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Council MIN 02-07-2017 RegularNI, CITY OF Federal Way CITY COUNCIL REGULAR MEETING MINUTES Council Chambers - City Hall February 7, 2017 — 7:00 p.m. 1. CALL MEETING TO ORDER Mayor Ferrell called the meeting to order at 7:07 p.m. City officials in attendance: Mayor Jim Ferrell, Deputy Mayor Jeanne Burbidge, Councilmember Lydia Assefa- Dawson, Councilmember Bob Celski, Councilmember Susan Honda, Councilmember Mark Koppang, Councilmember Martin Moore, and Councilmember Dini Duclos. City staff in attendance: Acting City Attorney Mark Orthmann and City Clerk Stephanie Courtney. 2. PLEDGE OF ALLEGIANCE Mayor Ferrell led the flag salute. 3. KEY TO THE CITY — MS. KELLY MALONEY Mayor Ferrell was pleased to welcome Councilmember Kelly Maloney. He thanked Ms. Maloney for her contributions over the years, both during her term and prior. He read and presented her with the Mayor's "Key to the City" in recognition of her tremendous efforts on behalf of the city and the citizens of Federal Way and the groundbreaking memorandum of understanding with University of Washington to bring a branch campus to Federal Way. Ms. Maloney stated she is happy and honored to receive the key to the city on behalf of the citizens. She shares this with those who have come to her and worked with her on many different issues and initiatives in the community. She thanked the Mayor and Council for this honor. At 7:15 pm Mayor Ferrell recessed the meeting for approximately 15 minutes for a brief reception. At 7:35 pm Mayor Ferrell reconvened the meeting. Mayor Ferrell deferred to Councilmember Honda to update everyone on the Homeless Mothers and Children's shelter options during freezing temperatures. Mayor Ferrell and Councilmembers thanked Public Works staff for their outstanding response to the recent snow storm. Public Works Director Marwan Salloum agreed, and reported work crews worked long hours to clear the streets and main arterials. Federal Way City Council Regular Minutes Page l of 8 February 7, 2017 4. PRESENTATIONS a. Proclamation: Toastmasters Week — February 5 -12; Deputy Mayor Burbidge read and presented the Proclamation to Don Everly -Smith of the Toastmasters Club in honor of Toastmasters Week. Toastmasters Area 41 Director Aubree Lynn Maugeri, and various club members thanked the Mayor, Deputy Mayor, and Councilmembers for the Proclamation, and invited anyone interested to come and learn more about Toastmasters. There will be an open house for all of the Federal Way clubs on February 8. b. Proclamation: Black History Month — February Councilmember Assefa- Dawson read and presented the Proclamation to Community Member and Violence Prevention Coalition Steering Committee Member Dion Schell. Mr. Schell is the Director of Operations at Gradtecs and a volunteer Program Director at Good Shepard Youth Outreach. Mr. Schell thanked the Mayor and Council for the Proclamation. c. Certificates of Appointment: • Lodging Tax Advisory Committee Deputy Mayor Burbidge reported due to the inclement weather and other commitments the certificates will be given at the next Council meeting. • Youth Commission Councilmember Koppang was pleased to read and present Certificates of Appointment to Olivia Chong and Gaurav Gowda. Ms. Chong and Mr. Gowda thanked the Council for the appointment. • Diversity Commission Councilmember Koppang was pleased to read and present the Certificate of Appointment to Alternate Commissioner Timothee Dettweiler. Ms. Dettweiler thanked the Council for the appointment. • North Lake Management District Councilmember Celski read and presented Certificates of Appointment to Lois Kutscha and Laurence Zimnisky. Ms. Kutscha and Mr. Zimnisky thanked the Council for their appointments. Mayor's Emerging Issues and Report • State of the City Address Mayor Ferrell reported on the recent Federal Way Chamber State of the City Address held at Twin Lakes Golf and Country on February 1. He noted it was a great well attended event where he was able to update the business community on various city projects and accomplishments. • Annual Council Retreat Mayor Ferrell asked Deputy Mayor Burbidge to report on the Annual Council Retreat held at Dumas Federal Way City Council Regular Minutes Page 2 of 8 February 7, 2017 Bay Centre on February 4. Deputy Mayor stated the Council was able to discuss a wide range of topics in greater depth. Councilmembers added positive comments regarding the retreat, noting great ideas were exchanged and Councilmembers were also thankful for the community members who attended and participated. • New Markets Tax Credits Update Mayor Ferrell reported Economic Development Director Tim