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Council MIN 03-07-2017 RegularCITY OF Federal Way CITY COUNCIL REGULAR MEETING MINUTES Council Chambers - City Hall March 7, 2017 — 7:00 p.m. 1. CALL MEETING TO ORDER Mayor Ferrell called the meeting to order at 7:07 p.m. City officials in attendance: Mayor Jim Ferrell, Deputy Mayor Jeanne Burbidge, Councilmember Lydia Assefa- Dawson, Councilmember Bob Celski, Councilmember Susan Honda, Councilmember Mark Koppang, and Councilmember Dini Duclos. City staff in attendance: Acting City Attorney Mark Orthmann and City Clerk Stephanie Courtney. 2. PLEDGE OF ALLEGIANCE Mayor Ferrell led the flag salute. 3. MAYOR'S KEY TO THE CITY — RUDI ALCOTT Mayor Ferrell read and presented Rudi Alcott with the Mayor's Key to the City. He thanked Mr. Alcott for his commitment to bring the news to our residents, his service to the citizens of Federal Way and the Chamber of Commerce. Mayor Ferrell noted Mr. Alcott has personally sponsored political debates so that the residents can make informed choices. His voice of reason and accountability will continue to have a positive impact on the community for years to come. Mr. Alcott thanked the Mayor and Council and all those who attended tonight to support him. At 7:20 p.m. Mayor Ferrell announced a brief recess for reception honoring Federal Way Mirror Publisher Rudi Alcott. Mayor Ferrell resumed the meeting at 7:38 p.m. Mayor Ferrell announced Councilmember Moore is excused due to a work conflict and may join the meeting at a later time. 4. PRESENTATIONS a. Presentation of Funds from Oktoberfest — Kiwanis Club (postponed from February 21, 2017 Regular Meeting) Councilmember Honda asked Kevin Hutchinson and the Noon Kiwanis members come forward to present a check from the Oktoberfest. Mr. Hutchinson, the City's Inclusion Coordinator, thanked Kiwanis for this partnership which raised over $13,000 for programs at the Community Center. Federal Way City Council Regular Minutes Page I of 7 March 7, 2017 b. Bridging A Gap (BAG) Weekend Feeding Program Presentation Ms. Valerie Danforth spoke regarding the BAG program. She noted this program serves hundreds of students who would otherwise go without food on weekends and school breaks. Healthy food is collected and distributed with the use of regular backpacks to students in need on the free and reduced lunch program. c. Certificate of Appointment — Diversity Commission Councilmember Koppang read the Certificate of Appointment for Timothee Dettweiler as a voting member to the Diversity Commission. d. Mayor's Emerging Issues and Report Mayor Ferrell noted State Representative Kristine Reeves and Mike Pellicciotti will be hosting their first Town Hall Meeting this Saturday at the Federal Way Senior Center at 10:00 a.m. He encouraged anyone interested in speaking and sharing concerns to attend the meeting, and to hear about what the Representatives are working on. • Federal Way Historical Society — Diane Noble - Gulliford & Dick Castor Federal Way Historical Society Members Dick Castor and Diana Noble - Gulliford spoke and distributed the new book regarding the history of the Brooklake Community Center. Mr. Castor highlighted the many uses the property has seen and the history of the area. The building, which is located in the southern part of the city, was built between 1929 -1934. The property currently includes approximately 3 acres. Ms. Noble - Gulliford spoke about the book and in appreciation to the Mayor and Council for their continued support of preserving Federal Way's past for future generations. • Update on 40 Acres on IRG Property Mayor Ferrell briefly noted the city is working with King County and Forterra regarding preservation efforts for the 40 acres on North Lake. He is encouraged by the support he has received and will continue to pursue this initiative. • Safe & Quiet Skies Initiative Mayor Ferrell noted the first meeting of the Safe & Quiet Skies Task Force will be Thursday, March 9th at City Hall. This group will be researching and looking into the impact the Port of Seattle and SeaTac Airport has on neighborhoods and provide recommendations for mitigation efforts. • Report on Community Events Mayor Ferrell reported on attending various community events including the Ribbon Cutting for the Federal Way Licensing Services; the Kiwanis Club Morning Group; Friends of Scouting Breakfast and the Federal Way Chamber Lunch. 