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LUTC MINS 09-12-2016City of Federal Way City Council Land Use /Transportation Committee September 12, 2016 City Hall 5:00 P.M. Council Chambers MEETING SUMMARY Committee Members in Attendance: Committee Chair Kelly Maloney and Committee members Lydia Assefa- Dawson and Mark Koppang. Council members in attendance: Deputy Mayor Burbidge. Staff in Attendance: Public Works Director Marwan Salloum, Deputy Public Works Director /Street Systems Manager Desiree Winkler, Assistant City Attorney Mark Orthmann, Surface Water Manager Theresa Thurlow, Street Systems Project Engineer Christine Mullen, Street Systems Project Engineer Naveen Chandra, and Administrative Assistant II Shawna Upton. 1. CALL TO ORDER Chair Maloney called the meeting to order at 5:00 PM. 2. PUBLIC COMMENT (3 minutes) None. 3. COMMITTEE BUSINESS Forward to Topic Title/ Description Council A. Approval of Minutes: August 1, 2016 N/A Committee approved the August 1, 2016 LUTC minutes as presented. Moved: Koppang Seconded: Assefa- Dawson Passed: 3 -0 B. Steel Lake Park to Downtown Trail — 30% Design Status Report September 20, 2016 Consent Ms. Mullen stated this project will install an 8 -foot sidewalk on the south side of S 312th Street from the entrance to Steel Lake Park to 24th Ave South as well as a bike lane, planter strip, illumination and other improvements. She outlined the completed tasks, ongoing tasks and detailed estimated expenditures and available funding. Currently, there is a budget shortfall. Staff has applied for grants that may cover a portion of the project and will refine project costs as they proceed with design. Committee forwarded Option #1 as presented. Moved: Assefa- Dawson Seconded: Koppang Passed: 3 -0 Committee Members City Staff Kelly Maloney, Chair Marwan Salloum, P. E., Public Works Director Lydia Assefa- Dawson, Member Shawna Upton, Administrative Assistant II Mark Koppang, Member 253- 835 -2703 C. 9 S 356th Street (Pacific Highway South to Enchanted Parkway) Improvement Project — September 20, 2016 100% Design Status Report and Authorization to Bid Consent Mr. Chandra indicated this project will widen S 356th Street to five lanes with bike lanes and will also include utility relocation, storm drainage improvements, paving, curb and gutter, sidewalk, street lighting, traffic signal modification, signing, channelization and landscaping. He noted estimated expenditures, available funding and mentioned staff are working to secure grant funding. Committee forwarded Option #1 as presented. Moved: Koppang Seconded: Assefa- Dawson Passed: 3 -0 Demolition of Structures at 36818 8th Ave S Ms. Thurlow stated the 2 acre Larson - Justice property has six structures on it and was acquired by the City in December 2015. This City intended to demolish the structures so the parcel could be used as conservation open space and future trailhead location for the West Hylebos Wetlands Park trail system. Since acquisition, staff pursued authorization to demolish the structures at the June 6, 2016 LUTC meeting. At that time, the Committee decision was to delay demolition and gather information regarding the historic value and preservation of the structures. City staff reached out to the King County Historic Preservation Program for an assessment of the house and outbuildings. In the King County report, the outbuildings were noted to be in very poor condition and unlikely to be salvageable. The report outlined three potential use options which include; 1) restore the house as a museum or an interpretive facility for the Historical Society of Federal Way, 2) adaptively rehabilitate the house as a facility associated with the West Hylebos Watershed Trail Project to be used for educational and interpretive purposes, trail visitor center, or even as temporary housing for visiting scholars, biologists, or environmental volunteers and 3) demolition. The report stated demolition of the house is currently the most likely scenario. It further stated that because of the rarity of this historic resource, it would be wise for the city to explore options on how to mitigate for the loss. Staff analyzed the options and found options one and two are not feasible at this time. The Historical Society has expressed interest in preserving the home; however, they do not have available funding for the restoration work at this time. Staff is concerned about allowing the property to sit for an indeterminate period of time noting it will result in an increased risk of vandalism, occupancy by trespassers, and further degradation of the structures themselves. If the house is restored as a museum or interpretive facility, it would require a dependable volunteer or work force to be onsite during the open house of the house to deter vandalism or occupation. At this time, the ability to staff the house during open hours has not been identified. Staff concurs with the demolition option and recommends demolition with proper documentation. She outlined estimated expenditures and available funding for the project. Diana Noble - Gulliford spoke and expressed gratitude to Council and staff for delaying the demolition until the Historical Society