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Parks Comm MINS 01-05-2017 (2)CITY OF FEDERAL WAY PARKS, RECREATION AND CULTURAL SERVICES PARKS AND RECREATION COMMISSION Thursday, January 5, 2017 Hylebos Conference Room 6:30 p.m. City Hall MEETING MINUTES Vice Chair Belvin called the meeting to order at 6:34pm. Present: Dawn Coggins, Vice Chair Laura Belvin, Mike Hoefel, and David Wilson Excused: Chair David Berger, George Pfeiffer, and Anthony Murrietta Guest: Richard Pierson, Save Weyerhaeuser Campus Staff: John Hutton Parks Director, Steve Ikerd, Parks Deputy Director, Jason Gerwen, Parks & Facilities Manager and Mary Jaenicke, Administrative Asst. II. PUBLIC FORUM Mr. Pierson from Save Weyerhaeuser Campus stated that for the past two years they have been focused on the approximately 40 acres of the Weyerhaeuser Corporate Headquarters site along the freeway side of North Lake. They have met with Council member Koppang, and he suggested that they speak with the Parks & Recreation Commission. He has also spoken with Chair Berger, and was informed that the Parks & Recreation Commission and Parks staff are starting the process of updating the PROS plan. The group reviewed the Core values in the 2013 Plan, and they believe that protecting the 40 acres meets those Core values. He requested that the Commission keep them in mind when they are developing the new PROS plan. APPROVAL OF MINUTES Commissioner Coggins moved to approve the December Parks and Recreation commission regular meeting minutes as written. Commissioner Wilson seconded. Motion passed. Commissioner Hoefel moved to have staff reports moved to the top of the agenda. Commissioner Coggins seconded. Motion passed. STAFF REPORTS PANTHER LAKE TRAIL IMPROVEMENT 30% REDESIGN Mr. Ikerd reviewed the redesign of the Panther Lake Trail. The project will consist of a 6ft crushed rock path trail that will link to other native trails. The trail will also be linked to the BPA Trail. The project includes a standalone parking lot with its own entry off of West Campus Drive. The trail system will remain the same until it comes to the Eagle Scout Bridge. The approaches to this bridge will be sloped to make ADA accessible. Another footbridge will be added near the Aquatic Center to complete the loop back to the new parking lot instead of using the existing sidewalk along SW Campus Drive. The restroom will be a screened Sani -can, similar to what is at the West Hylebos Park. Staff is hoping to go out to bid in March, and return with the 85% design. Commissioner Coggins moved to approve the Panther Lake Trail Improvement 30% Redesign. Commissioner Wilson seconded. Motion passed. g:\parks comm mtg notes \2017 \01 -05 -2017 minutes.doc Parks and Recreation Commission January 5 2017 Paee 2 COMMISSION BUSINESS PROS SURVEY QUESTIONS Mr. Gerwen suggested that instead of developing survey questions, the commission should develop categories for the survey, and the Stakeholders will develop the questions at their first two meetings. The Stakeholders will also develop the goals for the PROS Plan. Vice Chair Belvin reviewed the questions that were on the 2006 survey, and stated that it does not reflect what is in the plan, and she suggested that there should be different questions. The categories that were developed are: Parks, Recreation, Open Space, Walking and Biking Trails, Funding Sources, Wants/Needs/Deficiencies, Federal Way Community Center and a comment area. The purpose of the survey is to determine what the community wants out of the Parks Department, the results of the survey will help develop the goals, objectives, programs, and projects and identify deficiencies in the park system and programs. Methods of distributing the survey were discussed. FINALIZE STAKEHOLDERS The commission discussed how many stakeholders there should be. Mr. Hutton stated that they need to invite the right people, and to be conscious that they don't invite too many people. Mr. Gerwen added that those people that are not on the stakeholder list could be a part of a focus group and would be invited to future meetings to gather their input and opinions. The commission developed their list of potential stakeholders. They are: Violence Prevention Coalition, Federal Way School District, Youth Sports Groups, Senior Groups, Community Center Members, Senior Groups, Service Clubs, Planning Commission, and two members from the Parks Commission. The list of potential focus groups includes: Realtors, Business Groups, Chambers of Commerce, City Commissions, Park Pals and the Historical Society. The next step is to identify the contact people and ask if they are interested in participating, and invite them to the first stakeholders meeting. Each group will be asked to send one representative. None OTHER BUSINESS NEXT MEETING /AGENDA ITEMS Items for the February 2, 2017 meeting are: Commission Business Decision on who from the Parks Commission will participate in the Stakeholder meetings. Finalize Agenda for February 23 Stakeholder Meeting Define what the meetings are, and what needs to be accomplished Staff Reports Panther Lake Trail Improvement 85% Design ADJOURNMENT A motion was made by Wilson and seconded by Hoefel to adjourn the meeting. Vice -Chair Belvin adjourned the meeting at 8:05 pm. g: \parks comm mtg notes \2017 \01 -05 -2017 minutes.doc