Johnson continues to work on and prepare for allocations which are anticipated for New Market Tax Credits for the Performing Arts and Event Center. • Safe and Quiet Skies Citizen Task Force Mayor Ferrell was pleased to announce his office has been working on the ongoing airport noise concern raised by many members of the community. In response, a new Safe & Quiet Skies Citizen Task Force has been created and will be chaired by Retired US Army Colonel and former Alaska Airlines Pilot Robert Blix. 5. CITIZEN COMMENT Ernest Commodone feels instead of tax increases, the property tax should be lower to be able to help those in need; if the property owner gets relief, a price break that will follow down to the renter. Mayor Ferrell noted the property tax rate is currently lower in Federal Way than neighboring cities. In contrast, Auburn takes in 6 million dollars more than Federal Way. Jamy Haynen is concerned and feels he and his family has been the targets of illegal police surveillance using cell site simulators. Tim Cook longtime resident of Federal Way and North Lake resident, expressed concern with the rights of property owners of residential and commercial properties. He feels all property owners have the right to develop their property and feels IRG should have their permits processed. Robin Cook also spoke about the rights of property owners and indicated that those who have the loudest voices are not the only voices. She feels not all of the North Lake residents share the same feelings of those who are currently speaking out. Gary Grant is concerned with a dangerous intersection near his home. He has spoken with the City Traffic Engineer and would like the intersection addressed before there are more accidents. The area of concern is SW 21st and SW 349th Place at the off -set driveway from the Four Square Church. Lori Sechrist spoke about the importance of tree preservation and open space on the IRG property. She would encourage the city to continue to look at options and work with Forterra to preserve this natural habitat. Toshawna Nash, longtime resident of Federal Way and North Lake neighborhood, referenced a letter she received regarding the unsavory behaviors that are sometimes associated with the trucking industry. She is very concerned with the number of commercial trucks that will increase in her neighborhood and is also concerned with where these large trucks will stage and /or park and lack of concern for her young children in the area Federal Way City Council Regular Minutes Page 3 of 8 February 7, 2017 Richard Pierson appreciates the Land Use and Transportation Committee's support of the King County Conservation Futures Grant. He thanked the Mayor and Council for their time and support of this project and asked for full Council support at the February 21 Regular Meeting. Julie Cleary read portions of a letter received from a longtime resident concerned over the proposed development on the IRG property. The letter highlights transportation and accessibility issues that will be of concern for anyone who lives or works in Federal Way. She also inquired as to a project on the CIP for Weyerhaeuser and 324th Street. Mayor Ferrell asked Public Works Director Marwan Salloum to look into the project and report back to Council at the next meeting. Tom Messmer spoke on behalf of IRG. He noted the current design is to keep traffic off Weyerhaeuser Way. The Preferred Freezer site current plans are for a reduced project with better architecture and more tree buffer. He noted they continue to seek common ground regarding projects on the property. Suzanne Vargo spoke regarding water concerns and the watershed of the East Hylebos. She references various plans and recommendations for the area. She feels the Council has an opportunity to protect the trees and watershed from being damaged. Tracey Mandoledes thanked the engaged community members and would like to hear what positive contribution IRG is going to make to the community. 6. CONSENT AGENDA a. Minutes. January 17, 2017 Special and Regular Meeting b. Monthly Financial Report — November 2016 c. Vouchers — November 2016 d. Award of the Performing Arts and Event Center Orchestra Shell e. Dumas Bay Centre — Retainage Release f. Historical Society MOU g. Tax Recovery Services Contract Amendment DEPUTY MAYOR BURBIDGE MOVED APPROVAL OF THE CONSENT AGENDA ITEMS A -G AS PRESENTED; COUNCILMEMBER MOORE SECOND. The motion passed unanimously as follows: Deputy Mayor Burbidge yes Councilmember Koppang yes CouncilmemberAssefa - Dawson yes Councilmember Moore yes Councilmember Celski yes Councilmember Duclos yes Councilmember Honda yes Mayor Ferrell commented on the traffic issue brought