had an opportunity to review the historical significance of this building. She shared historical information about the Spring Valley area and the people that lived there. She hopes Council will support the study and encourages recording the history of this valley. Councilmember Koppang asked Ms. Noble - Gulliford if she knew of the specific historical significance of this particular house. Ms. Noble - Gulliford indicated she spoke to the owner's daughter before the City closed on the transaction and the daughter asked that she not interfere with the sale of the property. Ms. Noble - Gulliford clarified that she was just looking for historical information and the daughter shared that the building was moved because it was in the way of Military Road and that it had been altered several times. Councilmember Koppang also asked staff if there was any assessment done to determine September 20, 2016 Business Committee Members City Staff Kelly Maloney, Chair Marwan 5alloum, P. E., Public Works Director Lydia Assefa- Dawson, Member 5hawna Upton, Administrative Assistant II Mark Koppang, Member 253- 835 -2703 the cost of restoring the building to usefulness. Staff indicated that was outside the scope of the assessment but that it would depend on what condition it would be restored to. If it were to be restored for someone to reside there, utilities would need to be provided. If it were to be restored for preservation only, it may cost less but it will be a challenge if we are preserving it without having a use for it. Councilmember Maloney asked what parameters were used for the determination that the buildings were unsalvageable. Ms. Thurlow outlined the current status of the buildings noting the barn has practically no roof, buildings are further dilapidated and the cistern is leaning significantly. She also stated the structural integrity of the buildings was a contributing factor in assessing the condition of the buildings. Councilmember Maloney asked about the possibility of moving the house and renovating it as a landmark. Ms. Thurlow indicated there are some physical limitations to moving the house such as power lines that would need to be relocated temporarily and the road is so narrow that the house would likely need to be dismantled prior to moving it. Councilmember Maloney asked about funding and who would pay for the renovations if Council did not approve of the demolition. Mr. Salloum indicated that the preservation documentation provided by King County for demolition can be paid for out of the surface water utility budget but that restoration costs would have to come from other sources. Deputy Mayor Burbidge noticed an orchard mentioned on one of the documents and wondered if we have information on the orchard specifically. Ms. Thurlow indicated we have no further information at this time but that it falls under something the consultant would pursue to find out as part of documenting the property. Councilmember Assefa- Dawson asked how quickly the demolition needs to happen. Mr. Salloum noted that staff desires it to happen sooner than later. Budget funds are available this year, the buildings continue to deteriorate and staff sees it as a safety concern. The Committee requested staff to obtain more information about costs for moving the home, potential funding sources and other end use options with estimated costs if the home was not demolished. Discussion continued regarding funding, identifying a viable use for the house, whether or not to move the house to another location, what value this home may have that would justify keeping it and the current condition of the home. Motion to forward Option 1, with the exception of the house demolition, to the September 20, 2016 City Council business agenda for approval. Moved: Maloney Seconded: Assefa- Dawson Passed: 2 -1 Pete von Reichbauer Way S (20th Ave) and S 316th Street Sidewalk Replacement Project September 20, 2016 — Project Acceptance Consent Mr. Salloum provided background on the project noting when Town Square Park was developed, there was a requirement for the sidewalk to be upgraded on Pete von Reichbauer Way (20th Ave S) and S 316th Street. Prior to release of retainage on a Public Works construction project, the City Council must accept the project as complete to meet State Department of Revenue and State Department of Labor and Industries requirements. Committee forwarded Option #1 as presented. Moved: Assefa- Dawson Seconded: Koppang Passed: 3 -0 4. OTHER Committee Members City Staff Kelly Maloney, Chair Marwan Salloum, P. E., Public Works Director Lydia Assefa- Dawson, Member Shawna Upton, Administrative Assistant II Mark Koppang, Member 253- 835 -2703 5. FUTURE MEETINGS /AGENDA ITEMS: The next LUTC meeting will be Monday, October 3, 2016 at 5:00 p.m. in City Hall Council Chambers. 6. ADJOURN The meeting adjourned at 6:19 PM. Attest: was Upton, Adminigtrative Assistant II COMMITTEE APPROVAL: 10 1 via- Kelly Maly y, Chair LydiA Assefa -Da on, Member Mark Kvppa ember Committee Members City Staff Kelly Maloney, Chair Marwan Salloum, P.E., Public Works Director Lydia Assefa- Dawson, Member Shawna Upton, Administrative Assistant II Mark Koppang, Member 253- 835 -2703