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Council MIN 08-09-2016 RegularFederal Way CITY COUNCIL REGULAR MEETING MINUTES Council Chambers - City Hall August 9, 2016 — 7:00 p.m. www.cityoffederalway.com 1. CALL MEETING TO ORDER Mayor Ferrell called the Regular Meeting to order at 7:02 p.m. City officials in attendance: Mayor Jim Ferrell, Deputy Mayor Jeanne Burbidge, Councilmember Lydia Assefa- Dawson, Councilmember Kelly Maloney, Councilmember Susan Honda, Councilmember Mark Koppang, and Councilmember Dini Duclos. City staff in attendance: Chief of Staff Brian Wilson, Acting City Attorney Mark Orthmann, and City Clerk Stephanie Courtney. 2. PLEDGE OF ALLEGIANCE Police Chief Andy Hwang led the flag salute. 3. PRESENTATIONS a. Violence Prevention Coalition Steering Committee (VPCSC) Mayor Ferrell stated the community responded strongly to the violence that occurred in the city in May of this year. The Council discussed and approved the formation of the Violence Prevention Coalition in efforts to gather input and feedback on safety issues in the city. The Mayor has recently appointed a 13 person Steering Committee (VPCSC) to outline goals and set priorities for the larger Coalition. He thanked the citizens and community members who showed interest in the Steering Committee. He feels they have brought together a great mix of people from community members, faith based organizations, service organizations noted he has appointed The VPCSC representation is as follows: • Youth Representatives: Alonzo Aguilar and Zenaida Cruz • Community Representatives: Doug Baxter, Kira Kuetgens, Erin Herringshaw, Dion Schell, Dianne Zoro • Faith -based Community: Dr. Andre Sims, Pastor, Christ the King Bible Fellowship • Service Providers: Kelli Lauritzen, Juvenile Probation Supervisor, King County Superior Court, Lawrence Garrett, Executive Director, Advancing Leadership & AL Youth, Mark Hendricks, Director, Boys & Girls Club Federal Way • Federal Way School District: Dr. Tammy Campbell, Federal Way Public Schools • City of Federal Way: Andy Hwang, Chief of Police • Staff Support: Kyle Sumpter, Deputy Chief of Police, Jeff Watson, Community Services Manager, Jeri -Lynn Clark, Executive Assistant to the Council Federal Way City Council Regular Minutes August 9, 2016 Page 1 of 8 The mission of the VPCSC is to work as a liaison with the community to formulate and submit recommendations regarding what is needed to reduce incidents of violence in the Federal Way community. Recommendations to be submitted to the Mayor and Council by November 1, 2016 Mayor Ferrell reported Councilmember Moore was recently married and excused his absence from tonight's meeting. b. Tourism Spotlight: Wild Waves & Enchanted Village Mayor Ferrell welcomed General Manager Todd Suchan from Wild Waves and Enchanted Village Theme Parks. Mr. Suchan showed a brief promotional video which highlights reintroducing Enchanted Village as a separate park, (the two parks were combined in 2002). He stated this is due in part to moms and younger children who are looking for just the amusement park experience, and not the water park. He showcased the new separate logos for each park and spoke about the new attractions. Councilmembers thanked Mr. Suchan for the presentation and extended their thanks for all the support the Mr. Suchan and the park have given to the community over the years. Wild Waves and Enchanted Village have been great community partners supporting many events and activities including a large employer for teenagers and young adults in the community. c. Proclamation: National Senior Citizen Day — August 21St Councilmember Koppang introduced Mr. Regiv Nagich, an active member of the Rotary Club of Federal Way and host of a popular call -in radio program "Aging Options" which airs Saturday morning in the Seattle area who was present to accept the Proclamation. Mr. Ragiv Nagich accepted the proclamation and thanked the Mayor and Council. He also recognized his family members and reaffirmed the importance of taking care of the seniors in our community. He believes older people are worth our time and wants to see actions match words when it comes to protecting and advocating for seniors. Every day over 10,000 Americans turn 65. d. Mayor's Emerging Issues and Report Theresa Yvonne, Performing Arts and Event Center Executive Director reported on the Performing Arts and Event Center Beam signing held at the site on August 4th. She explained the folklore regarding the ceremony which is often called "Topping Out ". This is usually done between ground breaking and ribbon cutting. On hand