FEDRAC MINUTES 11-22-2016CITY 01
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Federal WPI
City Council
Finance/Economic Development/Regional Affairs Committee
Tuesday, November 22, 2016
4:30 p.m. SUMMARY MINUTES
Federal Way City Hall
Hylebos Conference Room
CALL TO ORDER: Committee Chair Duclos called the meeting to order at 4:30 p.m.
COMMITTEE MEMBERS IN ATTENDANCE: Councilmember Moore, Councilmember Honda
COMMITTEE MEMBER EXCUSED:
COUNCILMEMBERS IN ATTENDANCE: Deputy Mayor Burbidge, Councilmember Assefa-
Dawson, Councilmember Koppang.
STAFF MEMBERS IN ATTENDANCE: Finance Director, Ade Ariwoola; Acting City Attorney,
Ryan Call; Lieutenant, Kurt Schwan; Recreation Coordinator, Craig Feldman; Deputy Public
Works Director, EJ Walsh; Deputy Public Works Street Systems Manager, Desiree Winkler;
Community Services Manager, Jeff Watson; Performing Arts and Event Center Executive
Director, Theresa Yvonne; Chief of Police, Andy Hwang; Community Development Director,
Brian Davis; Community Outreach and Government Relations Coordinator, Steve McNey;
Economic Development Director, Tim Johnson; Accounting Supervisor, Chase Donnelly;
Administrative Assistant, Robyn Buck.
OTHERS PRESENT:
PUBLIC COMMENT: Committee Member Moore read an emailed letter from David Kaplan.
Committee Member Honda made a motion to amend the agenda to include a presentation
from Public Works regarding the reimbursement for ROW for the grand staircase and shall
be labeled as F1 on the agenda.
Motion to amend the agenda to include a presentation from Public Works; motion
seconded and carried 3-0.
APPROVAL OF SUMMARY MINUTES: Motion to approve the October 25, 2016 minutes as
presented; motion seconded and carried 3-0.
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RED LIGHT PHOTO REPORT: Presented by Traffic Lieutenant, Kurt Schwan.
In 2007 Council approved a red light photo pilot program which was then implemented in
2008. In 2009 school safety implemented. Collisions have dropped drastically since
implementation.
No motion made and no action taken.
COMMUNITY CENTER POOL CHEMICAL VENDOR CONTRACT: Presented by Recreation
Coordinator, Craig Feldman.
This is a Request for Goods and Services Contract. King County went out to bid and secured
the lowest bid. The cost is slightly higher this year; however we are using fewer chemicals
since the filter realignment. The Committee made a motion to include a presentation on
the chemical savings with the glass filter by Mr. Feldman at the next Council meeting.
Motion to approve and forward the COMMUNITY CENTER POOL CHEMICAL VENDOR
CONTRACT to the December 06, 2016 business agenda for approval; motion seconded and
carried 3-0.
PERFORMING ARTS AND EVENT CENTER ORCHESTRA SHELL AUTHORIZATION TO BID:
Presented by Deputy Public Works Director, EJ Walsh.
Mr. Walsh presented a Power Point presentation outlining the request. This cost is in the
approved budget, but the motion requires approval of Council for all FFE procurement.
Contingency account covers FFE and construction. The shell cannot be rented and must be
made specifically for the PAEC stage. Manufacturing lead time for the shell is 4-6 months.
Motion to approve and forward PERFORMING ARTS AND EVENT CENTER ORCHESTRA
SHELL AUTHORIZATION TO BID to the December 6, 2016 consent agenda for approval;
motion seconded and carried 3-0.
ORDINANCE: PROPOSED WASHINGTON STATE PARKS AND RECREATION (DASH POINT
STATE PARK) SEWER LINE AND PARK UTILITIES FRANCHISE: Presented by Deputy Public
Works Street Systems Manager, Desiree Winkler.
The Franchise expired in July. It is a typical 10 year agreement.
Motion to approve and forward ORDINANCE: PROPOSED WASHINGTON STATE PARKS
AND RECREATION (DASH POINT STATE PARK) SEWER LINE AND PARK UTILITIES
FRANCHISE to the December 6, 2016 business agenda for the first reading; motion
seconded and carried 3-0.
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2017-18 HUMAN SERVICES GENERAL FUND GRANTS FUNDING RECOMMENDATIONS:
Presented by Community Services Manager, Jeff Watson.
Mr. Watson presented a Power Point presentation reviewing the funding
recommendations and contingency plan. There were 83 applications with the total amount
requested of just under $1.2 million. The recommendation is to fund 53 of the 83. The
requested $75k for 2018 Day Center is not currently in the budget. This will be an
additional request. The $75k can be requested in the next biennium budget and not
accepted here. Committee Member Honda wants to wait until this time next year to make
sure Day Center is meeting benchmarks before approving funding.