up during citizen comment by Mr. Grant. Mayor Ferrell asked Public Works Direct Marwan Salloum to briefly speak to the issue. Mr. Salloum noted his staff has spoken with Mr. Grant and has researched the concerns regarding the road near the church. He noted the traffic concern is currently ranked 195th based on history and safety (3 accidents in the last 7 years). Mr. Salloum described the various options for the area why Federal Way City Council Regular Minutes Page of 8 February 7, 2017 they are not preferred. Alterations made to the area would cost approximately $10,000- $15,000. Police Chief Hwang also spoke to the traffic issue and will continue to work with the Church leadership on messaging and encouraging those leaving the property to follow the posted signage which will help the safety concern. 7. COUNCIL BUSINESS a. Branding Presentation — Preferred Option for Logo Mayor Ferrell noted the representatives from Rusty George Creative are unable to attend tonight's meeting due to illness. DEPUTY MAYOR BURBIDGE MOVED TO POSTPONE THIS ITEM TO THE NEXT REGULAR COUNCIL MEETING ON FEBRUARY 21; COUNCILMEMBER KOPPANG SECOND. Councilmembers discussed posting the draft options which were presented at the Council retreat on the city website for feedback. Acting City Attorney Mark Orthmann called point of Order. Mr. Orthmann stated with a pending motion on the floor, Council is unable to discuss the item without either voting on the current motion to postpone the item, or withdrawing the motion. DEPUTY MAYOR WITHDREW THE MOTION TO POSTPONE TO ALLOW FOR DISCUSSION. Discussion continued regarding the logos presented at the Council Retreat and additional options which may include a refreshed version of the current logo. Council concurred they would like to have citizen input, however they would like to present all options at one time and would like an implementation plan and costs. DEPUTY MAYOR BURBIDGE MOVED TO POSTPONE THIS ITEM TO THE NEXT REGULAR COUNCIL MEETING ON FEBRUARY 21; COUNCILMEMBER KOPPANG SECOND. The motion passed unanimously as follows: Deputy Mayor Burbidge yes Councilmember Koppang yes CouncilmemberAssefa - Dawson yes Councilmember Moore yes Councilmember Celski yes Councilmember Duclos yes Councilmember Honda yes b. Microsoft Enterprise Agreement Renewal Thomas Fichtner, IT Manager, gave a brief presentation regarding the Microsoft Agreement. Mr. Fichtner noted the city has been under an Enterprise Agreement with Microsoft since 2008 which covers all of the Microsoft software products; the total estimated annual payment is $104,185.02. Councilmember Honda, Councilmember Duclos and the Mayor collectively thanked Mr. Fichtner and his staff for all their efforts with the multiple systems and programs they manage. COUNCILMEMBER DUCLOS MOVED TO APPROVE THE RENEWAL OF THE MICROSOFT ENTERPRISE AGREEMENT FOR THE YEARS 2017 THROUGH 2022 AND AUTHORIZE THE MAYOR TO EXECUTE SAID AGREEMENT; COUNCILMEMBER ASSEFA - DAWSON SECOND. Federal Way City Council Regular Minutes Page 5 0,1'8 February 7, 2017 The motion passed unanimously as follows: Deputy Mayor Burbidge yes Councilmember Koppang yes Councilmember Assefa- Dawson yes Councilmember Moore yes Councilmember Celski yes Councilmember Duclos yes Councilmember Honda yes c. Planning Commission Appointments COUNCILMEMBER CELSKI MOVED TO APPOINT THE FOLLOWING INDIVIDUALS TO THE PLANNING COMMISSION AS FOLLOWS: DIANA NOBLE - GULLIFORD TO A VOTING POSITION EXPIRING SEPTEMBER 30, 2020; TIM O'NEIL TO A VOTING POSITION EXPIRING SEPTEMBER 30, 2020; DAWN MEADER MCCAUSLAND TO A VOTING POSITION EXPIRING SEPTEMBER 30, 2020; AND DALE COURTURE TO AN ALTERNATE POSITION EXPIRING SEPTEMBER 30, 2018; SECOND BY COUNCILMEMBER DUCLOS. The motion passed unanimously as follows: Deputy Mayor Burbidge yes Councilmember Koppang yes Councilmember Assefa- Dawson yes Councilmember Moore yes Councilmember Celski yes Councilmember Duclos yes Councilmember Honda yes d. Ethics Board Commission Appointments DEPUTY MAYOR BURBIDGE MOVED TO APPOINT SAUDIA ABDULLAH AND KATHRYN HANCOCK TO THE ETHICS BOARD WITH APPOINTMENTS EXPIRING JUNE 30, 2019; COUNCILMEMBER KOPPANG SECOND. The motion passed unanimously as follows: Deputy Mayor Burbidge yes Councilmember Koppang yes Councilmember Assefa- Dawson yes Councilmember Moore yes Councilmember Celski yes Councilmember Duclos yes Councilmember Honda yes e. Parks and Recreation Appointment COUNCILMEMBER KOPPANG MOVED TO APPOINT THE FOLLOWING INDIVIDUALS TO THE PARKS AND RECREATION COMMISSION: STEVE PAYNE TO A VOTING POSITION WITH A TERM THROUGH April 30, 2017; DAVID MUSICK TO A VOTING POSITION WITH A TERM THROUGH APRIL 30, 2019; AND ROGER FLYGARE TO AN ALTERNATE POSITION