for the beam signing were the Mayor and City Council, Federal Way Coalition of the Performing Arts Board Members, City Staff, LMN Architects, Lorax, and the Garco construction crew signed the steel beam, prior to it being swung into place. She noted the purpose of the tree limb is from an ancient Scandinavian folklore, dating back to 700 A.D. of placing a fir tree atop a new building to appease the tree - dwelling spirits for the trees displaced during construction. Swinging the beam out and into place is a tradition used by Ironworkers which symbolizes that the construction has reached its highest point without loss of life, and it brings good fortune to the inhabitants or users of the building. The displaying the national, regional or city flag is a Dutch tradition, however the use of the American Flag is true to the pride in country and celebrating a job well done. Federal Way City Council Regular Minutes Page 2 of 8 August 9, 2016 Mayor Ferrell reported last Tuesday, August 2nd was National Night Out and he along with multiple Councilmembers and Police Department personnel were out in the community and visiting block parties. Mayor Ferrell was pleased to attend the recent Movie in the Park at Town Square Park, which was a wonderful night and well attended by the community. He noted he recently attended the South King County Roundtable on Housing and Homelessness on July 20th. The 60th Annual Kiwanis Salmon Bake was held at Steel Lake Park on July 22nd and was a wonderful and also a well- attended event. He further reported on the 12th Fan Walk, which benefited the Federal Way Day Center, and his experience in Kenmore for the Sound Cities Association Board Meeting. He also noted this past Sunday was Friendship Day at Town Square Park. He thanked Councilmember Honda, Sheri Edwards, Nick Wilson, Skyman for planning the event and many of the Councilmembers for supporting and attending this first and hopefully annual event. 4. CITIZEN COMMENT Linda Kochmar, State Representative, noted she was pleased to see Mr. Nagich and has worked with him on multiple bills. She was excited to see the report on the Beam Signing event for the Performing Arts and Event Center, she stated the State Representatives would be honored to attend these events in the future as they have been big supporters of the project. She encouraged the city to utilize more social media for reaching citizens and specifically the millennia's in the community for increased involvement. Diana Noble - Gulliford, reviewed the benefits of the Historical Society and what they protect for the community. She made reference to the Council Business item on tonight's agenda noting the members also work hard on property upkeep. They strive to do the best they can to secure the history and appreciate the city funding. Skylar "SkyMan" Nichols, co- founder of Friendship Day reported on the first annual event held at Town Square Park on August 7th. They thanked Susan Honda and Sheri Edwards for assisting with planning the event in only a few weeks. He is looking forward to this as an annual event. Nick Wilson, co- founder of Friendship Day also thanked the Mayor and Council for showing up to the event. He thanked The Ashley House and Wild Waves who were sponsors of the event. He will be doing research and will start planning this event with a possible concert next year. Norma Blanchard, longtime resident inquired about the city's Code Compliance Officers. Have we hired any code compliance officers? She has a pending complaint. Mayor Ferrell noted a new Code Compliance Officer has been hired and we have temporary help in the department. Chief of Staff Wilson also noted each complaint that comes in is assigned to a staff member and everything is logged into a tracking system. Bob Woolley, Lake Jeane resident reported he recently did an interview with King 5, along with Don Smith. He feels they did a good job on their short report and brought Lake Jeane issues to the public. He received calls from people outside the city asking about the process and steps he has taken. Mayor Ferrell noted testing has occurred on the lake; test results have come back negative for toxic conditions. Federal Way City Council Regular Minutes Page 3 of 8 August 9, 2016 5. CONSENT AGENDA Items listed below have been previously reviewed in their entirety by a Council Committee of three members and brought before full Council for approval; all items are enacted by one motion. Individual items may be removed by a Councilmember for separate discussion and subsequent motion. a. Minutes: July 19, 2016 Regular Meeting Minutes