5. CITIZEN COMMENT Debra Hanson thanked Mayor Ferrell and Council for supporting the King County Prioritization of Conservation Future Funds for the 40 acres currently owned by Industrial Realty Group (IRG). She questioned the current vision for the city and shared her vision. Steve Hootman, Executive Director and Curator of the Rhododendron Botanical Garden, shared that the garden wins worldwide competitions as the best rhododendron garden and the Pacific Bonsai Federal Way City Council Regular Minutes Page 2 of 7 March 7, 2017 Museum is renowned in North America. He feels these gardens have put Federal Way on the map around the world and petitioned that they remain. Richard Pierson expressed gratitude to Mayor Ferrell, Council, and city staff for efforts made towards the acquisition of shoreline property on North Lake. Michael Kun spoke against the rebranding efforts due to the large financial impact and recounted past rebranding efforts. Roxy Murray informed Mayor Ferrell and Council of Puget Sound Energy's proposal to build a fossil fuel plant in Tacoma. She shared facts regarding the risks and requested support against the proposal. Bob Darriqan shared the Lion's Club Centennial Motto of "Where ever there is a need, there is a Lion ". He highlighted that the service club is celebrating their 63rd anniversary and will host events and fundraisers in the near future. TaShawna Nash expressed gratitude for the city's efforts towards land conservation of the North Lake shoreline. She spoke regarding the history and mission of Forterra. Councilmember Moore joined the meeting at 8:33 p.m. Joann Piquette shared dates for both a birthday celebration and a separate celebration of life for Fred Oldfield. Additionally, Robert McPherson will be presenting "The Drunken Tenor" at the Seattle Center Fringe Festival. Lori Sechrist thanked the Mayor and Council for taking action on behalf of the citizens of Federal Way. She also shared appreciation for Chief of Police Hwang for attending the North Lake Community Annual Meeting. Michael Brown joined in the expression of gratitude for staff and Council support in moving towards conserving lakeside property. He believes the former Weyerhaeuser Campus should continue to be the crown jewel of Federal Way. Cindy Flanagan came forward to celebrate the actions of King County, Federal Way, and Forterra in coming together to acquire the 53.8 acres of the western shoreline of North Lake. She also thanked the Public Works Department for the work they did on the King County Conservation Futures Fund application. Suzanne Vargo is encouraged and reiterated the importance the Puget Sound Basin Plan. She stated the east branch of the Hylebos has had few improvements done in the last 26 years and asked the council to reinstate "Friends of the Hylebos". Zakaria Abdelalim, originally from Morocco, expressed gratitude for the opportunity to speak directly to the mayor and Council in this fashion; it is unique to America. He spoke in regards to Sound Transit Light Rail as well as intersection changes at South 320th Street and 11th Avenue South. Mayor Ferrell asked Public Works Director Marwan Salloum to speak about the changes made to the signaling at 11th Avenue South and South 320th Street (Uptown Project). Mr. Salloum indicated that the changes were necessary due to the changes in traffic patterns as a result of the bus barn being replaced by apartments. Instead of a three - legged intersection, it is now considered a four - legged intersection which resulted in the double left turn no longer Federal Way City Council Regular Minutes Page 3 of 7 March 7, 2017 being feasible. Staff is attempting to obtain grant money to invest in changes to this intersection, but this is not likely to be executed until 2018 or 2019. 6. CONSENT AGENDA Items listed below have been previously reviewed in their entirety by a Council Committee of three members and brought before full Council for approval; all items are enacted by one motion. Individual items may be removed by a Councilmember for separate discussion and subsequent motion. a. Minutes: Council Retreat Summary February 4, 2017; City Council Special and Regular Meetings February 21, 2017 b. Monthly Financial Report — December 2016 c. Vouchers — December 2016 d. 2017 Tourism Enhancement Grant (TEG) Awards Deputy Mayor Burbidge pulled Consent Item (d)12017 Tourism Enhancement Grant (TEG) Awards for potential conflict of interest. She noted she would be recusing herself. DEPUTY MAYOR BURBIDGE MOVED APPROVAL OF THE CONSENT AGENDA ITEMS A -C AS PRESENTED; COUNCILMEMBER DUCLOS SECOND. The motion passed unanimously as follows: Deputy Mayor Burbidge yes Councilmember Koppang yes Councilmember Assefa- Dawson