WITH A TERM THROUGH APRIL 30, 2019; COUNCILMEMBER ASSEFA - DAWSON SECOND. The motion passed unanimously as follows: Deputy Mayor Burbidge yes Councilmember Koppang yes Councilmember Assefa- Dawson yes Councilmember Moore yes Councilmember Celski yes Councilmember Duclos yes Councilmember Honda yes 8. ORDINANCES Second Reading Federal Way City Council Regular Minutes February 7, 2017 Page 6 of 8 a. Council Bill #720 /Establishinq a Transportation Benefit District (TBD) - FAILED AN ORDINANCE of the City of Federal Way, Washington, relating to the establishment of a transportation benefit district and adding Chapter 3.26 to the Federal Way Revised Code (FWRC). City Clerk Stephanie Courtney read the Ordinance title into the record. Councilmember Celski stated he has had reservations regarding the Transportation Benefit District He expressed he would not put forward a motion of enactment. Mayor Ferrell called for any other motions; hearing none, the item failed for lack of enactment. 9. COUNCIL REPORTS Councilmember Duclos thanked the staff members who worked to prepare for and attend the Council Retreat. She feels there were many good ideas shared and discussed; she would like to get citizen input on the logo design. Councilmember Moore thanked the staff for their amazing effort serving the citizens of Federal Way. He feels that the staff and Council are always working hard on the issues and making difficult decisions. He read a positive comment from Ms. Stiles who commented on the roads which were plowed during the snow event. Councilmember Koppang thanked the staff and his colleagues on the Council for a very productive Council retreat. He reported on his recent tour of the Valley Cities Counseling center, which is a great organization and an integral partner in the community. He was please to participate in sign waiving recently to support the Police Department; he thanked the department for all they do. Councilmember Honda reported New Hope Community Church is open tonight for a cold weather shelter; the doors close at 10:00 p.m. She reported on her attendance at the recent King County Board of Health where "safe injection sites" were discussed. Auburn Youth Resources (AYR) is having an annual fundraising breakfast which begins at 6:30 a.m. in Auburn. She will be attending Domestic Violence Regional Task Force meeting, which meets four times a year. She thanked everyone who has applied for volunteer commissions and committees and hopes interested citizens continue to be involved and engaged in this community. She thanked the Public Works Department for all their hard work and effort to keep the streets clear and safe during the recent snow storm. Councilmember Celski attended the Grand Opening of the Day Center; he thanked those who attended and participated for the staff who are working with individuals in need to get them connected to services. He also toured the overnight shelter with the Deputy Mayor and Councilmember Moore. He thanked the volunteers for the massive amount of work it takes to keep these programs running. He commended the Mayor for the State of the City Speech recently; it was uplifting and forward thinking. Councilmember Assefa- Dawson participated in the "One Night Count" which is now called "Count Me In ". The process for the count has been changed and will become the new baseline for the coming years. She specifically thanked each city staff member and city commissioners who participated in this over -night count of the homeless. She also thanked Councilmember Honda and Sharry Edwards for their efforts with the Homeless Mothers and Children's shelter. She also thanked everyone who applied and was interviewed this evening for city commissions and committees. Federal Way City Council Regular Minutes Page 7 of 8 February 7, 2017 Deputy Mayor Burbidge noted the Lodging Tax Advisory Committee that is scheduled for tomorrow has been canceled; a new date will be set soon. She participated in welcoming the new officers for the Evergreen Seniors Korean Club. She thanked the Council and staff for a very productive Council Retreat. She was pleased with the participation both from the Council and from the community members who attended. She highlighted particular programs offered through the King County Library System; and she read aloud a positive email she received from a community member regarding the hard work of the Public Works crews during the snow event. 10. ADJOURNMENT There being nothing further on the agenda; Mayor Ferrell adjourned the Regular Meeting at 9:29 p.m. Attest: St:TJ' . ie Courtney City Clerk Approved by Council: VZ Iu 13 Federal Way City Council Regular Minutes Page 8 of 8 February 7, 20/7