Council MIN 09-28-2016 SpecialNh, CITY OF
Federal Way
CITY COUNCIL
SPECIAL MEETING MINUTES
Council Chambers - City Hall
September 28, 2016 — 5:30 p.m.
1. CALL MEETING TO ORDER
Mayor Ferrell called the Special Meeting to order at 5:31 p.m.
City officials in attendance: Mayor Jim Ferrell, Deputy Mayor Jeanne Burbidge, Councilmember Lydia
Assefa- Dawson, Councilmember Kelly Maloney, Councilmember Susan Honda, Councilmember
Martin Moore, and Councilmember Dini Duclos.
City staff in attendance: Chief of Staff Brian Wilson, Acting City Attorney Mark Orthmann, and City
Clerk Stephanie Courtney.
2. PLEDGE OF ALLEGIANCE
Mayor Ferrell led the flag salute.
Mayor Ferrell noted Councilmember Koppang is excused tonight. He also noted Councilmember
Maloney is in route to the meeting and currently has been delayed by traffic from Seattle.
Councilmember Maloney arrived at 5:53 p.m.
3. 2017 -2018 BIENNIAL BUDGET
a. General Overview — Finance Director Ade Ariwoola
Finance Director Ade Ariwoola gave a brief presentation on the overall budget. He noted the
proposed budget stays within the guidelines and maintain current levels. He noted this budget
addressed the following:
• 4.5% increase in health insurance cost;
• Funds the Risk Management Fund at $500k;
• Cost of living adjustments with the various labor contractual agreements;
• SCORE and King County Jail Costs;
• Valley Communications cost increases;
• Increase in total Police Department Budget;
• Increase in dues for Association of Washington Cities, Suburban Cities Association, and
Puget Sound Regional Council;
• Includes 131 Police Officers;
• Police Overtime ($2.26m);
• Historical Society funding at $10,000 per year;
• Payment for the former Target property purchase ($8.33m);
• Compliance with the Fund Balance Policy and RCW Requirements;
Federal Way City Council Special Meeting Minutes Page 1 of 4
September 28, 2016
• Improvements to Dumas Bay Centre (Beach Trail, Roof Replacement, Kitchen Equipment);
• Transportation Projects;
• Street Overlays (2017 - $1.5m; 2018 - $1.5m);
• Performing Arts & Event Center Start -Up (2017 - $0.94m; 2018 - $0.99m); add
• Fund remaining priorities with available resources.
Mr. Ariwoola also highlighted the challenges of this budget which include slow growing revenues
(Property Tax, Sales Tax, and Utility Tax); market driven salaries (including wages and benefits);
aging city properties and equipment; increasing cost of employee benefits; increase in service needs;
and equipment replacement reserve ($1.8m).
The city's share of the property tax distribution is $0.081 of every dollar collected. He further displayed
a chart with neighboring cities including Kent, Auburn, Renton, Seattle, and SeaTac for property tax
values and property assessed amount versus the levied amount. Mr. Ariwoola discussed sales tax
break down and the percentage that returns to the city ($.0895 of each $1.00)
He noted, potential revenue ideas include a deep review of the city's fee schedule and equalizing fees
and rates. The budget documents, including the budget book, the Comprehensive Annual Financial
Report, and the Popular Annual Financial Report are located at city hall and on the city's website
under the Finance Department.
b. Department Presentations:
• Police Department
Police Chief Andy Hwang introduced his Command Staff and reviewed the Police Departments
organizational chart which includes Administration; Professional Standards; Administrative Support;
Field Operations; Support Services and Civilian Operations. The Police Department has 160 FTE;
including 131 sworn officers.
Chief Hwang noted the many accomplishments in 2015 -2016, and reviewed the new program
requests which include: the Nick & Derek DUI Distracted Driving Initiative; RSO Grant Sex Offender
Verifications; Target Zero Grant; and Replacement Vehicles for four (4) Police Vehicles. Chief Hwang
noted he also requested two (2) additional FTE's (which have not been recommended to be funded)
to ensure a smooth transition when officers leave or retire.
