Parks Comm PKT 02-02-2017City of Federal Way
PARKS, RECREATION AND CULTURAL SERVICES
PARKS AND RECREATION COMMISSION
February 2, 2017 City Hall
6:30 P.M. H lebos Conference Room
MEETING AGENDA
1. CALL TO ORDER
2. PUBLIC COMMENT (3 minutes)
Please limit comments to 3 minutes. The Chair may ask citizen to briefly summarize comments that
continue too long.
3. APPROVAL OF MINUTES — January 5, 2017; Regular Meeting Minutes.
4. COMMISSION BUSINESS
Topic Title/ Description Presenter
A. Commission Participation in PROS Plan Berger
• Nominate two for Stakeholder Meetings
• External Inventory
• Other
B. Define Stakeholder Expectations, Commitment & Deliverables Berger
C. Finalize Agenda for February 23 Stakeholder Meeting Berger
5. STAFF REPORTS
Topic Title/ Description Presenter
None
6. OTHER BUSINESS
7. FUTURE MEETINGS /AGENDA ITEMS: The next PRHSPS Committee meeting will be held on February 14, 2017 at 5:00pm.
8. AGENDA SETTING
9. ADJOURNMENT
THE NEXT MEETING IS
March 2, 2017
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CITY OF FEDERAL WAY
PARKS, RECREATION AND CULTURAL SERVICES
PARKS AND RECREATION COMMISSION
Thursday, January 5, 2017 Hylebos Conference Room
6:30 p.m. City Hall
MEETING MINUTES
Vice Chair Belvin called the meeting to order at 6:34pm.
Present: Dawn Coggins, George Pfeiffer, Vice Chair Laura Belvin, Mike Hoefel, and David Wilson
Excused: Chair David Berger, George Pfeiffer, and Anthony Murrietta
Guest: Richard Pierson, Save Weyerhaeuser Campus
Staff: John Hutton Parks Director, Steve Ikerd, Parks Deputy Director, Jason Gerwen, Parks & Facilities Manager
and Mary Jaenicke, Administrative Asst. 11.
PUBLIC FORUM
Mr. Pierson from Save Weyerhaeuser Campus stated that for the past two years they have been focused on the
approximately 40 acres of the Weyerhaeuser Corporate Headquarters site along the freeway side of North Lake.
They have met with Council member Koppang, and he suggested that they speak with the Parks & Recreation
Commission. He has also spoken with Chair Berger, and was informed that the Parks & Recreation Commission
and Parks staff are starting the process of updating the PROS plan. The group reviewed the Core values in the 2013
Plan, and they believe that protecting the 40 acres meets those Core values. He requested that the Commission keep
them in mind when they are developing the new PROS plan.
APPROVAL OF MINUTES
Commissioner Coggins moved to approve the December Parks and Recreation commission regular meeting
minutes as written. Commissioner Wilson seconded. Motion passed.
Commissioner Hoefel moved to have staff reports moved to the top of the agenda. Commissioner Coggins
seconded. Motion passed.
STAFF REPORTS
PANTHER LAKE TRAIL IMPROVEMENT 30% REDESIGN
Mr. Ikerd reviewed the redesign of the Panther Lake Trail. The project will consist of a 6ft crushed rock path trail
that will link to other native trails. The trail will also be linked to the BPA Trail. The project includes a standalone
parking lot with its own entry off of West Campus Drive. The trail system will remain the same until it comes to the
Eagle Scout Bridge. The approaches to this bridge will be sloped to make ADA accessible. Another footbridge will
be added near the Aquatic Center to complete the loop back to the new parking lot instead of using the existing
sidewalk along SW Campus Drive. The restroom will be a screened Sani -can, similar to what is at the West
Hylebos Park. Staff is hoping to go out to bid in March, and return with the 85% design. Commissioner Coggins
moved to approve the Panther Lake Trail Improvement 30% Redesign. Commissioner Wilson seconded.
Motion passed.
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Parks and Recreation Commission, January 5 2017 Page 2
COMMISSION BUSINESS
PROS SURVEY QUESTIONS
Mr. Gerwen suggested that instead of developing survey questions, the commission should develop categories for
the survey, and the Stakeholders will develop the questions at their first two meetings. The Stakeholders will also
develop the goals for the PROS Plan. Vice Chair Belvin reviewed the questions that were on the 2006 survey, and
stated that it does not reflect what is in the plan, and she suggested that there should be different questions. The
categories that were developed are: Parks, Recreation, Open Space, Walking and Biking Trails, Funding Sources,
Wants/Needs/Deficiencies, Federal Way Community Center and a comment area. The purpose of the survey is to
determine what the community wants out of the Parks Department, the results of the survey will help develop the
goals, objectives, programs, and projects and identify deficiencies in the park system and programs. Methods of
distributing the survey were discussed.
FINALIZE STAKEHOLDERS
The commission discussed how many stakeholders there should be. Mr. Hutton stated that they need to invite the
right people, and to be conscious that they don't invite too many people. Mr. Gerwen added that those people that
are not on the stakeholder list could be a part of a focus group and would be invited to future meetings to gather
their input and opinions. The commission developed their list of potential stakeholders. They are: Violence
Prevention Coalition, Federal Way School District, Youth Sports Groups, Senior Groups, Community Center
Members, Senior Groups, Service Clubs, Planning Commission, and two members from the Parks Commission.
The list of potential focus groups includes: Realtors, Business Groups, Chambers of Commerce, City Commissions,
Park Pals and the Historical Society. The next step is to identify the contact people and ask if they are interested in
participating, and invite them to the first stakeholders meeting. Each group will be asked to send one
representative.
None
OTHER BUSINESS
NEXT MEETING /AGENDA ITEMS
Items for the February 2, 2017 meeting are:
Commission Business
Decision on who from the Parks Commission will participate in the Stakeholder meetings.
Finalize Agenda for February 23 Stakeholder Meeting
Define what the meetings are, and what needs to be accomplished
Staff Reports
Panther Lake Trail Improvement 85% Design
ADJOURNMENT
A motion was made by Wilson and seconded by Hoefel to adjourn the meeting.
Vice -Chair Belvin adjourned the meeting at 8:05 pm.
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