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Council MIN 10-04-2016 RegularFederal Way CITY COUNCIL REGULAR MEETING MINUTES Council Chambers - City Hall October 4, 2016 — 7:00 p.m. www cityoffederalway. com 1. CALL MEETING TO ORDER Mayor Ferrell called the Regular Meeting to order at 7:08 p.m. City officials in attendance: Mayor Jim Ferrell, Deputy Mayor Jeanne Burbidge, Councilmember Lydia Assefa- Dawson, Councilmember Kelly Maloney, Councilmember Susan Honda, Councilmember Mark Koppang, Councilmember Martin Moore, and Councilmember Dini Duclos. City staff in attendance: Chief of Staff Brian Wilson, Acting City Attorney Ryan Call, and City Clerk Stephanie Courtney. 2. PLEDGE OF ALLEGIANCE Brian Davis led the flag salute. Mayor Ferrell introduced Brian Davis who thanked the Mayor for selecting him and the Council for their confidence in him. He looks forward to working with the Mayor, Council, staff, and citizens and recognizes the unique opportunities and challenges. COUNCILMEMBER HONDA MOTIONED TO MOVE ITEM 3B CERTIFICATES OF APPOINTMENT FOR YOUTH COMMISSIONERS TO BE FIRST ITEM ADDRESSED; COUNCILMEMBER KOPPANG SECOND. Deputy Mayor Burbidge yes Councilmember Koppang yes Councilmember Assefa- Dawson yes Councilmember Moore yes Councilmember Maloney yes Councilmember Duclos yes Councilmember Honda yes 3. PRESENTATIONS a. Certificates of Appointment — Youth Commission Councilmember Koppang invited newly appointed members of Youth Commission forward to accept their certificates of appointments. b. Briefing from Sound Transit on the Federal Way Link Extension including discussion of the proposed station location (Cathal Ridge, Light Rail Development Manager and Chelsea Levy, Government and Community Relations Officer) Government and Community Relations Officer Chelsea Levy briefly talked about ST3 and opportunities in the region. Light Rail Development Manager Cathal Ridge spoke more directly about the Angle Lake Station and the Federal Way Station. Federal Way City Council Regular Minutes Page 1 of 7 October 4, 2016 Councilmembers thanked Ms. Levy and Mr. Ridge for their presentations and asked various clarifying questions regarding the proposal, parking availability at stations, transit oriented development, environmental stewardship /sustainability, and increased bus routes. c. Proclamation — Domestic Violence Awareness Month, October 2016 Councilmember Honda read and presented the Proclamation to Janet Chance and members of the Federal Way Domestic Task Force. d. Mayor's Emerging Issues and Report • Performing Arts & Event Center Construction Update PAEC Project Manager EJ Walsh gave a brief construction update to the City Council on the project. He highlighted a series of pictures showing the building clearly taking shape. Current efforts are to get everything closed before the heavy rainy season starts; the parking lot will be paved soon. Councilmembers thanked Mr. Walsh for the update. • 2017 -2018 Biennial Budget Process to -date Mayor Ferrell noted the list of budget meetings which have taken place to date and that the Council continues to work through the process. He spoke about challenges in the community and the work of the Violence Prevention Coalition Steering Committee. Mayor Ferrell will be amending the budget to include nine new police officers; increasing the total commissioned officers to 140. • Report on Community Events Mayor Ferrell reported on various Community Events including the Chili Cook Off Event on September 24; the 6th Annual "Reach Out" Breakfast held on September 27; City Vision Pancake Breakfast on September 27; and the "We Love Our City" Volunteer Event on October 2. He thanked everyone who came to or supported these great events in the city. • Upcoming Community Events Mayor Ferrell also invited anyone interested to attend Advancing Leadership's "Evening with the Stars" on October 8; the Federal Way Symphony Gala at the Twin Lakes Golf and Country Club on October 8; and the Federal Way Community Caregiving Network "Souper Supper" on October 28. • Oktoberfest He noted this coming Friday the Federal Way Community Center will be hosting