PRHSPSC PKT 04-11-2017City of Federal Way
City Council
Parks, Recreation, Human Services & Public Safety Committee
April 11, 2017 City Hall
5:00 p.m. H lebos Conference Room
MEETING AGENDA
1. CALL TO ORDER
2. PUBLIC COMMENT (3 minutes)
3. COMMISSION COMMENTS
4. COMMITTEE BUSINESS
Topic Title/ Description
A. Approval of Minutes: March 14, 2017
B. Panther Lake Trail 85% Redesign
5. COUNCIL DISCUSSION ON EMERGING ISSUES
6. PENDING ITEMS
Festivals
7. NEXT MEETING: May 9, 2017
8. ADJOURNMENT
Presenter Page Action
Council
or Info
Date
3 Action
N/A
Ikerd 5 Action
Consent
4/18/17
Committee Members City Staff
Mark Koppang, Chair John Hutton, Parks Director
Lydia Assefa- Dawson Mary Jaenicke, Administrative Assistant 11
Martin Moore 1
K: \PRHSPS Committee \2017 \04 -11 -2017 Agenda.doc
City of Federal Way
City Council
PARKS, RECREATION, HUMAN SERVICES & PUBLIC SAFETY COUNCIL COMMITTEE
Tuesday March 14, 2017
5:00 p.m.
SUMMARY
Committee Members in Attendance: Chair Koppang, Committee member Moore, Committee member
Assefa- Dawson
Council Members in Attendance: Deputy Mayor Burbidge
Staff Members in Attendance: Ryan Call, Assistant City Attorney, Brian Davies, Community
Development Director, John Hutton, Parks Director, Chief Andy Hwang, Jeff Watson, Community
Services Manager, Sara Bridgeford, CDBG Coordinator, and Mary Jaenicke, Administrative Asst. H.
Guests: None
Chair Koppang called the meeting to order at 5:00p.m.
Commission Comment: None
Public Comment: None
Approval of Minutes
Committee member Moore moved to approve the February minutes as written, Committee
member Assefa- Dawson seconded the motion. Motion passed.
BUSINESS ITEMS
Amendment No 2 to License Aareement between Balli Road, LLC and the City of Federal Way
Chief Hwang provided the background information. This is to extend the lease agreement for the
downtown sub - station for two more years. The amount of the monthly rent is $3,500, and there is no
increase. The Traffic Unit and Special Operations Unit work out of this location. Committee member
Moore moved to forward Amendment No. 2 to License Agreement between Balli Road, LLC and
the City of Federal Way to the March 21, 2017, consent agenda for approval. Committee member
Assefa- Dawson seconded. Motion passed.
Agreement with Public Health Seattle and Kina County
Mr. Gross provided the background information. Public Health Seattle King County would like to enter
into an agreement to use the Federal Way Community Center (FWCC) for emergency use. Public Health
Seattle King County has been selecting locations throughout the county that would be used as medication
distribution centers in the event of a disease outbreak or some other catastrophic event that has the
potential for a public health concern. They are asking that the fee for the first 72 hours would be free of
charge, then after that it the fee would be market value. They would also try and give a 24 hour notice,
but the King County Public Health Officer has a lot of'power, and if we said that the building was not
available, he could override us. Chair Koppang requested that Mr. Hutton and the FWCC staff establish
the market rate for 24 hour use, and provide that information prior to the March 21 Council meeting.
Committee member Assefa- Dawson moved to forward the agreement with Public Health Seattle &
King County to the March 21, 2017 consent agenda for approval. Committee member Moore
seconded. Motion passed.
WebEOC Government Entity Use Agreement
Mr. Gross provided the background information. WebEOC is an on -line application used to help gather
information that emergency management offices use to help put the information into a useful product.
Washington State acquired WebEOC several years ago, and they are now offering it to local
K:\PRHSPS Committee\2017 \03 -14 -2017 Mins.doc 2
PARKS, RECREATION, HUMAN SERVICES & PUBLIC SAFETY COUNCIL COMMITTEE
Tuesday, March 14, 2017 Summary
Page 2
jurisdictions, and it is free of charge. This will benefit situational awareness on a regional level.
Committee member Moore moved to forward the agreement with Washington State Military
Department for WebEOC use to the March 21, 2017 consent agenda for approval. Committee
member Assefa- Dawson seconded. Motion passed.
2016 Emergency Management Performance Grant
Mr. Gross provided the background information. This grant funds the CodeRed Massive Notification
System. The amount of this grant is $37,500.00. The Federal Way School District, St. Francis Hospital,
Lakehaven Utility District and South King Fire also have access to the system. The system is used on
average 2 — 3 times a year. Committee member Assefa- Dawson moved to forward the 2016
Emergency Management Performance Grant to the March 21, 2017 consent agenda for approval.
Committee member Moore seconded. Motion passed.