b. Monthly Financial Report — June 2016 c. Vouchers — June 2016 d. Selectron Interactive Voice Response (IVR) Upgrade e. 2016 Pedestrian Improvement Program — Bid Award f. 2017 Asphalt Overlay Program Preliminary Project List and Authorization to Bid g. SW 320th St and S Marine Hills Way Pipe Repairs — Bid Award h. Authorization to Amend the 2013 -2014 SWM Infrastructure Maintenance and Service Contract (AG 13 -150) DEPUTY MAYOR BURBIDGE MOVED APPROVAL OF CONSENT AGENDA ITEMS A -H; COUNCILMEMBER MALONEY SECOND. The motion passed unanimously 6 -0 as follows: Deputy Mayor Burbidge yes Councilmember Koppang yes CouncilmemberAssefa - Dawson yes Councilmember Moore excused Councilmember Maloney yes Councilmember Duclos yes Councilmember Honda yes 6. PUBLIC HEARING a. Neighborhood Revitalization Strategy Area Plan (NRSA) Cynthia Ricks - Maccotan gave a presenation on the North Federal Way Neighborhood Revitalization Strategy Area (NRSA). The plan, if approved by HUD, allows flexibility in the use of Community Development Block Grant Funds. The defined area must meet certain demographic criteria and be specific in identifying needs and how to address those needs and how to measure progress. Ms. Ricks - Maccotan stated the Council has the actual plan before them and the activities to meet those goals, with strategic partners and potential resources, the 5- year outcomes and how they are measured. She noted the area identified in North Federal Way meets the criteria and includes a population of approximately 3,700 of which 72% are low to moderate income. Additionally, over half of the residents in this area are from a minority group and over a third are under the age of 18. She highlighted the process the Community Development Department initiated beginning in April 2014 which has included conversations with citizens, students, Human Services Commission, city review and a public comment period (June 17 — July 18, 2016). She also reviewed the identified needs which include housing repair, pedestrian path improvements, youth programs, and economic development in the area. She noted the next step in the process is for Council to approve the plan and to submit the final NRSA application as an Amendment to the King County Consortium 2015 -2019 Consolidated Plan by August 12th Federal Way City Council Regular Minutes Page 4 of 8 August 9, 2016 Councilmembers thanked Ms. Ricks - Maccotan for her very thorough presentation and explanation of the plan. They commented on the large need in the area and also inquired on potentially other neighborhoods which are outside the NRSA boundary line. Ms. Ricks - Maccotan noted the areas are based on census tracks, and have to meet the three threshold criteria to be included; at this point the plan incorporates all of the areas which currently qualify for the set parameters. • Citizen Comment (3 minutes each) No citizen comment received. • Council Discussion /Questions COUNCILMEMBER KOPPANG MOVED APPROVAL OF THE NEIGHBORHOOD REVITALIZATION STRATEGY AREA PLAN FOR NORTH FEDERAL WAY, AND AUTHORIZE THE MAYOR TO SUBMIT TO HUD AND AMENDMENT TO THE KING COUNTY CONSOLIDATED PLAN AND EXECUTE ALL NECESSARY DOCUMENTS TO FACILITATE SAID APPROVAL AND AMENDMENT SUBMISSION; COUNCILMEMBER ASSEFA - DAWSON SECOND. The motion passed unanimously 6 -0 as follows: Deputy Mayor Burbidge yes Councilmember Koppang yes Councilmember Assefa- Dawson yes Councilmember Moore excused Councilmember Maloney yes Councilmember Duclos yes Councilmember Honda yes COUNCILMEMBER KOPPANG MOVED TO CLOSE THE PUBLIC HEARING; COUNCILMEMBER DUCLOS SECOND. The motion passed unanimously 6 -0 as follows: Deputy Mayor Burbidge yes Councilmember Koppang yes CouncilmemberAssefa - Dawson yes Councilmember Moore excused Councilmember Maloney yes Councilmember Duclos yes Councilmember Honda yes 7. COUNCIL BUSINESS a. Pacific Highway South HOV Lanes Phase V (S 340th St to S 359th St) Project — Bid Award Streets Systems Manager John Mulkey gave a presentation on the SR 99 Phase V HOV Lanes (S 340th Street to S 359th Street) Bid Award. He reported six (6) bids were received and opened on July 29, 2016. The lowest responsive, responsible bidder is Graham Contracting Ltd with a bid of $16,700,526 (1.13% above the engineers estimate). Mr. Mulkey reviewed the project estimated expenditures which total $26,978,144 (including a 10% contingency). He also noted the funding sources for the project which include grant funds, city budgeted funds, and funds from utilities service providers. He noted this project is within available budget and will commence in early September 2016 and is