In conclusion he reviewed the department's agency goals for 2017 -18 which include a safer
community, uniformed police presence, traffic safety, and enhance regional collaboration and
partnerships.
Councilmembers thanked Chief Hwang for his presentation and asked various clarifying questions
including calls for service per day; ratio of officers to population; Proposition 1 funding; resource
officers in the middle schools; and adequate staffing levels. Additional questions were asked
regarding the availability of COPS grants; and the preference of hiring entry level or lateral officers to
fill vacancies.
• Economic Development
Economic Development Director Tim Johnson gave a brief presentation to Council regarding his
portion of the budget. He stated Economic Development's mission statement is to "Produce solutions
to attract and retain businesses, jobs, investments along with improving the tax base and enhancing
the quality of life in Federal Way."
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September 28, 2016
Mr. Johnson reviewed his goals for the 2017 -2018 budget and the accomplishments of 2015-2016.
He stated the focus in 2017 and 2018 will be updating the work plan to include:
• Town Center — Publish the RFP for Remaining Property
• Branding: Support Mayor and Council Direction
• University Initiative: Support Mayor and Council Direct
• Reuse of Former Weyerhaeuser Property
• Lodging Tax Advisory Committee
• Recruitment and Retention of Business
Councilmembers thanked Mr. Johnson for his presentation and asked various questions related to
incoming businesses and outreach.
• Human Resources
Human Resources Manager Jean Stanley reviewed the organizational chart for the Human
Resources Department which includes 3.5 FTE's. She reviewed the goals and objectives for the
upcoming two years and highlighted the accomplishments of her division in the areas of Health and
Wellness; Recruitment; and Labor Relations.
Councilmembers thanked Ms. Stanley for her presentation and hard work.
• City Clerk's Office
City Clerk Stephanie Courtney reviewed the organizational chart for the City Clerk's Office which
included 2.5 FTE's. She reviewed the division's highlights and accomplishments over the last two
years including processing 638 requests for public records (to date, city hall records only). She
highlighted the dramatic increase in Public Records Requests which show a 25% increase from 2015;
31.67% increase from 2014; and 45% increase from 2013.
She further noted the City Clerk's Office goals and objectives for 2017 and 2018 which include
running smooth and efficient meetings; providing staff support and training on the "Scan and Toss"
program; continue to facilitate the disclosure of public records; and increasing training and networking
opportunities
Councilmembers thanked Ms. Courtney for her presentation and asked clarifying questions
regarding public records requests and the "Scan and Toss" program.
• Mayor's Office
Chief of Staff Brian Wilson gave a brief presentation regarding the Mayor's Office budget. He
reviewed the organizational chart which includes the divisions Economic Development; Emergency
Management; Human Resources; City Clerk; and Information Technology. Mr. Wilson reviewed key
highlights of 2015 -2016 including Downtown Development Initiatives; King County Public Health Clinic
and Day Center efforts; and increased accessibility to city government and community outreach. He
outlined the 2017 -2018 goals and objectives and the staff levels of the Department. A staffing
increase will take place in 2016 and 2017 when staff come on line for the Performing Arts and Event
Center. Chief of Staff Wilson reported on the changes that are reflected in this budget.
Councilmembers thanked Mr. Wilson for his presentation.
Federal Way City Council Special Meeting Minutes Page 3 of 4
September 28, 2016
4. CITIZEN COMMENT
No citizen comments were received.
5. ADJOURNMENT
There being nothing further to present; Mayor Ferrell adjourned the Special Meeting at 8:27 p.m.
Attest:
4" h nie Courtney
City Clerk
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Approved by Council: ►DI ►$ /►(p
Federal Way City Council Special Meeting Minutes Page 4 of 4
September 28, 2016