construction bids were opened 2/25/97 and the project was awarded to Westmark Construction 3/18/97 in the amount of $460,708. Construction began 5/27/97. Work was completed on 10/31/97 and will be going to Council in March 1998 for acceptance; 9) The SW 336th Street (from 21st to 26th) Project was awarded to R. W. Scott at the 7/15/97 Council Meeting in the amount of $1,888,468 and construction started August 8. Underground utilities and the two ponds are complete, the north and south side are almost complete with sidewalk, street lighting etc. Final asphalt overlay next spring; 10) 21st Ave SWand SW Dash Point Road Traffic Signal bids were received 6/17/97 and Transtech Electric was the low bidder; the project was awarded at the 7/1/97 Council Meeting and construction began August 25, signal working, project almost complete; 11) 8th Ave SWand SW Dash Point Road Traffic Signal design is complete and the appeal was denied regarding SEPA; 12) Military Road South from South 284th Street to South 286th Street Improvement Project was awarded at the 7/15/97 Council Meeting to Pivetta Brothers and construction began August 25, 1997. All work has been completed, scheduled to go to Council in March 1998 for acceptance; 13) 21st Avenue SWand SW 325th Street Traffic Signal and Street Improvement bids were received June 1997. The low bidder was Tucci and Son's. The contract was awarded at the 7/1/97 Council Meeting, the pre-construction meeting was held 7/10/97 and construction started August 18. Working on final paving and channelization, will be going to Council in March 1998 for acceptance; 14) The 1997 Sidewalk Replacement Project ($79,948) was awarded to KODO Construction at the 6/17/97 Council Meeting, construction started August 28, 1997, work is complete and the project will be accepted at the March Council Meeting; 15) The 30% Design Plans and authorization to acquire right of way was approved by Council on 11/18/97 for the S. 304th Street and Military Road Signal Project. LJ M ' ,q City of Federal Way January 1998 Jnthly Financial Report ~jt'i '. ""'~':'. ,a¡:~:\~.._,~:;;;~~ ,:,,~A1:: .~; ;i:.,'*_.ìI!."""~~f'.'.",:...;.r.,.;"".',,'..... .. .". "f,i,j:.':!.":;i',"':~,"" ".o.'.i,;.:;!""'" .,'" ".".":"":"" '...i. ....".."."i1::'i~""r ..""'" .".'.'."."::.'~.~'.'1II...'.".;'."",.,~"",..".",":"..:.,,:.~"'."."i!'..'" ' :'", . '::"",:,!:,", ' "".: 1IMIM8IfIf;',.. i'." . ", ,!j..:i.,*'~,.~!,::~ ,.'1:; "'í,:.,~tl'llnnld ClP .. 1"7 GO IIond8 101 Public Safety 1 02 Oowntnwn RIM_on 104 Oppotturòty Fund ¡,,'i.. i.."..", i,.i.i",:}',,>!. ..:.",,',i,"'Y'i,'ii.ii..i,,; - ---=mJ ---=mJ .-mIl ~ f ."" . ." , :" " L.i....... "'"""ii"iii.'" .~.,:,,;',,/ i.,"" "";J: 4.444.522 1,955,576 337,062 Clp.. PARCS 101 Open Space Projects 112 Neighborhood Plllks 114 CeIebr8tion PIIIk 1 15 KI-- Lake Communityl5enlor Center 116 Steel Lake I~ 119 BPATrøilPh8se1li 122 Wedgewood Neighborhood P8I1< 124 Skat- P8I1< ._-,,---~.. -- -------~ ---- -------- 295.684 78.417 7.304,177 28,326 40,000 155,803 10,000 134,431 ClP . SWM 111 SmIII C8pItøI Proj8àl 210 P8nIher Lake 213 Se8Tac Mllil Detention 220 338th KItts eon. 230 Sl8I18ke ROIIdIS 272nd ComIoy8l1Cll 240 S 356th RegIonIII Storage 34OIh Str88I RegIonIII Storm Detention 310 CtP SÞ.des 387,743 11,502 4,470,382 42,954 84,184 !i63,224 1,017,852 54,535 ClP . Tr8fIIc T I'1II1Sfer1 Out \0 Debt SeMce 104 SR99 SignIII288th \0 3O4th 10621stAveroe G SW3251h SignIII 108 D8ItI POInt Rd. G 8th Averoe SW 109 D8ItI Point Rd G 21st AY8RJ8 SW 111 Non-motor1z8d CtP Projects 113 S 336th G SR99 .. Conat RHTl 1 14 Military Rd & SW Lake Signal 115 SW C8mpu8 Dr. Tr1IIIIc Slg Coord 10,031 106,501 281,095 83,250 12,990 503,359 180,776 210,000 Clp.. s- TI'1II1Sfer1 Out \0 Debt Service 102 S 356th1SR99\O 111 Ave, 106 SWS 338th G 21st \0 27111 Ave SW 109 317111.. 32e1h, 23rd Ave. S 112 S 348th11-5 \0 SR99 113312111 St.ISR99.. 23rd Ave. 115 MIUt8y Rd. S.I288th \0 3O4th Ave 121 373111 HyIeÞoa Bridge Reh8b 122 S 32OIh Sl & SR99 12321I1AveSW&SW334thSl Ped 124 SW 312111 Sl & 14th Ave SW Ped 125 SW 34OIh Sl & Hoyt Rd 126 SR 991~.. S 312111 \0 S 324th 710,537 785,815 248,683 52,200 1,862,- 748,783 10,824 175,000 34,885 12,000 58,191 110,000 Duma Bay C8nIn D8f8mId M8int8n8nC8 102 CIvIc ~ 105 P8I1<ing lilt (PIwM 1) 108 Þ<DA ImpRM1T181111 35,1196 1,128,2111 70,517 44,838 nlæ nlæ nlæ ...; --~- ---------- ---- 0.0% 0.0% 0.0% --~ 0.0% 0.0% 0.0% 0.0% 295,684 78,417 7,304,177 28,326 40,000 155,803 10,000 134,431 414 79 ----- 387,743 11,502 4,470,382 42,954 84,184 583,224 1,017,852 54,535 0.3~ 0.0% 0.0% 0.0'11 0.0% 0.0% 0.0% 0.0% 1,051 .. 140 .. " 3,651 niB 0.0% 0.0% 0.0'11 0.0% 0.0% 0.4'1\ 0.0% 0.0% 10,031 106,501 281,095 83,250 12,990 503,359 180,776 210,000 " " 38 1,890 " " 32,596 rI8 0.0% 0.0% 0.1'1\ 0.0% 0.0% 0.0% 0.0% 0.0% 0.0% 0.0'11 0.0% 0.0% 710,537 785,815 248,683 52,200 1,862.- 748,783 10,824 175,000 34,885 12,000 58.191 110,000 326 .. .. " .. 35,1196 1,128,219 70,517 44,838 0.0'11 0.7'11 0.0'11 0.0'11 .. 7.n9 .. 4-M ,¡O City of Federal Way January 19&.. ,donthly Financial Report OTHER STATISTICS Cash and Investments The total invested balance at the end of January is $44,226,603 which includes $22,248,565 in the State Investment Pool (SIP). The State Investment Pool securities consisted of Repurchase Agreements (47.76%), U.S. Agency Securities (48.01 %), U.S. Treasury Securities (1.55%), and Certificates of Deposit (1.42%) and Commercial Paper (1.265%). The average maturity of securities in the portfolio was 141 days. January's average portfolio net earnings rate was 5.82%, which is an increase of .04% from the previous month. The travel advance account, petty cash/change funds, and investigative funds are $5,000, $3,250, and $6,729 respectively. Per policy, the basis used by the City to determine whether market yields are being achieved shall be the range between the average six-month U.S. Treasury Bill (5.23%) and the State Investment Pool (5.68%). Table 15 summarizes investment portfolio through January. Table 16 '. INVESTMENTS Settlement Investment Maturity Yield to Type Date Par Amount Cost Date Maturity Treasury Note 5/16/96 $ 1,000,000 $ 1,002,578 05/15/98 6.13% Agency - FNMA 5/16/96 $ 1,000,000 $ 982,031 03/12/99 5.55% Certificate of Deposit 8/29/96 $ 1,000,000 $ 1,000,000 2/17/98 5.98% Treasury Note 09/03/96 $ 1,000,000 $ 999,375 8/31/98 6.16% Treasury Note 2/20/97 $ 1,000,000 $ 995,703 2/28/98 5.56% Treasury Note 2/20/97 $ 1,000,000 $ 985,469 2/15/99 5.78% Treasury Note 4/2/97 $ 1,000,000 $ 1,001,641 4/30/99 6.41% Treasury Note 4/2/97 $ 1,000,000 $ 990,000 4/30/98 6.09% Agency - FHLB 5/22/97 $ 1,050,000 $ 1,050,483 5/21/99 6.27% Treasury Note 5/22/97 $ 1,000,000 $ 1,002,656 5/15/99 6.23% Agency - FNMA 6/4/97 $ 1,000,000 $ 1,011,094 7/13/98 5.94% Treasury Note 6/4/97 $ 1,000,000 $ 1,003,594 7/31/98 5.92% Certificate of Deposit 8/8/97 $ 1,000,000 $ 1,000,000 8/10/98 5.93% Treasury Note 8/14/97 $ 1,000,000 $ 1,002,188 9/30/98 5.79% Treasury Note 8/14/97 $ 1,000,000 $ 1,000,859 8/15/99 5.95% FNMA 9/24/97 $ 1,000,000 $ 1,000,690 9/18/98 5.73% FNMA 9/24/97 $ 1,000,000 $ 1,002,381 9/17/99 5.89% Banker's Acceptance 10/23/97 $ 1,000,000 $ 973,993 4/10/98 5.77% Certificate of Deposit 10/23/97 $ 1,000,000 $ 1,000,000 10/19/98 5.93% FNMA 11/14/97 $ 1,000,000 $ 1,000,274 11/12/99 5.80% Banker's Acceptance 12/3/97 $ 1,000,000 $ 973,030 5/27/98 5.81% Certificate of Deposit 1/15/98 $ 1,000,000 $ 1,000,000 1/15/99 5.73% Average Maturity 284 Average Yield to Maturity 5.95% Average Yield - 6 mo. T-Bill 5.23% State Investment Pool $ 22,248,565 1 day 5.68% Average po~ 141 5.82% Imm¡~¡g§,¡"gJj n"',,, "..¡....m} LJ.. M . :t I ~urçesJUses Beginning Fund Balance Operating Revenues Property Taxes Sales Tax Criminal Justice Sales Tax Leasehold Excise Tax State-Shared Revenues Real Estate Excise Tax Gambling Taxes Utility Taxes Fines & Forfeitures Building Permits/Fees-CD ROW PermitsiFees-PW Licenses Franchise Fees Recreation Fees Dumas Bay Centre nterest Eamings "dmin Fee-SINM & Solid Waste SWM Fees Refuse Collection Fees Police Grants Other OU.opefJij~.R.'I.nu" Operating Expenditures l'ity Council City Manager Management Services Civil Legal Services Criminal Legal Services Comm. Developement Services Police Services Jail Services Parks & Recreation Public WOrks City Overlay Program Snow & Ice Removal ~id Waste Surface Water Management Debt Service ~umas Bay Centre Non-departmental (2) ~ng'~Itü,................ . Operating Revenues oyert(under) Operating Expenditures ~er Financing Sources [other Financing Uses Ending Fund Balance Solid Waste Snow & Ice Arterial Street Utility Tax SWM Path & Trails Strategic Reserve Debt Service Dumas Bay Centre Police P3 Interfund Loans Unre&eIV8d 1994 ATTACHMENT A CITY OF FEDERAL WAY SUMMARY OF SOURCES AND USES OPERATING FUNDS Through January 1994.1998 1995 Actuals 1996 1997 1998 Revised Budget Through Annual January Actuals Through January Vadance I Favorable Unfavorable).11 Dollans ($) Percent ( $ 12,181,738 $ 11,403,627 $ 10,331,541 $ 10,396,188 $ 9,654,175 $ 9,654,175 $ 12,228,373 $ 2,574,198 870,318 102,944 189,653 65,621 62,246 35,198 36,051 16,198 88,897 21,055 39,673 16,980 12,220 27,140 1~,1$4 21,057 76,662 56,659 9,885 50,164 317,792 655,496 75,871 127,988 84 , 064 (1) 8,222 42,954 2,849 1 , - 882,234 98,383 - 181,721 52,253 103,553 - - 58,898 48,383 22,397 10,531 91,824 19,979 12,409 51,858 12,532 17,150 12,764 - 883,229 102,098 - 187,558 41,280 73,674 50,642 26,306 12,719 9,176 98,171 23,191 13,708 56,915 12,908 11,430 12,144 - 6,803 1,ta1,'$a - 59,440 34,200 94,433 27,496 39,658 191,646 694,703 54,868 173.835 103,666 1,079 371 8,782 82,650 - 18,000 912,929 101,715 - 6,410.094 8,598,131 1,260,667 14,853 4,340,217 1,100,000 305,598 940,317 104,766 - 185,636 51,608 29,967 440,990 46,259 51,292 16,780 14,910 100,564 25,820 20,462 48,860 13,832 22,872 11,633 18,713 - 940,317 104,766 - 185,445 51,608 29,967 440,990 57,442 55,439 15,563 12,561 100,564 21,078 21,434 69,485 13,832 22,872 11,633 18,713 - 9,931 2,183,$40 10,830 45,692 96,109 31,046 59,123 161,999 791,603 79,558 138,757 186,891 74,161 5,660 12,512 113,882 2,180 24,597 - 1,834.600 19,744 320 111,484 188,505 213,050 296,991 207,356 - 277,183 - 191,274 103,239 73,358 100,000 - 122,267 1,563,848 971,893 362,100 470,902 - - 472,221 - - - - - - 441,869 2,016,324 1,702,890 1,077,666 1,568,522 1,402,862 - 1,030,538 29,109 39,284 50,210 6,153 24,314 - 3,474 2,150,560 2,104,645 2,050,477 2,022,389 2,000,000 - 2,017,457 1,657,809 1,936,991 1,618,909 2,986,805 1,485,314 - 4,836,329 562,661 157,897 115,131 83,742 - . 39,739 - 1,031,439 - 1,082,207 403,000 - 403,000 - . - 300,000 300,000 - 300,000 60,000 10,000 - 10,000 10,000 - 10,000 4,013,426 3,001,935 4,782,419 1,689,085 847,033 - 2,642,760 Qnd""'"" .' '. _1~11,»Ii,U3S10~n~1$'o.....'54s..rn..r. .$J,J94;1!Ø2$12."",837 Note 1: These expenditures occur primarily during the WInter months. Note 2: Includes contingency, unallocated P3 and vision premiums. 64,531 71,048 - - - - 13,515 2,188 1,6n"72 5,790 30,548 112,494 21,212 31,317 454,181 688,361 45,502 191,445 111,147 - - 4,433 58,841 - 4,175 - 1,7"9.4016 (66,875) - - - 11,708 - J;l78,m . 43,417 - - 1,757 - - 183,612 51,061 27,027 80,468 36,755 60,165 7,042 16,734 105,919 26,691 6,267 6,140 13,561 (4,461) 12,851 - - 4,116 1.S$$,$U - 7,401 43,762 95,529 21,660 47,287 168,261 593,526 71,934 131,476 180,532 4,077 7,127 10,901 69,340 2,183 19,310 . 1A14.306 192.288 - 662,224 787,112 229,910 95,481 420,179 467,514 319,780 759,893 165,989 2,943,429 146,329 - - 125,000 49,756 U~O~1$J - 192,955 482,244 1,553,708 478,379 1,129,837 2,692,381 10,264,152 832,700 2,745,939 3,069,193 1,013,568 54,738 217,573 1,562,761 2,521,972 379,107 1,286,154 (1,275,~) - 1,757,650 320 3,356,743 4 M. ~;1 9,931 2,1$$,211. 25,266 50,878 103,716 20,902 57,004 190,055 855,346 68,117 155,337 133,628 74,161 2,408 6,584 76,659 2,180 11,767 1,~,iJO 321,203 19,744 - - (191) 11,183 4,147 (1,217) (2,349) (4,742) 972 20,625 (0) - 211,4. 14,436 5,186 7,607 (10,144) (2,119) 28,056 63,743 (11,441) 16,580 (53,263) (3,251) (5,928) (37,222) - (12,830) - 1m) . . 27.$38 320 nla nla nla nla nla nla nla nla nla nla nla nla nJa $2.6Ø2;QJ 2127/9811:15 AM - - - - - - - - - - - - - - - - - 26.7% nla 0.0% 0.0% nla -0.1% 0.0% 0.0% 0.0% 24.2% 8.1% -7.3% -15.8% 0.0% -18.4% 4.8% 42.2% 0.0% 0.0% 0.0% 0.0% nla 0.0% 1.3." 57.1% 10.2% 7.3% -4' 14.0". 7.5% -16.8% 10.7% -39.9% 0.0% -135.0% -90.0% -48.6% 0.0% -109.0% nJa ,0.0"" 8.7% 0.0% 0.0% nla nJa nla nla nJa nJa nla nJa nla ~;I ~41 MEETING DATE: March 17, 1998 ITEM# ~(~) .... ....."....... ...,... ...... ........ ....... ....... .,..... ......... ..... ....... ....... ....... ....... ....... ....... ......... ...., ........ ......".. ..... ..... .'." """"".' ........... .. .,. ..... ....................... ..... ..... CITY OF FEDERAL WAY City Council AGENDA ITEM SUBJECT: 1998 AspIuJlt lherlay Pmgtrllll .... .....,........ ....... ....... .............. ....... .,..... ........."... ....... ...",. ....... ....". ......... ...,. ......... ....,....... ........... ..... ..... ..... .................. .......... ..... ........,......... ..... .......... CATEGORY: BUDGET IMPACT: X CONSENT ORDINANCE BUSINFBS HEARING FYI RESOLUTION STAFF REPORT PROCLAMATION STUDY SESSION OTHER Amount Budgeted: $ Expenditure Amt: $ Contingency Reqd: $ ... ......,.. ........ ...." ....- ....... .... ..... ......,............ ....... ..........,... ..... ......,.................. .......... ..............................................,........... ... ........... ....",... .. .. .. . .. ... . ...... ATTACHMENTS: Memorandum to the March 2, 1998 meeting of the Land Use & Transportation Committee .. ......., ............. .'-"""""" ........ ......., ....... ... .... ............ ................... ............... .......... .....,........ -. ._..m..........."."""""""""..'.'."'. ........ ... ........ .. .. ........ .-....... SUMMARY/BACKGROUND: A list of recommended streets to be overlayed as part of the 1998 Asphalt Overlay Program has been developed by Public Works staff. The streets were selected using the City's pavement management system and were verified by field reconnaissance. A budget of $2,298,423.00 is comprised of the following funding: 1997 Carry forward 1998 Budget Street Utility Tax $ 484,857.00 $1,013,566.00 $ 800.000.00 $2,298,423.00 Total Available Funding "",.",.,."".",....".""""". . ....... -.......,.............................................................. ... "'" .....,.......... .......... .........".......... ... ... ........ .. .. . .. .. .. . .. . .. on . ... .. .. . . .. ... .... ... on Attached is a detailed list of the streets recommended with preliminary cost estimates. CITY COUNCIL COMMITTEE RECOMMENDATION: At its March 2,1998 meeting, the Land Use & Transportation Committee forwarded its recommendation to approve the proposed streets as outlined and recommended authorization to staff to advertise the 1998 Asphalt Overlay Program for bids, returning to Committee and Council for award within the budget of $2,298,423.00. ...~~.~~~~~~...~..~..~..~..~...........~.......~........................... ._~õ;~ro~c~usioÑm.ëouÑc;i.~oo"i;{¡~r._.__._._.._...~.~_._.-.-.- (BELOW TO BE COMPLEŒD BY CITY CLERK'S OFFICE) COUNCIL ACTION: APPROVED D ENIED TABLED/DEFERRED/NO ACTION COUNCIL BILL # 1st Reading Enactment Reading ORDINANCE # RESOLUTION # k:\c:ouncil\agdbills\ 1998\overlay .ad Date: February 24, 1998 To: Phil Watkins, Chair Land Use and Transportation Committee From: Ken Miller, Street Systems Manager ~ Pearl Kronstad, Streets Engineer 11~ Subject: 1998 Asphalt Overlay Program Background: Public Works Staffhas developed a list of reconunended streets for the 1998 Asphalt Overlay Program. The total budget for the program is $2,298,423.00, and is comprised of the following funding: 1997 Carry forward 1998 Budget Street Utility Tax $ 484,857.00 $1,013,566.00 $ 800,000.00 Total Available Funding $2,298,423.00 The streets were selected using the CitYs pavement management system and were verified by field reconnaissance. Costs shown are estimated, and will be refined once the design of each schedule is completed. These costs include in-house design, inspection, construction administration, and placement of guardrail on a portion of 1 st Avenue South and 20th Place Southwest. Below is a list of projects to be included in the 1998 Asphalt Overlay Program. The estimated cost of $2,602,022.00 is a preliminary figure; the contract will be awarded within the budget of$2,298,423.00. Schedule A Schedule B Schedule C Schedule D Schedule E Schedule F Schedule G Schedule H Schedule I Schedule J Schedule K Schedule L Schedule M Schedule N Schedule 0 1st Avenue South (North end) 1st Avenue South (South end) South 356th Street (West end) South 356th Street (East end) 35th Avenue Southwest Twin Lakes South 333rd Street Mar 'Cheri Schaum Heights Star Lake Adelaide Ninelake Park Soundcrest 11th Avenue Southwest South 330th Street Total Preliminary Estimates $ 203,021.00 $ 166,789.00 $' "57,413.00 $ 98,176.00 $ 205,760.00 $ 543,617.00 $ 105,838.00 $ 176,993.00 $ 54,735.00 $ 180,802.00 $ 195,386.00 $ 144,275.00 $ 425,217.00 $ 19,741.00 $ 24,257.00 $2,602,022.00 . .." . ".,... ."'J.:~~~;~~:;I .