LUTC MINS 12-05-2016City of Federal Way
City Council
Land Use /Transportation Committee
December 5, 2016 City Hall
5:00 p.m. Council Chambers
MEETING SUMMARY
Committee Members in Attendance: Committee Chair Kelly Maloney and Committee members Lydia
Assefa- Dawson and Mark Koppang. Council members in attendance: Deputy Mayor Burbidge and Council members
Susan Honda and Martin Moore.
Staff in Attendance: Public Works Director Marwan Salloum, Deputy Public Works Director /Street Systems Manager
Desiree Winkler, Assistant City Attorney Mark Orthmann, Community Development Director Brian Davis, City Traffic
Engineer Rick Perez, Street Systems Project Engineer Christine Mullen, Senior Planner David Van De Weghe, Street
Systems Project Engineer Naveen Chandra, Senior Transportation Planning Engineer Sarady Long, Principal Planner
Margaret Clark and Administrative Assistant II Shawna Upton.
1. CALL TO ORDER
Chair Maloney called the meeting to order at 5:01 PM.
2. PUBLIC COMMENT (3 minutes)
Julie Cleary spoke regarding an Ordinance that was passed and she would like Council to consider repealing it. It
relates to the appeal process for administrative decisions. She would like Council to take back their quasi - judicial
powers and further stated she felt it was somewhat rushed through and the full committee wasn't present during
the meeting in which it was discussed. She will research the correct Ordinance number and notify the Committee
at the end of the meeting.
3. COMMITTEE BUSINESS
Forward to Council
Topic Title/ Description
A. Approval of Minutes: November 7, 2016 N/A
Committee approved the November 7, 2016 LUTC minutes as presented.
Moved: Koppang Seconded: Assefa- Dawson Passed: 3 -0
B. Steel Lake Park to Downtown Trail Project — 85% Design Review & Authorization January 3, 2017
to Bid Consent
Ms. Mullen presented a map showing the location of the project. She indicated the
project would install an 8 -foot sidewalk on the south side of S 312th Street from the
entrance to Steel Lake Park to 24th Ave S, provide a bike lane, planter strip, street
lights and ADA accessible ramps. Staff estimates bidding the project early spring
of 2017 with an estimated construction start date of late spring to early summer.
She outlined progress to date, ongoing tasks, estimated costs and available
funding. A brief discussion was held regarding the possible impact to existing trees,
Committee Members
Kelly Maloney, Chair
Lydia Assefa- Dawson, Member
Mark Koppang, Member
City Staff
Marwan Salloum, P. E., Public Works Director
Shawna Upton, Administrative Assistant II
253 - 835 -2703
if the project timeline could be shortened to avoid construction during the busiest
time of year and where pedestrian access will be.
Committee forwarded Option #1 as presented.
Moved: Assefa- Dawson Seconded: Koppang Passed: 3 -0
C. S356 th Street (Pacific Highway South to Enchanted Parkway) Improvement Project January 3, 2017
— Letter of Understanding with Comcast Consent
Mr. Chandra noted the project will widen S 356th Street to 5 lanes with bike lanes
between Pacific Highway S and Enchanted Parkway. The City has required
Comcast to relocate aerial facilities into an underground duct and vault system.
A Letter of Understanding is being pursued in an effort to reduce both cost and
extended public disruption of the area. Comcast will reimburse the City for having
the City's contractor install conduits and vaults supplied by Comcast and part of the
Joint Utility Trench for the project.
Committee forwarded Option #1 as presented.
Moved: Koppang Seconded: Assefa- Dawson Passed: 3 -0
D. Temporary Suspension of Traffic Impact Fee for Change of Use Status Report N/A
Mr. Long provided a status update on the temporary suspension of traffic impact
fees for information only. Under the traffic fee impact program, the city currently
collects mitigation on all new development that generates additional trips to our
street system. This includes redevelopment projects where a change in use occurs
that results in a net increase in trips. In 2011, due to the economic downturn,
Council approved a 3 -year temporary suspension of impact fees for change of use.
This temporary suspension was extended for one additional year and was set to
expire on December 31, 2015. At the December 7, 2016 meeting, the Committee
directed staff to allow the suspension to expire but requested staff report back to
provide quantifiable data as to those businesses that did not move forward with
development because of the impact fees. Staff reviewed approximately 250 tenant
improvement and administrative decision permit applications and out of the 250
applications, staff did not find any redevelopment projects that were required to
pay any additional traffic impact fees. Therefore, in 2016 no redevelopment
projects chose not to move forward because of the impact fees charged for change
of use.