Oktoberfest to support the city Recreation Inclusion Program. Councilmember Honda noted this is a wonderful community event that is co- sponsored by the city and the Kiwanis. • Status Update on IRG Property Acting Community Development Director Scott Sproul briefed the City Council on the current process and status of applications for Preferred Freezer. He noted this is a Use Process III with SEPA review running concurrently. Both decisions are appealable to the Hearing Examiner. Permit applications submitted (clear /grade; foundation; and building) cannot be issued until land use and SEPA processes conclude. Mr. Sproul also reported on the KG Investment Project and noted a Pre - Application process was held on September 1; nothing further has been received or submitted. He also noted there are not structured timelines however a typical Use Process III timeline is 6 -9 months Federal Way City Council Regular Minutes Page 2 of 7 October 4, 2016 and the SEPA timeline is 3 -6 months. Mitigating factors of timeline include complexity of the project; size of the project and /or site; public comments received; and staffing levels. Council asked to have the technical letter be made public once it is available. 4. CITIZEN COMMENT Lori Sechrist shared the City of Federal Way mission and vision statements and questioned whether the a decision to allow Preferred Freezer to develop is being consistent with its mission and vision statement Cindy Johnston suggested the proposed development on the former Weyerhaeuser property is in direct opposition of the Puget Sound Regional Council's 2040 Vision Plan. Barbara Hartloff related the fact that the City of Bonney Lake has required developers to fund and install increased infrastructure and pay a large amount for various impact fees. Larry Moe is opposed to the proposed development of the former Weyerhaeuser Campus and is concerned about the contamination of the ground water runoff as well as the draining and relocation of the wetlands. Jean Parietti stated the community and city must preserve the cultural, architectural, and environmental gem that is the Weyerhaeuser Campus. Norm Fiess expressed concerns about the truck traffic that will result from the proposed development as well as the potential for toxic spills and ammonia leaks. Michael Brown, MD spoke regarding the unaddressed massive number of semi -truck trips on Weyerhaeuser Way as well as other matters he feels have been unaddressed by the city. Julie Cleary shared portions of the Federal Way Revised Code (FWRC) regarding public nuisance and correlated it to the proposed development. She additionally shared portions from the FWRC regarding street use restrictions limit and hauling routes noting that Weyerhaeuser Way is not included as a hauling route. TaShawna Nash is concerned for the safety of the children and others and requested a moratorium so that a better plan can be formulated for this property. Suzanne Vargo shared her concerns regarding this process by using alliteration going through the alphabet. Tom Messmer reviewed that Weyerhaeuser marketed the whole land as developable in the sale instead of giving away. He wanted to share that just because they have not acquiesced to all comments does not mean they have heard all the comments. He and his team are looking for the best possible solution. Liz Biveiano wanted to make the citizens and council aware of the proposal for a liquefied natural gas plant on the Tacoma tide flats. Nanette Reetz is concerned over the liquid natural gas facility proposed by Puget Sound Energy. She shared studies regarding the dangers associated with this proposal and requested the city council and citizens to get involved. Federal Way City Council Regular Minutes Page 3 of 7 October 4, 2016 Kenneth Light suggested that when politicians cease listening to the public, petitions must be started to begin the recall process. Jerry Graham requested a moratorium and reminded council that this is a regional growth center, not an industrial /manufacturing area. Bonnie West- Armstrong is concerned about the trucks, not only the traffic but also parking. 