~ ~ Once the list of proposed projects for the overlay program is approved by Council, staffwill begin final design of the schedules. The anticipated date for advertising the program is May 1998 with construction beginning in June 1998. Also attached for your infonnation is a detailed list of the streets identified for overlay this year and a project location map. Recommendation Staff recommends that the Land Use and Transportation Committee approve placement of the following on the March 17, 1998 City Council consent agenda: 1) 2) Approve the list of proposed streets for the 1998 Asphalt Overlay Program; Authorize staff to advertise the project and return to the Committee with bid results and recommendation for award. KM\PK:jg attachment k:\1utc\l998\overlay.ad 3-2-98 LUTC Mtg Prt:...minary 1998 Aspllalt Overlay Pr"Ject List Schedule A - 1st Avenue South (Northend) 1st Ave S 1st PI S 3rd Ave S S 308th St From S 292nd St From S 308th St From S 308th St From 1st Ave S to S 312th St to EOR S to Cul-de-Sac S to 3rd Ave S Schedule B - 1st Avenue South (Southend) 1st Ave S 2nd Ave S S 357th St S 357th St S 358th St From S 348th St From S 356th St From Cul-de-Sac W From 2nd Ave S From 1st Ave S to Pavement Break (S of S 363rd PI) to EOR S to 2nd Ave S to Cul-de-Sac E to 2nd Ave S Schedule C - South 356th Street (Westend) S 356th St S 356th St From 890' W of 2nd Ave S to 370' E From Pacific Hwy S to 940' W Schedule D - South 356th Street fEastend) S 356th St From Enchanted Park Wy to Pacific Hwy S Schedule E - 35th Avenue Southwest 35th Ave SW From SW 325th St to SW 344th St 37th Ave SW From SW 34Oth St to SW 342nd St SW 342nd St From 35th Ave SW to 39th Ave SW SW 343rd St From 35th Ave SW to Cul-de-Sac W Schedule F- Twin Lakes 26th PI SW From SW 323rd St to Cul-de-Sac S 27th Ave SW From 26th Ave SW to SW 323rd St 27th Ave SW From SW 332nd PI to SW 332nd Ct 28th Ave SW From SW 327th St to SW 329th St 28th Ave SW From SW 329th St to SW 332nd St 29th Ave SW From 30th Ave SW to 28th Ave SW 29th Ave SW From SW 323rd St to SW 324th PI 29th Ave SW From SW 324th PI to Cul-de-Sac E 29th Ave SW From SW 33Oth St to SW 332nd PI 30th Ave SW From EORW to 29th Ave SW 30th Ave SW From 29th Ave SW to SW 327th St Cul-de-Sac From 30th Ave SW to Cul-de-Sac W 30th Ave SW From SW 325th St to SW 325th PI 30th Ave SW From SW 325th PI to SW 327th St 32nd Ave SW From SW 323rd St to SW 325 St 36th Ave SW From SW 325 St to EORS 39th Ave SW From 39th PI SW to SW 328 St 39th PI SW From SW 327th St to 39th Ave SW 39th PI SW From 39th Ave SW to SW 325th St 40th Ave SW Fro,~ SW 321st St to Cul-de-Sac ,- 40th Ave SW From SW 327th St to SW 328th St 40th PI SW From Cul-de-Sac N to SW 32lst St 41st Ave SW From SW 32Oth St to SW 32lst St 41st Ave SW From SW 324th St to SW 327th St 41st PI SW From Cul-de-Sac N to SW 32lst St 42nd PI SW From SW 325th St to Cul-de-Sac E SW 32lst PI From 27th Ave SW to Cul-de-Sac W SW 32lst St From Cul-de-Sac E to 42nd PI SW SW 322nd PI From 27th Ave SW to Cul-de-Sac W SW 322nd St From 27th Ave SW to 28th Ave SW SW 323rd St From 26th Ave SW to 32nd Ave SW Cul-de-Sac From SW 323rd St to Cul-de-Sac N SW 324th PI From Cul-de-Sac E to 29th Ave SW SW 325th PI From 30th Ave SW to Cul-de-Sac S SW 325th St From 36th Ave SW to 39th PI SW SW 325th St From 40th PI SW to SW 326th St SW 326th St From Cul-de-Sac E to 39th Ave SW SW 326th St From 43rd PI SW to Hoyt Rd SW SW 327th St From 28th Ave SW to 30th Ave SW SW 327th St From 35th Ave SW to 36th Ave SW SW 327th PI From Cul-de-Sac E to 39th Ave SW SW 327th St From 40th Ave SW to 41st Ave SW SW 328th St From Cul-de-Sac N to 28th Ave SW SW 328th St From 36th Ave SW to SW 327th PI Cul-de-Sac From SW 328th St to Cul-de-Sac S SW 329th St From 29th Ave SW to Cul-de-Sac W SW 33lst St From Cul-de-Sac N to 28th Ave SW SW 332nd Ct From Cul-de-Sac E to 27th Ave SW SW 332nd Ct From 27th Ave SW to Cul-de-Sac W SW 332nd PI From 27th Ave SW to 30th Ave SW Schedule G - South 333rd Street 8th Ave S From S 333rd St to 9th Ave S S 333rd St From 1st Wy S to EOR Schedule H - Mar 'Cheri 2nd Ave SW From SW 292nd St to EORS 2nd Ave SW From 2nd PI SW to SW 298th PI Cul-De-Sac From 2nd Ave SW to Cul-de-Sac N Cul-De-Sac From 2nd Ave SW to Cul-de-Sac E 2nd Ave SW From SW 298th PI to SW 299th PI 2nd Ave SW From SW 299th PI to Dash Pt Rd SW Cul-De-Sac From 2nd Ave SW to Cul-de-Sac W Cul-De-Sac From 2nd Ave SW to Cul-de-Sac W 2nd Ave SW From SW 30lst St to SW 303rd St 2nd PI SW From SW 298th PI to Cul-de-Sac E 2nd PI SW From 2nd Ave SW to EORS 2nd PI SW From SW Dash Pt Rd to SW 303rd St 3rd Ave SW From SW 292nd St to SW 293rd St 6th Ave SW From SW 293rd St to SW 294th St SW 292nd St From 1st Ave S to EORW SW 293rd St SW 298th PI SW 299th PI SW 299th PI SW 299th PI SW 30Oth PI SW 30lst St SW 303rd St Frl. 3rd Ave SW From 2nd Ave SW From 1st Ave S From 2nd Ave SW From 2nd Ave SW From 1st Ave S From 2nd Ave SW From 2nd Ave SW Schedule I - Schaum Heillhts 2nd PI S From S 296th PI 3rd Ave S From S 296th PI 3rd PI S From S 296th PI S 294th PI From 1st Ave S S 295th PI From 1st Ave S S 296th PI From 3rd Ave S S 297th PI From 1st Ave S Schedule J - Starlake 25th DR S From S Star Lk Rd Cul-de-Sac From 25 Dr S Cul-de-Sac 25 Dr S 27th Ave S From S 276th PI S 276th PI From Cul-de-Sac N S 278th Ct From 25 Dr S S Star Lake Rd From S 272nd St Schedule K - Adelaide 16th Ave SW From SW 307th St 20th PI SW From EORN 22nd Ave SW From SW 307th St 24th Ave SW From EORN 25th Ave SW From EOPS 26 Ave SW From EORE SW 301st PI From 24th Ave SW SW 304th St From 18th Ave SW SW 306th PI From 21st Ave SW SW 307th St From 21st Ave SW SW 308th Ct From 22nd Ave SW SW 308th PI From 26th Ave SW SW 308th St From 22nd Ave SW SW 309th Ct From Cul-de-Sac E SW 309th St From 22nd Ave SW Schedule L - Nlnelake Park 7th PI S 8th Ave S 9th PI S 10th Ave S 10th PI S From 8th Ave S From S 32Oth St From Cul-de-Sac W From S 32Oth St From S 323rd St to EOR W to 2nd PI SW to 2ndAveSW to 2nd Ave SW to Cul-de-Sac W to Cul-de-Sac W to 2nd PI SW to 2nd PI SW to Cul-de-Sac S to Cul-de-Sac S to EOR S to Cul-de-Sac E to Cul-de-Sac E to 1st Ave S to Cul-de-Sac E to S 28Oth PI to Cul-de-Sac W to Cul-de-Sac E to S Star Lake Rd to S Star Lake Rd to Cul-de-Sac W to S 276th PI to Dash Pt Rd SW to 21st Ave SW to EOR S to SW 306th PI to SW 301st PI to New Pavement (N of SW 307th St) to 25th Ave SW to 21st Ave SW to Cul-de-Sac W to 26th Ave SW to Cul-de-Sac E to Cul-de-Sac E to Cul-de-Sac W to 22nd Ave SW to Cul-de-Sac E to S 325th St to 7th PI S to S 327th St to S 325th St to S 327th St S 322nd PI S 323rd St S 324th PI S 325th St S 327th St Schedule M - Soundcrest 5th Ave S 6th Ave S 6th Ave S 7th Ave S Cul-de-Sac 7th PI S 7th PI S 8th Ave S 9th Ave S 10th Ave S 11th PI S 12th PI S Cul-de-Sac 13th Ave S S 313th St S 315th St S 315th St S 315th St S 316th PI S 316th St S 316th St S 317th St S 317th St S 318th PI S 318th St S 319th St FrOl. 10th Ave S From 10th Ave S From Cul-de-Sac W From 7th PI S From 7th PI S From Cul-de-Sac N From S 314th St From Cul-de-Sac N From S 316th PI From 7th Ave S From Cul-de-Sac N From S 317th St From S 312th St From S 316th St From S 312th St From 10th Ave S From 13th Ave S From 12th PI S From S 312th St From 10th Ave S From EOR E From 8th Ave S From EOR From 6th Ave S From 8th Ave S From 10th Ave S From 5th Ave S From 7th Ave S From 6th Ave S From 8th Ave S From S 318th St Schedule N - 11th Avenue Southwest 11th Ave SW From SW 356th St Schedule 0 - South 33Oth Street S 33Oth St From Pacific Hwy S to EOR E to 10th PI S to 10th PI S to 10th PI S to 10th PI S to S 317th St to S 316th PI to S 32Oth St to S 318th PI to Cul-de-Sac E to S 317th St to Cul-de-Sac S to S 32Oth St to S 317th St to S 318th St to S 3 13th St to S 315th St to Cul-de-Sac E to EOR S to 13th Ave S to 8th Ave S to EOR W to 13th Ave S to 7th Ave S to 9th Ave S to 13th Ave S to 7th Ave S to EOR E to 7th Ave S to 10th Ave S to Cul-de-Sac " to EOR S to 20th Ave S !\1 EETING DATE: March 1 , 1998 ITE!\1# - ~~ ',~ þ) CITY OF FEDERAL WAY City Council AGENDA ITEM ... § Y.~.~ .ç.I.:.. ç ~ ~.. G~y ~ :I".~.J:tI.. ~ ~!..~ ~ ~ .~.~.~.. ç.~.~ ~ ~ ~l.!.. ç~ ~ ~.~~ ç.~~. ~~~g... CATEGORY: BUDGET IMPACT: --.X.. CONSENT ORDINANCE _BUSINESS HEARIN G FYI RESOLUTION _STAFF REPORT _PROCLAMATION _STUDY SESSION OTHER Amount Budgeted: $125,000 Expenditure Amt: $109,000 Contingency Reqd: $0.00 ..................................................,..................................................,........""""""""""""""","""""""""""""""""""","""""""""""""""""""..." A TT ACHMENTS: Memo to FinanceÆconomic Development/Regional Affairs Committee .......,................... .. .'" .... ........... ." ...... .."'" ..........."" SUMMARY/BACKGROUND: Following Council's request regarding ongoing costs and implementation of Government Access Channel, the staff estimates $89,000 for the startup costs (Broadcasting equipment, Bulletins display system, cameras, sound system, taping, editing, playback equipment, professional services, installation and configuration), and $20,000 per year ongoing costs (operating supplies, maintenance warranties, contracting services) to provide 10-12 hours per day programming (bulletins of City calender of events, agendas, special notices, taped live council meetings, rebroadcasting other government access programs (king, and Pierce County), and taped public infonnation and safety programs). The City Government Access Chamlel programming can be expanded to broadcast committee meetings, special events (Family Fest, Fourth of July, Teen Programs, electronic town meeting), and many more. Implementation plan requires Council approval, and coordination with TCI cable company. Staff estimates cable casting within 6-9 months of Council approvaL ..................................................,.........,.....................................................................................................,.............................,... .........""""'" CITY COUNCa COMMITTEE RECOMMENDATION: Moved to forward to City council to direct staff to implement the basic progranumng services consisting of community bulletins, taped program broadcasting, and limited live broadcasting. ..................................................,.......................................,............................................................,................""""""""'J;;;"""""""""""""""'". ................, . .. ::?1: ~~~?:;: ~~7:~}§; ~.. =:]ii¡~ ¡;¡;¡: ..:.. .~.~." ~- / ~ (BELOW TO BE COMPLETED BY CITY CLERK'S OFFICE) COUNCIL ACTION: APPROVED DENIED T ABLED/DEFERRED/NO ACTION COUNca HaL # 1st Reading Enactment Reading ORDINANCE # RESOLUTION # G:\CIERKIA.GENDABIl. MEMORANDUM From: Subject: February 23, 1998 FinancelEconomic DevelopmentlRegional Affairs Committee Mehdi Sadri, Information Systems Manag@ Implementation of City Government Access Channel Date: To: Recommended Council Action: Direct staff to implement the basic programming services consisting of community bulletin board, taped program broadcasting, and limited live broadcastings. The first phase of this program could be 10 to 12 hours of cable casting per day including character-generated bulletins, taped council meetings, and various taped programs regarding public safety and education. These services can be provided utilizing existing staff and $20,000 per year for special contracting services, supplies and maintenance. Startup broadcasting from City Hall could be approximately six to nine months following Council approval and pending TCI's work. Background: During the January Retreat, Council discussed the need to use multiple tools to communicate City government activities with the public. The Council' further requested information regarding the costs associated with implementing telecasting of council meetings. This memorandum will provide a brief outline of costs based on limited programming and implementation process. Per City ordinance and upon request of the Council, the cable franchise company is to provide the City with one cable TV channel capable of cable-casting character-generated displays, and taped or live government programs. Also, the cable franchise company is to provide related broadcasting equipment or its equivalent for this purpose. The City received $125,000 in 1995 for this purpose. Major implementation consideration: . Programming Options . Capital equipment and other startup costs . Ongoing maintenance and operation costs . Implementation process 4-1< ,I Finance/Economic Developme. ~egional Affairs Committee February 23, 1998 Page 2 1. Programming Options The cable channel available to the City will be capable of 24-hour telecasting. The startup and ongoing costs of the plan relies on the extent and variety of programming during these hours. The following are some options: . Display bulletin (slide show of events and news) . Rebroadcast other government programs (TV-W, King County, City of Seattle) . Broadcast taped public informational programs (Fire Safety, Health Tips, Public Safety, Fire Prevention, etc.) . Broadcast live or taped public meetings (Council, Committee, Commission, special sessions) . Educational programs (work with School District, Highline Community College) . Talk shows, electronic Town Meetings (meet the Mayor, elected and appointed officials) . Special events (Fourth of July, Family Fest, State of the City, etc.) . Community programming (Teen Programs, Korean Programs, etc.) 2. Capital equipment and startup costs . Broadcasting controVroom equipment . Bulletins display/character broadcasting hardware/software . Council Chambers equipment (cameras, sound system, etc.) . Taping, editing, playback equipment . Field equipment . Professional services and installation Estimated Total: $20K $10K $30K $8K $6K $15K $89K 3. Ongoing maintenance and operation costs . Operating supplies . Equipment maintenance, warranty . Misc. HW/SW, and Services (replacement microphones, background music, taped material) . Contracting/staffing (programming, taping/editing events, updating bulletins, coordination) Estimated Total: Minimum $IK $5K $12K $20K 4. Implementation process . Define goals, service level( s), project time line . External cablingIHead-End . Equipment purchase and installation . Define/program broadcasting boundaries . Programming coordination and material gathering . Equipment setup and testing . Program operations (City) (TCI) (City) (TCI) (City) (City) (City) 4-K,~ FinanceJEconomic Developm.. ",Regional Affairs Committee February 23, 1998 Page 3 Recommendation: Startup: Staff recommends the purchase of necessary control room equipment, design and installation of cameras, sound system in Council Chambers, purchase and setup of bulletin display system, purchase of field equipment, utilization of professional services for initial coordination and setup of system. The estimated startup costs of $1 OaK or less are funded and are appropriated through the cable franchise agreements. Ongoing: Staff estimates the initial phase of the program to total approximately 10 to 12 hours of cable casting per day including display bulletins, taping and broadcasting of Council meetings, and various tapes programs regarding public safety and other education programs. These services can be provided utilizing existing staff and approximately $20,000 per year for special contracting services, temporary help, supplies and maintenance. Following the implementation of basic services, the City can expand the services by including volunteers, school, fire and other local government agencies to participate in program development and broadcasting, as well as increasing City programs to include taping and broadcasting of committee and commission meetings, special Council sessions, special City events, talk shows, electronic town hall meetings, and more. Attachments: City of Kent Government Channel Programming (Display Bulletin) City of Renton Government Channel Programming (Display Bulletin) City of Renton Capital Equipment and Cost Washington Cities Government Channel Operating Cost (Source: 3H Communications) . Council Chambers Conceptual Camera Configuration k:\fmance\fmcomm\l998\govtv2.doc 41<.3 ij.K .~ " I, 4.k'.5 RENTON GOVERNMENT ACCESS CHANNEL 28 PROGRAM SCHEDULE FOR J~NUARY 20 - 26. 1998. IF YOU HAVE COMMENTS OR QUeSTrONS ABOUT OUR PROGRAMMf,lG CALL: 235-2513- 1= 7\ ~ "1,(:..-. S3lurdl ~L- ~i~r~~it:TI~~~~Hi; . . '.-; ~jP:l' LSR ":::iII-it-", ,_of oW - - ---' fnv :-"1':n.'~! ?ro~(a~$ ,-. .:i:-:~¿:; .~,,<,'>4._.~" .- . --'-- ___n---.' '~ndcclJ1Co" ,¡~- .._n .. ----.,- --. . .. ----. .. ..-. . ':); :d;m~1¡~¡r¡¡~ .- -.,-- ---- n.- ',' , -', .--/~~:j~E~/;: '- .~ la..ill:!..A..~~~-:.~~: .0 -'--. - '. UJ./ ~oJl D\ AnA""'. '&, A ~ ,.."."". y .- ~ manf. Model Number - Rento" Bid Worksheet Uf\ít Ext. Totals VI eo. E"auiD(,~ent .° Cor 00- trot Room and Editing 1 Panasonie WJMX-50 Switche Video Switcher 4395 4,395 -t Panasonic WJ-KB50 '"'haracter Generator 510 510 Panasonic . ~G 7750H -VHS Record Deck with rm 4,850 4,850 1 Panasonic ð G 7650H -VHS Source Deck with rm 4,256 4,256 1 Panasonic AG A 770 Edt Controller 2,200 2,200 1 VC T M9U/RK9UM9 Dual 9" Color Monitors with rr 779 779 1 ;)anasonic CTCT13B3W 13" Color Monitor/Receiver 322 --- 322 1 Ç1ackie 1202 l\udio Mixer with rm 329 329 1 ascam 112MKII f\udio Cassette Ree with rm 659 659 1 Panasonic WV-5203B 3]'íB&W ~'()nrtor Bridge 790 790 I=je d Equipme nt +.---. ;--~ ---- 1 Þanasonie AG-460U S~VHS 2ccd Camcordeí 2,840 2,840 4 Panasonic AGBP212 BiÙtery for AG-460 53 212 1 Bogan 3140 T~od with Fluid Hea,d 238 238 1 ,-owe II rO-95 Ambi Light Kit 1,285 1,285 2 Sony ECM-44B ...avalier Mics ' 165 330 1 Shure SM58-LC Cardiod Mic 134 134 - 1 ElectrovoicE 635A Omni_Mic 118 118 . Plé ~yback VC ~s 1 Þanasonic ~G 7150/EIP7350 S..VHS VCP-with sm., 1,799 1,799 1 Þanasonic ~G 7350/EIP7350 s- VHS V!~R with 8m 2,332 2.332 ---.. -- Þanasonie þT13B4VY 13~~ Color M.)nitor/Receiver 322 322 l,ar ineras with Robotics -.,. --,.- -., 3 ~ony ÞAC2 DXC-930 Carn:. Head, pwr, RM930, 12x 7,125 2!.375 3 ßonv CCDC-5 Pwr .:abJe 5 meters 39 117 3 Þelco PT550P Pan Tilt Head . 