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Parks Comm MINS 03-02-2017CITY OF FEDERAL WAY PARKS, RECREATION AND CULTURAL SERVICES PARKS AND RECREATION COMMISSION Thursday, March 2, 2017 Hylebos Conference Room 6:30 p.m. City Hall MEETING MINUTES Chair Berger called the meeting to order at 6:30pm. Present: Dawn Coggins, Chair Dave Berger, George Pfeiffer, David Musick, Mike Hoefel, Steve Payne, David Wilson, and Anthony Murrietta Excused: Vice Chair Laura Belvin Unexcused: Roger Flygare Staff: John Hutton Parks Director, Jason Gerwen, Parks & Facilities Manager, and Mary Jaenicke, Administrative Assistant II. Guest: None PUBLIC FORUM 06 T APPROVAL OF MINUTES Commissioner Wilson moved to approve the February Parks and Recreation Commission regular meeting minutes as written. Commissioner Pfeiffer seconded. Motion passed. Two new members of the commission introduced themselves. STAFF REPORTS AHBL SCOPE OF WORK AHBL is the consulting firm that will be assisting staff with the PROS Plan. AHBL is also the firm that assisted with the 2006 PROS Plan. There was very good attendance at the first stakeholders meeting that was held on February 23. The group was engaged and genuinely interested in the plan, and committed to the project. Mr. Hutton reviewed the scope of work with the commission. Both the city and AHBL will be responsible for the PROS Plan, which will help keep the pricing down. The survey should be available by March 31. There will be three stakeholder meetings, as well as public open houses. There are 5 tasks associated with updating the Park Plan: 1) Project Kickoff, Data Collection and Analysis. 2) Public Engagement. 3) Prepare Draft PROS Plan. 4) Prepare Final PROS Plan. 5) Plan Approval and Adoption. A timeline for the tasks has not yet been developed for these tasks. City staff was given the Scope of Work so they could begin working on the contract. Mr. Gerwen stated that its difficult to set a timeline for each task because the project will evolve as we go through the process. The timeline will need to be flexible. Commissioners Coggins and Wilson attended the Stakeholder meeting, and provided a brief recap of the meeting. PLAYGROUND CONDITION REPORT Mr. Gerwen stated that there has not been much variance from the condition report that was provided last year. The three playgrounds that need to be looked at for replacement are Wedgewood, Mirror Lake and Alderbrook. Those playgrounds are in fair condition. The rating on the playground at Heritage Woods has been changed to fair, because the manufacturer is no longer in business and it will be difficult to find repair parts. A large part of the playground fund was used for Town Square Park and play chips, so there is not enough funding to install a new g: \parks comm mtg notes \2017 \03 -02 -2017 minutes.doc Parks and Recreation Commission, March 2, 2017 Page 2 playground in 2017 but there will be in 2018. The Commission will do a site visit to those parks to make a decision on which park will get a new playground. The site visit will take place between May and September. Parks Appreciation Day: Parks Appreciation Day will take place on April 22 from 9:00am- 12:OOpm. The purpose of the event is cleanup, restoration and construction. It generates approximately 1,000 volunteer hours. The four sites are Alderbrook Park, Steel Lake Park, Saghalie Park and Celebration Park. There will be two commissioners at each location. Mr. Gerwen reviewed the tasks that will take place at each site. There will be asphalt removal at Alderbrook Park and that will be a pre- registration site. Chair Berger will be a floater. Alderbrook Park: Commissioners Coggins and Murrietta Steel Lake Park: Commissioners Wilson and Musick Celebration Park: Commissioners Payne and Pfeiffer Saghalie Park: Commissioner Hoefel and Vice -Chair Belvin Panther Lake Trail Improvements: Mr. Gerwen reported that they are still working on the 85% design. Park Path Asphalt Repairs: Trail repair work has not started because they are still not making asphalt due to the freezing temperatures and the rain. Staff has been in contact with the contractor, and the contract has been extended to the end of the year. OTHER BUSINESS THE DUMAs BAY CENTRE, KNUTZEN FAMILY THEATRE AND BROOKLAKE COMMUNITY CENTER The City Council held their annual retreat in February, and Mr. Hutton gave a power point presentation on these facilities. Mr. Hutton was asked to provide a brief summary on the presentation. The Dumas Bay Centre is a three person operation. They made almost 1 million dollars in revenue last year. They offer overnight retreats and day meetings. The Centre is not subsidized by the city. The improvements and wish list for the Centre were also reviewed. The Knutzen Family Theatre has been managed by Centerstage Theatre since 2009. Centerstage performs at least five shows per year, and beginning January 2016 Dumas Bay Centre has been renting all business events in the Theatre area when it's not in use. The Brooklake Community Center has a historical value; it was built pre 1920. There are currently three groups that are renting space. Many different groups are interested in this property, and it has the potential for many different uses in the future. There is currently no budget for this facility. OPEN PUBLIC MEETING ACT All new and reappointed Parks & Recreation Commissioners are required to meet with the City Attorney to review the Open Public Meeting Act. That meeting will be held on Thursday, April 6 at 6:00pm. Staff Reports Brooklake Parks Appreciation Day Panther Lake Trail Improvements Park Path Asphalt Repairs NEXT MEETING /AGENDA ITEMS ADJOURNMENT A motion was made by Coggins and seconded by Musick to adjourn the meeting. Chair Berger adjourned the meeting at 8:00 pm. g:\parks comm mtg notes \2017 \03 -02 -2017 minutes.doc