E. Update on Certified Local Government Program & Historic Preservation Ordinance N/A
Mr. Van De Weghe presented an update on the proposed Certified Local
Government status. The Planning Commission work program instructs them to
pursue certified local government status this year. This program is a State
designation overseen by the Washington Department of Archaeology and Historic
Preservation. It provides certain incentives for historic preservation to local
governments. One of the prerequisites for the program is that the city must first
adopt a historic preservation ordinance. The Planning Commission held a study
session to discuss this topic. They addressed different sections of an ordinance
that would have to be adopted such as the establishment of a historic preservation
commission, criteria for designating historic landmarks, processing and nominating
historic landmarks, reviewing certificates of appropriateness which are required to
renovate historic property, and special tax valuation. The Commission has two
options to pursue. The first is to create a historic preservation ordinance for the
Committee Members
Kelly Maloney, Chair
Lydia Assefa- Dawson, Member
Mark Koppang, Member
City Staff
Marwan Salloum, P.E., Public Works Director
Shawna Upton, Administrative Assistant II
253- 835 -2703
City which would entail drafting the ordinance from scratch, hiring preservation
staff, appointing 5 -15 local experts to a preservation committee. The alternative
is to enter into an interlocal agreement with King County who partners with 22 cities
already to provide historic preservation services. Each city needs to appoint one
member to the overall designation committee and then would adopt the King
County Preservation Ordinance by reference. The Planning Commission has been
looking at the criteria to see if the City would need to change any of the criteria to
better fit our needs. A brief discussion was held regarding how the committee
member would be selected, what experience would be required and if it was
possible to partner with the county in the beginning and then convert to having our
own Committee in the future.
F. Ordinance: Adoption of State Mandated Building and Construction Codes
Mr. Davis stated the proposed ordinance is needed in order to allow the City to
amend and adopt the current state mandated codes. The codes are updated every
three years. There are both state and local codes that can be amended but these
updates are due to state mandated changes in the International Building Code.
The topic of tiny homes was briefly discussed.
Committee forwarded Option #1 as presented.
Moved: Koppang Seconded: Assefa- Dawson Passed: 3 -0
G. Resolution: Acceptance of Grant Funding for Transportation Improvement
Projects — Authorization to Accept Grant Funding
Ms. Winkler indicated Federal grants require a resolution to be enacted in order to
accept the terms of the grant prior to obligating funds. The City has been awarded
two federal grants through the Puget Sound Regional Council (PSRC) competition.
First is for the 21st Avenue S Sidewalk Improvement (S 3201h St to S 316th St) project
and second the Adaptive Signal Control System project. Separately, the City has
also been awarded Transportation Improvement Board (TIB) grant funds for the
construction phase of the S 356th Street — Pacific Hwy to Enchanted Parkway
project. A summary of the PSRC Federal and TIB grant applications and results
was outlined.
Committee forwarded Option #1 as presented.
Moved: Assefa- Dawson Seconded: Koppang Passed: 3 -0
4. OTHER
Ms. Cleary stated the ordinance she was referring to is Ordinance No. 14 -760.
January 3, 2017
Ordinance
January 3, 2017
Consent
Motion by Chair Maloney for staff to bring back a presentation to the next LUTC meeting
regarding Ordinance No. 14 -760 and to let the Committee discuss the pros and cons of
bringing it to a Council meeting for council business for discussion.
Seconded: Koppang Passed: 3 -0
Chair Maloney stated it was her last Committee meeting took time to thank staff for all their hard work and guidance
over the last year.
5. FUTURE MEETINGS /AGENDA ITEMS:
The next LUTC meeting will be Monday, January 9, 2017 at 5:00 p.m. in City Hall Council Chambers.
Committee Members City Staff
Kelly Maloney, Chair Marwan Salloum, P. E., Public Works Director
Lydia Assefa- Dawson, Member Shawna Upton, Administrative Assistant II
Mark Koppang, Member 253- 835 -2703
Mr. Salloum thanked Chair Maloney for all of her service for the citizens of Federal Way and on behalf of the staff
thanked her for her vocal appreciation of staff and their hard work. Councilmember Assefa- Dawson noted that she
will not be at Chair Maloney's last council meeting and took a moment to thank her for her support and encouragement
through the years and Councilmember Koppang thanked her for her service and the passion in which she served.
6. ADJOURN
The meeting adjourned at 5:42 PM.
Attest:
Sh pton
Administrative Assistant II
Approved by Committee: tJ".41,MI'7
Committee Members City Staff
Kelly Maloney, Chair Marwan Salloum, P. E., Public Works Director
Lydia Assefa- Dawson, Member Shawna Upton, Administrative Assistant II
Mark Koppang, Member 153- 835 -1703