LUTC MINS 07-11-2016City of Federal Way
City Council
Land Use /Transportation Committee
July 11, 2016 City Hall
5:00 p.m. Council Chambers
MEETING SUMMARY
Committee Members in Attendance: Committee Chair Kelly Maloney and Committee member Mark Koppang. Council
members in attendance: Jeanne Burbidge and Susan Honda. Council member Lydia Assefa- Dawson was absent.
Staff in Attendance: Chief of Staff Brian Wilson, Public Works Director Marwan Salloum, Deputy Public Works
Director /Street Systems Manager Desiree Winkler, Assistant City Attorney Mark Orthmann, City Traffic Engineer Rick Perez,
Senior Planner Stacey Welsh, Contract Senior Planner Jim Harris, Street Systems Project Engineer Christine Mullen, and
Administrative Assistant II Shawna Upton.
CALL TO ORDER
Chair Maloney called the meeting to order at 5:04 PM.
2. PUBLIC COMMENT (3 minutes)
There was no public comment.
3. COMMITTEE BUSINESS
Topic Title/ Description
Forward to
Council
A. Approval of Minutes: June 6, 2016 N/A
Motion was made by Maloney to amend the minutes as follows:
Page 5, Item H: There is rye a desire for physical signs to be posted in the right -of -way.
Page 5, Item H: Add sentence at the end of the paragraph that states, "Review by staff
was requested ".
Page 5, Item I: Add sentence at the end of the paragraph that states, "Review by staff
was requested ".
Committee approved the June 6, 2016, LUTC minutes as amended.
Moved: Koppang Seconded: Maloney Passed: 2 -0
B. Sacajawea Middle School Safe Routes to Schools — Bid Award July 19, 2016
Consent
Ms. Mullen stated four bids were received and opened on June 23, 2016. The lowest
responsive, responsible bidder is Sound Pacific Construction, LLC with a total bid of
$979,830.00. She briefly noted estimated expenditures for the project.
Committee forwarded Option #1 as presented.
Moved: Koppang Seconded: Maloney Passed: 2 -0
Committee Members City Staff
Kelly Maloney, Chair Marwan Salloum, P.E., Public Works Director
Lydia Assefa- Dawson, Member Shawna Upton, Administrative Assistant II
Mark Koppang, Member 253- 835 -2703
C. Submittal of Transportation Grant Applications July 19, 2016
Consent
Mr. Perez provided a summary of the current status of grant funding programs for
transportation improvement projects in response to Transportation Improvement Board
(TIB) call for projects. He noted King County invited the City to participate in their Regional
Mobility Grant to improve non - motorized connections to transit facilities with overflowing
parking demand. Mr. Perez presented a list of projects staff felt would be competitive and
briefly discussed the estimated costs, possible grant funding amounts and proposed city
match fund amounts for each. Discussion was held regarding the Grand Stair project
surrounding grant funds, potential City commitment, if funds could be used for other
projects, whether or not the Developer of the hotel is going to fund a portion of this
project, who will be designing it as well as the timeline for this project. Mr. Salloum
indicated that details regarding Developer providing funds for the project would be part
of the purchase and sale agreement. Mr. Salloum further noted that there is an aggressive
timeline for this project and staff already submitted the grant application to seek funding.
Staff will come back to Committee and Council as soon as notification of grant funds being
allocated to the City has been received and will outline all available funding options. If the
City is awarded and accepts grant funds for the staircase project then the funds would
need to be used for that project. The City will not be committed to this project if the grant
funds are not accepted or if funding is unavailable. If Council moves forward, a consultant
would then be hired to design the staircase and the City would take the lead on the project
since city funds and grant funds are involved. Discussion continued regarding LIFT funds
and what types of projects they could be used on. Mr. Salloum indicated LIFT funds are
required to be used specifically for infrastructure improvements in the downtown area
such as water, sewer, street, staircase, parking garage, or similar types of improvements
that can be identified as an infrastructure improvement to encourage development within
the downtown area. He further noted that King County applied for and received a State
grant. King County identified three municipalities, Federal Way being one, where they
would like to see enhancements made the improve pedestrian connectivity to the transit
center. The King County grant can only be used for that purpose.
Committee forwarded Option #1 as presented.
Moved: Koppang Seconded: Maloney Passed: 2 -0
D. Amending Title 19, Federal Way Revised Code (FWRC) Impact Fee Collection Deferral July 19, 2016
Program Ordinance
Mr. Harris outlined questions being considered as part of the impact fee collection deferral
system applicable to school and transportation impact fees. The policy choices are
regarding when to defer impact fees, whether to collect reasonable administrative fees
and whether to limit the deferral to the first 20 building permits per applicant, per year.
State law was recently passed that requires cities to adopt an impact fee collection deferral
system by September 1, 2016. Under the new law, upon developer request, delays on
payment can be until final inspection, issuance of the Certificate of Occupancy and /or the
closing of the first sale of the property. Mr. Harris discussed the current practice for
collecting school and transportation impact fees, policy objectives, proposed deferral
timing and proposed amendments that would be consistent with the new state law.
Committee forwarded Option #1 as presented.
Moved: Koppang Seconded: Maloney Passed: 2 -0
4. OTHER
Committee Members City Staff
Kelly Maloney, Chair Marwan Salloum, P. E., Public Works Director
LydiaAssela- Dawson, Member Shawna Upton, Administrative Assistant 11
Mark Koppang, Member 253- 835 -2703
5. FUTURE MEETINGS /AGENDA ITEMS:
The next LUTC meeting will be Monday, August 1, 2016 at 5:00 p.m. in City Hall Council Chambers.
6. ADJOURN
The meeting adjourned at 5:42 PM.
COMMITTEE APPROVAL:
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Attest:
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S na Upton, A inir ative Assistant II
Kelly Malo , Chair 1,11 Assefa -Daw on vle tier
Committee Members
Kelly Maloney, Chair
Lydia Assefa- Dawson, Member
Mark Koppang, Member
Mark Koppang, Member
City Staff
Marwan 5alloum, P.E., Public Works Director
5hawna Upton, Administrative Assistant II
253 -835 -2703