AG 17-028 - Federal Way School DistrictAN TO:
EXT:
CITY OF FEDERAL WAY LAW DEPARTMENT ROUTING FORM
ORIGINATING DEPT/DIV: PRCS /
ORIGINATING STAFF PERSON:
4. TYPE OF DOCUMENT (CHECK ONE):
❑ CONTRACTOR SELECTION DOCUMENT (E.G., RFB, RFP, RFQ)
❑ PUBLIC WORKS CONTRACT
❑ PROFESSIONAL SERVICE AGREEMENT
❑ GOODS AND SERVICE AGREEMENT
❑ REAL ESTATE DOCUMENT
❑ ORDINANCE
❑ CONTRACT AMENDMENT (AG #):
❑ OTHER
EXT: Ip 1,1 3. DATE REQ. BY:
SMALL OR LIMITED PUBLIC WORKS CONTRACT
MAINTENANCE AGREEMENT
HUMAN SERVICES / CDBG
SECURITY DOCUMENT (E.G. BOND RELATED DOCUMENTS)
O
LUTION
NTERLOCAL
5. PROJECT NAME: WV(Ce' IR4Gc`. 2' 4,Y\ S1ipm W/ FW / O% D■5'` tc* thetrupw 'l
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6. NAME OF CONTRACTOR:
ADDRESS:
E -MAIL:
SIGNATURE NAME:
TELEPHONE:
FAX:
TITLE:
7. EXHIBITS AND ATTACHMENTS: ❑ SCOPE, WORK OR SERVICES ❑ COMPENSATION ❑ INSURANCE REQUIREMENTS /CERTIFICATE ❑ ALL
OTHER REFERENCED EXHIBITS ❑ PROOF OF AUTHORITY TO SIGN ❑ REQUIRED LICENSES ❑ PRIOR CONTRACT /AMENDMENTS
CFW LICENSE # BL, EXP. 12/31/ UBI # , EXP. / /
8. TERM: COMMENCEMENT DATE: (f7a'L. St.Fi /1 a f d'C COMPLETION DATE: 3'rS
9. TOTAL COMPENSATION: $ _ (INCLUDE EXPENSES AND SALES TAX, IF ANY)
(IF CALCULATED ON HOURLY LABOR CHARGE - ATTACH SCHEDULES OF EMPLOYEES TITLES AND HOLIDAY RATES)
REIMBURSABLE EXPENSE: ❑ YES ❑ NO IF YES, MAXIMUM DOLLAR AMOUNT: $
IS SALES TAX OWED: DYES ❑ NO IF YES, $ 3.100 I0 - PAID BY: ❑ CONTRACTOR ❑ CITY
❑ PURCHASING: PLEASE CHARGE TO:
10. DOCUM T / CONTRACT REVIEW
PROJECT MANAGER
❑ SUPERVISOR
❑ DIRECTOR
❑ RISK MANAGEMENT (IF APPLICABLE)
❑ LAW DEPT
11. COUNCIL APPROVAL (IF APPLICABLE)
INITIAL / DATE REVIEWED
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COMMITTEE APPROVAL DATE: .31) l A COUNCIL APPROVAL DATE:
INITIAL / DATE APPROVED
12. CONTRACT SIGNATURE ROUTING
❑ SENT TO VENDOR/CONTRACTOR DATE SENT:
❑ ATTACH: SIGNATURE AUTHORITY, INSURANCE CERTIFICATE, LICENSES, EXHIBITS
INITIAL / DAT SIGNED
❑ �LAW DEPT
e"JIGNATORY (MAYOR OR DIRECTOR)
❑ CITY CLERK
❑ ASSIGNED AG #
❑ SIGNED COPY RETURNED
❑ RETURN ONE ORIGINAL
COMMENTS:
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DATE SENT: 021 "11-
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DATE REC' D " /I'
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11/9
INTERLOCAL AGREEMENT BETWEEN THE CITY OF FEDERAL WAY AND
FEDERAL WAY SCHOOL DISTRICT NO. 210 FOR THE INSTALLATION AND
MAINTENANCE OF ANTI -WIRE -THEFT MEASURES.
THIS AGREEMENT by and between the City of Federal Way, a municipal corporation
of the State of Washington, ( "City ") and the Federal Way School District No. 210 ( "School
District" or "District ") for the installation and maintenance of an alarm system designed to warn
of attempts to steal electrical wire from joint use sport complexes located at: Saghalie, Sacajawea
and Lakota Parks.
