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AG 17-028AN TO: EXT: CITY OF FEDERAL WAY LAW DEPARTMENT ROUTING FORM ORIGINATING DEPT/DIV: PRCS / ORIGINATING STAFF PERSON: 4. TYPE OF DOCUMENT (CHECK ONE): ❑ CONTRACTOR SELECTION DOCUMENT (E.G., RFB, RFP, RFQ) ❑ PUBLIC WORKS CONTRACT ❑ PROFESSIONAL SERVICE AGREEMENT ❑ GOODS AND SERVICE AGREEMENT ❑ REAL ESTATE DOCUMENT ❑ ORDINANCE ❑ CONTRACT AMENDMENT (AG #): ❑ OTHER EXT: Ip 1,1 3. DATE REQ. BY: SMALL OR LIMITED PUBLIC WORKS CONTRACT MAINTENANCE AGREEMENT HUMAN SERVICES / CDBG SECURITY DOCUMENT (E.G. BOND RELATED DOCUMENTS) O LUTION NTERLOCAL 5. PROJECT NAME: WV(Ce' IR4Gc`. 2' 4,Y\ S1ipm W/ FW / O% D■5'` tc* thetrupw 'l T \l S.-0\ 6. NAME OF CONTRACTOR: ADDRESS: E -MAIL: SIGNATURE NAME: TELEPHONE: FAX: TITLE: 7. EXHIBITS AND ATTACHMENTS: ❑ SCOPE, WORK OR SERVICES ❑ COMPENSATION ❑ INSURANCE REQUIREMENTS /CERTIFICATE ❑ ALL OTHER REFERENCED EXHIBITS ❑ PROOF OF AUTHORITY TO SIGN ❑ REQUIRED LICENSES ❑ PRIOR CONTRACT /AMENDMENTS CFW LICENSE # BL, EXP. 12/31/ UBI # , EXP. / / 8. TERM: COMMENCEMENT DATE: (f7a'L. St.Fi /1 a f d'C COMPLETION DATE: 3'rS 9. TOTAL COMPENSATION: $ _ (INCLUDE EXPENSES AND SALES TAX, IF ANY) (IF CALCULATED ON HOURLY LABOR CHARGE - ATTACH SCHEDULES OF EMPLOYEES TITLES AND HOLIDAY RATES) REIMBURSABLE EXPENSE: ❑ YES ❑ NO IF YES, MAXIMUM DOLLAR AMOUNT: $ IS SALES TAX OWED: DYES ❑ NO IF YES, $ 3.100 I0 - PAID BY: ❑ CONTRACTOR ❑ CITY ❑ PURCHASING: PLEASE CHARGE TO: 10. DOCUM T / CONTRACT REVIEW PROJECT MANAGER ❑ SUPERVISOR ❑ DIRECTOR ❑ RISK MANAGEMENT (IF APPLICABLE) ❑ LAW DEPT 11. COUNCIL APPROVAL (IF APPLICABLE) INITIAL / DATE REVIEWED tSo C.- 1 112110 V C. 4 1b c, n �(4b COMMITTEE APPROVAL DATE: .31) l A COUNCIL APPROVAL DATE: INITIAL / DATE APPROVED 12. CONTRACT SIGNATURE ROUTING ❑ SENT TO VENDOR/CONTRACTOR DATE SENT: ❑ ATTACH: SIGNATURE AUTHORITY, INSURANCE CERTIFICATE, LICENSES, EXHIBITS INITIAL / DAT SIGNED ❑ �LAW DEPT e"JIGNATORY (MAYOR OR DIRECTOR) ❑ CITY CLERK ❑ ASSIGNED AG # ❑ SIGNED COPY RETURNED ❑ RETURN ONE ORIGINAL COMMENTS: •14 dO lohl %A A Y IC ea ILsw 1 . t V-. 'iAirrirri A.. il- o2' DATE SENT: 021 "11- /5// 1 DATE REC' D " /I' 46e r e s reAlAntski., w h- f,h d lit- CI 4 2. C0%it-G1 11>t et" et HMI(hv>.x►- - Ibrem p GLvi -Res tat 6+1 449;14 041, .- t «44A a-i< 66v nude 11/9 INTERLOCAL AGREEMENT BETWEEN THE CITY OF FEDERAL WAY AND FEDERAL WAY SCHOOL DISTRICT NO. 210 FOR THE INSTALLATION AND MAINTENANCE OF ANTI -WIRE -THEFT MEASURES. THIS AGREEMENT by and between the City of Federal Way, a municipal corporation of the State of Washington, ( "City ") and the Federal Way School District No. 210 ( "School District" or "District ") for the installation and maintenance of an alarm system designed to warn of attempts to steal electrical wire from joint use sport complexes located at: Saghalie, Sacajawea and Lakota Parks. WHEREAS, the Interlocal Cooperation Act, as amended, and codified in Chapter 39.34 of the Revised Code of Washington, provides for Interlocal cooperation between governmental agencies; and WHEREAS, the City and District agree that effective measures to lessen the detrimental impacts of wire theft is a common goal; and WHEREAS, the City and District has common interest and joint use of lighted sport fields, tennis courts and running tracks associated with Saghalie, Sacajawea and Lakota Parks; and WHEREAS, the City and District have experienced significant loss of time and resources from theft of wire from outdoor lighting structures; and WHEREAS, the City has researched methods for loss control and has recommended working with MacDonald - Miller Facility Solutions, Inc. a company that has designed a custom early warning system to alert owners of attempts to steal electrical wire; and WHEREAS, the City and District have meet with the design team of MacDonald — Miller Facility Solutions, Inc. and agree their system is a cost effective preventative method to reduce wire theft and potentially catch a perpetrator in the act; and WHEREAS, MacDonald - Miller Facility Solutions, Inc. will provide a three -year labor, material and equipment warranty on the CTPS systems at all 3 locations under a separate contract with the City; NOW, THEREFORE, the parties agree as follows: 1. PURPOSE: The installation and maintenance of an alarm system designed to warn of attempts to steal electrical wire from joint use sport complexes located at Saghalie, Sacajawea and Lakota Parks. 2. TERM: Unless cancelled by mutual agreement in writing between the parties, this agreement shall remain in force for the term of the warranty, with successive three -year renewals based on an anticipated fifteen -year life of the alarm system. 