PRHSPSC MINS 12-13-2016City of Federal Way
City Council
PARKS, RECREATION, HUMAN SERVICES & PUBLIC SAFETY COUNCIL COMMITTEE
Tuesday December 13, 2016
5:00 p.m.
SUMMARY
Committee Members in Attendance: Chair Koppang, Committee member Assefa- Dawson. Committee
member Moore arrived at 5:53
Council Members in Attendance: Deputy Mayor Burbidge
Staff Members in Attendance: Ryan Call, Assistant City Attorney, Yarden Weidenfeld, Senior Policy
Advisor, Theresa Yvonne, PAEC Executive Director, John Hutton, Parks Director, Steve Ikerd, Deputy
Parks Director, Cody Geddes, Recreation Supervisor, and Mary Jaenicke, Administrative Asst. U.
Guests: Bob Woolley, LJRCC; Joanne Piquette, FWCPA; Bert Ross, FWHS, Gary Gillespie, Arts
Commission; Robin Cook, Cindy Flanagan, Debra Hansen, Dick Pierson, North Lake
Chair Koppang called the meeting to order at 5:13p.m.
Committee member Assefa- Dawson moved to amend the agenda to add the North Lake to the
agenda. Chair Koppang seconded. Motion passed.
Public Comment: Bob Woolley reported that he has had a positive discussion with Yarden Weidenfeld.
There was a hearing, and the judge declared that each of the parties involved would be responsible for
their own court costs and expenses. This has put a burden on the club; that they would have to own up for
their expenses for the litigation. The judge had previously ruled that the litigants had not proved a duty to
maintain the lake. The litigants appealed that ruling for reconsideration under the premise that the non -
treatment of the lake allows a nuisance to occur on the lake. It's doubtful that the judge will declare that a
nuisance, but he might declare that a nuisance exists. Mr. Woolley is requesting that the city develop a
nuisance ordinance.
Mary Jaenicke read a letter into the record from H. David Kaplan regarding the PAEC Public Art. H.
David Kaplan is concerned that the columns will block the view of Mt. Rainier, and would like a water
feature.
Commission Comment: None
Approval of Minutes
Committee member Assefa- Dawson moved to approve the November minutes as written. Chair
Koppang seconded the motion. Motion passed.
BUSINESS ITEMS
North Lake Presentation
Dick Pierson gave a Power Point presentation on the North Lake property. They are asking for a proposal
for a study of Parks & Recreational opportunities on the Industrial Reality Corporate Park. Peter von
Reichbauer recommended that they begin to look for sources of funding on the property. Mr. von
Reichbauer directed them to the King County Conservation Futures program. This program requires up to
$2.5 million in matching grants. KC Conservation Futures recommended that they work with Trust for
Public Lands "Trust" to facilitate the development. The Trust has discussed investing up to $100,000 for
studies, but they will not do this unless there is a commitment from the City. The Power Point included
maps of the area, environmental values, the diverse wildlife species, potential uses of the area, how the
area meets the Federal Way Parks & Recreation core values, and how acquisition of the area would meet
the future Parks & Recreation deficiencies. The North Lake Task Force is asking that the committee take
this to the full Council. They are requesting emergency funding for a feasibility study, and are asking for
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PARKS, RECREATION, HUMAN SERVICES & PUBLIC SAFETY COUNCIL COMMITTEE
Tuesday, December 13, 2016 Summary
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a resolution to commission a study of the acquisition of selected IRG property at the next regular Council
meeting. Chair Koppang stated that he cannot guarantee any action, but that they are looking at all of the
options, and consulting with the legal department. He added that the city has a very tight budget.
2% for Art Program for Performing Arts & Event Center
Ms. Yvonne stated that a Public Art Advisory Committee was created. The committee met numerous
times. An RFQ went out to artists; the RFQ was about speaking to the Hylebos and the water in the area.
176 artists submitted their qualifications. It was narrowed down to five finalists. One of the finalists
dropped out. The four artist finalists were presented to staff. The Public Art Advisory Committee
reviewed the presentation from all four artists, and it was narrowed down to two artists. The artwork
from the two finalists was presented to the Arts Commission, and the commission voted to forward the
team of David Dahlquist and Matt Neibuhr to this committee for approval. The working title of the
project is "Hylebos Harmonics ". The team of Dahlquist and Neibuhr visited the Hylebos, and also
visited the project site. The artwork consists of glass tile columns and basalt rocks. The columns stair
step and go around the corner of the building. The last column will be inside the building. The basalt
rocks will hold water year round. The Arts Commission also recommended continuing the cement as
much as they could with some trees; this would allow the ability to walk around the project. The second
finalists' artwork was also presented. The artwork is named "Hylebos ", and it consists of baskets and
bubbling rock. He also visited the Hylebos. The water feature wraps around the edge of the facility and
has a sitting step. Council member Moore arrived. The project budget is $350,000, and this project came
in approximately $200,000 - $250,000 over budget. The artist was asked to create another rendition of
the artwork that will fit the budget of $350,000. The rendition features a much smaller water feature, and
no longer wraps around the building. Arts Commissioner Gillespie stated that the Arts Commission was
concerned about the budget; and that a large water feature requires a lot of upkeep and there are expenses
associated with this. The columns are unique and different. Both Chair Koppang and committee member
Assefa- Dawson were concerned about the column inside the building. Ms. Yvonne stated that she will be
working with the artist on the placement of the column and the three basalt rocks in the building. Ms.