5. CONSENT AGENDA Items listed below have been previously reviewed in their entirety by a Council Committee of three members and brought before full Council for approval; all items are enacted by one motion. Individual items may be removed by a Councilmember for separate discussion and subsequent motion. a. Minutes: September 20, 2016 Regular and Special Meeting b. Monthly Financial Report — August 2016 c. Vouchers — August 2016 d. RESOLUTION: Solid Waste & Recycling 2017 -2019 Grant Approvals DEPUTY MAYOR BURBIDGE MOVED APPROVAL OF CONSENT AGENDA ITEMS A -D AS PRESENTED; COUNCILMEMBER ASSEFA - DAWSON SECOND. The motion passed unanimously as follows: Deputy Mayor Burbidge yes Councilmember Koppang yes CouncilmemberAssefa - Dawson yes Councilmember Moore yes Councilmember Maloney yes Councilmember Duclos yes Councilmember Honda yes At 9:06 p.m. Mayor Ferrell announced a brief recess. He reconvened the meeting at 9:16 p.m. 6. COUNCIL BUSINESS COUNCILMEMBER DUCLOS MOVED TO AMEND THE AGENDA TO DISCUSS A MORATORIUM; COUNCILMEMBER HONDA SECOND. Acting City Attorney Ryan Call called Point of Order. Per council rules the proposed motion is Out of Order, as a Motion to Amend must be done at the beginning of the meeting. a. Groundwater Interceptor Trench in SW 330th Street at 49th Ave SW Storm Water Engineer Tony Doucette discussed the Groundwater Interceptor Trench and highlighted the project location in the Stone Brook neighborhood. French drains were installed in this area years ago and are no longer handling the capacity. Persistent water on the road way during inclement weather may create hazardous conditions. He reviewed the estimated expenditures and available funding. One bid was received and opened on September 1, 2016. Councilmember thanked Mr. Doucette for his presentation and asked clarifying questions regarding the project including nearby stream locations and timeline for the project. Federal Way City Council Regular Minutes Page 4 of 7 October 4, 2016 COUNCILMEMBER MALONEY MOVED TO AUTHORIZE STAFF TO AWARD THE GROUNDWATER INTERCEPTOR TRENCH PROJECT AT SW 330TH ST AT 49TH AVE SW TO GREEN EARTHWORKS CONSTRUCTION, INC., THE LOWEST, RESPONSIVE, RESPONSIBLE BIDDER, IN THE AMOUNT OF $25,450.00 AND APPROVE A 10% CONTINGENCY FOR A TOTAL OF $27,995.00 AND AUTHORIZE THE MAYOR TO EXECUTE THE CONTRACT; COUNCILMEMBER ASSEFA - DAWSON SECOND. The motion passed unanimously as follows: Deputy Mayor Burbidge yes Councilmember Koppang yes CouncilmemberAssefa - Dawson yes Councilmember Moore yes Councilmember Maloney yes Councilmember Duclos yes Councilmember Honda yes b. Confirmation of Community Development Director Position Mayor Ferrell noted his recommendation of Brian Davis for Council Confirmation to the Community Development Director. DEPUTY MAYOR BURBIDGE MOVED CONFIRMATION OF THE COMMUNITY DEVELOPMENT DIRECTOR BRIAN DAVIS; SECOND BY COUNCILMEMBER KOPPANG. Councilmembers thanked Mr. Sproul for stepping up for the community and for all his hard work and diligence. The motion passed unanimously as follows: Deputy Mayor Burbidge yes Councilmember Koppang yes Councilmember Assefa- Dawson yes Councilmember Moore yes Councilmember Maloney yes Councilmember Duclos yes Councilmember Honda yes c. Extension of Short Term Interim Director for Community Development Department Ryan Call Acting City Attorney noted the new Director Brian Davis is set to begin on November 1. There is a need to extend the short term appointment of Mr. Sproul for two weeks until that time. DEPUTY MAYOR BURBIDGE MOVED APPROVAL OF THE EXTENSION OF THE SHORT -TERM APPOINTMENT OF BUILDING OFFICER SCOTT SPROUL AS THE CITY'S INTERIM COMMUNITY DEVELOPMENT DIRECTOR UNTIL THE NEW DIRECTOR BEGIN WORK; COUNCILMEMBER KOPPANG SECOND. The motion passed unanimously as follows: Deputy Mayor Burbidge yes Councilmember Koppang yes CouncilmemberAssefa - Dawson yes Councilmember Moore yes Councilmember Maloney yes Councilmember Duclos yes Councilmember Honda yes FROM CITY COUNCIL SPECIAL MEETING 10/04/2016: Mayor Ferrell noted the following presentations were moved from the tonight's previous Special Meeting as carry-over presentations due to time availability. 