893 2.679 3 Pelco MPlV 1510 PT Controller ioy stick with nn 277 831 3 Sony CCMC12P25 Cables 283 849 :)re sentation F ackage 1 Sharp XGH440U Video Projector 3235 3,235 1 ELMO EV500AF #9312 Visual Pre~.enter " 3888 3.888 61,674 ProlinÉ .. ~u omated P avback EQulpn ent NMoo::t 1 Leightronix Pro-8 . Þå~Controller: .controller for l' 2,955 2.955 16 VCRs,lnt. Router,softwar 9, 386/40cpu,13"RGB Monitor 2 Lcigbtronix PRPA nterface for AG7150fl350 8B 176 3131 VMI ". sterlna St Irion and Pia vb ~ck Station (OMNIJ 1 nfochannel nfochannel Þresentatlon Hardware/softw¡ re 8500 8,500 þmni )ul total (tou I equipment) 73,305 lallation (" ° --.. --- -. nq . W. Te/etronics (Time and Materials)".. %= 10 7.331 ~WT . tota I ,.' 80.636 - , 1.2 ~Tax ,.' 6,693 Tax ""', ,I "1" ., ;n nd Total \ .; I ,. 87,328 total . . .-.,'.yp . ...._.~- . -t "II LJ. K..7 .. , Federal Way Fr .chise Ordinance-Viacom Quantity 3 3 3 3 1 1 1 1 1 2 1 1 1 1 1 2 8 2 2 4 2 2 Production Equipment List Description of Item Sony P AC2/DXC-930-Complete Camera Package with Camera, CMA2 Power Supply and RMA930 Controller. No plate needed for tripod, and VCL-712BXEA Lense Sony CeDe-Power Cables Five Meter Pelco PT-550P-Pan and Tilt Pelco MPTV151 OPZ-Controller Joy Stick Rack Mount Panasonic WJMX-50-Four Channel Switcher Panasonic WJKB-50-Character Generator Panasonic AG-7750-S-VHS Record Deck Panasonic AG-7650-S-VHS Source Deck Panasonic AG-A770-Editor Controller JVC TM-9U-9" Color Monitor Panasonic CT-1383VY-13" Color Monitor Mackie ME-1202-Audio Mixer Tascam 112-Audio Cassette Recorder Panasonic WV-5203B-3x B&W Monitor Bridge Sony CKV27-EXR-,27" Color Monitor Panasonic AG-460U-S-VHS 2ccd Camcorder Panasonic AG-BP212-Battery for AC-460 Bogan 3140- Tripod with Fluid Head Lowell TO-95-Ambi Light Kit Sony ECM-44BC-Lavalier Microphoness Shure SM-58-Cardioed Microphone Electovice 635A-Gmni Microphone 4-1(, & " BY Franchise Ordinance-Viacom Appendix A Message Channel Equipment List Quantity 1 1 1 1 Description of Item Panasonic AG-7150-S-VHS Player Panasonic AG-7350-S-VHS Player/Recorder Panasonic AG-513A-VHS TVNCR Texscan MSI 4000-Character Generator LtK.g Government Access Channel Programming as reported by 3-H cable Communications Consultants in September 1996 City Programming (Hrs/day) Annual No. of Equipment 1 Facilities No. of Cable Production Facilities Live Taped Charachter Budget Staff Channels Provider Format Location Edmond 0 2 8 NA NA Portable camers and VCR set up for 0 Edmond VHS City Hall council meeting Cable Co Enumclaw NA NA Yes NA NA NA TCI 3/4" Everett 0 5 19 $20,000 * 3 Cameras, editing equip., switcher, 1 TCI SVHS Parks HQ VCRs Kent 0 6-9 6-12 $145,000* 3.5*** Unattended playback equip., taping, 1 TCI SVHS City Hall * editing, field equip., computer, monitor Marysville 0 4-10 16-24 $15,000 * 1 Cameras, players, controller, 1 TCI VHS City hall monitor, lightinh Kirkland 3hrs/w 10 14 $12,000 * 0.5 Robotic cameras, presentation 2 TCI SVHS City Hall k equip., editing, auto playback, monitors, infochannel, field equip. Mercer Island 0 3-5 Yes! NA NA 0 TVW Programming - City has 3 TCI SNHS MIHS capability to override programming Redmond 0 8 16 $15,000 * 1 Camers, portable, studio equip., 2 TCI SVHS PS-Build . Decks, play back, switcher, editing . equip., monitors . Renton 3 4-7 17-20 $25,000 * 1 Robotic cameras, field equip., editing 1 TCI SVHS City Hall equip., mixer, Decks, Autoplayback D' * Budget does not include staffing costs ** Budget includes staffing *** Staff includes other duties ". ~ k:atr d I~ ~-- I tiï' ç: " ~ Public '\ '\ '\ '\ '\ '\ '\ '\ '\ '\ '\ '\ '\ '\ '\ '\ '\ '\ '> / / / / / / / ----------" 0 COLNCI~ CHA.MßeRS 0 CIt4 of federal Wa4 Cable íV ßroadca5-tlnc:J Ctn:epl:ual Camera ConflqJra/:,lon In CalnCll Chanber5 úmn/ Cord Chanbers. C~ ~. Ca'lfereru fable Cantn2 Gewell Members, Pod un, Media. C~ Clerk, Ov~ SerUM Canm6 tlepai:.ment Directors. PubliC, Podlm CaMrrt Ca1ferm:e fable, Public, t/redus ~æ Ca1fereru fable, Caul!, C~ ~er, t/lrecl:or N*S 'vi 5cae: III ... 100' )/ Cf- ) MEETING DATE: March 17,1998 ITEM# .....................................,...................""'..................................................................,.............."......................................................... .......................................... CITY OF FEDERAL WAY City Council AGENDA ITEM SUBJECT: Arts Commission 1998 Work Plan ....................................................,....................................."""""""""""""""""""""""""","""""""""""""""""""""""............................................."........ CATEGORY: BUDGET IMPACT: X CONSENT ORDINANCE BUSINESS HEARING FYI _RESOLUTION STAFF REPORT PROCLAMATION STUDY SESSION OTHER Amount Budgeted: $ Expenditure Amt: $ Contingency Reqd: $ ...................................................................".............................................................-.........................................................,........... .................................."........ A TIACHMENTS: Finance, Economic Development and Regional Affairs Council Committee action foun dated February 21, 1998; Arts Commission Work Plan ..................................................................................................,..........................................................................................,......... ..................................."........ SUMMARYIBACKGROUND: Each committee of the Arts Commission has completed a work program for 1998. The committees prepared the work program during meetings held in January and presented their plans to the full Commission in February for approval. The Arts Commission passed a motion to approve each committee's work program for 1998 and forward to full Council. ....................................................,....................................."""""""""""""""""",""""""""""""'..'."""""""""""""""'".............................."....................... CITY COUNCIL COMMIITEE RECOMMENDATION: On March 3, 1998, the Finance, Economic Development and Regional Affairs Council Committee passed a motion to approve the Arts Commission's 1998 work . ..PE~8!.~. ~~. !~.~~.~ .~~. ~!.ç.~~~~.~:................................. ............. ....................................,........................... ...,.......... ....,............ .... .......... ..."........ . .. ~~.~~ . ~ ~ ~ ~ ~. ~ ~~.~ ~ ~ ~~ ~ ~ ~ ..~.~. :~~.~:~~..~~. .~..~~~~~~~~ ~ ~..~. ~.~~.. ~:~JZZ.A ~~. .....".. .... .. APPROVED FOR INCLUSION IN COUNOL PACKET: cR5r) (BELOW TO BE COMPLETED BY CITY CLERK'S OFFICE) COUNCIL ACfION: APPROVED DENIED - T ABLEDIDEFERREDINO ACTION COUNCIL BILL # 1st Reading Enactment Reading ORDINANCE # RESOLUfION # ,'. CITY OF FEDERAL WAY FINANCE, ECONOMIC DEVELOPMENT AND REGIONAL AFFAIRS COUNCIL COMMITTEE Date: February 21, 1998 From: Mary Faber, Recreation and Cultural Services Manager Subject: Arts Commission 1998 Work Plan Committee ActionlRecommendation: Approve the 1998 Work Program for the Arts Commission. Background: Each Committee of the Arts Commission has completed a Work Program for 1998. The Committees prepared the Work Program during Committee meetings in January and presented their plans to the full Commission in February for approval. The Arts Commission has approved each Committee's Work Program for 1998. The Work Plan outline is attached. APPROV AL'OF COMMITIEE REPORT: ~. ~... . ~~. co k:\fmancelfincomm\1998\arts - com.doc LfF./ . , City of Federal Way Arts Commission .. 1998 Work Plan 1. Public Art Committee A. B. C. D. E. Review and Finalize Public Art Policies Maintain City Hal/ Exhibits 1. Secure artists for gal/ery area 2. Review current policies for exhibit area and update Develop Rotating Exhibit Area at the Knutzen Family Theatre Implementation of 2% for Art and Public Art Projects at Dumas Bay Centre Develop Public Art Plan 2. Community Relations Committee A. B. C. D. E. F. 3. A. Produce bi-annual newsletter: Fal//Winter & Spring/Summer Update and print the informational Arts Commission brochure Finalize the informational Slide Program Determine method of distribution/sales of t-shirVsweatshirts Develop a Knutzen Family Theatre Scrapbook Assist City Staff in the development and layout of Web Page(s) Programs Committee B. C. Review policies for Contract for Services Program 1. Develop agenda for types of programs to sponsor 2. Implement program for sponsoring smaller projects Develop Summer Arts Camp at Dumas Bay Centre Assist in the marketing of the Federal Coalition of the Performing Arts Concert . Schedule King County Performance Network in the Knutzen Family Theatre Develop and expand Artists in Action/Dance/Movement Venues at the Red, White and Blues Festival Sponsor main stage at the Red, White and Blues Festival Partner with the Federal Way Coalition of the Performing Arts for developing and hosting opening Knutzen Family Theatre Events Continue to review and develop opportunities for community benefit and outreach programs D. E. F. G. H. 1 LJ- F. ~ 4. A. Facilities Committee Develop Knutzen Family Theatre Policies 1. Develop Mission Statement 2. Develop Vision Statement 3. Develop Priority Use Guidelines 4. Assist with the development of programming and partnering with user groups 5. Develop rapport with new Coordinator position and establishment of goals B. Development of Dumas Bay as a Cultural Center and Enterprise Fund 1. Review current rental and usage fees 2. Review mission statemenUdevelop vision statement 3. Assist with policy development for integration of a multiple use Facility 4. Discuss impacts and conflicts of a multiple use facilities, develop strategies to resolve k:\finance\fincommt\1998\artsj)ln.doc 2 4-F.3 MEETING DATE: March 17,1998 ITEM# ~ {J' ) """"""",""""""""""""""""""""""................................................."................."'-"""""""""""""""""""""""""""'...............""""""""""""""""""""'" CITY OF FEDERAL WAY City Council AGENDA ITEM SUBJECT: Vision Statement and Priority Use Policy for Knutzen Family Theatre .........................................................................................".......................................-.............."...................................................... ......................................,.... CATEGORY: BUDGET IMPACT: X CONSENT ORDINANCE BUSINESS HEARING FYI _RESOLUTION _STAFF REPORT _PROCLAMATION _STUDY SESSION OTHER Amount Budgeted: $ Expenditure Amt: $ Contingency Reqd: $ ........................................................................................."...........................................................................................,................. ...................."...................... ATTACHMENTS: Finance, Economic Development and Regional Affairs Council Committee action form dated February .................. ....... ....... ."............. .....~§.!} ~.~~!..Y.~~~~!:l. .~~~~~~~.~.~!i~!i~.Y..~~.~.~!~~Y........ .......",........ ........................ ..".... ........... .."......... ........"... SUMMARYIBACKGROUND: On February 3, City Council approved the mission statement for the Knutzen Family Theatre as established by the Arts Commission. In February, the Arts Commission held a retreat and reviewed the work of the Civic Theatre Committee in 1997, specifically the vision and priority use statements, which are attached, and recommended they be forwarded to ...~~!. Ç,9~~~!}~!'..~.p.p.~~:Y.~L ..................... ......................................,.................... ......... ..........................,.. ....... ........ ................... .................."..... .......... ..."... CITY COUNCIL COMMITTEE RECOMMENDATION: On March 3, 1998, the Finance, Economic Development and Regional Affairs Council Committee passed a motion to approve the Knutzen Family Theatre vision ... ~~~!~~~~!. ~~. P.!:Ì.~~o/...~~Œ~. p.~!~.~. ~~.f<?~~~.~.~!.ç.~~£~~:.......................... ......."......... .................. ..........................."...... ......... .."... CITY MANAGER RECOMMENDATION: Approve the Knutzen Family Theatre vision statement and priority ~~~ .~.~li: ~:~.~~~~~..... .få~l~~...........m.m. APPROVED FOR INCLUSION IN COUNCIL PACKET: (fit (BELOW TO BE COMPLETED BY CI1Y CLERK'S OFFICE) COUNCIL ACTION: APPROVED DENIED _TABLEDIDEFERRED/NO ACTION COUNCIL BILL # 1st Reading Enactment Reading ORDINANCE # RESOLUTION # CITY OF FEDERAL WAY CITY COUNCIL FINANCE, ECONOMIC DEVELOPMENT AND REGIONAL AFFAIRS COMMITTEE Date: February 26, 1998 From: Mary Faber, Recreation and Cultural Services Manager Subject: Vision Statement and Priority Use Policy for Knutzen Family Theatre Background: In January, the Arts Commission presented a mission statement for the Knutzen Family Theatre which has been approved by Council Committee and full Council. In February, the Arts Commission held a retreat and reviewed the work of the Civic Theatre Committee in 1997, specifically the vision statement and the priority use statements. The Commission has revised the vision statement and priority use statements. The Civic Theatre Report is included for review and a copy of the proposed vision statement and priority use statements. Committee Recommendation: Approve the Knutzen Family Theatre Vision Statement and Priority UselFee Policy. . ... . APPROVAL OF COMMITIEE REPORT: .. . .. . ~!~~---/ ~ ..~.~~ Committee Mem er . I:\councmf.ac ¿f.G. J KNUTZEN FAMILY THEATRE VISION STATEMENT "We envision the Knutzen Family Theatre will: . Establish a facility primarily dedicated to the presentation of the performing arts. . Maintain a state-of-the-art performance facility which supports the on going viability of the local arts organizations. . Stimulate the city's economy by facilitating the growth of our local arts industry, developing regional audiences and attracting business investment. . Provide cultural enrichment opportunities that build Federal Way's identity and improves livability. KNUTZEN FAMILY THEATRE PRIORITY USEIFEE POLICY 1. City sponsored cultural events/programs: No fee, highest priority for scheduling. Scheduling may occur more than 12 months in advance of date of use. 2. Federal Way not for profit (501)(c)(~) arts organizations and Federal Way School District art programs: Lowest fee, scheduling may occur more than 12 months in advance of date of use. 3. Performance companies/artists and non-resident not for profit arts organizations: Reduced fee, scheduling may occur 12 months in advance of date of use. 4. All other users receive no reduction offee. Scheduling may occur 12 months in advance of the date of use. City staff retain the flexibility to adjust the scheduling priority based on special needs. Individual requests will be handled on a case-by-case basis and authorized by the Manager of Recreation and Cultural Services. L/-G . ;L MEETING DATE: March 17, 1998 ITEM# ff (£) .... .............. ... .... . ...... .. ..... .. ..... ...".. ....... ....... ....... ....... ....... ....... ....... ....... ....... ......... ..... ....................... .. ... ..... ......... .............. ..... ..... ....... """"'" ..... t........ CITY OF FEDERAL WAY City Connell AGENDA ITEM SUBJECT: 1998/99 GTØIIt Appl'OMls for tIu Solid Wœ1e/Recycliøg Division of Publü: Woti:s .... ....... ....... .. ..... ....... .. ..... .. ..... ....... ....... ....... ....... ....... ....... .............. .. ..... ....... ..... .... ..... .................. ..... ..... ..... .................. ..... .......... ...... ............ ..... .......... CATEGORY: BUDGET IMPACT: . X CONSENT ORDINANCE BUSINESS HEARING FYI X RESOLUTION STAFF REPORT PROCLAMATION _STUDY SESSION 0 mER Amount Budgeted: $ Expenditure Amt: $ Contingency Reqd: $ .... ....... ............................ ....... ....... .... .......... ....... .. ............ ....... ....... ....... ................ ....................... ..... .......... .................. ..... ..... ..... .................. ..... ..... ..... ATTACHMENTS: Memorandum w/attachments to the March 3, 1998 meeting of the Finance/Economic Development!Regional Affairs Committee Draft Resolution .. .... .. ... ... ......... .................................... ... ................ ...... ................................... .. .......... .................... .................................. ............................. ...... .. .. . ...... SUMMARY/BACKGROUND: Several grants are available in 1998/99 to support waste reduction and recycling programs for residents and businesses. Public Works Department staff filed applications and work plans to reserve the available grant funds. The grants are consistent with grants received in prior years. Attachment 1 to the memo contains brief descriptions of each project and its associated grant source and amount; Attachment 2 shows how matching funds are allocated among the grants; Attachment 3 provides a summary of grant-funded programs which served the Federal Way community in 1997. Attached is a draft Resolution to accept the 1998 grant funds and authorize entering into agreements with the granting agencies. .... ..................... .......................... ...................... """"""""""""."""" ..........,.... ... ............................ on...................... on. on........................ ...... ... . ... .......... CITY COUNCIL COMl\fiTTEE RECOMMENDATION: At its March 3, 1998 meeting, the Finance/Economic Development!Regional Affairs Committee approved forwarding the following staff recommendations to the March 17, 1998 City Council meeting: 1. Approve the grant applications for 1998/99; 2. Authorize entering into agreements with the granting agencies via adoption by the appropriate Resolution. ... C i~'~ ~ G )i;";;ë Õ~~~Õ N ~.... ~~...;;~. ..~~........................... .... ............... .......... ...... ....... ........ .......- .-... ........ .. -.-............ ... ................. ....... .............. ..........-.. ..... ......... ..........