Yvonne also stated that the Arts Commission wanted to add a pathway, but this was never a part of the
original design done by LMN Landscape Architects. Ms. Piquette stated that the panel originally wanted
a pathway, with a large plaza that could be utilized as an outside event space.
Ms. Piquette stated that the vote on the panel was very close. The artwork was presented to the Federal
Way Coalition, and they were not very excited about it. They were concerned that it did not include a
water feature, and there were concerns that the columns would block the face of the PAEC. Ms. Piquette
stated that she had always envisioned colored lights and the ability to put messages on the front of the
building; the columns would eliminate this possibility. She is concerned that there was such a strong
feeling about there not being a water feature.
Committee member Moore thanked the Commissioners for their hard work, and time on this, but feels
like there is more work to be done. He wants this to be done the right way. They have put a lot of money
into this building. Committee member Assefa- Dawson asked if there was enough time to go back out.
Ms. Yvonne answered that they do not have more time; they are already behind schedule. She added that
the Public Art Advisory Committee did not see what the rendition of the water feature looked like. Chair
Koppang requested that this be moved to the full Council for discussion. Committee member Moore
moved to forward the authorization to award "Hylebos Harmonics" for the Performing Arts &
Event Center in the amount of $350,000.00 to artists' team David Dahlquist and Matt Neibuhr and
authorize the Mayor to execute said agreement and forward to the January 3, 2017 Full Council
consent agenda for approval. Committee member Assefa- Dawson seconded. Discussion was held.
The motion was amended by Committee member Moore to forward it to the Full Council Business
agenda. Committee member Assefa- Dawson seconded. Motion passed.
PARKS, RECREATION, HUMAN SERVICES & PUBLIC SAFETY COUNCIL COMMITTEE
Tuesday, December 13, 2016 Summary
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Committee member Moore thanked Mr. Hutton for the successful late night teen event that was held in
November. If there is room in the budget, he would like to be more events like this in the future. Mr.
Hutton thanked him, and stated he would pass the comments onto the staff that put a lot of hard work on
the event. Chair Koppang added there is a lot of time and energy that goes into these events, and that the
Council would have to support something like this with significant funds. Committee member Moore
stated that there is a lot of room for innovativeness, and that there may be opportunities for local business
to sponsor these events, and that he will make this a priority for him. Deputy Mayor Burbidge added that
it takes a lot of staff time to get sponsorships. Committee member Moore stated that he would help in
obtaining sponsorships.
Committee member Moore left the meeting at 6:47.
Memorandum of Understanding with the Historical Society of Federal Way
Mr. Hutton stated that an MOU between the City and the Historical Society is needed in order for them
to secure funding from 4Culture. This MOU will allow the Historical Society to make improvements to
the Steel Lake Annex House. The Historical would like improve the plumbing, electrical and insulation
to preserve their artifacts. The work will be contracted by the Historical Society. Committee member
Assefa- Dawson moved to forward Authorizing staff to enter into a Memorandum of
Understanding with the Historical Society of Federal Way to the January 3, 2017 consent agenda
for approval. Chair Koppang seconded. Motion passed.
Arts Commission 2017 Work Plan
Mr. Geddes reviewed the 2017 Work Plan. The commission added a few new items which include
sponsoring Piano in the Park, and Crosswalk Art, and also continuing the utility box program. Committee
member Assefa- Dawson inquired about the Cultural Outreach Committee, she would like it to include
music and dancing from other cultures. Mr. Geddes replied that there is an Arts Commissioner that is
also on the Diversity Commission. The Diversity Commission has a Cultural Festival on their work plan,
and they have asked the Arts Commission to be a part of that. It was not included in the work plan,
because it's vague about what role the Arts Commission would have in the event. Committee member
Assefa- Dawson would like this added to the work plan to show that there is an active effort. The
Committee recommended Option 2: Do not approve the Arts Commission 2017 Work Plan. This will be
discussed at the Arts Commission January meeting, and come back to Committee in February.
Arts Commission 2017 Contract for Services
Mr. Geddes presented the 2017 Contract for Services. No discussion was held. Committee member
Assefa- Dawson moved to forward the 2017 Arts Commission Contract for Services funding
recommendations to the January 3, 2017 consent agenda for approval.
Interlocal Agreement with Federal Way Public School District #210
Wire theft has occurred at the athletic facilities. City staff has been dealing with this for many years, and
have tried numerous methods to prevent the theft. They discussed the problem with the city's HVAC
contractor. MacDonald - Miller has been working on a solution and has developed a system. When the
wire is cut, it will send back a signal to a computer which will then notify the police that wire theft is
occurring at a particular location. City staff has met with Federal Way School District staff and they are
in support of entering into a joint agreement. The system will be installed at the joint use sport
complexes. The total initial contractor installation cost is $41,610 and the City and District will equally
share the cost. Committee member Assefa- Dawson moved to forward Option 1 to the January 3,
2017 City Council consent agenda for approval. Chair Koppang seconded. Motion passed.
PARKS, RECREATION, HUMAN SERVICES & PUBLIC SAFETY COUNCIL COMMITTEE
Tuesday, December 13, 2016 Summary
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COUNCIL DISCUSSION ON EMERGING ISSUES
None
NEXT MEETING
January 10, 2017
ADJOURNMENT
Meeting adjourned at 7:06p.m.