Council MIN 11-01-2016 SpecialFederal Way
CITY COUNCIL
STUDY SESSION MINUTES
Council Chambers - City Hall
November 1, 2016 — 5:00 p.m.
1. CALL MEETING TO ORDER
Mayor Ferrell called the meeting to order at 5:04 p.m.
City officials in attendance: Mayor Jim Ferrell, Deputy Mayor Jeanne Burbidge, Councilmember Kelly
Maloney, Councilmember Susan Honda, Councilmember Mark Koppang, Councilmember Martin
Moore, and Councilmember Dini Duclos.
City staff in attendance: Chief of Staff Brian Wilson, Acting City Attorney Ryan Call, and City Clerk
Stephanie Courtney.
Mayor Ferrell excused Councilmember Assefa- Dawson absence.
2. PLEDGE OF ALLEGIANCE
Mayor Ferrell led the flag salute.
3. CITIZEN COMMENT
Margaret Nelson, spoke urging Council to fund the Federal Way Historical Society. Ms. Nelson also
noted she was unable to find information on the budget.
Council discussed support of the Federal Way Historical Society and ongoing funding options.
Funding for the Historical Society is allocated through the Lodging Tax Advisory Committee.
Multiple Councilmembers support ongoing funding of the Historical Society; another option
would be to bring the Historical Society into the City as a City Department.
Diana Noble - Gulliford thanked the Council for the $10,000 allocation. She noted the priorities of the
Historical Society are the operations; staffing costs are most expensive, along with insurance.
Mayor Ferrell thanked both Diana Noble- Guilford and Margaret Nelson for bringing up this
issue; and noted ongoing operation costs cannot be funded by LTAC money.
4. STUDY SESSION — 2017 -2018 BIENNIAL BUDGET
• Budget Overview — Finance Director Ade Ariwoola
Federal Way City Council Special Minutes Page 1 of 3
November 1, 2016
Finance Director Ade Ariwoola gave a brief overview of the budget. He recapped the previous
discussion regarding funding the additional 9 Police Officers; Council budget suggestions including
changes to the Council training budget; Historical Society funding options; SCORE operation
spending which is increasing and will be revised annually; the Fee Schedule; and the Revised Budget
Calendar with additional meetings. This proposed budget includes no lay -offs; reserve fund; 5%
health insurance increase; Valley Com increases; salary adjustments and equipment reserves.
Current SCORE budget increased $255,000 in 2017 for Operations alone. He also noted SCORE
debt service will be paid in 2017 an amount of $521,595; and noted that due to Bond Regulations, the
city needs to show debt service of $905,490 in the budget. He reviewed the new fees for the PAEC in
the Fee Schedule which is a three tier approach between the Resident Arts Organizations; Non - Profit
Agencies and Private /Commercial Use. He also reviewed the revised business license fees which
include a sliding scale of the amount of employees.
Mr. Ariwoola reviewed the revised budget meetings schedule and noted the budget and property tax
levy are scheduled for enactment at the December 6 City Council meeting.
• Council Discussion /Deliberation
Councilmembers discussed multiple topics including looking at other revenue streams. They reviewed
in more detail the proposed Fee Schedule for the Performing Arts and Event Center and the Business
Registration Fee proposal, in leiu of implementing a B & 0 tax. Council supports being competitive in
the region regarding business fees.
Initial staffing and the timing of bringing on staff for the PAEC were also discussed. Executive Director
Yvonne noted she needs to have qualified staff prior to opening to be able to cover the services and
performances being scheduled; such as selling tickets and back stage operations of the Center.
Council discussed the COPS grant funding for 2018 and noted concern over the competitive process
for the grants. It was also a concern that the citizens are aware that these positions are contingent on
grant funding. Council consensus was to have a backup plan for funding these positions in case the
city is not awarded the grants. Various Councilmembers were concerned with imposing a Utility Tax
and the potential for litigation.
Finance Director Ariwoola requested Council direction on changes in funding recommendations along
with revenue to cover any modification to the proposed budget. Council requested an additional
meeting and more opportunity to discuss prior to the first readings of the ordinances. Staff will review
the calendar and schedule another budget meeting prior to the next regular Council meeting.
5. EXECUTIVE SESSION
At 6:37 pm Mayor Ferrell announced the Council will be recessing into Executive Session for the
purpose of discussing Collective Bargaining pursuant to RCW 42.30.140(4)(b), and Property
Acquisition pursuant to RCW 42.30.110(1)(b) for approximately twenty minutes.
• Collective Bargaining pursuant to RCW 42.30.140(4)(b)
• Property Acquisition pursuant to RCW 42.30.110(1)(b)
Council returned to Chambers at 6:56 pm.
Federal Way City Council Special Minutes
November I, 2016
Page 2 of 3
6. ADJOURNMENT
There being nothing further on the agenda; Mayor Ferrell adjourned the Special Meeting at 6:56 pm.
Attest:
.h:nie Courtney
City Clerk
Approved by Council: l tiy -2*
Federal Way City Council Special Minutes Page 3 of 3
November 1, 2016