scheduled for 350 working days, with an anticipated completion date of Spring of 2018. The Mayor recommends approval of the bid award. COUNCILMEMBER MALONEY MOVED TO AWARD THE PACIFIC HIGHWAY SOUTH HOV LANDS PHASE V PROJECT TO GRAHAM CONTRACTING FOR A TOTAL AMOUNT OF $18,370,579.15, AND AUTHORIZE THE MAYOR TO EXECUTE ALL NECESSARY DOCUMENTS TO FACILITATE SAID AWARD; COUNCILMEMBER ASSEFA - DAWSON SECOND. The motion passed unanimously 6 -0 as follows: Federal Way City Council Regular Minutes Page 5 of 8 August 9, 2016 Deputy Mayor Burbidge yes Councilmember Koppang yes CouncilmemberAssefa - Dawson yes Councilmember Moore excused Councilmember Maloney yes Councilmember Duclos yes Councilmember Honda yes b. Snyder Property Acquisitions for Open Space Conservation Surface Water Manager Theresa Thurlow gave a brief presentation regarding the Snyder Property which consists of 6.9 acres for Open Space Conservation. She noted the Snyder property is one of seven remaining properties identified for potential acquisition. The subject property consists of approximately 6.8 acres of wetlands, stream and buffers and is essential to providing a continuous, protected reach of the West Fork of the West Hylebos Creek and give opportunities to expand the Hylebos Trail system in the future. The project would create nearly three miles of nature trail in vibrant wetland setting with four possible trailhead locations providing unrestricted access. Ms. Thurlow also explained the acquisition cost and funding. The Mayor recommends purchasing the property for the amount of $120,000.00 plus closing costs. DEPUTY MAYOR BURBIDGE MOVED TO AUTHORIZE THE MAYOR TO PURCHASE THE SNYDER PROPERTY FOR $120,000 PLUS APPROPRIATE CLOSING COSTS; COUNCILMEMBER DUCLOS SECOND. The motion passed unanimously 6 -0 as follows: Deputy Mayor Burbidge yes Councilmember Koppang yes CouncilmemberAssefa - Dawson yes Councilmember Moore excused Councilmember Maloney yes Councilmember Duclos yes Councilmember Honda yes c. Discussion on Historical Society Ongoing Funding Finance DirectorAde Ariwoola gave a background on this item. He stated funding decisions should be made through the budget process. However, he reported this discussion took place at a Council Committee on July 26th and centered on an annual funding request of $20,000 a year for 5 years. The consensus at Council was to forward the discussion to full Council. He reviewed the current support of the Historical Society from 2008 -2015 which includes architect services, roofing, windows, boiler, electrical, awning, in -home repair and storage. The 8 -year total is $90,624 or approximately $11,328 per year. He also noted the Historical Society was awarded $10,000 in 2015 from lodging tax funds; and an additional $10,000 from a private donor. There is a pending allocation for 2016 of $10,000 however reporting requirements for use of those funds have changed. Councilmember Maloney thanked Mr. Ariwoola for the presentation. She wanted to discuss the value of the historical society to the city- not to allocate funds outside the budget process. Councilmember Honda asked if the $30,000 from the Historical Society was included in his total. Mr. Ariwoola stated it was not included. Councilmember Duclos agrees they provide a unique service to the city and is happy this will be part of the budget discussion. Councilmember Assefa- Dawson also she appreciates the historical society and all they do. She is concerned with the 5 year period and removal of the requirements. Councilmember Honda asked for clarification as to when is the appropriate time during the budget process should entities seeking allocations come forward with requests. Mr. Ariwoola noted the budget calendar is published and he will look into and clarify. Federal Way City Council Regular Minutes Page 6 of 8 August 9, 2016 Deputy Mayor Burbidge spoke regarding the change in state requirements when allocating Lodging Tax Funds. The former requirement of attendance from 25 miles away has now been increased to 50 miles away which is making allocations for locally attended programs difficult to achieve. 