Council MIN 09-29-2016 Special` CITY OF
. Federal Way
CITY COUNCIL
SPECIAL MEETING MINTUES
Council Chambers - City Hall
September 29, 2016 — 5:30 p.m.
www.cityoffederalway. com
1. CALL MEETING TO ORDER
Mayor Ferrell called the Special Meeting to order at 5:31 p.m.
City officials in attendance: Mayor Jim Ferrell, Deputy Mayor Jeanne Burbidge, Councilmember Susan
Honda, Councilmember Martin Moore, and Councilmember Dini Duclos.
City staff in attendance: Chief of Staff Brian Wilson, Acting City Attorney Ryan Call, and City Clerk
Stephanie Courtney.
2. PLEDGE OF ALLEGIANCE
Mayor Ferrell led the flag salute.
Mayor Ferrell excused the absences of Councilmember Assefa- Dawson, Councilmember Maloney,
and Councilmember Koppang. He noted a quorum was present.
3. 2017 -2018 BIENNIAL BUDGET
a. Department Presentations:
• Public Works Department
Public Works Director Marwan Salloum introduced his management staff and the Organizational
Chart for the department which includes Administration; Street Division; Solid Waste and Recycling;
Traffic Division; Surface Water Management; Fleet Maintenance; and Development Services. He
further noted the divisions are broken into two funds which are:
• Street Funds - Administration; Streets Division; Traffic Division; Fleet Management;
and Development Services.
• Special Revenue /Enterprise Funds - Solid Waste /Recycling and Surface Water
Management
Mr. Salloum reviewed key accomplishments, new program requests, unfunded requests, and
anticipated key projects for 2017 -2018 for the Street Fund; Solid Waste and Recycling; and Surface
Water Management. He also briefed the Council on grant funding the city has received and the
upcoming Capital Projects for Transportation and Surface Water Management, including all funding
sources and expenses.
Councilmembers thanked Mr. Salloum for his thorough presentation and asked various questions
regarding school routes, storming the sound project; homeless camp clean up; and implementing
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an environmentally friendly design in the grand staircase near Town Center.
• Municipal Court
Judge Dave Larson and Judge Rebecca Robertson briefed the Council on current programs at the
Municipal Court. The Court recently added in -house probation services and a alcohol drug information
class which has been helpful and efficient. The Municipal Court has a total of 16 FTE's. Judge
Robertson also spoke regarding the Court look at implementing a Community Court which many other
communities have done successfully in efforts to help reoffenders access help within the system for
mentally ill and addicted individuals.
Councilmembers thanked the Judges for presenting tonight and asked various questions including the
percentage of cases that might be helped with this idea; and specifics to services and how to access
these services to better help homeless and mentally ill cases.
• Community Development Department
Interim Community Development Director Scott Sproul gave a brief presentation to Council regarding
the proposed 2017 -2018 department budget. He reviewed the departments Organizational Chart
which includes the Planning Division; Building Division and Community Services Division. He
highlighted the department's mission statement and overall goals and objectives.
Mr. Sproul outlined 2015 -2016 Accomplishments for Administration; Planning; Building and
Community Services. Key projects in 2017 -2018 include supporting economic development in the city;
code amendments; support redevelopment throughout the city; CDBG & Human Services programs;
support local and regional efforts to address housing and human service needs; increased use on on-
line modules for various processes; and manage incoming volume of code compliance issues, citizen
action requests (CARS) and public records requests.
He reviewed the overall proposed operating budget for the department which totals $4,459,276 in
2017 and $4,469,735 in 2018.
Councilmembers thanked Mr. Sproul for his presentation this evening. Mr. Sproul was asked various
questions regarding loss of staff, including planning interns; the online permitting process; and various
other special zoning agreements within the city.
• Parks Department
Parks Director John Hutton introduced his Management Staff and reviewed the department's
organization chart which includes Administration; Dumas Bay Centre; Community Center and
Recreation; and Parks Maintenance & Facilities.
Mr. Hutton reviewed the Parks Department accomplishments in 2015 -2016 including the successfully
designed built and opened Federal Way's first Downtown Park on time and on budget. The
Department has also made significant improvements to trails and paths including maintaining over
1,128 acres of parks and greenbelts; installation of new play structures; special events and programs
for all ages throughout the year. He also noted the Community Center currently has a cost recovery of
nearly 90 %; and Dumas Bay Center has had increased revenue generation with improved food
service and operations.
He reviewed the anticipated key projects for 2017 -2018 for each division; and briefly referenced
unfunded budget requests.
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Councilmembers thanked Mr. Hutton for his presentation and asked various questions regarding
staffing requests for the parks; utility box artwork; grant opportunities; needs at Dumas Bay Centre,
and if there were any further discussions with the school district regarding Lakota Park partnership.
Also addressed was the idea of adding small fees to each service or rental to cover upgrades or
replacement costs.
• City Attorney's Office
Acting City Attorney Ryan Call noted in the absence of the City Attorney position, he will be presenting
the budget this evening for the Law Department. He highlighted the department's organizational
structure which includes Administration; Civil Legal Services; Criminal Prosecution; and Risk
Management. The department currently has 12.5 FTE's.
Mr. Call reviewed 2015 -2016 accomplishments which includes legal advice on various large city
projects; franchise agreements; wireless site leases; contract and ordinance review for all city
departments; labor negotiations and agreements; civil defense case; and prosecuted approximately
4,000 criminal cases. He noted anticipated key projects will be to continue with redevelopment efforts
and negotiation of labor contracts.
Recommended changes in this budget include increased insurance for city owned property and a self -
insurance fund.
Councilmembers thanked Mr. Call for his presentation and asked clarifying questions regarding
insurance for the parks; and recreational immunity.
4. CITIZEN COMMENT
Margaret Nelson asked for clarification regarding hiring code compliance officers and budgeting for
parks maintenance workers.
Letter read into the record by the City Clerk from Dave Berger regarding cuts in the Parks
Maintenance staffing and the decrease in the services available.
5. ADJOURNMENT
There being nothing further to present; Mayor Ferrell adjourned the Special Meeting at 7:52 p.m.
Attest:
/4t. . ____
' 'ph:nie Courtney
ity Clerk
Approved by Council: Wijg //(f
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September 29, 2016