~ ð~.... . . . . ............. APPROVED FOR INCLUSION IN COUNCIL PACKET:(}§lV (BELOW TO BE COMPLETED BY CITY CLERK'S OFFICE) COUNCIL ACTION: APPROVED DENIED T ABLED/DEFERRED/NO ACTION COUNCIL BILL # 1st Reading Enactment Reading ORDINANCE # RESOLUTION # k:\council\agdbi11s\ 1998\grants98 .swr Item CITY OF FEDERAL WAY - CITY CO UN en. FINANCE/ECONOMIC DEVELOPMENT/REGIONAL AFFAIRS COMMITI'EE From: Febmary 24, 1998 Cary M.. Roe, Publlc Works D1rector ~ Rob Van Orsow, Solid Waste &: Recycling CoordinatorC:::::::;-Z- u~ &---' Date: Subject: Solid waste and Recycling Division 1998/99 Grant Approvals Executive Summary: Several grants are available in 1998/99 to support waste reduction and recycling programs for residents and businesses. Public Works Department staff filed applications and work plans to reserve the available grant funds. This memorandum and its attachments summarize these grant projects. The Committee is requested to review these grants and forward this item for adoption by ilie City Council. Discussion: The 1998/99 grants are consistent with grants received in prior years. Attachment 1 contains brief descriptions of each project its associated grant source and amount; Attachment 2 shows how matching funds are allocated among the grants; Attachment 3 provides a summary of grant- funded programs which served the Federal Way community in 1997. As in prior years, the City Council would adopt a Resolution to accept the 1998 grant funds and authorize entering into agreements with grant agencies. A draft resolution is. under preparation by ilie Law Department. Recommendation for Committee: 1. Approve the Solid Waste and Recycling Division grant applications for 1998/99; 2. Forward this item to the March 17, 1998 City Council meeting consent agenda with a recommendation for adoption by appropriate Resolution. CMR\RMV:jg attachments APPROVAL OF COMMIn"EE REPORT: ~~ ~~~ Committee Member: Linda Kachmar §=~y~~ Committee Member:Jeanne Burbidge r &~f1 Committee chair: Mary Gates Ie:\ fcclc\ 1998\grants98.swr 4r. J Attachment 1 1998 - 1999 SOLID WASTE & RECYCUNG GRANT APPUCATIONS 1. 1998 KING COUN1Y "CI1Y OPTIONAL PROGRAM" (BUSINESS RECYCLING) The 1998 King County "City Optional Program" Business Recycling Program Grant allocates $12,480, with no match requirement. This grant will focus on waste reduction and recycling outreach to businesses through "on-call" outreach, promotion of model- business recycling practices, and partidpation in a regional business recycling rate calculation. 2. 1998 KING COUN1Y "CI1Y OPTIONAL PROGRAM" (SPECIAL RECYCLING EVENT) The 1998 King County "City Optional Program" Spedal Recycling Collection Event Grant allocates $13,805, with no match requirement. This funding will cover costs for operating two spedal recycling collection events in Federal Way during 1998 (scheduled for spring and fall). These events will provide residents with a convenient method to recycle a wide variety of recyclable materials that are not nonnally collected at curbside. 3. 1998 LOCAL HAZARDOUS WASTE MANAGEMENT PROGRAM GRANT The Seattle-King County Department of Public Health 1998 Local Hazardous Waste Management Program Grant allocates $22,502, with no match requirement. This grant will supplement funding for the Spedal Recycling Events. 4. 1998 KING COUN1Y "WASTE REDUcnON AND RECYCLING" PROGRAM GRANT (Continuation from prior vears) The second phase of the existing King County Waste Reduction and Recycling (WRjR) Grant focuses on the continuation of multi-family recycling program expansion funded under the initial grant, and staging an additional backyard composting bin distribution event. The initial amount allocated for this grant, $55,255 is already approved for expenditure in 1998. An additional $29,339 is available for expenditure in 1998. This additional amount is from unexpended funds from the first grant phase and interest eamed on funds reserved for these grants over the past several years. These additional funds are targeted as match for the Department of Ecology 1998 - 1999 grant, which requires matching funds. 5. 1998-99 DEPARlMENT OF ECOLOGY COORDINATED PREVENTION (CPG) GRANT The 1998-1999 CPG program focuses on five projects: Multi-family Recycling Program Implementation (continuation), a Compost Bin Distribution Event, the Regional Yard Waste Reduction Promotion Project, Waste Reduction and Recycling Options Promotion (via the "Fall Flyer"), and Grant Administration. Over 700/Ó of the match for these grant projects is provided by the WRlR Grant, with the remaining match allocated from the Solid Waste Fund. K:\PEOC\ 1998\GRANI'S98.SWR L.I.;L _A""'--.."."""."'."" ..... .------------------.- -P -... r<1 H =:t- Attachment 2 SOLID WASTE & RECYCLING DMSION -- 1998/1999 GRANT PROJECfS, AMOUNTS, AND MATCH CALCULATIONS GRANT PROJECT MATCH PROJECT MATCH TERM GRANT TITLE & PROJECTS AMOUNT AMOUNT REQUIRED TOTAL SOURCE 1998 City OptionalProcram - Business Recycling Program Grant $12,480 SAME $0 $12,480 NIA 1/1/98 to 12131/98 1998 City Optional Procram - Special Recycling Events Grant $13,805 SAME $0 $13,805 N/A 1/1/98 to 12131/98 1998 Local Hazardous Waste Man'lement Grant Prolram - Special Recycling Events Grant $22,502 SAME $0 $22,508 NIA 1/1191 to 12131/98 1997-1998 Waste Reduction and Reeydinc Procram Grant - 1998 Supplemental Funding. 1/1/97 to 12131/98 (Note: lID additional $20,000 is already budgeted through this grant for Multi- Family Recycling $29,339 Program Implementation continuation, to match expenditures in 1998.) Compost Bin Distribution $16,000 Yard Waste Reduction Promotion Project $4,839 Waste Reduction and Recycling Options Promotion $8,500 Subtotal $29,339 $0 1993-1999 Coordinated Prevention GraDt $101,827 1/1/98 to 12131/99 Multi-Family Recycling Program Implementation (continuation) $30,000 $20,000 $50,000 WRIR GRANT Compost Bin Distribution $24,000 $16,000 $40,000 WRIR GRANT Yard Waste Reduction Promotion Project $7,259 $4,839 $12,098 WRIR GRANT Waste Reduction and Recycling Options Promotion $12,750 $8,500 $21,250 WRIR GRANT Administration $27,818 $18,545 $46,363 106 FUND' Subtotal $101,827 $67,884 TOTAL 1998-1999 NEW GRANT FUNDS $179,953 . Match provided by the 1995 cI; 1999 SWIR Program budget - pcnonalocrvicc. object code. to '\IMc\I ~ ,.,. Attachment 3 CITY OF FEDERAL WAY - PUBLIC WORKS DEPARTMENT Solid Waste & Recycling Division 1997 Grant Progress Report L Special Recycling Events Funded by: King County Solid Waste Division "City Optional Program - Special Recycling Events" Grant, and King County "Local Hazardous Waste Management Program" Grant. Two Special Recycling Collection Events were held: Spring (May 3) which attracted 827 participants, and Fall (September 27) which attracted 597 participants. Both events were held at the South Federal Way Park and Ride. The type and tonnage of materials collected and recycled is shown in the following table. SPRING 97 FALL 97 TYPE OF MATERIALS TONS TONS Appliances and Scrap Metal 39.56 11.70 AutomobilelMarine Batteries 2.39 2.30 Used Motor Oil/Mixed Petroleum Products 4.07 3.48 Antifreeze .72 .71 Tires 5.61 5.50 Used Oil Filters .20 .20 Textiles and Reusable Household Goods 5.50 5.50 Scrap WoodJ 77.16 52,98 ç Yard Debris TOTAL TONS 135.2 82.4 NUMBER OF PARTICIPANTS 827 597 n. Business Recycling Program Funded by: King County Solid Waste Division "City Optional Program - Business Recycling' Grant. Project Activities for the 1997 City of Federal Way Business Recycling Program are summarized below. Cascadia Consulting was retained to complete several of these activities, in conjunction with City staff. A. Estimate Commercial Recycling Rate Cascadia Consulting Group conducted a survey of haulers and recyclers serving Federal Way businesses to monitor the City's commercial recycling rate. The 1997 survey presents a commercial recyclables collection rate for 1996 and for the first three quarters of 1997. The commercial recycling rate was calculated at 29 %, excluding construction and demolition debris. B. Phone Book Advertisements City staff coordinated with King County on the development of a "Yellow Pages" advertisement 4-I . 4- --"",..... in the U.S. West Directory. As a result of this advertisement, fifteen businesses contacted the City requested assistance with recycling issues. C. "On-Call" Outreach A total of 31 businesses received "on-call" outreach, These businesses were provided with information, recycling containers, and guidance on how to start or maintain recycling programs, as appropriate, III. 1997 Multi-Family Recycling Program Funded by: The King County Solid Waste Division Waste Reduction and Recycling Grant and the Department of Ecology Coordinated Prevention Grant and Referenda 26/39 Grant. This project focused on boosting recycling rates in multi-family residences. Over 40 percent of the Citis housing stock is multi-family, yet these dwellings have less than four percent recovery. The multi-family project1s scope of work was revised to allow the City to develop additional tools for making the recycling program more sustainable (as detailed below). A. Program Planning and Implementation The City communicated with all managers of multi-family housing complexes and established an implementation schedule based on a number of factors, including the level of service already provided; willingness to begin a program with current rates; responsiveness to surveys; and size of complex/number of residents affected. A part-time temporary employee dedicated to multi-family program implementation began work in January 1997. After conducting research on options for incorporating recycling-service costs into the base solid waste rate for multi-family complexes, the City contracted with a consultant to conduct a broad financial review of the Cityls franchised hauler. As part of this larger financial review process, a rate structure was developed to incorporate multi-family recycling service into the base service rate. City staff are currently reviewing the hauler's o"perating and overhead costs prior to making final recommendations on rate structure revision. Materials targeted for recycling include newspaper, mixed paper, cardboard, steel and aluminum cans, and PET and HDPE plastic bottles/jugs. Glass is excluded from the commingled program but will be collected in multi-family complexes that arrange for separate coUection services at an added cost. The City negotiated with the hauler to establish roles and responsibilities and entered into an agreement requiring the hauler to serve as the Cityls agent in procuring equipment and retrofitting recycling containers. The City then developed an implementation schedule based on surveys from multi-family property managers. The implementation schedule is: Group 1 - Implementation by Oct. 31, 1997 - 14 complexes, representing 1,273 units Group 2 - Implementation by January 31, 1998 - 15 complexes, representing 1,232 units Group 3 - Implementation by March 31, 1998 - 12 complexes, representing 1,841 units Group 4 - Implementation by June 30, 1998 - 24 complexes, representing 3,132 units Group 5 - Implementation by July 31, 1998 - 5 complexes, representing 1,345 units Group 6 - Implementation by Sept. 30, 1998 - 12 complexes, representing 1,419 units Group 7 - Implementation by Dec. 31., 1998 - 43 complexes, representing 4,064 units 4I,S Groups 1 and 2 cuITently have some form of recycling. Subsequent groups targeted for implementation in 1998 are more likely to require rate-based incentives established through a modified rate structure, in order to encourage provision of recycling collection services for residents. B. Enclosure Modification Program The City arranged for the construction/modification to dumpster enclosures at eight complexes in order to accommodate exterior recycling containers. This included obtaining guidance from City planners regarding codes; contracting with and managing a construction firm to design and build enclosures for participants; and providing direct reimbursement for those not requiring the City- provided builder. The City hired one contractor for all complexes to enhance program oversight and cost verification and to achieve lower prices through mass fabrication of enclosures. Fourteen complexes participated in this program by providing partial funding in addition to the $58,000 in funds provided by the City through the King County grant. C. Promotional Materials Development City staff developed the following educational/promotional materials. (Samples of these materials will be included in the Solid Waste and Recycling Program Annual Report which is now under preparation.) . An educational brochure with full instructions for multi-family recycling, plus translations into eight languages (traditional Chinese, Japanese, Korean, Russian, Somalian, Spanish, Thai, and Vietnamese). . Durable signs and weather-proof stickers with complete recycling instructions; the signs will be attached to enclosures or other structures near dumpster sites and the stickers will be affixed to dumpsters and glass toters. . Three styles of small promotional posters that can be placed in common areas to reinforce the importance of recycling. . Refrigerator magnets to provide ongoing education to residents. Staff also developed boilerplate letters for managers/owners to distribute to residents prior to the distribution of the City's materials, as well as guidelines for volunteers and managers. D. Container Purchase . City staff researched possibilities for in-unit containers and opted to procure the type used successfully in other local programs: a durable, washable, woven plastic recycling bag. A sufficient quantity of bags (25,000) has been ordered to account for losses and also in anticipation of resident turnovers. Each bag is printed with recycling instructions, as well as a list of what to recycle and what to throw in the garbage. These bags require very little space and are considerably less expensive than the stackable three-bin system used in single-family dwellings. Staff worked with the franchised hauler to modify recycling dumpsters to make them more "recycling friendly" by installing locking lids with specialized chutes. These modifications will reduce contamination and deter illegal dumpers. 4-I . it, E. Outreach Program City staff coordinated and implemented a comprehensive outreach program that included: . Developing a customized "Recycling Kick-Off Announcement" letter printed on bright paper and distributed to each resident a few days prior to program implementation, along with a refrigerator magnet printed with recycling basics. This letter selVes as an exhortation to recycle from the complex managers directly (as opposed to relying only on the City's brochure) as well as announcing the kick- off celebration and recruiting volunteers. Several larger complexes also received a staffed "Kick-Off Event"complete with refreshments and balloons to increase awareness and provide residents with hands-on recycling information. . Distribution of durable recycling storage bags, educational brochures, and translations of the brochure into eight languages, as appropriate. . Provision of durable signs posted near recycling dumpsters instructing residents how to recycle; stickers with similar information were affixed to recycling containers prior to delivery. In general, City staffwere responsible for preparing all materials and distributing them door to door at the complex, sometimes with the assistance of volunteers or staff from the complex. The franchised hauler's sales staff has also participated in materials distribution, and has provided direct sales contact with the property managers to ensure that service volumes are adequate and as economical as practical. City staff intend to regularly follow-up with managers following program implementation in order to prompt the highest diversion levels possible. F. Expected Diversion of Recyclables From Multi-Family Complexes The implementation/expansion of the recycling services at 26 complexes in 1997 will result in diversion of about 9,000 cubic yards of recyclable material each year. Mter the initial implementation of the Group 1 and Group 2 complexes, the average monthly amount of recyclable materials collected at these complexes has increased by approximately 40% during 1997. IV. Household Hazardous Waste Education Funded by: Department of Ecology Coordinated Prevention Grant A Korean language translation of the "Buy Smart, Buy Safe" publication continued to be distributed in Federal Way in 1997. Distribution was accomplished via a group of Korean-American citizens who meet regularly at the Federal Way Klahanee Community Center. Distribution was coordinated via Gwen Vernon of the King County Local Hazardous Waste Management Program (LHWMP). Churches, retailers and video stores which cater to Korean-language speakers distribute the publication throughout the County. The LHWMP will continue to distribute this publication county-wide in 1998. V. Household Hazardous Waste Education Brochure Funded by: Department of Ecology Coordinated Prevention Grant. An existing Household Hazardous Waste education brochure targeted to new home owners was revised to include information specific to the King County area, in conjunction with input provided by the Local Hazardous Waste Management Program. Three thousand copies of this brochure were printed. Distribution to new home owners in Federal Way began in Fall 1996, and continued in conjunction with L-r. .7 ~ ' . , King County's Home Buyer Kit Program, which sends a package of information to new home owners. More than 1,400 of these brochures were distributed in Federal Way in 1997. VI. Waste Reduction & Recycling Options Brochure Funded by: Department of Ecology Coordinated Prevention Grant This brochure infonns Federal Way residents