2016 Program Year Consolidated Annual Performance & Evaluation Report (CAPER)
Mr. Watson provided the background information. The CAPER is the annual report that is required by
the Department of Housing & Urban Development (HUD) to inform them on how the City utilized the
CDBG funds to meet the following goals: 1) Provide decent housing. 2) Provide sustainable living
environment. 3) Create economic goals. Mr. Watson highlighted the 2016 key accomplishments and the
agencies that were responsible for those accomplishments. Committee member Moore is concerned with
the new administration and the potential cuts that could take place. He would like to know if there have
been conversations regarding how the cuts would be handled. Mr. Watson stated that they are aware of
the budget proposal and it does zero out the CDBG program as well as the Home Investment Partnership
program. It also proposes drastic reductions in Section 8 Housing. Mr. Watson is not overly concerned at
this time because this is not the first time that an administration has proposed these cuts. They have been
talking about this and will be making recommendations on how the city might approach elected officials
and also work collaboratively with others that have an interest locally and elsewhere in the state to send
the message that this is important. Mr. Watson added that when this has happened with past
administrations there was a great deal of pushback nationally. The success of the Day Center was
discussed, and the quarterly report on the center will be issued mid - April. Committee member Moore
would like data on tracking the progress of the individuals using the center. Mr. Watson stated that it can
be difficult to keep track of people because often they do not report back to the agency. Committee
member Assefa- Dawson inquired about women and children. Mr. Watson stated that they had been
talking with New Hope Christian Fellowship about a cold weather emergency shelter and the possibility
of hosting a long term shelter for women and children. At this point New Hope has declined to move
forward; their institutional legal department and insurance company have some concerns about being a
shelter. There is a need for a permanent facility, and they are continuing to working on this. Committee
member Moore moved to forward the 2016 Consolidated Annual Performance & Evaluation
Report to the March 21, 2017 City Council agenda for public hearing. Committee member Assefa-
Dawson seconded. Motion passed.
Increase to Housing Repair Dollar Limit
This program is supported by the Community Development Block Grant (CDBG). The Housing Repair
Program (HRP) started in 2012 with a $5,000 per home repair limit. That was increased in 2013 to a
$10,000 per home repair limit. Over the last four years construction costs have increased and it's
becoming difficult to work with homeowners where costs are at or under the $10,000 limit. The program
guidelines state that if they are at the limit then the homeowners are responsible for any costs over
$10,000. Many of the housing repair costs are between the ranges of $14,000 - $15,000. They are
recommending increasing the threshold from $10,000 to $15,000. This will enable them to help more
people and complete more projects. Committee member Assefa- Dawson moved to forward the
proposed increase to the Housing Repair Program Dollar Limit to the March 21, 2017 consent
agenda for approval. Motion passed. -
PARKS, RECREATION, HUMAN SERVICES & PUBLIC SAFETY COUNCIL COMMITTEE
Tuesday, March 14, 2017 Summary
Page 3
Authorization to Allocate Funds for the Parks, Recreation and Open Space Plan
The Parks Department is seeking permission to use $40,000 in unallocated CIP funds, and enter into a
contract with a consultant for the purpose of developing the Parks, Recreation and Open Space Plan. This
plan is very important to the Department; without the plan, the department is unable to apply for grants.
Committee member Assefa- Dawson moved to forward the authorization to allocate $40,000 in CIP
funds to hire a consultant for the Parks, Recreation and Open Space Plan to the March 21, 2017
Council consent agenda for approval. Committee member Moore seconded. Motion passed.
COUNCIL DISCUSSION ON EMERGING ISSUES
Committee member Moore would like Council to get a briefing on the City's Emergency Plan.
Committee member Moore attended the last Violence Prevention Coalition (VPC) meeting, and realized
that there are a lot of resources in our county and state that he is unaware of. He would like to invite
people from other agencies to speak about what it is that they do. He stated that the City needs to partner
up with other organizations to solve the issues that are facing the city. He met Anika from Youth Linc
and he would like her to be invited to the next PRHSPS Committee meeting. He would also like to invite
other groups to future meetings. Chair Koppang stated that he is looking forward to the VPC report and
to hear their recommendations. Deputy Mayor Burbidge added that there are resources that are nearby
that the city could partner with. Chair Koppang requested that Committee member Moore extend the
invitation to Anika, and she will be given five minutes to speak at the beginning of the meeting.
NEXT MEETING
April 11, 2017
ADJOURNMENT
Meeting adjourned at 6:00p.m.
4
COUNCIL MEETING DATE: April 18, 2017 ITEM #:
CITY OF FEDERAL WAY
CITY COUNCIL
AGENDA BILL
SUBJECT: PANTHER LAKE TRAIL — 85% REDESIGN
POLICY QUESTION: Should the Council approve the proposed 85% redesign and authorize staff to bid the
project?
COMMITTEE: PRHSPS MEETING DATE: April 11, 2017
CATEGORY:
® Consent ❑ Ordinance ❑ Public Hearing
❑ City Council Business ❑ Resolution ❑ Other
STAFF.. Deputy ...... ..... .... ...... .... ..................._..._........................_...................._ .......... ........................._..' _ ............_. ..