WHEREAS, the Interlocal Cooperation Act, as amended, and codified in Chapter 39.34
of the Revised Code of Washington, provides for Interlocal cooperation between governmental
agencies; and
WHEREAS, the City and District agree that effective measures to lessen the detrimental
impacts of wire theft is a common goal; and
WHEREAS, the City and District has common interest and joint use of lighted sport
fields, tennis courts and running tracks associated with Saghalie, Sacajawea and Lakota Parks;
and
WHEREAS, the City and District have experienced significant loss of time and
resources from theft of wire from outdoor lighting structures; and
WHEREAS, the City has researched methods for loss control and has recommended
working with MacDonald - Miller Facility Solutions, Inc. a company that has designed a custom
early warning system to alert owners of attempts to steal electrical wire; and
WHEREAS, the City and District have meet with the design team of MacDonald — Miller
Facility Solutions, Inc. and agree their system is a cost effective preventative method to reduce
wire theft and potentially catch a perpetrator in the act; and
WHEREAS, MacDonald - Miller Facility Solutions, Inc. will provide a three -year labor,
material and equipment warranty on the CTPS systems at all 3 locations under a separate
contract with the City;
NOW, THEREFORE, the parties agree as follows:
1. PURPOSE: The installation and maintenance of an alarm system designed to warn of
attempts to steal electrical wire from joint use sport complexes located at Saghalie,
Sacajawea and Lakota Parks.
2. TERM: Unless cancelled by mutual agreement in writing between the parties, this
agreement shall remain in force for the term of the warranty, with successive three -year
renewals based on an anticipated fifteen -year life of the alarm system.
3. INSTALLATION:
A. MacDonald - Miller will provide and install a Copper Theft Prevention Systems
(CTPS) at Saghalie, Sacajawea and Lakota Parks. Installation will include startup and testing.
B. MacDonald — Miller Facility Solutions, Inc. will have remote access to all park
sites for 30 days for installation, testing and commissioning. Additional remote access time for
testing and commissioning will be provided with written communication by the City to both
MacDonald- Miller Facility Solutions, Inc. and Federal Way Public Schools.
C. The City and or District will work together to provide Ethernet connection for the
Lakota, Saghalie and Sacajawea sites for the purpose of monitoring the system and share
associated cost. Currently connections exist at Lakota, and the City will be working directly
with King County to establish connectivity at Sacajawea.
D. The City will provide 3 IP addresses, one for each park location.
E. The City and District will provide their own flat screen monitor at their own
command center to view graphics.
F. The City will take the lead to coordinate the installation of this infrastructure. The
City and District will equally share cost for the initial MacDonald - Miller CTPS installation at
Saghalie, Sacajawea and Lakota parks for the estimated amount of $20,805 each.
Saghalie, Sacajawea, Lakota
Labor and materials priced per above description $36,000
Annual Maintenance Fee $2,100
Sub -total cost $38,000
WA State sales tax $3,610
Total initial contractor installation cost $41,610
Infrastructures cost in items C above TBD, estimated to be less than $1,000 for
Saghalie.
4. MAINTENANCE OF SYSTEM: The City and District will equally share annual
maintenance fees and any other non - routine service cost for the CTPS at Saghalie,
Sacajawea and Lakota parks. The annual total maintenance fee to start will be $2100 per
year or $1050 each. The District will be notified of any non - routine service prior to
incurring costs. Any future changes in the annual maintenance fee or need will be agreed
upon by both parties.
5. MARKETING AND ADVERTISING: The City and District recognize that MacDonald -
Miller Facility Solutions, Inc. may wish to market their product. The District requires
that prior approval of the District's names and logo's be obtained by MacDonald - Miller
Facility Solutions, Inc. and the City will ensure such a clause is within the contract
between the City and MacDonald - Miller Facility Solutions, Inc. The City and the
District agree to jointly collaborate on any press releases, or other associated media
regarding this joint endeavor.
6. FILING: Executed copies of this agreement shall be filed with the county auditor or
maintained on each Party's website as required by RCW 39.34.040.
7. HOLD - HARMLESS: Each Party agrees to protect, defend, indemnify, and hold harmless
the other Party, and its respective officers, officials, employees, and agents, from any and
all claims, demands suits, penalties, loses, damages, judgments, attorneys' fees, and /or
costs of any kind whatsoever, arising from, resulting from, or connected with this
Agreement to the extent caused solely by the negligent acts, errors or omissions of that
Party, its respective partners, shareholders, officers, employees, agents, and /or
subcontractors, or by the that Party's breach of the Agreement. The provisions of this
section shall survive the expiration or termination of this Agreement with respect to any
event occurring prior to such expiration or termination.
8. GENERAL PROVISIONS_ :
A. Entire Agreement. This Agreement contains all of the agreements of the Parties
with respect to any matter covered or mentioned in this Agreement and no prior agreements or
understandings pertaining to any such matters shall be effective for any purpose.
B. Modification. No provision of this Agreement may be amended or added to
except by agreement in writing signed by the Parties or their respective successors in interest.
C. Full Force and Effect. Any provision of this Agreement which is declared
invalid, void or illegal shall in no way affect, impair, or invalidate any other provision hereof and
such other provisions shall remain in full force and effect.
IN WITNESS WHEREOF, the above and foregoing Interlocal has been executed by the parties hereto
and made effective on the day and year first above written:
CITY OF FEDERAL WAY:
Approved as to Form and Content:
Tha
City Attorney �.'Q (�✓ 4j
FEDERAL WAY SCHOOL DISTRICT NO. 210:
, Ali � / ✓ /�i`
Dr. Tammy Cam 1, Superinte rf ent
Approved as to Form and Content:
Chief Finan'& Operations Officer