of the 1997-1998 winter yard waste service schedule, while increasing awareness of other available waste reduction, recycling. disposal and household hazardous waste options. Staff completed revisions of the Options for Recycling and Disposal brochure for the 1997- 1998 version. A graphic artist was secured to design in a new, more user-friendly, fonnat. Additional information regarding source reduction and further recycling opportunities was added into the new version. vn. Recycling Program Community Outreach and Grant Reporting Administration Funded by: Department of Ecology Coordinated Prevention Grant City staff provided information to residents interested in recycling and hazardous materials disposal options on an ongoing basis. A display featuring information on waste reduction and recycling and hazardous waste prevention was set up and staffed at the community events listed below. The display was updated regularly and promotional items such as refillable mugs, automobile litter bags made in part with recycled plastic, and recycled-content writing pens were distributed. These grant-funded items serve to create interest in the infonnation available at the display booth. ~ Federal Way Chamber of Commerce-Business Trade Show held March 21 at the SeaTac Mall. " ~ Federal Way Family Fest Steel Lake Park on August 22, 23, 24 at Steel Lake Park. ~ Federal Way Community Safety Fair October 3 and 4 at the SeaTac Mall. ~ Holiday Safety Fair December at the Federal Way Fire Department K:\FEDO.1998\GRANTS98.S WR LtI. <g DRAFT RESOLUTION NO. A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF FEDERAL WAY, WASHINGTON, AUTHORIZING ACCEPTANCE OF MONIES AND DIRECTING EXECUTION OF AGREEMENTS TO ACCEPT FUNDS FROM VARIOUS STATE AND COUNTY SOURCES FOR ESTABLISHING PROJECTS WITHIN THE SOLID WASTE AND RECYCLING FUND. WHEREAS, cities are charged with providing and maintaining public projects necessary to maintain and improve the public health, safety and welfare; and WHEREAS, the financial resources of cities to provide these necessary service and improvements are limited; and WHEREAS, various state and county sources have special funds available to supplement city projects, which are awarded on a population allocation and project specific basis; and WHEREAS, the City staff has aggressively pursued obtaining these funds in order to maximize the local public benefits of these funds; and WHEREAS, the grants identified herein will net the City of Federal Way a total of One Hundred Seventy Nine Thousand Nine Hundred Fifty Three Dollars and No/100 ($179,953.00), and will require a city match of Sixty Seven Thousand Eight Hundred Eighty Four Dollars and No/100 ($67,884.00), approximately 70% of which will be met from grant sources, with other agency funding and the Solid Waste and Recycling Fund providing the remaining required match; and Res. # , Page 1 WHEREAS, the city commits to accountability by measuring and quantifying the results of the funded programs; NOW THEREFORE, THE CITY COUNCIL OF THE CITY OF FEDERAL WAY HEREBY RESOLVES AS FOLLOWS: Section 1. Agreements Authorized. For all proj ects identified in Column 1 of Exhibit A, attached hereto and incorporated herein by this reference, the City Manager or his or designated representative is authorized and directed to execute such agreements with the agencies identified in Column 2 of Exhibit A as are necessary to accept the grant monies identified in Column 3 of Exhibit A. Section 2. Receipt of Funds Authorized. The City Manager or his or her designee is hereby authorized to receive the grant monies identified in Column 3 of Exhibit A attached hereto. Section 3. Creation of Solid Waste Project Grant Funds Authorized. At the time of execution of each agreement and acceptance of the grant funds specific to that agreement, separate projects shall be established within the Solid Waste and Recycling Fund, into which monies specific to that grant project shall be deposited. Section 4. Manager Shall Administer Funds. The City Manager or his or her designated representative shall have responsibility for the administration of the grant monies received. Res. # , Page 2 .' Section 5. Identification of Source Funds. The approximate amounts and anticipated sources of revenue for the grant fund projects are identified in Exhibit A attached hereto. Section 6. Severability. If any section, sentence, clause or phrase of this resolution should be held to be invalid or unconstitutional by a court of competent jurisdiction, such invalidity or unconstitutionality shall not affect the validity or constitutionality of any other section, sentence, clause or phrase of this resolution. Section 7. Ratification. Any act consistent with the authori ty and prior to the effective date of the resolution is hereby ratified and affirmed. Section 8. Effective Date. This resolution shall be effective immediately upon passage by the Federal Way City Council. RESOLVED BY THE CITY COUNCIL OF THE CITY OF FEDERAL WAY, WASHINGTON, this day of , 1998. CITY OF FEDERAL WAY MAYOR, RONALD L. GINTZ ATTEST: CITY CLERK, N. CHRISTINE GREEN, CMC Res. # , Page 3 APPROVED AS TO FORM: ~ FILED WITH THE CITY CLERK: PASSED BY THE CITY COUNCIL: RESOLUTION NO. K:\RESO\PWGRANT9.899 Res. # , Page 4 Exhibit A SOLID WASTE & RECYCLING DIVISION 1998 . 1999 GRANT PROJECTS AND AMOUNTS Column 1 Column 2 Column 3 Column 4 Column 5 GRANTIPROJECT SOURCE GRANT MATCH TERM I AMOUNT REQUIRED 1998 City Optional Program -- Business Recycling King County Solid Waste $12,480 $0 1/1/98 to 12/31/98 Program (for business recycling outreach including: "on-call" Division outreach, newsletters, commercial recycling rate calculation, and Green Works membership promotion) 1998 City Optional Program -- Special Recycling Events King County Solid Waste $13,805 $0 1/1/98 to 12/31/98 Grant (for operating two Special Recycling Events) Division 1998 Local Hazardous Waste Management Grant King County Local $22,502 $0 1/1/98 to 12/31/98 Program (for operating two Special Recycling Events) Hazardous Waste Management Program 1997 -1998 Waste Reduction and Recycling Program King County Solid Waste $29,339 $0 1/1/97 to 12/31/98 Grant -- 1998 Supplemental Funding Division (Matching funds for Home Compost Bin Distribution, Yard Waste Reduction Promotion Project, and Waste Reduction and Recycling Options Promotion) 1998-1999 Coordinated Prevention Grant (Primary funds for Washington Department of $101,827 $67,884 1/1/98 to 12/31/99 Multi-family Recycling Program Expansion, Home Compost Bin Ecology Distribution, Yard Waste Reduction Promotion Project, Waste Reduction and Recycling Options Promotion, and Administration). $179,953 1:\COUNCIL\GRANTS.98 MEETING DATE: March 17, 1998 ITEM# -=rL Q) ....... .... ....... ....... .............. ....... ....... ....... ....... .............. ....... .............. ....... ....... ... ...-.. "'" .................. ..... ..... ..... """""" ...... .......... . .... ................... .............. CITY OF FEDERAL WAY City Council AGENDA ITEM SUBJECT: Voucher Program for Stonn Debris Disposal .... ....... ....... .......... ........... ....... ....... ....... ....... .............. ....... .............. .... ... ................ ........... ............ .......... ..... .................. .......... ..... ...... ...... ... ........ . .... ..... CATEGORY: BUDGET IMPACT: X CONSENT ORDINANCE BUSINESS HEARING FYI RESOLUTION STAFF REPORT PROCLAMATION STUDY SESSION 0 mER Amount Budgeted: $ Expenditure Amt: $ Contingency Reqd: $ .... .......... ........... ....... ....... ....... ....... ....... ....... .............. ....... .............. ....... ....... ......... ....................... ....,..... "'" .......... ............. ..... ..... .................. .......... ..... ATTACHMENTS: Memorandum to the March 3, 1998 meeting of the Finance/Economic Development/Regional Affairs Committee Draft Memorandum of Understanding between King County and Federal Way ...... ... ............ .... ...... .... .............. .......... .......... .......... ........... .................. .-................. .......... ............ ......................... ... -................................. .................... SUMMARY/BACKGROUND: King County is implementing a voucher program to aid residents in disposing of storm-related refuse. The Storm Debris Voucher Program allows residents free disposal of storm debris after declared emergencies when Federal Emergency Management Agency (FEMA) reimbursement funding is available. City participation is optional. The vouchers would allow residents free disposal at transfer stations and yard waste recycling facilities. The disposal cost is then billed to the residents' City. The City pays this cost to King County, and the City then receives reimbursement through FEMA for up to 87.5% of the amount, via a coordinated process with other Cities and King County. The Memorandum of Understanding (MOU) for this program is attached. Entering into this MOU does not require City participation in the program, but allows use of this voucher program as an option. No Resolution is required. .. .. ........... .. .......................... ................ ................ .... ...... ....... .............................. ................. .............................................. ............ ................ ... ... ....... ... .. CITY COUNCIL COMMITTEE RECOMMENDATION: At its March 3, 1998 meeting, the Finance/Economic Development!Regional Affairs Committee forwarded the Memorandum of Understanding to the March 17, 1998 City Council meeting with the recommendation to approve. ... CITy"MÃN AG)i;" REC 0 MMËND ATIO N~"" ~.... ~ =. ~:::ï2 ~.. þ'.' ï:;:-;æ;:' ~ -'~oV;;'Fõiiicr:-üšIDÑ-¡;;-ëO{;ci-;¡c~~~ .._......._._.._.~.Þ£.~_..._._- (BELOW TO BE COMPLETED BY CITY CLERK'S OFFICE) COUNCIL ACTION: APPROVED DENIED T ABLED/DEFERREDINO ACTION COUNCIL BILL # 1st Reading Enactment Reading ORDINANCE # RESOLUTION # k;\councíl\agdbills\1998\vouchcr .swr ~ Item CITY OF FEDERAL WAY -- CITY COUNCn. FINANCE/ECONOMIC DEVELOPMENT/REGIONAL AFFAIRS COMMITfEE February 23. 1998 Cary Me Roe. Public Works Director ~ Rob Van Orsow. Solid Waste & Recycling Coordinator Q. V..o.... ~ ~ Date: From: Subject: Storm Debris Disposal -- Voucher Program Executive Summary: The Stonn Debris Voucher Program allows residents free disposal of stonn de àfter declared emergencies. City participation is optionaL The City would pay the entire clst f the isposal, and then seek reimbursement through the Federal Emergency Management AgenÇy FEMA) rocess. The Comminee is requested to review this matter, and forward this item to the City oun' for adoption if wan-anted. Discussion: King County is starting a voucher program to aid residents in disposing of storm-related refuse. These vouchers will only be issued after declared emergencies, when FEMA reimbursement funding is available. The vouchers will allow residents free disposal at transfer stations and yard waste recycling facilities. The disposal cost is then billed to the resident's City. The City pays this cost to King County. The City then receives reimbursement through FEMA for up to 87.5% of the amount, via a coordinated process with other Cities and King County. The Memorandum of Understanding (MOU) for this program is attached. Entering into this MOD does not require City participation in the program, but allows use of this voucher program as an option. After prior severe storms, the City provided free yard debris collection in conjunction with the existing yard waste recycling service via the "franchised hauler. The City would still be able to provide this service, but could increase the cost-effectiveness of this service by limiting the "no cost" volume to be collected at the curb. Residents with large lots or more severe damage would have the option to use a voucher to dispose of their stonn debris, either when self-hauling or using a private hauling service. The vouchers would also cover disposal of solid waste resulting from flooding, structural, or power outage damage. In the aftermath of the severe 1996-1997 winter stonns, the County offered free disposal to residents. The County incurred high costs for these "free" disposal dates, and their accounting method made these costs ineligible for FEMA reimbursement. This motivated the County to establish this voucher program. The County has indicated it will no longer provide these open "free" disposal dates. Estimated Cost Impacts: After the last severe storm, disposal costs for the Federal Way area totaled an estimated $23,000 for 1,000 loads of debris delivered to nearby transfer stations on "free" disposal dates. With the voucher program, Cities will be responsible for covering 1O00¡Ó of this cost, and then seeking FEMA reimbursement for 87.5% of this cost. The net impact will be 12.5% of this cost, or in this example $2,875. As a comparison, during the same period residents disposed of over 425 tons of yard debris at the curb, which cost the City over $32,500 (this expense was also FEMA eligible). The financial 4J. J "" ';' risk associated with this program is small, compared to the benefits that residents would receive during a time of need. The vouchers for yard waste disposal will be restricted for use at composting facilities, which means the disposal cost will be lower (based on $32.50 per ton as compared to $74.25 per ton at King County facilities). This will also promote recycling of this material, since the County's local transfer facilities are not capable of separate handling of yard waste for recycling purposes. Citv's ResÞonsibilities A summary of the City's responsibilities for this program includes: 1. Setting up a stonn debris account with the County. 2. Designating a stonn debris coordinator, responsible for: a. Training City staff on how to issue the vouchers. b. Distributing vouchers to issue locations (such as Fire stations or City facilities). c. Accounting for all vouchers received and issued. d. Preparing FEMA reimbursement forms. 3. Retuming copies of all issued vouchers and all undistributed vouchers to the County. 4. Processing full payment of the County's invoice. 5. Processing the FEMA reimbursement request. The City will ultimately be responsible for the un- reimbursed amount of expenditures (an amount equal 12.5% of the disposal cost). The source for these funds will likely be the Snow and Ice Removal Fund or the City Manager's Contingency Fund. Committee Recommendation: 1. Direct staff to prepare the appropriate Resolution to enable optional City participation in the stonn debris voucher program; " 2. Forward this item to the March 17, 1998 City Council meeting consent agenda with a recommendation for adoption of the Memorandum of Understanding via the appropriate Resolution. APPROVAL OF COMMITfEE REPORT: Comptittee Member: Linda Kochmar ~ ~-f~ .../ Committee Member: Jeanne Burbidge ~ð. . ~ Committee Chair: Mary Gates 77J tWf ~ CMR\RMV:jg attach: MOU k: \ awr\ proec:ta \ voucher\ fed<:.298 Lj. :r. .:t Memorandum of Understanding (Revised) l)~~Pt Between King County and the City of Federal Way INTRODUCTION This Memorandum of Understanding (MOV) is made and entered into between King County, a political subdivision of the State of Washington, and the City of Federal Way a municipal corporation of the State of Washington, hereinafter referred to as "County" and "City" respectively. The County provides free disposal service to households following certain severe storms that are declared emergencies by the Executive. For the 1997-98 storm season, should the need arise, the County plans to offer this service within the unincorporated areas of the County via a voucher program, and within the City if it choose to participate in the program. The purposes of the voucher program are to provide accurate cost accounting for storm debris clean up, and to share the financial burden of providing storm debris disposal services with suburban cities. As a result of this shared responsibility, a greater portion of storm debris clean-up costs will be eligible for reimbursement from the Federal Emergency Management Agency (FEMA). However, the City will be responsible for costs not reimbursed by FEMA. The City must participate in the voucher program in order for their residents to be able to receive stonn vouchers for the disposal of storm related waste and the recycling of storm related yard debris free of charge. Vouchers will be printed and distributed only after the County declares an emergency and determines that free disposal will be provided for the storm in question. Vouchers will be distributed to all participating suburban cities following major stonns that impact the entire region, and to those participating suburban cities that are impacted by major localized stonns. PURPOSE The purpose of this Memorandum of Understanding is to establish procedures and responsibilities between the County and the City for implementing a voucher program for the 1997 -1998 storm season. RESPONSIBILITIES OF THE PARTIES County The responsibilities of the County pursuant to this MOU are as follows: 4s3 D~ 1. Set up a storm debris account for the City. ~þ)- 2. Train the City's storm emergency coordinator on how to properly fill-out and distribute , storm vouchers to City residents. 3. Print stonn vouchers that identify the types of waste to be accepted, the facilities where vouchers can be redeemed, and the days and hours of operation when vouchers can be redeemed. 4. Advertise the stonn voucher program regionally, and provide phone and internet support on how vouchers can be obtained within the City. 5. Advertise alternative storm debris disposal programs offered by the City, and provide phone and internet support on how City residents can participate in the alternative program offered, 6. Distribute stonn vouchers to the City's storm emergency coordinator. 