PRHSPSC MINS 03-14-2017City of Federal Way
City Council
PARKS, RECREATION, HUMAN SERVICES & PUBLIC SAFETY COUNCIL COMMITTEE
Tuesday March 14, 2017
5:00 p.m.
SUMMARY
Committee Members in Attendance: Chair Koppang, Committee member Moore, Committee member
Assefa- Dawson
Council Members in Attendance: Deputy Mayor Burbidge
Staff Members in Attendance: Ryan Call, Assistant City Attorney, Brian Davies, Community
Development Director, John Hutton, Parks Director, Chief Andy Hwang, Jeff Watson, Community
Services Manager, Sara Bridgeford, CDBG Coordinator, and Mary Jaenicke, Administrative Asst. II.
Guests: None
Chair Koppang called the meeting to order at 5:00p.m.
Commission Comment: None
Public Comment: None
Approval of Minutes
Committee member Moore moved to approve the February minutes as written, Committee
member Assefa - Dawson seconded the motion. Motion passed.
BUSINESS ITEMS
Amendment No. 2 to License Agreement between Balh Road, LLC and the City of Federal Wav
Chief Hwang provided the background information. This is to extend the lease agreement for the
downtown sub - station for two more years. The amount of the monthly rent is $3,500, and there is no
increase. The Traffic Unit and Special Operations Unit work out of this location. Committee member
Moore moved to forward Amendment No. 2 to License Agreement between Balli Road, LLC and
the City of Federal Way to the March 21, 2017, consent agenda for approval. Committee member
Assefa- Dawson seconded. Motion passed.
Agreement with Public Health Seattle and Kine Coun ttv
Mr. Gross provided the background information. Public Health Seattle King County would like to enter
into an agreement to use the Federal Way Community Center (FWCC) for emergency use. Public Health
Seattle King County has been selecting locations throughout the county that would be used as medication
distribution centers in the event of a disease outbreak or some other catastrophic event that has the
potential for a public health concern. They are asking that the fee for the first 72 hours would be free of
charge, then after that it the fee would be market value. They would also try and give a 24 hour notice,
but the King County Public Health Officer has a lot of dower, and if we said that the building was not
available, he could override us. Chair Koppang requested that Mr. Hutton and the FWCC staff establish
the market rate for 24 hour use, and provide that information prior to the March 21 Council meeting.
Committee member Assefa- Dawson moved to forward the agreement with Public Health Seattle &
King County to the March 21, 2017 consent agenda for approval. Committee member Moore
seconded. Motion passed.
WebEOC Government Entity Use Agreement
Mr. Gross provided the background information. WebEOC is an on -line application used to help gather
information that emergency management offices use to help put the information into a useful product.
Washington State acquired WebEOC several years ago, and they are now offering it to local
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PARKS, RECREATION, HUMAN SERVICES & PUBLIC SAFETY COUNCIL COMMITTEE
Tuesday, March 14, 2017 Summary
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jurisdictions, and it is free of charge. This will benefit situational awareness on a regional level.
Committee member Moore moved to forward the agreement with Washington State Military
Department for WebEOC use to the March 21, 2017 consent agenda for approval. Committee
member Assefa- Dawson seconded. Motion passed.
2016 Emergency Management Performance Grant
Mr. Gross provided the background information. This grant funds the CodeRed Massive Notification
System. The amount of this grant is $37,500.00. The Federal Way School District, St. Francis Hospital,
Lakehaven Utility District and South King Fire also have access to the system. The system is used on
average 2 — 3 times a year. Committee member Assefa- Dawson moved to forward the 2016
Emergency Management Performance Grant to the March 21, 2017 consent agenda for approval.
Committee member Moore seconded. Motion passed.
