Parks Comm MINS 06-02-2016CITY OF FEDERAL WAY
PARKS, RECREATION AND CULTURAL SERVICES
PARKS AND RECREATION COMMISSION
Thursday, June 2, 2016
MEETING MINUTES
Hylebos Conference Room
6:30 p.m. City Hall
Chair Hoefel called the meeting to order at 6:30pm.
Present: Chair Mike Hoefel, George Pfeiffer, Laura Belvin, Corey Forbis, P.K. Thumbi, and David Wilson.
Excused: Dawn Coggins, Vice Chair Berger, and Anthony Murrietta
Guest: Joshua Cheatham, Federal Way Football Club
Staff. Parks Director John Hutton, Deputy Parks Director Steve Ikerd, Parks & Facilities Manager Jason Gerwen,
and Mary Jaenicke, Administrative Asst. II.
PUBLIC FORUM
Joshua Cheatham, President of the Federal Way Football Club, stated that he was attending the meeting to listen to
the discussions that were going to take place, he would like to get more involved with the community.
Mr. Hutton reported that there is still a need for volunteers to work at Town Square Park.
APPROVAL OF MINUTES
Commissioner Thumbi moved to approve the May Parks and Recreation regular meeting minutes as written.
Commissioner Wilson seconded. Motion passed.
COMMISSION BUSINESS
New Parks Commissioner Corey Forbis introduced himself.
2016 WORK PLAN FIRST QUARTER REVIEW
Annual Playground Equipment Replacement: Mr. Gerwen reported that the play surface surrounding the Ability
Whirl will be repaired in a week.
Panther Lake Project: On hold for now.
Trail Improvement: Discussion was held on possible future trail connections. Panther Lake Trail and West
Hylebos could be a possible future connection. Mr. Ikerd stated that the original feasibility plan for the connection
included three alternates. Chair Hoefel requested that this report be brought to the next commission meeting.
Another possible future trail connection would be partnering with Metro Parks and linking the BPA Trail with their
trail system, and also connecting a trail to the Interurban Trail.
PENDING JULY AND AUGUST PARKS & RECREATION COMMISSION MEETING
Chair Hoeffel stated that the Parks Commission does not meet in July. He asked the Commission if they wanted to
cancel the August meeting too. Discussion was held. Commissioner Pfeifer moved to cancel the August Parks
Commission meeting, and the Commission will meet twice in September. Commissioner Wilson seconded.
Motion passed.
g:\parks comm mtg notes \2016 \06022016 minutes.doc
Parks and Recreation Commission May 5 2016 Page 2
STAFF REPORTS
FOURTH OF JULY SHIFT ASSIGNMENTS
Commissioners signed up for work shifts at the Red, White & Blues Festival. Trail mix will be handed out again
this year, fliers detailing the grand opening of Town Square Park and the Park & Trail maps will be available.
There will also be a large map showing the West Campus and BPA Trail.
TOWN SQUARE PARK UPDATE
The grand opening will be held on July 9`h. The main event starts at 12:00pm. There will be a welcoming speech by
Mayor Ferrell, the ribbon cutting, live music and food trucks. The playground installation is 95% completed, work
on the drainage is taking place, the spray park is under construction, and the third column is built. Three- quarters of
the perimeter sidewalk is installed and the paver installation will start on June 6. The restroom interior is being
worked on and the siding will be installed next. There will still be work that will need to be done at that site after
the grand opening. The policies of this park will be developed as time goes on. There is still a need for volunteers
at this park.
TRAIL & PEDESTRIAN ACCESS IMPROVEMENTS AND REPAIR UPDATE
Mr. Ikerd reviewed the repair cost estimate with the commission. The cost is approximately $6 sq. ft. The estimated
total is $255,223.00; this exceeds the Major Maintenance budget. Mr. Ikerd recommended that the commission
prioritize which parks need to be done. Commissioner Thumbi suggested that each commissioner look at the trails.
Chair Hoefel stated that he has gone out and looked at most of the trails, and evaluated them. Mr. Ikerd removed
Lake Grove from the list for the asphalt path repair; he is considering making the path into crushed rock. Mr. Ikerd
stated that they need to consider which trails get the most use. The commission discussed the various trails that
need to be repaired. Mr. Ikerd stated that they could go out to bid on the highest priorities and also add in some
alternates. Mr. Ikerd asked the commission to choose their top six priorities. Commissioner Pfeiffer moved to
authorize staff to go out and bid asphalt repairs for West Campus, Saghalie, Steel Lake, Sacajawea and as
an alternate Olympic View. Commissioner Forbis seconded. Motion passed.
OTHER BUSINESS
Chair Hoefel requested that the commission review pages 102 -107 of the Parks and Recreation Open Space Plan.
He would like to discuss this at the October meeting.
NEXT MEETING /AGENDA ITEMS
Items for the September 1, 2016 meeting are:
Commission Business
2016 Work Plan — I" Quarter projects
Staff Reports
Red, White & Blues Recap
Town Square Park Opening Recap
BPA and Hylebos Trail Repair
Lakota Park Update
Schedule Park Tours
Trail & Pedestrian Access Improvements and Repair Update
ADJOURNMENT
A motion by Forbis, and second by Thumbi to adjourn the meeting.
Chair Hoefel adjourned the meeting at 7:52 pm.
g: \parks comm mtg notes \2016 \06022016 minutes.doc