7. As distributed vouchers are redeemed; the County will charge the City account for the volume of waste received from its residents. (the name and address written on the voucher and the receipt from the transaction will provide the necessary documentation for applying charges to the City's storm debris account.) 8. Submit an invoice to the City for the total amount of storm waste received from City residents, along with copies of the redeemed vouchers. 9. Assist the City's storm emergency coordinator as necessary in preparing forms for FEMA reimbursement of storm debris clean-up costs. 10. In the event that FEMA does not provide disaster relief, waive the entire balance on invoices issued by the Division. City of Federal Way The responsibilities of the City of Federal Way pursuant to this MOD are as follows: 1. Set up a stonn debris account with the County. 2. Designate a stonn emergency coordinator that will be responsible for: a. training City staff on how to issue vouchers, b. distributing vouchers within the City, c. accounting for all vouchers received from the County and issued to the public, and d. preparing FEMA reimbursement forms for the City. 3. Identify distribution points within the City for vouchers, such as fire stations, police . precincts, or other public buildings. 4. Train City staff on how to properly fill-out and distribute storm vouchers to City residents. 5. Following a declared storm emergency, inform the County if it plans to make use of the voucher program, offer its own alternative program, or do both. 6. If the City elects to make use of the voucher program, deliver vouchers received from the County to the City's pre-determined distribution points. 7. Ensure that vouchers are properly filled out by City residents and signed by City staff prior to their issuance to residents. 8. Return copies of all issued vouchers, and all undistributed vouchers to the County following each declared storm emergency clean-up period. 9. Pay the County's storm debris invoice within 28 days of receipt. 10. Prepare all necessary FEMA reimbursement forms after receiving a storm debris invoice from the County. ~Lf- TERM OF MOD D~ -4,t',. This MOD shall become effective December 15, 1997 and shall tenninate on December 31, 1998. This MOD may be extended upon written agreement of both parties. AMENDMENTS This MOD may be amended only by written agreement of both parties. INDEMNIFICATION AND HOLD HARMLESS Section VIII, Liability, of the Solid Waste Interlocal Agreement between the County and the City, entered into in February of 1990 appiies to this MOD and is incorporated herein as though set forth in full. NOTICE IN WITNESS WHEREOF, each party has executed this MOD on the date set forth below: THE CITY OF FEDERAL WAY KING COUNTY FOR Name King County Executive Title Date Date APPROVED AS TO FORM Senior Deputy Prosecuting Attorney Date LI-:r: 5" MEETING DATE: March 1/, 1998 ITEM# :JL(j ) .....................................,................................................................................................................................................................. ............................................................ CITY OF FEDERAL WAY City Council AGENDA ITEM SUBJECT: Human Services Commission 1998 Work Plan ....................................................................................................................................................................................................... ............................................................ CATEGORY: BUDGET IMPACT: ..x... CONSENT _ORDINANCE _BUSINESS _HEARING _FYI _RESOLUTION _STAFF REPORT _PROCLAMA TION _STUDY SESSION _OTHER Amount Budgeted: $ Expenditure Amt: $ Contingency Reqd: $ ....................................................................................................................................................................................................... ......"""""""""""""""""""""".""."" ATTACHMENTS: Memo to the Parks, Recreation, Human Services and Public Safety Committee dated February 27, 1998. """"""""""'."""""""""""""""""""""""""""'."""""""""""""""""""""'."".""""""""""""""".""""""""""'."""'."."'.""""""""""""""'.""."""""""""""""'.' SUMMARYIBACKGROUND: The Human Services Commission approved their proposed work plan for 1998 at their December 15, 1997 meeting. After the City Council retreat, the Commission added three projects to their work plan in response to Council direction. These projects are: review use of Council priorities in developing human services funding recommendations; review reporting requirements for agencies, including all volunteer staffed organizations and; prepare Commission infonnation for the City's Web page. All of the planned projects are ... ~.~~ ~ ~.~.~~~~.. ~~ ~..~ ~..ç, ~ ~~~.~.~. ~ ~ ~.:.~.. ~~ ~.~ ~. ~ ~..~~.~ P.~~.~. ~ P. ~.~ ~ .~~~.~..~.. ~.~ fi.. ~ ~~}.~.. Ç} !Y.. P.~.~ ~EY.:........................... ....................... ......................... CITY COUNCIL COMMITTEE RECOMMENDATION: At their March 9 meeting, the Parks, Recreation, Human Services and Public Safety Committee voted unanimously to accept the recommendation to approve the 1998 ... ~ ~ ~~. P. ~.~. ~.~..P..~~P.~ ~ .~~.. ~ Y.. ~~.~. ç ~.~.~~ ~.~!. ~.':1...~.~..f?~. ~~..!!.t. ~. P..~ ~~. ~~.. !!.t.~..~ ~.~..ç ~ ~ ~ ~ .i. !..f? ~ .~P. P. ~~.Y. ~.l.:............... .......................... ......... CITY MANAGER RECOMMENDATION: ~ ~ ~'!M ,--v< '::"""""'~<.. ................. ............. """""""""'............................................................................ ......................................................fI+.i...Q.~.~............. .......................... dIß) APPROVED FOR INCLUSION IN COUNCIL PACKET: (BELOW TO BE COMPLETED BY CITY CLERK'S OFFICE) COUNCIL ACTION: _APPROVED _DENIED - T ABLEDIDEFERRED/NO ACTION COUNCIL BILL # 1st Reading Enactment Reading ORDINANCE # RESOLUTION # CITY OF FEDERAL WAY CITY COUNCIL PARKS, RECREATION, HUMAN SERVICES AND PUBLIC SAFETY COMMITTEE Date: February 27,1998 Ann Guenther, Human Services Manager ~ Community Development Services Department From: Subject: 1998 Human Services Commission Work Plan Background The City of Federal Way Human Services Commission approved their proposed work plan for 1998 at their December 15, 1997 meeting. After the City Council retreat, the Commission added three projects to their work plan in response to Council direction. These projects are: review use of Council priorities in developing human services funding recommendations; review reporting requirements for agencies, including all volunteer staffed organizations and; prepare Commission information for the City's Web page. All of the planned projects are consistent with the Commission's roles and responsibilities as defined in City ordinance #90-72 and outlined below. The work plan is submitted for Committee approval. Human Services Commission Roles and Responsibilities The Human Services Commission shall make reports and recommendations to the City Council and City Manager concerning human services issues. Specific duties include: 1. 2. 3. 4. 5. 6. Develop and assess human services in the City; Determine priorities of human services needs in the City; Evaluate and make recommendations on funding requests submitted to the City; Evaluate and review performance of individual human service agencies; Review City actions which may affect the availability and quality of human service delivery in the City and; Coordinate with other groups and human services planning agencies and organizations. 1998 Human Services Commission Work Plan The plan includes the following projects: 1. 2. 3. 4. 5. 6. Review use of Council priorities in developing human services funding recommendations Review reporting requirements for agencies, including those who are all volunteer staffed organizations Prepare Commission information for the City's Web page Host a human services panel or forum Review City progress toward meeting the strategies outlined in the Human Services Comprehensive Plan Conduct the 1999 Community Development Block Grant (CDBG) allocations process and prepare recommendations for the Council 7. 8. 9. 10. 11. 12. Conduct the 1999-2000 Human Services Funding allocations process and prepare recommendations for the Council Review quarterly progress reports from human service agencies and progress of CDBG funded projects Participate in a training session on outcome-based evaluation Participate in a spring retreat to work on team building, decision making and consensus building skills Participate in a fall retreat to develop the Commission's 1999 work plan Tour human services agencies funded by the City .' Committee Recommendation 2. 1. Approve the 1998 work plan as proposed by the Commission and forward to the full Council for approval on March 17, 1998. Approve the work plan as amended by the Committee and forward to full Council for approval on March 17, 1998. ~~~ Committee Member MEETING DATE: March 17, 1998 ITEM# ~ IrQ) ....................................................................................................................................................................................................... ............................................................ CITY OF FEDERAL WAY City Council AGENDA ITEM ... ~.P.~ J..~. ç .!.~..... .......... .Y~ ~..~f..Ç ~.!Y... ç.~. !!~.~!~. .?~!.~.~!!! ~.~. J~. .~J.! ~ ~ .~!!~.g.. ¥.~ .~.~!~. g...... ........................ CATEGORY: BUDGET IMPACT: None ~ CONSENT _ORDINANCE _BUSINESS _HEARING _FYI _RESOLUTION _STAFF REPORT _PROCLAMA TION _STUDY SESSION _OTHER Amount Budgeted: $ Expenditure Amt: $ Contingency Reqd: $ ....................................................................................................................................................................................................... ............................................................ ATTACHMENTS: Memo to the Parks, Recreation, Human Services and Public Safety Committee dated ...~~.~~.~..~.!!..~.~~~.:.................................................................""""""""".""""""""""""""""""""""""""""""""""""""'".................................................... SUMMARYIBACKGROUND: During the January 9-10 retreat, the Council discussed the use of City Council Human Services priorities in making funding decisions. The Council asked the Commission and staff to review the issue, develop some options for use of the priorities in the future, and bring it back to Council. The options considered were: 1) Continue on the current track of funding services in all four priority areas; 2) Allocating funds to each priority area by a pre-detennined percentage and; 3) Allocating funds in priority order. The staff and Commission recommended to continue on the current track of funding services in all four priority areas. The Commission noted that this was the best option as it addresses all four of the Council's priorities and allows for flexibility in response to changing needs. Funding services in all four areas is also supported by the strategies in the Human Services ...ç~.~P'!~~~.~~~.~~..~~.~.:......................................................"""""""""""""""""""""""""""."""'."""""""""""""""""'""""""""""""""""""""""""""""" CITY COUNCIL COMMITTEE RECOMMENDATION: At their March 9 meeting, the Parks, Recreation, Human Services and Public Safety committee voted unanimously to accept the recommendation to continue on the current track of reviewing applications and funding services in all four areas. The Committee's recommendation is .J ~ ~ ~~ ~~ ..~~.. ~~~.. f~ ~!..ç, ~ !l..~ ~.~~..f~! ..':iP. P.!~.~~: ............. .......... ..... ........................ :;....................................~ t: ............................. . ....... ........... ............. CITY MANAGER RECOMMENDATION: ~-v-r t~vft4 '~"CG;7'v~ :' ................... .... ... ""'..................................................................................................................................Æf/¡........... ;:¡.~................ .......................................... APPROVED FOR INCLUSION IN COUNCIL PACKET: d!t¡ (BELOW TO BE COMPLETED BY CITY CLERK'S OFFICE) COUNCIL ACTION: _APPROVED _DENIED _TABLED/DEFERRED/NO ACTION COUNCIL BILL # Ist Reading Enactment Reading ORDINANCE # RESOLUTION # CITY OF FEDERAL WAY CITY COUNCIL PARKS, RECREATION, HUMAN SERVICES AND PUBLIC SAFETY COMMITTEE Date: February 27,1998 From: Ann Guenther, Human Services Manager tW- Subject: Use of City Council Human Services Goals and Priorities in Allocating Funding Backaround During the January 9-10 retreat, the Council discussed the use of City Council Human Services priorities in making funding decisions. The Council asked the Commission and staff to review the issue, develop some options for use of the priorities in the future, and bring it back to Council. This memo outlines the four priorities and how they were developed; describes how the priorities have been used in the past two funding cycles; outlines some options for use of the priorities in future funding cycles and describes the recommended option for future use of the priorities. Human SerVices Goals and Priorities During their 1996 retreat, the City Council developed four goals and priorities to guide human . services funding and policy decisions. These goals were used as the foundation for the City's first Human Services Comprehensive Plan. The four goals, in priority order are: 1) Support basic human services needs through funding of emergency services. 2) Support a strong service delivery system that increases public safety. 3) Provide support that supplements federal, state and county programs designed to increase self-sufficiency and independence. Support service models that improve community-base collaborations and build strong neighborhoods. 4) How the Priorities Have Been Used in Allocatina Funds The Council's human services goals and priorities have been incorporated into the funding process during the past two years, as outlined below. . Application - The goals and priorities have been added to the funding application. Applicants are asked to identity which priority their program addresses and to describe how their program addresses the Council goal. . Commission Review Process - The Commission uses the priorities in reviewing the applications and in developing the recommendations. The applications are categorized into the four priority areas. The Commission reviews the applications and interviews the applicants by category. The Commission also weighs the merit of each application in regards to the following criteria: demonstrated need; fiscal evaluation; performance objectives; use of volunteers and community collaboration; and diversity issues (See Attachment 1 for the review criteria). . Written Recommendations - The Commission's funding recommendations have addressed all four of the Council funding priorities. The recommendations have funded a continuum of services, as all four priorities are important parts of the services system for low- income families. For example, a victim of domestic violence may need emergency shelter and food (priority one), domestic violence counseling and advocacy (priority two) and job training and child care (priority three). With only one of these services, she would not be able to meet the full range of needs for herself and her family, and would have many barriers to overcome to reach self-sufficiency. Generally, the human services funding allocations have been aligned with the priority areas. However, the funding level in priority two (Public Safety) has been the largest percentage of the funding recommendations (see Attachment 2). This is due to the fact the requests in this area have been consistently higher than those in the other priority areas. Options Pro: 1) Continue on the current track. Reviewal/ applications in regards to how they address the priorities. AI/ocate funds to services in aI/ four priority areas. Funds the full range of services and addresses the full range of human services needs. Families often need access to services in more than one priority area, to meet their immediate basic needs and to move onto becoming self-sufficient. Addresses the quality and management capacity of the programs. Factors in the issues addressed in application review criteria (see attachment 1). Allows for flexibility in terms of changing needs and available services. Con: May mean that some projects in the higher priority areas will not receive the full amount requested. 2) Pro: AI/ocate funds by percentage. Assign percentages to each of the priorities, assuring that a percentage of the total human services funding available would go to each priority, (ie. 45% - Goal 1, 40% - Goal 2, 10% - Goal 3, and 5% - Goal 4.) Provides clear structure and guidelines. Funds the full range of services and address the full range of human services needs. Con: Does not allow for flexibility according to changing needs and other services available. In any given year, the City may not receive enough viable requests in a certain category, making it difficult to meet a certain predetermined percentage of funding. Encourages funding weak programs that fit the criteria in the higher priority areas and not funding strong programs with a good history of results in the lower priority areas. Could become complex when additional one-time funding is added to the human services fund after the original recommendations are funded, in maintaining the percentages in each category. 