2016 Program Year Consolidated Annual Performance & Evaluation Report (CAPER)
Mr. Watson provided the background information. The CAPER is the annual report that is required by
the Department of Housing & Urban Development (HUD) to inform them on how the City utilized the
CDBG funds to meet the following goals: 1) Provide decent housing. 2) Provide sustainable living
environment. 3) Create economic goals. Mr. Watson highlighted the 2016 key accomplishments and the
agencies that were responsible for those accomplishments. Committee member Moore is concerned with
the new administration and the potential cuts that could take place. He would like to know if there have
been conversations regarding how the cuts would be handled. Mr. Watson stated that they are aware of
the budget proposal and it does zero out the CDBG program as well as the Home Investment Partnership
program. It also proposes drastic reductions in Section 8 Housing. Mr. Watson is not overly concerned at
this time because this is not the first time that an administration has proposed these cuts. They have been
talking about this and will be making recommendations on how the city might approach elected officials
and also work collaboratively with others that have an interest locally and elsewhere in the state to send
the message that this is important. Mr. Watson added that when this has happened with past
administrations there was a great deal of pushback nationally. The success of the Day Center was
discussed, and the quarterly report on the center will be issued mid - April. Committee member Moore
would like data on tracking the progress of the individuals using the center. Mr. Watson stated that it can
be difficult to keep track of people because often they do not report back to the agency. Committee
member Assefa- Dawson inquired about women and children. Mr. Watson stated that they had been
talking with New Hope Christian Fellowship about a cold weather emergency shelter and the possibility
of hosting a long term shelter for women and children. At this point New Hope has declined to move
forward; their institutional legal department and insurance company have some concerns about being a
shelter. There is a need for a permanent facility, and they are continuing to working on this. Committee
member Moore moved to forward the 2016 Consolidated Annual Performance & Evaluation
Report to the March 21, 2017 City Council agenda for public hearing. Committee member Assefa-
Dawson seconded. Motion passed.
Increase to Housing Repair Dollar Limit
This program is supported by the Community Development Block Grant (CDBG). The Housing Repair
Program (HRP) started in 2012 with a $5,000 per home repair limit. That was increased in 2013 to a
$10,000 per home repair limit. Over the last four years construction costs have increased and it's
becoming difficult to work with homeowners where costs are at or under the $10,000 limit. The program
guidelines state that if they are at the limit then the homeowners are responsible for any costs over
$10,000. Many of the housing repair costs are between the ranges of $14,000 - $15,000. They are
recommending increasing the threshold from $10,000 to $15,000. This will enable them to help more
people and complete more projects. Committee member Assefa- Dawson moved to forward the
proposed increase to the Housing Repair Program Dollar Limit to the March 21, 2017 consent
agenda for approval. Motion passed.
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PARKS, RECREATION, HUMAN SERVICES & PUBLIC SAFETY COUNCIL COMMITTEE
Tuesday, March 14, 2017 Summary
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Authorization to Allocate Funds for the Parks, Recreation and Open Space Plan
The Parks Department is seeking permission to use $40,000 in unallocated CIP funds, and enter into a
contract with a consultant for the purpose of developing the Parks, Recreation and Open Space Plan. This
plan is very important to the Department; without the plan, the department is unable to apply for grants.
Committee member Assefa- Dawson moved to forward the authorization to allocate $40,000 in CIP
funds to hire a consultant for the Parks, Recreation and Open Space Plan to the March 21, 2017
Council consent agenda for approval. Committee member Moore seconded. Motion passed.
COUNCIL DISCUSSION ON EMERGING ISSUES
Committee member Moore would like Council to get a briefing on the City's Emergency Plan.
Committee member Moore attended the last Violence Prevention Coalition (VPC) meeting, and realized
that there are a lot of resources in our county and state that he is unaware of. He would like to invite
people from other agencies to speak about what it is that they do. He stated that the City needs to partner
up with other organizations to solve the issues that are facing the city. He met Anika from Youth Linc
and he would like her to be invited to the next PRHSPS Committee meeting. He would also like to invite
other groups to future meetings. Chair Koppang stated that he is looking forward to the VPC report and
to hear their recommendations. Deputy Mayor Burbidge added that there are resources that are nearby
that the city could partner with. Chair Koppang requested that Committee member Moore extend the
invitation to Anika, and she will be given five minutes to speak at the beginning of the meeting.
NEXT MEETING
April 11, 2017
ADJOURNMENT
Meeting adjourned at 6:00p.m.
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