Background:
Council approved a 30% re- design of the Panther Lake Trail on January 17, 2017. Staff has worked with an
Architect to fine tune the design specifications and is ready for bid. Staff seeks Council approval for the 85%
redesign and authorization to bid the project. The engineers estimate for the full project is $998,570 and we have
CIP approved funding in the amount of $1,058,918
Attachments: Drawings and foot bridge example.
Options Considered:
1. Approve the 85% redesign of Panther Lake Trail and authorize staff to bid the project?
2. Do not approve the 85% redesign and provide direction to staff.
MAYOR'S RECOMMENDATION: Option 1
MAYOR APPROVAL: % DIRECTOR APPROVAL: 17
Committee ^ Council Initial/Date
Initial/Date Initial/Date
COMMITTEE RECOMMENDATION: I move to approve the 85% redesign of Panther Lake Trail and authorize staff
to bid the project and send to the April 18, 2017 consent agenda for approval.
Committee Chair Committee Member Committee Member
PROPOSED COUNCIL MOTION: "I move approval of the 85% redesign of Panther Lake Trail and authorize
staff to bid the project. "
(BELOW TO BE COMPLETED BY CITY CLERKS OFFICE)
COUNCIL ACTION:
❑ APPROVED
COUNCIL BILL #
❑ DENIED
1sT reading
❑ TABLED/DEFERRED/NO ACTION
Enactment reading
❑ MOVED TO SECOND READING (ordinances only)
ORDINANCE #
REVISED — 12/12/2016
RESOLUTION #
CITY OF
"k Federal Way
Parks Department
Date: December 28, 2016
To: PRHSPS Council Committee
Via: Mayor Jim Ferrell
John Hutton, Parks Director
From: Stephen Ikerd, Deputy Parks Director
Subject: Panther Lake Trail Improvement 30% redesign
Background:
The conceptual idea for a trail in the Panther Lake area began in 2012 when a consultant
was used to do a trail connection study from the BPA Trail to West Hylebos Wetlands.
Following the study Parks Commission and City Council agreed upon a loop trail around
Panther Lake with a connection to the BPA trail. This was one of several options that
came out of the study.
The Parks Department received authorization from City Council in 2015 to bid a trail
improvement project around Panther Lake from a design Public Works had been involved
with previously. At the same time the trail project was preparing to bid, Town Square Park
was re- assigned from a consultant to the Parks Department to fully design and build. Due
to the timing of this new workload, the Panther Lake Trail project was put on hold.
The original trail design estimate was in the 1.5 million dollars range and would have
needed to be built in phases due to insufficient funding. During public process and
continuing after the project was put on hold staff received comments similar to those
below from trail users, Park Commissioners and some Council:
• Please keep the trail more natural with crushed rock and do not install asphalt.
• The continuous loop trail concept around the lake is a great idea and a link from
the BPA trail is an added feature for a unique urban hiking experience.
• Is there any way to keep the trail in the wooded area and not use the West
Campus Drive sidewalk to complete the loop?
• This is not a good location for a busy playground? This is a nature setting, no
playground please! A playground is too far removed from ballfields to allow for
safe supervision of children if a family is trying to attend games & do both.
• Keep the whole setting as natural as possible.
• Concern over conflicts of use sharing a driveway with the little league facility for a
new proposed parking lot intended for trail users.
85% re- design proposal:
In consideration of Public, Commission & Council comments, Park staff searched for ways
to modify the original design; reduce cost, maintain the natural setting and try to produce a
complete project with available funds. Following are Park Department recommendations
for an 85% redesign:
• Build a standalone parking lot with its own entry off West Campus Drive. This
revision allows for better City control of trail parking and much easier for patrons to
come and go without getting caught in long event parking ticket line that occurs
within the little league driveway. This change also allows the parking to relocate
more outside the wetland buffer which greatly reduces cost and mitigation
requirements. The new design has approx. 20 stalls with set aside space to
expand if the site should need more stalls in the future.
• Change from a 10' wide asphalt trail to a 6' wide crushed rock trail which greatly
reduces environmental impact, mitigation needs, lessens installation cost and
achieves a more natural look & feel public comments centered around. Long term
maintenance cost is lower changing to an ADA type crushed rock surface.
• Eliminating a future playground from the original design when funds became
available makes sense for this site because the main goal for this location is to
provide a quiet passive setting to walk and enjoy wildlife.
• Staff recommends installing a decorative screened portable toilet like the West
Hylebos Wetlands successfully uses versus a future fully plumbed restroom. This
type system is more cost effective and will help reduce the probability this location
could become a rest stop and camp location.
• Install an approx. 50' footbridge across a small ravine from the BPA trail near the
south parking lot of the Aquatic Center in order to continue the loop trail through
the woods back to the new parking. This modification eliminates the original idea
to route the trail to the busy street sidewalk in order to return to the parking lot. A
footbridge also adds an interesting feature to the whole trail walk experience.
85% redesign estimated cost: $998,570 for a complete project including soft cost and
10% contingency.
Available Budget:
King County Trail Levy
City Funds - REET
Total available budget
Recommendation:
Council to approve the
project.
$963,009 — these funds can only be used on trail projects.
$95,909
$1,058,918
85% redesign of Panther Lake Trail and authorize staff to bid the
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