3) Allocate funds in priority order. Starting with priority one, allocate the full request level to all programs that meet the review criteria. Move onto the second, third and fourth priority areas, until the full amount of available funding is allocated. Pro: Ensures full funding of priority one and partial funding of priority two, depending on the amount of funds requested and the amount of funds available. Provides structure and clear guidelines. Could streamline the Commission review process, by funding the requests in these priority areas until the available funding is allocated. If all of the funding was expended in priorities one and two, applications in lower priority areas would not need to be reviewed. Con: Due to the amount of funding requests and the amount of funding available, it is unlikely that services in Council priority areas three and four would be funded. For example, the total amount of 1997 requests in priority areas one and two was $504,607 and in 1998 was $500,858. The total amount of human services funding was $350,000 in 1997 and $388,775 in 1998. Does not address full range of human services needs and the interrelatedness of those needs. May increase dependence of low-income individuals on human service agencies, as only their basic needs (priority 1) would be addressed, but funding for programs which help low-income individuals increase their independence and self-sufficiency (priority 3) would not be available. Encourages funding weak programs that fit the criteria in the higher priority areas and not funding strong programs with a good history of results in the lower priority areas. Does not address the issue of duplication of services. For example, if four qualified food banks applied, they would all be funded since they are all in the first priority area. Recommendation Staff recommends Option 1 - Continue on the current track of reviewing all applications in regards to how they address the priorities. Fund services in all four areas. This option is recommended due to the number of benefits -- 1) Funds the full range of services and addresses the full range of human services needs; 2) Addresses the quality of program and the management capacity of the agency; and 3) Allows for flexibility in terms of changinq needs and available services. The Human Services Commission reviewed this issue at their February 23 meeting and concurred with the staff recommendation to continue on the current track of funding services in all four areas. The Commission noted that this was the best option as it addressed all four of the Council's priorities and allowed for flexibility in response to changing community needs. The Commission also discussed the idea of setting aside some of the human services fund for new programs each year. While there was general agreement among Commissioners that this idea had merit, no conclusion was reached. Committee Recommendation 1. Approve the option of continuing on the current track of reviewing applications and funding 2. services in all four areas, as recommended by staff and reviewed by the Human Services Commission. Forward to the full Council for approval on March 17, 1998. Approve the staff recommendation as amended by the Committee and forward to full Council for approval on March 17, 1998. ~ è.rK~ ommittee Member ATTACHMENT 1 Human Services Application Review Criteria, 1998 (j) Demonstrated Need -- How well does the applicant demonstrate the need for this service? Does the project address the identified need? Does the applicant demonstrate the need for City funds? - @ Fiscal Evaluation -- Is the program cost-effective? Does the agency have a diverse funding base? What percentage of the budget does the request from Federal Way represent? Is the agency requesting funding from all local jurisdictions served (if available)? Review revenues and expenditures for 1997 and 1998. Are budget increases justified in expenses? Are any increases requested from Federal Way justified by either -- reduction in other funding sources, intent to increase level of services, documentation or reasonable increased costs? Is the request from the City at an appropriate level, given the program cost, the number of residents to be served and other agency's resources? Will the City be receiving a good level of service for the amount requested? What percentage of the agency's clients are Federal Way residents? i) Performance Objectives and Outcome Measures -- Are the service projections and outcome measures realistic? How well is the agency meeting 1997 contract performance measures, if currently funded by the City? @ Use of Volunteers/Community Collaboration -- Does the agency utilize volunteers, (where appropriate)? Does the agency's Board have Federal Way residents as members? Does the agency coordinate with other service providers to avoid duplication of services and ensure efficient use of resources? <ID Diversity Issues -- Is the agency's client population reflective of the City's population? What efforts does the agency make to reach the City's ethnically and culturally diverse communities? What efforts does the agency make to reach people with disabilities? 5 ATTACHMENT 2 City of Federal Way Human Services Funding 1997 Requests $633,084 Strong Neighborhoods (5.91%) Self-Sufficiency (14.39%) Basic Needs (28.52 1998 Requests $596,578 asic Needs (32.26' 1997 Allocations $350,000 Strong Neighborhoods8ilÞo.86%) . . Self.Sufficiency (10.91 . Basic Needs (35.51%) Public Safety (52.71%) 1998 Allocations $388,775 Strong Neighborhoods (2.51%) Self-Sufficiency (14.43% Basic Needs (34.95%) 6 MEETING DATE: March 11, 1998 ITEM# £ W .....................................................................................,.........."""""""""""""""'.""""""""""""".""""'...""""""""""""""""""'"............................................ ......... CITY OF FEDERAL WAY City Council AGENDA ITEM . .. §.. Y. ~.J .~. ç .'!.;.. . ............. ~ ~ P~.!".!!!! g J! ~ q!!! ~.~ ~.~!! ~.. ~ ~.!"...!!. !! ~~. ~.. ~ ~E!! ~ ~ ~.. ç ~ !! !!:!! ~. ! ~~.~......... . CATEGORY: BUDGET IMPACT: None ..x CONSENT _RESOLUTION _ORDINANCE _STAFF REPORT _BUSINESS _PROCLAMATION _HEARING _STUDY SESSION ............IT.~...........................................9.::f..!!~~..................................................................""""'."."'.'."""""'.""'.'.".."""".""""."."""""""".............. ............. Amount Budgeted: $ Expenditure Amt: $ Contingency Reqd: $ ATTACHMENTS: Memo to the Parks, Recreation, Human Services and Public Safety Committee dated ...~~~~~..~.?!..~.~2.~.:..............................................................."""""""""".."""""""""""""""""""""""""'."""""""""""""'""""""'."'."""""""""""""""'" SUMMARY /BACKGROUND: During the January 9-10 retreat, Council discussed the issue of reporting requirements of agencies and asked the Human Services Commission and staff to review the requirements and bring the issue back to Council. The Commission and staff considered these questions. Should the reporting requirements be changed? If yes, should the reporting requirements be changed for all Federal Way-funded agencies or only for volunteer-run agencies? Currently, agencies are required to submit four quarterly forms: a service unit report, financial report, demographic report and outcomes report. The reporting requirements help ensure that the terms of the contract are met. The requirements also help to ensure that agencies are serving low-income residents and those generally underserved such as ethnic and cultural minorities and people with disabilities. Staff and Commission recommended maintaining the current reporting requirements for all agencies, including volunteer-run agencies and to modify the demographic report form to make it easier to complete. The Commission emphasized the importance of staff providing technical assistance to agencies in understanding the reporting requirements and forms. The Commission felt it is important for agencies to document on how they use public funding to serve Federal Way ... E~.~.~ ~.~!:I.~~ ..~.~..~ ~ P. ~.~~~ .~~~.!Þ. ~}~.p..<? ~ ~.~..<? [. ~~~~~.~ ~g.. ~.~ ..~g ~ ~ .~.~ ~.~.. ~~.~Jh.:........... ....... ..................... ..................... .......................... .............. CITY COUNCIL COMMITTEE RECOMMENDATION: At their March 9 meeting, the Parks, Recreation, Human Services and Public Safety Committee voted unanimously to accept the recommendation to maintain the current reporting requirements for all agencies, including volunteer-run agencies and to modify the demographic reporting form to make it easier to complete. The Committee's recommendation is forwarded to the full Council for ...~P.P~~.Y.~:......................................................................................""""""""""""""""""""':""""""".""~:::ï'~""""""""""""""""""................. .::~:;~~~::=;~:~~~~;;;._:_A~~d.~........_.._...._........ (BELOW TO BE COMPLETED BY CITY CLERK'S OFFICE) COUNCIL ACTION: _APPROVED _DENIED _TABLED /DEFERRED /NO ACTION COUNCIL BILL # 1st Reading Enactment Reading ORDINANCE # RESOLUTION # CITY OF FEDERAL WAY CITY COUNCIL PARKS, RECREATION, HUMAN SERVICES AND PUBLIC SAFETY COMMITTEE Date: February 27, 1998 From: Ann Guenther, Human Services Manager ~ Subject: Reporting Requirements for Human Services Contractors Backaround During the January 9-10 retreat, Council discussed the issue of reporting requirements of agencies and asked the Human Services Commission and staff to review the requirements and bring the issue back to Council. As part of the review, the Commission and staff considered three questions. 1) Should the reporting requirements be changed?; 2) If yes, should the reporting requirements be changed for all Federal Way-funded agencies?; 3) If yes, should the reporting requirements be changed only for volunteer-run agencies? This memo addresses: 1) Description of the reporting requirements; 2) Discussion of whether or not the reporting requirements should be changed for all City-funded agencies; 3) Discussion of whether the reporting requirements should be modified for volunteer-run agencies and; 4) Recommendation for future reporting requirements. Purpose of Human Services Contract Reportim:l ReQuirements The purpose of the human services contract reporting requirements is accountability for City funds. The funding allocated to agencies is a contract for service. The funding allocated to Human Services by the City Council is intended to provide services for low income City residents. Having the agencies track and report on how City funding is used and what services are delivered helps ensure that City goals for Human Services funding are met. The City's human services reporting requirements are currently the same for all agencies, whether the agency is an organization with paid or volunteer staff. The City requires the same type of information required by other funders of human services programs, including Federal, State, County, and local governments, United Way and other private funders. The majority of agencies funded by the City of Federal Way (73%) have systems in place to collect this data as they are funded by more than one source that requires the same information. The City has collaborated with other South King County cities to develop common application and reporting forms. Having common forms streamlines the reporting process for agencies that contract with more than one South King County city. Fifty-five percent (55%) of the agencies funded by Federal Way also contract with South King County cities and use the common reporting forms. TiminQ of Potential ChanQes Any changes to the reporting requirements will be implemented in the 1999 human service agency 1 contracts, since the 1998 contracts are already in place. The reporting requirements discussed in this memo are also reflected in the human services funding application. The 1999-2000 funding application form is already printed and will be distributed to agencies in March 1998. Though it is too late to make changes to this application form, changes could be made in how the Commission reviews the application information during the 1999-2000 allocations process this summer. Current Reportina Reauirements Human services contractors are reimbursed quarterly. The City requires four reporting forms with the Agency's quarterly invoice in order to process payment and reimburse the agency for services delivered. Each of these forms is described below. (See attachments 1-4 for samples of the reporting forms.) 1) Quarterly Service Report (Attachment 1) DescriDtion Agencies identify the number of Federal Way clients to be served; the type of service to be provided (ie. family counseling hours); and the number of service units to be provided (ie. number of family counseling hours). These service units are based on the goals proposed in the agency's funding application. These service units are often referred to as "outputs," as opposed to "outcomes." Each quarter, the agency reports their progress toward meeting the goals agreed to during the contract negotiation, Rationale -- Service ReDort .I Verifies that service was delivered .I Documents what the City is buying 2) Quarterly Financial Report (Attachment 2) DescriDtion The quarterly financial report outlines the budget for the contract. The budget is also based on the agency's application and is agreed to during the contract negotiation process. Agencies use the financial report to document their itemized expenses for the contract. Expenses typically include personnel costs, program supplies and operating expenses and direct assistance to individuals, such as emergency assistance vouchers. Rationale -- Financial ReDort .I Documents how City funding is used and verifies that the funds were expended for the use agreed upon in the contract 3) Quarterly Demographic Report (Attachment 3) DescriDtion This form is used to document information about the recipients of the services funded by this contract. Data collected includes: city of residence, income level (range), age (range), ethnicity, number of limited-English speaking residents served, number of disabled residents served, number of female-headed households served. This data is required by the Department of Housing and Urban Development (HUD) for all 2 " Community Development Block Grant (CDBG) funded agencies. Rationale -- Demoaraohic Reoort ./ Ensures that the agency is serving a population that is representative of Federal Way's population. Ensures that the agency is not only serving clients who may be easier to serve, but that they are making an effort to serve generally underserved populations as well, such as cultural and ethnic minorities, people with disabilities and limited-English speaking residents. Verifies those who are served are low/moderate-income Provides the City with information that helps us better understand the human services needs in our community, the people who are in need and helps us determine trends that can help us anticipate future needs Helps Commission and Council make informed allocation decisions ,/ ,/ ,/ 4) Quarterly Outcomes Report (Required quarterly only for 1998. Required annually in 1999 and beyond.) (Attachment 4) Descriotion The objective of outcome-based evaluation is to measure the effectiveness of the service provided. Outcome-based evaluation answers this question, 'What has changed in the lives of the individual, family, or community served?" Outcome-based evaluation provides us with information on the quality of the services delivered, as opposed to the quantity of services. Methods typically used to collect outcomes data are: client surveys, focus groups, and review of case management records. 1998 is the first year that the City is requiring agencies to develop and track outcomes data. The City is working with agencies, United Way and other South King County cities to implement outcomes-based evaluation. 