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Parks Comm PKT 09-01-2016City of Federal Way PARKS, RECREATION AND CULTURAL SERVICES PARKS AND RECREATION COMMISSION September 1, 2016 City Hall 6:30 p.m. Dash Point Conference Room MEETING AGENDA 1. CALL TO ORDER 2. PUBLIC COMMENT (3 minutes) Please limit comments to 3 minutes. The Chair may ask citizen to briefly summarize comments that continue too long. 3. APPROVAL OF MINUTES — June 2, 2016; Regular Meeting Minutes. 4. DISCUSSION Topic Title/ Description Presenter A. Brooklake Development Koppang 5. COMMISSION BUSINESS Topic Title/ Description Presenter A. 2016 Work Plan — Review 3rd Quarter Projects Hoefel 6. STAFF REPORTS Topic Title/ Description Presenter A. Park Tour Date Ikerd B. Trail & Pedestrian Access Improvements and Repair Update Ikerd Hutton C. Red, White & Blues Recap D. Town Square Park Grand Opening Recap Hutton E. Adelaide Park Update Gerwen F. Lakota Park Update Hutton 7. OTHER BUSINESS 8. FUTURE MEETINGS /AGENDA ITEMS: The next PRHSPS Committee meeting will be held on September 13, 2016 at 5:00pm. 9. AGENDA SETTING 10. ADJOURNMENT THE NEXT MEETING IS October 6, 2016 g: (parks comm mtg notes 12016109012016 agenda. doc CITY OF FEDERAL WAY PARKS, RECREATION AND CULTURAL SERVICES PARKS AND RECREATION COMMISSION Thursday, June 2, 2016 Hylebos Conference Room 6:30 p.m. City Hall MEETING MINUTES Chair Hoefel called the meeting to order at 6:30pm. Present: Chair Mike Hoefel, George Pfeiffer, Laura Belvin, Corey Forbis, P.K. Thumbi, and David Wilson. Excused: Dawn Coggins, Vice Chair Berger, and Anthony Murrietta Guest: Joshua Cheatham, Federal Way Football Club Staff: Parks Director John Hutton, Deputy Parks Director Steve Ikerd, Parks & Facilities Manager Jason Gerwen, and Mary Jaenicke, Administrative Asst. II. PUBLIC FORUM Joshua Cheatham, President of the Federal Way Football Club, stated that he was attending the meeting to listen to the discussions that were going to take place, he would like to get more involved with the community. Mr. Hutton reported that there is still a need for volunteers to work at Town Square Park. APPROVAL OF MINUTES Commissioner Thumbi moved to approve the May Parks and Recreation regular meeting minutes as written. Commissioner Wilson seconded. Motion passed. COMMISSION BUSINESS New Parks Commissioner Corey Forbis introduced himself. 2016 WORK PLAN FIRST QUARTER REVIEW Annual Playground Equipment Replacement: Mr. Gerwen reported that the play surface surrounding the Ability Whirl will be repaired in a week. Panther Lake Project: On hold for now. Trail Improvement: Discussion was held on possible future trail connections. Panther Lake Trail and West Hylebos could be a possible future connection. Mr. Ikerd stated that the original feasibility plan for the connection included three alternates. Chair Hoefel requested that this report be brought to the next commission meeting. Another possible future trail connection would be partnering with Metro Parks and linking the BPA Trail with their trail system, and also connecting a trail to the Interurban Trail. PENDING JULY AND AUGUST PARKS & RECREATION COMMISSION MEETING Chair Hoeffel stated that the Parks Commission does not meet in July. He asked the Commission if they wanted to cancel the August meeting too. Discussion was held. Commissioner Pfeifer moved to cancel the August Parks Commission meeting, and the Commission will meet twice in September. Commissioner Wilson seconded. Motion passed. g:\parks comm mtg notes \2016 \06022016 minutes.doc Parks and Recreation Commission June 2 2016 Page 2 STAFF REPORTS FOURTH OF JULY SHIFT ASSIGNMENTS Commissioners signed up for work shifts at the Red, White & Blues Festival. Trail mix will be handed out again this year, fliers detailing the grand opening of Town Square Park and the Park & Trail maps will be available. There will also be a large map showing the West Campus and BPA Trail. TOWN SQUARE PARK UPDATE The grand opening will be held on July 9`b. The main event starts at 12:00pm. There will be a welcoming speech by Mayor Ferrell, the ribbon cutting, live music and food trucks. The playground installation is 95% completed, work on the drainage is taking place, the spray park is under construction, and the third column is built. Three - quarters of the perimeter sidewalk is installed and the paver installation will start on June 6. The restroom interior is being worked on and the siding will be installed next. There will still be work that will need to be done at that site after the grand opening. The policies of this park will be developed as time goes on. There is still a need for volunteers at this park. TRAIL & PEDESTRIAN ACCESS IMPROVEMENTS AND REPAIR UPDATE Mr. Ikerd reviewed the repair cost estimate with the commission. The cost is approximately $6 sq. ft. The estimated total is $255,223.00; this exceeds the Major Maintenance budget. Mr. Ikerd recommended that the commission prioritize which parks need to be done. Commissioner Thumbi suggested that each commissioner look at the trails. Chair Hoefel stated that he has gone out and looked at most of the trails, and evaluated them. Mr. Ikerd removed Lake Grove from the list