yes Councilmember Moore yes Councilmember Celski yes Councilmember Duclos yes Councilmember Honda yes COUNCILMEMBER DUCLOS MOVED APPROVAL OF CONSENT AGENDA ITEM D AS PRESENTED; COUNCILMEMBER HONDA SECOND. The motion passed 6 -0 as follows: Deputy Mayor Burbidge recused Councilmember Koppang yes CouncilmemberAssefa - Dawson yes Councilmember Moore yes Councilmember Celski yes Councilmember Duclos yes Councilmember Honda yes 7. COUNCIL BUSINESS a. Performing Arts & Event Center — Authorize Purchase of AudienceView Ticketing and Event Management Software Performing Arts and Event Center (PAEC) Executive Director Theresa Yvonne gave a brief report on the ticketing and event management software selected for the PAEC as reported at the Finance, Economic Development and Regional Affairs Council Committee Meeting. She noted in January 2017, staff issued a Request for Bids (RFB) for ticketing and event management software. After review of the five bids received, three bids were deemed responsive, responsible bidders. AudienceView is the lowest responsive, responsible bidder, and includes a website component which is highly desirable. Councilmembers thanked Ms. Yvonne for her presentation and asked clarifying questions. COUNCILMEMBER DUCLOS MOVED TO AUTHORIZE STAFF TO AWARD THE PERFORMING ARTS AND EVENT CENTER TICKET AND EVENT MANAGEMENT SOFTWARE CONTRACT TO AUDIENCEVIEW AND AUTHORIZE THE MAYOR TO EXECUTE THE SAME; COUNCILMEMBER MOORE SECOND. The motion passed unanimously as follows: Federal Way City Council Regular Minutes Page 4 of 7 March 7, 2017 Deputy Mayor Burbidge yes Councilmember Koppang yes Councilmember Assefa- Dawson yes Councilmember Moore yes Councilmember Celski yes Councilmember Duclos yes Councilmember Honda yes b. Branding Presentation — Final Options Senior Advisor Steve McNey introduced Rusty George and Jenny Carr of Rusty George Creative. Mr. George presented three final options to the City Council. He noted there were minor changes made the final two designs as well as a refreshed current logo option. Mr. George reviewed the next steps and also answered questions regarding the entire process to date. Ms. Carr reviewed the budget and what has been invoiced to date for the research, interviews and design work. Councilmembers asked clarifying questions regarding the logos presented. Councilmembers also provided history and background of why the city is currently considering a new logo and rebranding efforts. Councilmembers favored the refreshed current logo and option one (patriotic logo with red, white and blue colors) noting the strong importance of veterans in our community and being an "All- American" city. Councilmember Honda and Councilmember Koppang preferred the refreshed logo which would have fewer implementation costs. Councilmembers also suggested an advertising campaign include all city partners including the school district, fire department, Chamber of Commerce and Lakehaven. Mr. McNey answered various questions regarding the remaining budget and implementation costs for signs, vehicles, flags and paper products, all which could be done over a time span. Mr. George answered questions regarding media and digital advertising. Councilmembers continued to discuss the options and a direction moving forward. DEPUTY MAYOR BURBIDGE MOVED TO SUSPEND COUNCIL RULES OF PROCEDURE TO ALLOW THE MEETING TO CONTINUE PAST 10:00 P.M.; COUNCILMEMBER KOPPANG SECOND. The motion passed unanimously as follows: Deputy Mayor Burbidge yes Councilmember Koppang yes Councilmember Assefa- Dawson yes Councilmember Moore yes Councilmember Celski yes Councilmember Duclos yes Councilmember Honda yes In response to more specific design questions, Mr. George noted any changes would incur additional costs. The Council also discussed bringing these options to the citizens for input and feedback as discussed at a previous meeting. COUNCILMEMBER DUCLOS MOVED TO APPROVE OPTION 1 (PATRIOTIC LOGO /RED, WHITE AND BLUE) ALONG WITH THE TAGLINE PRESENTED "CENTERED ON OPPORTUNITY "; COUNCILMEMBER CELSKI SECOND. The motion passed 5 -2 as follows: Deputy Mayor Burbidge yes Councilmember Koppang no Councilmember Assefa- Dawson yes Councilmember Moore yes Councilmember Celski yes Councilmember Duclos yes Councilmember Honda no Federal Way City Council Regular Minutes Page 5 of 7 March 7, 2017 Following the motion Council asked for next steps moving forward. Ms. Carr noted the firm will finalize the design guidelines and files for the digital images and marketing plan. She will work with Mr. McNey on the roll out plan. A press