3. INSTALLATION: A. MacDonald - Miller will provide and install a Copper Theft Prevention Systems (CTPS) at Saghalie, Sacajawea and Lakota Parks. Installation will include startup and testing. B. MacDonald — Miller Facility Solutions, Inc. will have remote access to all park sites for 30 days for installation, testing and commissioning. Additional remote access time for testing and commissioning will be provided with written communication by the City to both MacDonald- Miller Facility Solutions, Inc. and Federal Way Public Schools. C. The City and or District will work together to provide Ethernet connection for the Lakota, Saghalie and Sacajawea sites for the purpose of monitoring the system and share associated cost. Currently connections exist at Lakota, and the City will be working directly with King County to establish connectivity at Sacajawea. D. The City will provide 3 IP addresses, one for each park location. E. The City and District will provide their own flat screen monitor at their own command center to view graphics. F. The City will take the lead to coordinate the installation of this infrastructure. The City and District will equally share cost for the initial MacDonald - Miller CTPS installation at Saghalie, Sacajawea and Lakota parks for the estimated amount of $20,805 each. Saghalie, Sacajawea, Lakota Labor and materials priced per above description $36,000 Annual Maintenance Fee $2,100 Sub -total cost $38,000 WA State sales tax $3,610 Total initial contractor installation cost $41,610 Infrastructures cost in items C above TBD, estimated to be less than $1,000 for Saghalie. 4. MAINTENANCE OF SYSTEM: The City and District will equally share annual maintenance fees and any other non - routine service cost for the CTPS at Saghalie, Sacajawea and Lakota parks. The annual total maintenance fee to start will be $2100 per year or $1050 each. The District will be notified of any non - routine service prior to incurring costs. Any future changes in the annual maintenance fee or need will be agreed upon by both parties. 5. MARKETING AND ADVERTISING: The City and District recognize that MacDonald - Miller Facility Solutions, Inc. may wish to market their product. The District requires that prior approval of the District's names and logo's be obtained by MacDonald - Miller Facility Solutions, Inc. and the City will ensure such a clause is within the contract between the City and MacDonald - Miller Facility Solutions, Inc. The City and the District agree to jointly collaborate on any press releases, or other associated media regarding this joint endeavor. 6. FILING: Executed copies of this agreement shall be filed with the county auditor or maintained on each Party's website as required by RCW 39.34.040. 7. HOLD - HARMLESS: Each Party agrees to protect, defend, indemnify, and hold harmless the other Party, and its respective officers, officials, employees, and agents, from any and all claims, demands suits, penalties, loses, damages, judgments, attorneys' fees, and /or costs of any kind whatsoever, arising from, resulting from, or connected with this Agreement to the extent caused solely by the negligent acts, errors or omissions of that Party, its respective partners, shareholders, officers, employees, agents, and /or subcontractors, or by the that Party's breach of the Agreement. The provisions of this section shall survive the expiration or termination of this Agreement with respect to any event occurring prior to such expiration or termination. 8. GENERAL PROVISIONS_ : A. Entire Agreement. This Agreement contains all of the agreements of the Parties with respect to any matter covered or mentioned in this Agreement and no prior agreements or understandings pertaining to any such matters shall be effective for any purpose. B. Modification. No provision of this Agreement may be amended or added to except by agreement in writing signed by the Parties or their respective successors in interest. C. Full Force and Effect. Any provision of this Agreement which is declared invalid, void or illegal shall in no way affect, impair, or invalidate any other provision hereof and such other provisions shall remain in full force and effect. IN WITNESS WHEREOF, the above and foregoing Interlocal has been executed by the parties hereto and made effective on the day and year first above written: CITY OF FEDERAL WAY: Approved as to Form and Content: Tha City Attorney �.'Q (�✓ 4j FEDERAL WAY SCHOOL DISTRICT NO. 210: , Ali � / ✓ /�i` Dr. Tammy Cam 1, Superinte rf ent Approved as to Form and Content: Chief Finan'& Operations Officer