2017 -2018 Budget Presentation — Performing Arts and Event Center Performing Arts and Event Center Theresa Yvonne briefed the City Council on her proposed budget for the new facility which is scheduled to open in the Summer of 2017. She reviewed highlights which include a $1 million dollar Capital Campaign with the Federal Way Coalition of the Performing Arts; Confirmation of Resident Arts Organizations; and securing the relocation of the Tacoma City Ballet to Federal Way City Council Regular Minutes Page 5 of 7 October 4, 2016 Federal Way as a resident dance company. Looking forward to 2017 -2018 Ms. Yvonne projected the following goals: • 2% for Art installation • Hiring of Staff • Secure talent for season • Solicitation and procurement of national and regional rental events (Special Olympics and Artisan Cup) • Volunteer recruitment • Arts for Youth Program in coordination with the Federal Way School District • Kennedy Center Partnership in Education • Ongoing Fundraising through partnerships, grants, membership and campaigns • Completion of the Facility • Ribbon Cutting and Grand Opening of the Center She also reported on details regarding the Native American Culinary Institute and reviewed a proposed organizational chart for the PAEC. Ms. Yvonne discussed a tentative fee schedule and rental fees and rates for Resident Arts Organizations, Non - Profit and Private /Commercial. Extensive discussion took place between Council and Ms. Yvonne regarding the inclusion of a non- profit in the facility. Ms. Yvonne noted the non - profit has to be a part of it; from the financing of it to pursue new market tax credits. If the city successful in getting those funds, the city has significant work to do to receive the funds. DEPUTY MAYOR BURBIDGE MOVED TO EXTEND THE MEETING TIME BEYOND 10:00 P.M.; COUNCILMEMBER ASSEFA - DAWSON SECOND. The motion passed unanimously as follows: Deputy Mayor Burbidge yes Councilmember Koppang yes CouncilmemberAssefa - Dawson yes Councilmember Moore yes Councilmember Maloney yes Councilmember Duclos yes Councilmember Honda yes Council asked additional questions regarding how the fee schedule compares to other entities and facilities; and staffing levels and use of volunteers for the facility. Councilmembers also stressed the importance of this budget and the priority of funding Public Safety. DEPUTY MAYOR BURBIDGE MOVED TO POSTPONE THE REMAINING PRESENTATIONS ON THE BUDGET UNTIL THE OCTOBER 18 MEETING; COUNCILMEMBER MALONEY SECOND. The motion passed unanimously as follows: Deputy Mayor Burbidge yes Councilmember Koppang yes CouncilmemberAssefa - Dawson yes Councilmember Moore yes Councilmember Maloney yes Councilmember Duclos yes Councilmember Honda yes 7. COUNCIL REPORTS Due to the time, Councilmember Duclos, Moore and Koppang had no report. Councilmember Honda extended congratulations to Shelley Pauls, Sherri Edwards, and Jonathan Nguyen who were honored by the Reach Out Organization; she encouraged everyone to attend Oktoberfest on Friday, October 7th which supports the inclusion program. Councilmember Maloney thanked citizens and everyone for attending tonight's meeting; she reiterated that she and Council are listening. Federal Way City Council Regular Minutes Page 6 of 7 October 4, 2016 Councilmember Assefa- Dawson attended an Emergency Preparedness meeting. Deputy Mayor Burbidge also attended the Reach Out "Pay it Forward" Breakfast where Willa Gains was recognized also recognized. There is a free community concert taking place on Sunday October 9th; many groups will be performing. 8. EXECUTIVE SESSION a. Collective Bargaining pursuant to RCW 42.30.140(4)(b) At Mayor Ferrell announced the Council would be recessing into Executive Session for the purpose of discussing Collecting Bargaining pursuant to RCW 42.30.140(4)(b). Council returned to Chambers at 11:18 p.m. 9. ADJOURNMENT There being nothing further on the agenda; Mayor Ferrell adjourned the Regular Meeting at 11:18 p. m. Attest: ovt,C/ S e h nie Courtney City Clerk Approved by Council: '11 16 ( ZO l te Federal Way City Council Regular Minutes Page 7 of 7 October 4, 2016