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Parks Comm MINS 02-02-2017CITY OF FEDERAL WAY PARKS, RECREATION AND CULTURAL SERVICES PARKS AND RECREATION COMMISSION Thursday, February 2, 2017 Hylebos Conference Room 6:30 p.m. City Hall MEETING MINUTES Chair Berger called the meeting to order at 6:30pm. Present: Dawn Coggins, Chair Dave Berger, George Pfeiffer, Vice Chair Laura Belvin, Mike Hoefel, and David Wilson, Anthony Murrietta Staff: John Hutton Parks Director, Steve Ikerd, Parks Deputy Director, and Jason Gerwen, Parks & Facilities Manager. Guest: Richard Pierson, Save Weyerhaeuser Campus PUBLIC FORUM Mr. Pierson from Save Weyerhaeuser Campus provided an update on the latest new developments on the save Weyerhaeuser efforts. Mr. Pierson clarified that that they are focused on the 40 acres property. They have also been reviewing the larger Parks & Recreation opportunities, including trails. IRG is allowing public access, but there is no guarantee that this will continue. At the January 3rd City council meeting, the Mayor stated that he would make available 1 million dollars in Surface Water Management money to be matched by King County Conservation Futures grant. They are hoping that this will pass through the Land Use and Transportation Committee, and go on to full Council for approval. Mr. Pierson invited the commission to take a tour of the property if they are interested. Mr. Pierson was asked what the 2million dollars would do for them. He answered that it would be focused on the 40 acres. It would go towards the purchase of the property and used for planning purposes. APPROVAL OF MINUTES Commissioner Murrietta moved to approve the January Parks and Recreation Commission regular meeting minutes as written. Commissioner Coggins seconded with one correction. Motion passed. COMMISSION BUSINESS PROS PLAN Mr. Hutton updated the commission on how the commission and staff are going to proceed with the PROS Plan. Mr. Hutton stated that since the last Parks & Recreation Commission meeting, staff realized that it would be difficult to do the plan in -house and with the commission. Staff was going to try and do the plan in -house due to a lack of financial resources. They have been working with the Finance Director to find a funding source. Staff has met with Wayne Carlson from AHBL; he was involved with the last PROS Plan update. Mr. Carlson was introduced to the commission. Mr. Carlson has lived in Federal Way since 1994, and serves on the Planning Commission. He has done several PROS Plans. Mr. Carlson stated that he has a realistic idea on the costs to the facilities portions of the park improvements that will be a part of the six year portion of the plan. Chair Berger asked questions regarding Mr. Carlson's experience with community engagement. Mr. Carlson answered that if you can get people to attend the meetings, they're excited to talk about parks. Commissioner Murrietta moved to support staffs decision to have AHBL Engineers manage the PROS Plan update. Commissioner Coggins seconded. Motion passed. Commissioner Murrietta moved to move item C to be the next item on the agenda. Commissioner Pfeiffer seconded. Motion passed. g: \parks comm mtg notes \2017 \02 -02 -2017 minutes.doc Parks and Recreation Commission February 2 2017 Paze 2 FINALIZE AGENDA FOR FEBRUARY 23 STAKEHOLDER MEETING Letters have been sent out to potential stakeholders inviting them to the February 23 stakeholders meeting Mr. Hutton has heard back from a few of them. Mr. Carlson stated that the key things that need to happen at the meeting are 1) Welcome them with introductions, and allow the stakeholders to explain their role as either service providers, their interest in Parks & Recreation and Open Space resources within the city. 2) Explain the importance of the PROS Plan, and describe to them what the PROS Plan is. 3) Explain why it's important the plan be maintained and kept up to date for the city to be eligible for RCO funds. The draft agenda was reviewed and discussed with the commission. Chair Berger requested that the finalized scope of work is shared with the commission. Nominate two commissioners for Stakeholder meetings: Commissioners Murrietta and Coggins will be the primary participants and Commissioner Wilson as alternate 1 and Vice -Chair Belvin as alternate 2. External Inventory: Mr. Carlson stated that they have a good handle on the existing inventories from the 2013 PROS Plan update. It would involve updating it based on the projects that have been accomplished since 2013. A workshop would then be held to reconfirm the vision that had been expressed, but may have changed based on the changing demographics and growth of the city. If they find that there is a different emphasis, it will influence the needs assessment and the level of service standard. Mr. Hutton thanked the Parks Commission for all of their hard work up to date on the PROS Plan STAFF REPORTS PANTHER LAKE TRAIL IMPROVEMENTS Mr. Ikerd reported that they are making good progress on the 85% design. PARK ASPHALT TRAIL REPAIRS Trail repair work has not started because they are not making asphalt right now due to the cold temperature. Sacajawea will be the first trail to be worked on. March 31s` from noon- 1:OOpm will be the 10 year celebration of the opening of the Community Center. Lunch will be served. The Police vs. Fire basketball game will be held on April 8th at the Community Center. The Lions Club sponsors this to raise money for vision surgeries and transplants. The Council Retreat will be held at Dumas Bay Centre on February 4. Parks Appreciation Day will be on April 22 °a g:\parks comm mtg notes \2017 \02 -02 -2017 minutes.doc Parks and Recreation Commission February 2 2017 Page 3 Commission Business Staff Reports AHBL Scope of Work Playground Condition Report Parks Appreciation Day Panther Lake Trail Improvements Park Path Asphalt Repairs NEXT MEETING /AGENDA ITEMS ADJOURNMENT A motion was made by Hoefel and seconded by Murrietta to adjourn the meeting. Chair Berger adjourned the meeting at 7:50 pm. g: \parks comm mtg notes \2017 \02 -02 -2017 minutes.doc