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PRHSPSC MINS 01-10-2017City of Federal Way City Council PARKS, RECREATION, HUMAN SERVICES & PUBLIC SAFETY COUNCIL COMMITTEE Tuesday January 10, 2017 5:00 p.m. SUMMARY Committee Members in Attendance: Chair Koppang, Committee member Assefa- Dawson, Committee member Moore Council Members in Attendance: Deputy Mayor Burbidge, Council member Honda, Council member Celski Staff Members in Attendance: Ryan Call, Assistant City Attorney, Yarden Weidenfeld, Senior Policy Advisor, John Hutton, Parks Director, Steve Ikerd, Deputy Parks Director, Cody Geddes, Recreation Supervisor, and Mary Jaenicke, Administrative Asst. II. Guests: Bob Woolley, LJRCC; Don Smith, LJRCC; Suzanne Vargo Chair Koppang called the meeting to order at 5:00p.m. Public Comment: Bob Woolley reported that the Judge ruled in favor of the Twin Lakes Golf & Country Club, and that the suit was dismissed on January 6, 2017. Mr. Woolley stated that the state does not make public nuisance ordinances, and he is asking the city to develop a nuisance ordinance. Chair Koppang stated that the City cannot take any action until there is a legal document to review. The legal process needs to work its way to completion. Don Smith stated that he moved off of Lake Jeanne in July, but he is still involved because it is unfinished business, it's an important issue and it needs to be resolved. He would like to see a mutual resolution. Commission Comment: None Chair Koppang moved Council Discussion on Emerging Issues to the top of the agenda. COUNCIL DISCUSSION ON EMERGING ISSUES Council member Honda provided an update on a Coalition providing emergency shelter for homeless women and children that is being formed. Council member Honda and Sharry Edwards are co- chairs of this Coalition. Brooklake Community Center has been identified as a location to provide emergency shelter. The goal was to provide shelter starting January 13 but too many things have to come together before it is available. The school district has identified 322 homeless children. A meeting with all of the groups that provide services to the homeless will be scheduled because many of the services are being duplicated. Mr. Hutton added that several city staff members toured Brooklake to give an assessment of the facility. Several items were identified that needed to be corrected immediately, and there were items that needed to be corrected prior to opening it up for a shelter. The Parks Maintenance crew and contractors are taking care of those items. Catholic Community Services will partner with the City. Council member Honda stated that a funding source needs to be identified, and that Human Services is currently working on developing a policy for the shelter. Public Comment Continued: Suzanne Vargo spoke regarding her concerns about the lack of parking at Lake Killarney Park and Lake Geneva Park. Mr. Ikerd stated that Lake Killarney is considered a neighborhood park, and many of the neighborhood parks have limited parking. She would like staff to pick up the garbage at the parks that she walks in. Mr. Ikerd asked where the garbage is and she stated that the garbage she is describing is off of the "beaten path ". Ms. Vargo was informed that Lake Geneva is not a City park; it's a King County park. K:\PRHSPS Committee\2017 \01 -10 -2017 Mins.doc PARKS, RECREATION, HUMAN SERVICES & PUBLIC SAFETY COUNCIL COMMITTEE Tuesday, January 10, 2017 Summary Page 2 Approval of Minutes Committee member Moore moved to approve the December minutes as written. Committee member Assefa- Dawson seconded the motion. Motion passed. BUSINESS ITEMS Term Amendment for a Historical Society Lease Mr. Ikerd provided the background information. The Historical Society needs to show that they have a 10 year lease agree,emt at the Steel Lake Annex in order to apply for a grant from 4Culture. The new lease will expire January 31, 2028. The term is the only item that is being amended in the current lease. Committee member Moore moved to forward the proposed term extension to the January 17, 2017 consent agenda for approval. Committee member Assefa- Dawson seconded. Motion passed. Copper Wire Theft Protection System Installation Mr. Hutton provided the background information. The city's HVAC maintenance contractor MacDonald - Miller Facility Solutions has developed a wire theft system that will send a real time message to alert the police and the school district security when a wire is cut. The system will be installed on the sports field lights at the joint use facilities. The cost of equipment, materials, labor and tax is $45,563.00. These costs will be equally split between the City and the School District. This is a sole source custom system. Committee member Moore moved to forward the proposed copper wire theft protection system installation agreement to the January 17, 2017 consent agenda for approval. Committee member Assefa- Dawson seconded. Committee member Moore stated that he is noting for the record that there are other partnership opportunities with the school district that also need attention, such as Lakota Park. Motion passed. Panther Lake Trail Improvement — 30% Redesign Mr. Ikerd provided the background information. Discussion about this project started in 2013; it was presented to Council in 2015, and then the Town Square Park project took priority, and this project was put on hold. Since then, some new ideas have developed. The scope of the project has changed, and the site will be kept as a more natural area. The Parks Department is recommending the following changes for the 30% redesign: 1) Standalone parking lot with its own entry off West Campus Drive. 2) A 6' wide crushed rock trail. 3) Eliminate the playground. 4) Install a Sani -Can with a screen that is similar to the one at West Hylebos Park. 5) Install a footbridge across a small ravine from the BPA trail near the Aquatic Center, which will loop back to the new parking lot. Staff is confident that with these changes, they can put together a complete project. The project will be funded from the existing funding from King County and REET. Committee member Moore asked if the trail would include lighting. Mr. Ikerd answered that there would not be lighting on the trail. Lighting the parking lot and the bridge to the Aquatic Center still needs to be discussed. It has been built into the plan for cost estimates. The parks are closed at dusk, and staff does not want to encourage people to be there after dusk. The total available budget is $1,342,000 and the 30% redesign estimate cost is $1,052,182. Deputy Mayor Burbidge stated that she is very pleased with the good work that has been done. Committee member Moore moved to approve the 30% redesign of the Panther Lake Trail and authorize staff to continue developing an 85% design to bring back for final review and authorization to the January 17, 2017 consent agenda for approval. Committee member Assefa- Dawson seconded. Motion passed. 2017 Parks & Recreation Commission Work Plan Mr. Hutton presented the 2017 Parks & Recreation Commission Work Plan. The Work Plan was discussed at their November and December commission meetings. The dominating project on the Work Plan is developing the Parks, Recreation & Open Space (PROS) plan. This is a very critical document that is needed for the Parks Department to apply for grant funding. This will involve numerous public meetings. Developing the PROS plan is an 18 month process. Other items on the Work Plan include the PARKS, RECREATION, HUMAN SERVICES & PUBLIC SAFETY COUNCIL COMMITTEE Tuesday, January 10, 2017 Summary Page 3 annual playground equipment replacement, trail connectivity and the Brooklake Community Center. Committee member Moore moved to forward the 2017 Parks and Recreation Commission Work Plan to the January 17, 2017 consent agenda for approval. Committee member Assefa- Dawson seconded. Motion passed. NEXT MEETING February 14, 2017 ADJOURNMENT Meeting adjourned at 6:17p.m.