release and notice will go to the paper. c. Proposed Council Rule Governing Use of Electronic Communications Acting City Attorney Mark Orthmann, briefly reviewed this Business Item which would establish a rule limiting the number of Councilmembers who can be included in a single electronic communication. He noted the main reason this has been brought forward is the concern for the potential of an Open Public Meetings Act (OPMA) violation. Mr. Orthmann explained further, noting if one Councilmember emails the entire Council, they effectively monopolize the conversation and in order to comply with the OPMA, Councilmembers receiving the email are not allowed to respond. He clarified, dissemination of information is allowed, however conversations and discussions regarding city business without a properly noticed meeting would be considered a violation. The proposed change is reflected as the following: 17.2 Electronic communications that do not relate to the functional responsibility of the recipient or sender as a public official, such as meeting notices, reminders, telephone messages and informal notes, do not constitute a public record. All other messages that relate to the functional responsibility of the recipient or sender as a public official constitute a public record. All electronic communications, whether concurrent or serial, must be considered in light of the Open Public Meetings Act. No Councilmember shall communicate electronically to more than two other Councilmembers in the same correspondence. This does not apply to communications limited to the purpose of calling special and emergency meetings. If the intended purpose of the electronic communication is to have a discussion that should be held at an open meeting, the electronic discussion should not occur. Further, the use of electronic communication to form a collective decision of the Council violates the Open Public Meetings Act. DEPUTY MAYOR BURBIDGE MOVED TO AMEND SECTION 17.2 OF THE CITY OF FEDERAL WAY CITY COUNCIL RULES OF PROCEDURE AS PROPOSED IN THE WRITTEN MATERIALS SUBMITTED; COUNCILMEMBER DUCLOS SECOND. The motion passed unanimously as follows: Deputy Mayor Burbidge yes Councilmember Koppang yes Councilmember Assefa- Dawson yes Councilmember Moore yes Councilmember Celski yes Councilmember Duclos yes Councilmember Honda yes 8. COUNCIL REPORTS Councilmember Duclos thanked the individuals who attend the meetings in support of the former Weyerhaeuser property. She appreciates their passionate, thoughtful, and tenacious approach. Councilmember Moore noted that it is a critical time for Federal Way and it means a lotto see citizens come out and advocate for various situations and causes within the city. Councilmember Koppang served at the Reach -Out Mens Shelter with the Family Life Community Church and encouraged the community to find opportunities to serve. He also reported that the flag on the former - Weyerhaeuser property will not be flying until June due to necessary flag pole repairs. Federal Way City Council Regular Minutes Page 6 of 7 March 7, 2017 Councilmember Honda thanked the Federal Way Historical Society for their presentation, book, and display at City Hall. She reported on events she attended including the Pac 12 event the Boy Scout Breakfast with the Mayor, and reading to students at Olympic View Elementary. She concluded by providing an update on the progress of Homeless Mothers and Children's Initiative. Councilmember Celski indicated that he and his wife will be traveling to Europe to support their son who will be competing on the United States National Team in the Short Track Speed Skating Event. Councilmember Assefa- Dawson shared that she also was able to serve that the Reach Out shelter and expressed her surprise at how many individuals attended. She has met with community members and is disheartened by the fear they are feeling; she wants Federal Way to be compassionate, caring, and embracing. Deputy Mayor Burbidge reported that the Lodging Tax Advisory Committee will conduct their retreat tomorrow. She reiterated that Federal Way -grown Robert McPherson will be performing March 31 at the Seattle Center. She expressed her excitement for the city's attempts to preserve land and their work with Forterra (was previously known as Cascade Land Conservancy). 9. ADJOURNMENT There being nothing further on the agenda; Mayor Ferrell adjourned the Regular Meeting at 10:44 p.m. Attest: St-p :n e Courtney City Clerk Approved by Council: 03- 2/ -2ot7 Federal Way City Cortncil Regular Minutes Page 7 of 7 March 7, 2017