Parks Comm PKT 04-06-2017City of Federal Way
PARKS, RECREATION AND CULTURAL SERVICES
PARKS AND RECREATION COMMISSION
April 6, 2017 City Hall
6:30 p.m. Hylebos Conference Room
MEETING AGENDA
1. CALL TO ORDER
2. PUBLIC COMMENT (3 minutes)
Please limit comments to 3 minutes. The Chair may ask citizen to briefly summarize comments that
continue too long.
3. APPROVAL OF MINUTES — March 2, 2017; Regular Meeting Minutes.
4. COMMISSION BUSINESS
Topic Title/ Description Presenter
A. None
5. STAFF REPORTS
Topic
Title/ Description
Presenter
A.
Panther Lake Trail Improvements 85% Design
Ikerd
B.
Parks Appreciation Day
Gerwen
C.
Park Path Asphalt Repairs
Gerwen
D.
Brooklake Update
Hutton
6. OTHER BUSINESS
7. FUTURE MEETINGS /AGENDA ITEMS: The next PRHSPS Committee meeting will be held on April 11, 2017 at 5:00pm.
8. AGENDA SETTING
10. ADJOURNMENT
THE NEXT MEETING IS
May 4, 2017
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CITY OF FEDERAL WAY
PARKS, RECREATION AND CULTURAL SERVICES
PARKS AND RECREATION COMMISSION
Thursday, March 2, 2017
MEETING MINUTES
Chair Berger called the meeting to order at 6:30pm.
Hylebos Conference Room
6:30 p.m. City Hall
Present: Dawn Coggins, Chair Dave Berger, George Pfeiffer, David Musick, Mike Hoefel, Steve Payne, David
Wilson, and Anthony Murrietta
Excused: Vice Chair Laura Belvin
Unexcused: Roger Flygare
Staff. John Hutton Parks Director, Jason Gerwen, Parks & Facilities Manager, and Mary Jaenicke, Administrative
Assistant II.
Guest: None
PUBLIC FORUM
None
APPROVAL OF MINUTES
Commissioner Wilson moved to approve the February Parks and Recreation Commission regular meeting minutes
as written. Commissioner Pfeiffer seconded. Motion passed.
Two new members of the commission introduced themselves.
STAFF REPORTS
AHBL SCOPE OF WORK
AHBL is the consulting firm that will be assisting staff with the PROS Plan. AHBL is also the firm that assisted
with the 2006 PROS Plan. There was very good attendance at the first stakeholders meeting that was held on
February 23. The group was engaged and genuinely interested in the plan, and committed to the project. Mr.
Hutton reviewed the scope of work with the commission. Both the city and AHBL will be responsible for the PROS
Plan, which will help keep the pricing down. The survey should be available by March 31. There will be three
stakeholder meetings, as well as public open houses. There are 5 tasks associated with updating the Park Plan: 1)
Project Kickoff, Data Collection and Analysis. 2) Public Engagement. 3) Prepare Draft PROS Plan. 4) Prepare
Final PROS Plan. 5) Plan Approval and Adoption. A timeline for the tasks has not yet been developed for these
tasks. City staff was given the Scope of Work so they could begin working on the contract. Mr. Gerwen stated that
its difficult to set a timeline for each task because the project will evolve as we go through the process. The timeline
will need to be flexible. Commissioners Coggins and Wilson attended the Stakeholder meeting, and provided a
brief recap of the meeting.
PLAYGROUND CONDITION REPORT
Mr. Gerwen stated that there has not been much variance from the condition report that was provided last year. The
three playgrounds that need to be looked at for replacement are Wedgewood, Mirror Lake and Alderbrook. Those
playgrounds are in fair condition. The rating on the playground at Heritage Woods has been changed to fair,
because the manufacturer is no longer in business and it will be difficult to find repair parts. A large part of the
playground fund was used for Town Square Park and play chips, so there is not enough funding to install a new
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Parks and Recreation Commission, March 2, 2017 Pate 2
playground in 2017 but there will be in 2018. The Commission will do a site visit to those parks to make a decision
on which park will get a new playground. The site visit will take place between May and September.
Parks Appreciation Day: Parks Appreciation Day will take place on April 22 from 9:00am- 12:00pm. The purpose
of the event is cleanup, restoration and construction. It generates approximately 1,000 volunteer hours. The four
sites are Alderbrook Park, Steel Lake Park, Saghalie Park and Celebration Park. There will be two commissioners
at each location. Mr. Gerwen reviewed the tasks that will take place at each site. There will be asphalt removal at
Alderbrook Park and that will be a pre- registration site. Chair Berger will be a floater.
Alderbrook Park: Commissioners Coggins and Murrietta
Steel Lake Park: Commissioners Wilson and Musick
Celebration Park: Commissioners Payne and Pfeiffer
Saghalie Park: Commissioner Hoefel and Vice -Chair Belvin
Panther Lake Trail Improvements: Mr. Gerwen reported that they are still working on the 85% design.
Park Path Asphalt Repairs:
Trail repair work has not started because they are still not making asphalt due to the freezing temperatures and the
rain. Staff has been in contact with the contractor, and the contract has been extended to the end of the year.
OTHER BUSINESS
THE DUMAs BAY CENTRE, KNUTZEN FAMILY THEATRE AND BROOKLAKE COMMUNITY CENTER
The City Council held their annual retreat in February, and Mr. Hutton gave a power point presentation on these
facilities. Mr. Hutton was asked to provide a brief summary on the presentation. The Dumas Bay Centre is a three
person operation. They made almost 1 million dollars in revenue last year. They offer overnight retreats and day
meetings. The Centre is not subsidized by the city. The improvements and wish list for the Centre were also
reviewed. The Knutzen Family Theatre has been managed by Centerstage Theatre since 2009. Centerstage
performs at least five shows per year, and beginning January 2016 Dumas Bay Centre has been renting all business
events in the Theatre area when it's not in use. The Brooklake Community Center has a historical value; it was built
pre 1920. There are currently three groups that are renting space. Many different groups are interested in this
property, and it has the potential for many different uses in the future. There is currently no budget for this facility.
OPEN PUBLIC MEETING ACT
All new and reappointed Parks & Recreation Commissioners are required to meet with the City Attorney to review
the Open Public Meeting Act. That meeting will be held on Thursday, April 6 at 6:00pm.
Staff Reports
Brooklake
Parks Appreciation Day
Panther Lake Trail Improvements
Park Path Asphalt Repairs
NEXT MEETING /AGENDA ITEMS
ADJOURNMENT
A motion was made by Coggins and seconded by Musick to adjourn the meeting.
Chair Berger adjourned the meeting at 8:00 pm.
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