8. ORDINANCES First Reading a. Council Bill #710 /Level 3 Communications, LLC Franchise AN ORDINANCE OF THE CITY OF FEDERAL WAY, WASHINGTON, GRANTING LEVEL 3 COMMUNICATIONS, LLC, A DELAWARE LIMITED LIABILITY COMPANY, A NONEXCLUSIVE FRANCHISE TO OCCUPY RIGHTS -OF -WAY OF THE CITY OF FEDERAL WAY, WASHINGTON, WITHIN THE SPECIFIED FRANCHISE AREA FOR THE PURPOSES OF INSTALLING, CONSTRUCTING, MAINTAINING, REPAIRING, AND RESTORING A FIBER OPTIC COMMUNICATIONS SYSTEM WITHIN AND THROUGH THE CITY OF FEDERAL WAY. Desiree Winkler, Deputy Public Works Director gave a brief staff report and background on this franchise. She noted this is a currently expired franchise as of May 2015. City Clerk Stephanie Courtney read the Ordinance Title into the record. COUNCILMEMBER DUCLOS MOVED TO FORWARD THE PROPOSED ORDINANCE TO THE SEPTEMBER 6, 2016 COUNCIL MEETING FOR SECOND READING AND ENACTMENT; COUNCILMEMBER KOPPANG SECOND. The motion passed unanimously 6 -0 as follows: Deputy Mayor Burbidge yes Councilmember Koppang yes CouncilmemberAssefa - Dawson yes Councilmember Moore excused Councilmember Maloney yes Councilmember Duclos yes Councilmember Honda yes Second Reading b. Council Bill #709 /Amendinq Title 19, Federal Way Revised Code (FWRC) Impact Fee Collection Deferral Program AN ORDINANCE OF THE CITY OF FEDERAL WAY, WASHINGTON, RELATING TO AN IMPACT FEE PAYMENT DEFERRAL PROGRAM; AMENDING FWRC 19.91.060, 19.95.050, 19.100.060, AND 19.100.070; REPEALING FWRC 19.91.065; AND ADDING NEW SECTIONS TO CHAPTERS 19.91, 19.95, AND 19.100 FWRC. (Amending Ordinance Nos. 90 -39, 95 -249, 97- 293,09 -627, 10 -658, 11 -710, 12 -727 AND 15 -783) City Clerk Stephanie Courtney read the Ordinance Title into the record. COUNCILMEMBER MALONEY MOVED APPROVAL OF THE PROPOSED ORDINANCE; COUNCILMEMBER DUCLOS SECOND. The motion passed unanimously 6 -0 as follows: Deputy Mayor Burbidge yes Councilmember Koppang yes Councilmember Assefa- Dawson yes Councilmember Moore excused Councilmember Maloney yes Councilmember Duclos yes Councilmember Honda yes 9. COUNCIL REPORTS Councilmember Assefa- Dawson was saddened by a recent passing of someone who has made an impact on her youth. She reported she attended the recent budget training with the Finance Director Federal Way City Council Regular Minutes Page 7 of 8 August 9, 2016 and other Councilmembers. She enjoyed Friendship Day at Town Square Park and encourages people to celebrate the Naturalization Process on August 10th. She further commented while she doesn't herself participate in the "Pokemon Go" craze, she is happy to see young people out being active. Councilmember Maloney reported on visiting a couple different neighborhoods during the National Night Out and is happy to receive feedback, both constructive and positive from the citizens. She attended the Kiwanis Salmon Bake at Steel Lake Park and is looking forward to the Town Square Park Movie Night of "Inside Out ". Councilmember Honda was pleased to report the Kiwanis Salmon Bake was a huge success with over 907 dinners served which is up from the previous high of 800. She also attended the budget workshop and thanked Nick Wilson and Skylar Nichols for bringing the Friendship Day idea forward, she feels it was a great success and thanked the sponsors who helped. She encouraged citizens to attend the upcoming GreenFest at the Farmers Market. There will be free shredding services, arts and crafts, along with produce and flowers. She also noted it is currently "Farmers Market Week" and asked everyone to stop by and support our local market which is open every Saturday through October. Councilmember Koppang talked about the great service clubs in Federal Way, and how much he enjoyed the Lions Club Car Show. He also thanked Councilmember Honda and Sheri Edwards for their help in pulling together the Friendship Day event at Town Square Park, be noted this community is a very friendly and diverse and he enjoys showcasing those qualities. He also noted he recently celebrated his 30th wedding anniversary with his lovely wife. Councilmember Duclos noted she continues to keep updated on the algae issue at Lake Jeane as she has had similar experience at Duck Lake in Ocean Shores. She is encouraging both sides to come together for a positive solution. She will be attending the Naturalization Ceremony and celebrates her family history and her grandfather. Deputy Mayor Burbidge announced the next meeting of the Lodging Tax Advisory Board will be tomorrow at 8:00 a.m. in the Hylebos Room. She also attended National Night Out events, and the Salmon Bake which had a great turn out and wonderful dinner. She was also able to attend Friendship Day and she enjoyed that the community who were enjoying the park were able to take park and were extended smiles and treats. She also reported on upcoming events in the performing arts. 10. ADJOURNMENT There being nothing further on the agenda; Mayor Ferrell adjourned the Regular Meeting at 9:27 p.m. Attest: 61e2. St:l! a ie Courtney , City Clerk Approved by Council: 01/-04V9: 042 Federal Way City Council Regular Minutes Page 8 of 8 August 9, 2016