Motion to fund the recommended HSGF grants in the aggregate amount of $516,000. The
individual grant amounts shall be subject to the contingency that should funding for the
human services general fund grants be either greater or lesser than the anticipated
budget amount, there shall be a pro rata adjustment to all grants, except for those that
would result in a grant amount of less than $3,000 to the December 06, 2016 business
agenda for approval; motion seconded and carried 3-0.
REIMBURSEMENT FOR ROW STAIRCASE: Presented by Deputy Public Works Director, EJ
Walsh.
Proposal to pursue reimbursement from the LIFT program for the amount that the City has
already spent acquiring the land associated with the land for the right of way staircase.
When the City bought the Target and Toys r Us parcels, they were not part of a ROW. The
City will convert part of those parcels into ROWS and therefore, will be eligible to use LIFT
funds. This is a mechanism to recoup some of the money that was spent to purchase the 2
properties. The amount would come from the 2016 allotment. The funds do not carryover
from year to year.
Motion to forward Option 1 for REIMBURSEMENT FOR ROW FOR GRAND STAIRCASE to
the December 6, 2016 consent agenda for approval; motion seconded and carried 2-1.
ORDINANCE: 2015-16 YEAR END BUDGET ADJUSTMENT: Presented by Finance Director,
Ade Ariwoola.
Mr. Ariwoola reviewed a spread sheet containing options that Council has already agreed
upon.
Motion to approve and forward ORDINANCE: 2015-16 YEAR END BUDGET ADJUSTMENT
to the December 6, 2016 agenda for adoption; motion seconded and carried 3-0.
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RESOLUTION: 2017 FEE SCHEDULE: Presented by Finance Director, Ade Ariwoola.
Mr. Ariwoola reviewed major fee changes, specifically the PAEC and business registrations.
Motion to approve and forward RESOLUTION: 2017 FEE SCHEDULE to the December 6,
2016 consent agenda for approval; motion seconded and carried 3-0.
MONTHLY FINANCIAL REPORT - OCTOBER 2016: Presented by Finance Director, Ade
Ariwoola.
Mr. Ariwoola summarized the Monthly Financial Report for October 2016. Notable areas
include:
x General and street funds — Short on revenue, but still have 2 months to go.
Expenditures are less than budgeted.
x Dumas Bay — Expenditure and revenue are going up.
x Utility Tax —Doing reasonably well.
x REET— Doing very well.
x Red light - Doing reasonably well.
x Police — Positions identified under Prop 1.
x Lakehaven — Part of the adjustment.
x Prop 1— Doing well and making sure individual police positions are covered.
x Self-insurance — We have exceeded the budget in expenditure, but we are not
carrying the entire risk. The City would not be exposed to the entire amount if there
is a large claim.
x PAEC — As of now, we still have about $8m left to fund the construction before we
would need to tap into the approved inter -fund loan.
Motion to approve and forward the OCTOBER 2016 MONTHLY FINANCIAL REPORT to the
December 06, 2016 consent agenda for approval; motion seconded and carried 3-0.
VOUCHERS — OCTOBER 2016: Presented by Finance Director, Ade Ariwoola.
There were no questions/comments on the vouchers.
Motion to approve and forward the OCTOBER 2016 VOUCHERS to the December 06, 2016
consent agenda for approval; motion seconded and carried 3-0.
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OTHER:
x Admissions Tax — We will not be able to take money in by January 1, but it is
included in projected revenue. There are many facets/processes that need to be
addressed. An ordinance will most likely be brought to Council in January.
x Transportation Benefit District (TBD) — If Council approves $15, they may have to
wait 24 months before having another increase which can only be a $5 increase. You
would have to wait 24 months between each increase. Desiree Winkler will check to
see if we would have to wait the 24 months to increase by $5. The stop point for
increases is $20. There was a consensus among Committee Members that they
would like a study session prior to the first meeting in January regarding this topic.
x Sustainable Funding—To have a FEDRAC subcommittee comprised of two people
from Lakehaven, two from Chambers, Councilmembers and the Finance Director. The
subcommittee would work on the long term revenue source for the City. This would
be an "open" meeting. An authorization to form a subcommittee is needed from
Council. Mr. Call suggested that there be a discussion with the Chair to come up with
an idea and then present it.
NEXT MEETING: Tuesday, January 24, 2017 @ 4:30 p.m.
MEETING ADJOURNED: 6:47 p.m.
Tuesday, November 22, 2016 Page 5