for the asphalt path repair; he is considering making the path into crushed rock. Mr. Ikerd stated that they need to consider which trails get the most use. The commission discussed the various trails that need to be repaired. Mr. Ikerd stated that they could go out to bid on the highest priorities and also add in some alternates. Mr. Ikerd asked the commission to choose their top six priorities. Commissioner Pfeiffer moved to authorize staff to go out and bid asphalt repairs for West Campus, Saghalie, Steel Lake, Sacajawea and as an alternate Olympic View. Commissioner Forbis seconded. Motion passed. OTHER BUSINESS Chair Hoefel requested that the commission review pages 102 -107 of the Parks and Recreation Open Space Plan. He would like to discuss this at the October meeting. NEXT MEETING /AGENDA ITEMS Items for the September 1, 2016 meeting are: Commission Business 2016 Work Plan — I" Quarter projects Staff Reports Red, White & Blues Recap Town Square Park Opening Recap BPA and Hylebos Trail Repair Lakota Park Update Schedule Park Tours Trail & Pedestrian Access Improvements and Repair Update ADJOURNMENT A motion by Forbis, and second by Thumbi to adjourn the meeting. Chair Hoefel adjourned the meeting at 7:52 pm. g:\parks comm mtg notes \2016 \06022016 minutes.doc HISTORICAL SOCIETY OF FEDERAL WAY OVERVIEW OF BROOKLAKE COMMUNITY CENTER PROPERTY JANUARY, 2015 The City of Federal Way acquired the Brooklake Community Center property in the spring of 2014 for virtually no cost from the nonprofit group Federal Way Community Center Association (the Association). Ilene and Francis, the "founders" of the Hylebos Wetlands Park had initially identified this parcel as a key piece of the puzzle to complete the park. The site is the key final property that connects the existing Hybelos Wetlands city park to south 356th Street. In addition to its key location, the property includes the historic Brooklake Community building representing the oldest commercial building in community, being built in 1929, the same year the new Federal Way School was built which resulted in the consolidation of five separate school districts. This is the site of the initial well for the Lakehaven Utility District and sits at the headwaters of the Hylebos creek. This facility served as the community center for the early years of what has become known as Federal Way. When the City acquired the property a photograph of the site was obtained from the property that had the inscription "Where Federal Way began" hand written on the back. A large painting was moved from the building that is now hanging in the City Hall Council Chambers that displays the early logging years of our area. To sum it up, this property is historic and is perfectly situated to complete the existing Hylebos Wetlands park. The Historical Society began working with the Associaiton in 1989, providing historical research support for their attempt to make the Brooklake building a King County historic site. The Historical Society became a board member of the Association in the late 1990's. The Historical Society's interest in the property has always been because of the historical significance of the property. Jerry Knutzen, the President of the Historical Society at the time met on several occasions with Wendell Kuecker, the President of the Association in 2013 to strategize on the transfer of the property to the City with the expectation that the property would be used by the City as envisioned by the founders of the Association as a community center. The City received the property with the understanding that the historic structure would be retained and the founders of the Association, specifically Verne Frease, would be recognized in some manner. Since the transfer of the property to the city, Mr. Dick Caster, writer and historian for the Society has been researching and writing a detailed monograph on the Brooklake property. Needless to say, the Historical Society has had a long and well established history in this important property. There are many organizations that should have an interest in the successful development of this property: • City of Federal Way • King County • Historical Society of Federal Way • Federal Way School District • Friends of the Hylebos (new entity) • Lakehaven Utility District • Federal Way Community Gardens • Service clubs in the community There are also many potential uses for the property if properly developed including: • Access to the Hylebos Wetlands from the south end • Large parking area allowing greater use of the park • Environmental learning center • Museum displaying the history of our community • Community events With the development of a thoughtful and comprehensive plan for the property, funding sources should be available from a variety of entities and not the sole responsibility of the City. It will also serve to bring many members of our diverse community together in a common cause. The Historical Society of Federal Way is very interested in having this property developed in a thoughtful and comprehensive process to make this a key part of our community for generations to come. u "in 11 y� . \� � .j If k�; �{ /� ` � r MV11MV17,44 I -41W