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PRHSPSC MINS 11-08-2016City of Federal Way City Council PARKS RECREATION HUMAN SERVICES & PUBLIC SAFETY COUNCIL COMMITTEE Tuesday November 8, 2016 5:00 p.m. SUMMARY Committee Members in Attendance: Chair Koppang, Committee members Moore and Assefa- Dawson. Council Members in Attendance: Deputy Mayor Burbidge Staff Members in Attendance: Andy Hwang, Chief of Police, Ryan Call, Assistant City Attorney, John Hutton, Parks Director, Steve Ikerd, Deputy Parks Director and Mary Jaenicke, Administrative Asst. H. Guests: Bob Woolley Chair Koppang called the meeting to order at 5:00p.m. Public Comment: Bob Woolley read the minutes from the October meeting and said that some of the statements made by a staff member were incorrect. There is not a Lake Management District for Lake Lorene, the HOA is voluntarily treating the lake. Mr. Woolley also informed the committee that the eight litigants had a hearing on the 28th and the Judge dismissed their argument for a nuisance. It was dismissed because there is no duty required to treat the Lake in the argument that was presented. The litigants have submitted a re- consideration for them to bring forth the continued argument that Lake Jeane is a nuisance. Mr. Woolly informed the committee that the City of Lakewood has an Ordinance for toxicity of Lakes. Commission Comment: None Approval of Minutes Committee member Moore moved to approve the October minutes as written. Committee member Assefa- Dawson seconded the motion. Motion passed. BUSINESS ITEMS Washington Traffic Safety Commissions (WTSC) Target Zero Team (TZT) Interagency Funding Agreement 2016 -2017 The Federal Way Police Department has been an active member of the WTSC TZT enforcement emphasis. They are seeking approval to accept a grant in the amount of $24,400 for 2016 -2017. The grant will go towards providing additional patrols for the streets. These additional controls will include emphasis on Holiday DUI, texting and driving, Click it or Ticket and cell phone patrols. Council member Moore would like to see measurable results from when the department did not have these grants compared to when they did get the grants. Chief Hwang answered that it's very hard to quantify and measure the results; there are too many variables. Committee member Moore moved to forward the proposal to accept funding in the amount of $24,400 from the Washington Traffic Safety Commission for traffic safety emphasis patrols, to the November 15, 2016, City Council Consent Agenda for approval. Committee member Assefa- Dawson seconded. Motion passed. Second Amendment for Urban Forestry Services The city has been contracting with EarthCorps since 2013, at the rate of $20,000.00 per year. Staff is asking for approval of a second amendment at the same rate of $20,000.00 per year. The services provided in this contract include nine volunteer projects at West Hylebos Wetlands, West Hylebos Blueberry Farm, Dumas Bay Sanctuary, Poverty Bay Open Space and Panther Lake Open Space. The primary goal is to maintain the forest health. The total amount of the contract is $120,000.00. Committee member Assefa- Dawson moved to forward the proposed Amendment to the November 15, 2016 consent agenda for approval. Committee member Moore seconded. Motion passed. K:\PRHSPS Committee\2016 \11082016 Mins.doc 3 PARKS, RECREATION, HUMAN SERVICES & PUBLIC SAFETY COUNCIL COMMITTEE Tuesday, November 8, 2016 Summary Page 2 Second Amendment for Parks Landscape Maintenance Services There are a significant amount of Parks in the city's park system, and there is not enough staff or equipment to maintain all of them. Total Landscape Corporation provides maintenance at 17 parks on a monthly basis, and landscape maintenance at Dumas Bay Centre on an as needed basis. Staff is asking to amend the contract for another two years for a total increase of $122,833.64. Committee member Moore moved to forward the proposed 2 °d amendment to the Total Landscape Corporation Agreement to the November 15, 2016 Council consent agenda for approval. Committee member Assefa- Dawson seconded. Motion passed. Northwest Playground Equipment, Inc. Retainage Release In order to release retainage on a Public Works contract, Council must accept the project as complete. Mr. Ikerd stated that the project has been completed. The total amount of retainage to be released is $4,978.84. Chair Koppang asked if the swing set has been completed. Mr. Ikerd stated that the swing set is installed; the belts have not been put in place, because staff is installing a handrail to make the area safer. Once that is installed the belts will be placed. Committee member Moore asked if the Parks Commission is actively discussing continuing to serve people with disabilities at the parks. Mr. Ikerd answered yes they do discuss this. Committee member Moore moved to forward the acceptance of the Northwest Playground Equipment Inc. installation of the playground equipment at Adelaide Park as complete and forward the authorization of staff to release their $4,978.84 Retainage to the November 15, 2016 City Council consent agenda for approval. Committee member Assefa- Dawson seconded. Motion passed. COUNCIL DISCUSSION ON EMERGING ISSUES Committee member Moore inquired about the upcoming Teen Night being held at the Federal Way Community Center. Mr. Hutton answered that the event is being held on November 18, and so far there has been very little interest in the event. There are two people pre- registered. Mr. Hutton went on to say that it is possible that they could have a large amount of drop -ins; it's hard to tell. They paid to advertise on Peach Jar, they have also advertised on Facebook. The-Recreation- staff has - worked very-hard on the - event, and many of the full -time staff are scheduled to work the event. Bob Woolley stated that during the process of discussing the Lake Jeane phenomenon, the issue has been raised by a few of the Council members and other city staff members that Lake Jeane is a private Lake; the Lake bottom is privately owned, but the body of water is owned by Government. The city ordinances do provide for circumstances on private property to be addressed. NEXT MEETING December 13, 2016 ADJOURNMENT Meeting adjourned at 5:35p.m.