1998 is seen as a developmental year for outcomes-based evaluation. The City will provide training and technical assistance to agencies in developing outcomes. Agencies will use the first six months of 1998 to identify what outcome they will measure and to develop the data collection method they will use. Agencies will be required to collect outcomes data for the last six months of 1998. In 1998, agencies will report quarterly on their progress in developing outcomes. In 1999 and beyond, agencies will report annually the outcomes data collected. The following chart provides an example of outcomes and outputs for a program currently funded by the City. Program: Output: Outcome: Example Volunteer Transportation for Seniors Number of trips provided for frail senior residents (# of service units) Increased ability of seniors to meet their medical needs (through a ride to the doctor - the result) A client satisfaction survey is used to collect the outcomes information Method: Rationale -- Outcomes Reoort ./ Increased accountability ./ Provides information about the impact of services and about the difference the City's human services funding makes in our community Evaluates the quality/effectiveness of services as opposed to quantity ,/ 3 ./ ./ ./ ./ For agencies -- Agencies who have collected outcomes for several years have stated that outcomes data has helped them improve the quality of their services and market their programs to potential funders, volunteers and clients. For service recipients -- Outcomes evaluation helps ensure that appropriate and effective services will be available for the clients of human services agencies. Outcomes data will be shared with the Commission and City Council to provide you with information about the impact of the services provided to residents with City funds. Outcomes data will help the City evaluate the impact of human services funding on the community. Over the next few years, City staff will be able to develop baseline data that can be used for comparative purposes in the future. Change to Reporting ReQuirements Below is an outline of three options for maintaining or changing the reporting requirements for human services agencies. With each option is a list of pros and cons. Options 1) Pro: Maintain the current reporting requirements Provides the City with the necessary information for processing agency requests Provides the City with valuable informatiorl for assessing human service needs and trends Maintains accountability of agencies for use of public funds Provides the City with information on the quality, quantity and cost of services Any changes to the reporting requirements could complicate the reporting process for those agencies who contract with more than one South King County city and use the common reporting forms Con: Collecting and reporting this data is time consuming for agencies 2) Eliminate or modify the demographic form One specific way of modifying the demographic reporting requirements was suggested by one of the agencies funded by the City, Child Care Resources. For some of their services, they collect demographic information for two weeks of the year only, one week in the spring and one week in the fall. During these periods they collect all of the demographics for their clients. Then they calculate data collected and generalize it for the rest of year. Pro: Con: Eliminating this form could simplify the reporting process for agencies Modifying this form could simplify the reporting requirements and still provide the City with necessary information Modifying the process used by agencies to collect the data (ie. sampling several times each year) could simplify the data collection process for agencies Eliminating this form would mean the City would no longer have any demographic information on clients served with City funds. The City could no longer verify that those served with City funds are low-income. The City would not have access to demographic information for assessing needs and other planning purposes. Any changes to the reporting forms could complicate the reporting process for those 4 3) Pro: agencies who contract with more than one South King County city and use the common reporting forms The disadvantage to doing a sampling method (ie. collecting demographics twice per year as opposed to daily), is that the generalized data may not be as accurate as the data collected on a daily basis Eliminate or modify outcomes reporting requirements Eliminating this form could simplify the reporting process for agencies Con: The agency and City would have no way to evaluate the effectiveness of the services supported with City funds Modifying the requirements is not really an option. The reporting requirements have already been designed to ease agencies into the process over a period of time and includes training and technical assistance for agencies to make the process as feasible as possible. ChanQe to ReportinQ ReQuirements for Volunteer-Run AQencies For 1998, the City has 30 contracts with 20 human services providers. Of the 20 providers, three (15%) are all volunteer-run organizations (with a total of six contracts). The City's human services reporting requirements are currently the same for all agencies, whether the agency is an organization with paid or volunteer staff. One of the questions posed by the City Council is whether the City should modify the reporting requirements for volunteer-run agencies. Several options are outlined below. Options 1) Pro: Maintain the same requirements for volunteer-run agencies. Provide training and technical assistance as needed. Treats all agencies equally Helps agencies develop standard data collection standards which are used by a number of funding sources, both public and private Provides agencies with useful data for marketing the program to other funding sources Con: May be viewed as too time consuming for volunteer-run programs 2) Pro: Modify the reporting requirements for volunteer-run agencies Provides flexibility for agencies who do not currently collect the data Con: Does not treat all agencies equally Does not provide agencies will opportunity to develop the standard data collection skills, which could be used to help find additional funding sources 3) Pro: Con: Do not require volunteer-run agencies to submit any reports Reduces reporting requirements for volunteer-run agencies Does not treat all agencies equally 5 Does not encourage agencies to develop tracking systems which would be beneficial to the program, should they seek funding from other sources that requires these reports Does not provide the City with documentation that the funds were used according to the contract Does not provide city or agency with information on the effectiveness of the program Staff Recommendations 1) Reporting Requirements - Maintain the current reporting requirements. Modify the demographic reporting form. Rationale: ./ Maintains accountability of agencies for use of public funds ./ Provides the City with documentation that services have been delivered and that agencies have used City funds as agreed in the contract Helps to ensure that the agencies are making an effort to serve all segments of the City's population Provides the City with valuable information for assessing human service needs and trends. Provides the City information on the quality, quantity and cost of services The majority of agencies funded by the City already collect this information for other funders. Training and technical assistance is provided for agencies who need assistance in completing the reports. ./ ./ ./ ./ ./ 2) Requirements of Volunteer-run Agencies - Maintain the current reporting requirements. Rationale: ./ As indicated above, the current requirements provide the City with necessary information to verify that services have been delivered according to the contract. Obtaining this information from volunteer-run agencies is just as important as from agencies that have paid staff Treats all agencies equally Helps agencies develop standard data collection standards which are used by a number of funding sources, both public and private Provides agencies with useful data for marketing the program to other funding sources ./ ./ ./ Commission Review The Human Services Commission reviewed this issue at their February 23 meeting. The Commission concurred with staff recommendations for maintaining the same reporting requirements for all agencies, including volunteer-run agencies. The Commission also agreed with the staff recommendation to modify the demographic report form to make it easier to complete. The Commission emphasized the importance of staff providing technical assistance to agencies in understanding the reporting requirements and forms. The Commission felt it is important for agencies to provide documentation on how they use public funding to serve Federal Way residents. The Commission also emphasized the importance of treating all agencies equally. 6 Committee Recommendation 1. Approve the option of maintaining current reporting requirements and modifying the demographic form, as recommended by staff and reviewed by the Human Services Commission. Forward to the full Council for approval on March 17, 1998. Approve the staff recommendation as amended by the Committee and forward to full Council for approval on March 17, 1998. 2. ~ 7 Attachment 1 QUARTERLY SERVICE REPORT I Date Submitted: _1_1- I " . Agency Name: Community Health Centers of Kin9 Countv Program Name: Health Services Address: 403 E. Meeker St.. Ste. 300. Kent. WA 98031 Contact Person: Tom Trompeter Phone: (425) 277-1311 Quarter: 1 2 3 (Please Circle) 4 1998 SERVICE UNITS NOTE: Unduplicated client counts must be reported both Quarterly and year-to-date. Service Unit Description Service Units Planned Total Service Units Actual Total Each Quarter Service Each Quarter Actual City of Federal Way clients zip codes Units Service 98003. 98023. 98063. and 98093 Planned Units exclusively Service Unit/Performance Measure 1 st 2nd 3rd 4th 1st 2nd 3rd 4th , , Unduplicated Number of Federal Way Clients Served NARRATIVE REPORT: Please include information such as current trends, program developments, special events, publicity or community education efforts, etc. Be sure to address any discrepancies between the level of services actually provided and performance goals. Attach additional pages as necessary. CITY OF FEDERAL WAY HUMAN SERVICE CONTRACT 1998 QUARTERLY FINANCIAL REPORT Attachment 2 Agency: Community Health Centers of King County n"ogram/Project Title: Health Services ,dress: 403 E. Meeker St.. Ste. 300. Kent. WA 98031 Contact Person: Tom Trompeter Title: Associate Director Phone: (425) 277-1311 . 0 1 st Otr/Jan-Mar 0 2nd Otr/Apr-June 0 3rd Otr/July-Sept 0 4th Otr/Oct-Dee Time Period: (M/D/V) to Expense Categories Contract Type of Previous Current Revised Contract Award Expense Y-T-D Quarter Y-T-D Balance Expenses . Personnel .. Physician 1.0 FTE $25,000 Fixed Total $25,000 "mount to be Reimbursed $25,000 ..... . II Client Fees Collected (if applicable) ..... >.. ..... Estimated Ouarterly Payments: 1 st Otr. 2nd Otr. 3rd Otr. 4th Otr. $6,250.00 $6,250.00 $6,250.00 $6,250.00 Type of Expense: "Fixed" expense is defined in contract as a non-discretionary expense. Specific proof does not have to be provided with quarterly Exhibit 6, C, and D. However, this is considered a reimbursement. The City should not be invoiced unless this expense has occurred. The Agency must keep records to verify this expense. "Variable" expense is defined as discretionary cost that varies with the number of units of service. No expense category item may be altered from the amounts set forth in Exhibit B without prior written approval by the City. Variable expenses will only be reimbursed upon proof to the City of actual expenditures made by the agency. This proof must be attached to this report for invoice to be approved. 9. '" CHCKClPrim' iealth City of Federal Way QUARTERLY REPORT CLIENT DEMOGRAPHIC INFORMATION Attachment 3 . Enter d8la In theIe rows 8nd columns for ~ Otr4,1997 ~ I Qtr4,1997 I ~ YTD 1997 I YTD 1997 I ..we. 10 clients I88IdIng In .. jurladicIIons Unduplicated Unduplicated Total Total Cumulative 1997 Percent listed In "Client ResIdent" c:oIurnn. (New) (New) (Duplicated) (Duplicated) Clients Cumulative - Enter DrOanIM ID8åfic data for clients Individuals this Households Individuals this Households (Unduplicated) Clients 1997 . . --' In Fec1er81 Way only. Quarter this Quarter Quarter this Quarter I * IClient Residence Aubum Burien Des Moines -.:;::.:. ~~M4*%.~: ..'<' ':<':~:. ""':~",*'iI-:'" .. . ':$:.'" .""t:'f' ...' ,". , 247 9 56 3 1,621 74 9 11 32 2 63 214 0 2,341 0 183 2 103 3 1,669 124 12 29 49 3 72 213 0 2,462 Enumclaw Federal Way Kent Renton Sea Tac Seattle Tukwila Unincorporated King County Other 44 1 20 1 335 14 5 9 16 2 6 49 0 502 Unknown Total 1[:]IHousehold Income Level 50% of SMSA or Below 80% of SMSA or Below Above 80% SMSA Unknown 7.43% 0.08% 4.18% 0.12% 67.79% 5.04% 0.49% 1.18% 1.99% 0.12% 2.92% 8.65% 0.00% 100.00% " "¡"'r' ,,:~".Q " (','.. ':,' ~ '". .~.; "" .' ¡,\t';"~m-" "*~ ~.. , 1,592 0 29 0 1,621 1,599 33 37 0 1,669 327 0 8 0 335 Total 95.81% 1.98% 2.22% 0.00% 100.00% n "IIGender Male Female I/- Female Head of Household r- IAge 0-4 yrs 5-12 yrs 13-17 yrs 18-34 yrs 35-54 yrs 55-74 yrs 75+ yrs Unknown '", ;:" " " ..' ,. .eSif ':~¡':".;""'. ' ; :::,:;': :: . , 502 1,119 522 568 1,101 440 122 213 75 .' "i".' ,~ , , , , ~, , "'" . "",'", ß ..h.. ' ,. ',' 34.03% 65.97% 26.36% '¡~y;,,:' ,. , '. Total 34 49 22 116 84 26 4 0 335 284 172 47 482 427 199 10 0 1,621 ,-) ~:'.~ 224 13.42% 229 13.72% 98 5.87% 547 32.77% 420 25.16% 136 8.15% 15 0.90% 0 0.00% 1,669 100.00% :iè:~;Y, ,,:qk.:, i"'~~~ 1c:::::::J Ethnicity AsianlPacific Islander Black/African American HispaniclLatino(a) Native American/Alaskan Native White/Caucasian Other Unknown ,',' . ., .' , "',' " ¡:...' " , I,¡!?ffl.:'""t'"%",, ,;;~~~,\.h~.~. 184 140 216 30 949 72 30 1,621 80 196 177 222 182 19 981 72 16 1,669 97 177 34 37 56 5 188 12 3 335 17 Total 1c:::::::J Disabling Condition 1[:] Limited English Speaking 28 10.61% 13.30% 10.90% 1.14% 58.78% 4.31% 0.96% 100.00% 5.81% 10.61% " Attachment 4 City of Federal Way Human Services Agreement 1998 Outcomes Reporting Form I ~2ency: Pro2ram Title: ':ontact Person: Phone: Date: 1st Quarter 2nd Quarter ..1rd Quarter 4th Quarter What change do you expect to make: (outcome) How will you know this change has occurred? (indicator) How will you gather the information you need to know the change has occurred? (tool/method) - How are things going? Are there any changes to your expected outcome or the way you are collecting information? What information did you collect and what did you learn? -zmples have been provided on the reverse to help you complete this report. Use additional pages if necessary. l!. .}: City of Federal Way EXA MPLE Human Services Agreement EXAMPLE 1998 Outcomes Reporting Fonn A2ency: Pro2ram Title: Contact Person: Phone: Date: I 1st Quarter 2nd Quarter 3rd Quarter 4th Quarter What change do you expect to make: (outcome) How will you know this change has occurred? (indicator) Number of unexcused absences will decrease. Increase bonding to school among sixth graders. How will you gather the information you need to know the change has occurred? (tooVmethod) Review school records. The school has agreed to provide a monthly total of unexcused absenCes for sixth graders. How are things going? Are there any changes to your expected outcome or the way you are collecting information? Because teachers pointed out that absences vary by time of the year (there are more in the spring than during the winter), we decided to compare the figures from the same months last year with each month this year. . . What information did you collect and what did you learn? We compared the rate of unexcused absences (number absent divided by number of students) at the stan of the project (September) with last September (.45 this year, .43 last year). We found when we compared the rate for the end of the project (June) with last June, the rate had decreased (.31 this year, .52 last year). We learned that the decrease was greater for boys. We plan to interview students and teachers to fmd out why and how we can change the program to be just as effective with girls. MEETING DATE: March 17, 1998 ITEM# ~ ~';) ......,.......... .............. ....................... ....."..... .................................", .... """'.'....'........"-"""'."'" ........,........ .................."...... """"""""""""""."." """.".."""""" CITY OF FEDERAL WAY City Council AGENDA ITEM ...~ Y..~~ ç.!.;...¥!!! ~!..~ ~ .~. ~p. !.~~ ~ .~!~.! ~ .~.!.~.~~~.. ¥!!.!..~.!~.!!~~..~.~~.r ~!'Q J ~ ~!........................ .......... CATEGORY: BUDGET IMPACT: _X_CONSENT _ORDINANCE _BUSINESS _HEARING FYI _RESOLUTION _STAFF REPORT PROCLAMATION _STUDY SESSION OTHER Amount Budgeted: $ Expenditure Amt: $ Contingency Reqd: $ . ...... ................ ..... ....................................................................................."..................................................."............................. ......................"....................... ... ~ IT A.Ç~ ~!§.;.... /~.!?~?~. f?~. ~~.~ .~~!?~..~.!..t~~~....................... .................,.......... ............................. ..........................."........... ........... SUMMARYIBACKGROUND: On October 21, 1997, the City Council awarded a fe-roofing project on the old Steel Lake fire station to Meyer Brothers Roofmg, Inc., in the amount of $27,734.76. This project included removing leaking roofing material and installation of a new hot mopped layered roof system with new metal, flashing and gutters. The final cost was $27,734.76. This ... P. !~j ~~~ .~~ . ~~~~~~!!Y...~.?~P.~ ~~~~. !?~.~ ~ P.~. ~ .?~} 2.~~: .................................". ...... . ... .... . """'.""""""""""""'" ... ........................,... ........."......... CITY COUNCIL COMMITTEE RECOMMENDATION: On March 9, the Parks, Recreation, Human Services and Public Safety Council Committee passed a motion to approve acceptance of the construction contract with Meyer ... ~ !!?~.~!~. B:?!? fI? g,L!t!.~: 1}?~ .~~. ~.!~ ~. ~~~ E~7 !~f P.!!? j. ~~:............................... ......."........ ..... ....... ..................", . ... ............................... .."......... ... ~~~~ ~ g~:~ ~ ~~~~~~:.~ ~:~ :~. ~~ ~;~a;.:;; ~~:~~~;.:~~:~ ~~~~~.~ ~:~~~:..... .... APPROVED FOR INCLUSION IN COUNOL PACKET: ÆJ (BELOW TO BE COMPLETED BY CITY CLERK'S OFFICE) COUNOL ACfION: APPROVED _DENIED _TABLEDIDEFERRED/NO ACTION COUNOL BILL # 1st Reading Enactment Reading ORDINANCE # RESOLUTION # Item 5G CITY OF FEDERAL WAY CITY COUNCIL PARKS, RECREATION, HUMAN SERVICES & PUBLIC SAFETY COMMITTEE Date: March 3, 1998 From: Steve Ikerd, Property Services Manager Subject: Final Acceptance of the Steel Lake Fire Station Roof Project Back2round On October 21, 1997, the City Council awarded a re-roofing project on the old Steel Lake fire station to Meyer Brothers Roofing, Inc., in the amount of $27,734.76. This project included removing leaking roofing material and installation of a new hot mopped layered roof system with new metal, flashing and gutters. The final cost wa $27,734.76. This project was successfully completed on February 25, 1998. Committee Recommendation: Motion to approve acceptance of the construction contract with Meyer Brothers Roofing, Inc., for the Steel Lake re-roof project. ~d.~t.- Committee ember