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Council PKT 04-18-2017 RegularFederal Way CITY COUNCIL REGULAR MEETING AGENDA Council Chambers - City Hall April 18, 2017 — 7:00 p.m. 1. CALL MEETING TO ORDER 2. PLEDGE OF ALLEGIANCE 3. PRESENTATIONS a. Arts Commission 2016 Accomplishments Report — Chair Dan Hershmann & Commissioner Gary Gillespie b. Certificates of Appointment: • Arts Commission • Human Services Commission c. Multi - Family Housing Moratorium Briefing — Community Development Director Brian Davis d. Mayor's Emerging Issues and Report • Violence Prevention Coalition Steering Committee (VPSC) Report • Dick's Drive -In — Meeting and City Tour (4/13) • 9Th Annual Helien Keller Police /Fire Basketball Game Recap — John Hutton /Bob Darrigan • Earth Day /Parks Appreciation Day — April 22 — John Hutton • Pacific Bonsai Museum Opening (4/8) • Sound Cities Association(SCA) Board Meeting • Community Events: Communities in School Breakfast (4/28) 4. CITIZEN COMMENT PLEASE COMPLETE A PINK SLIP AND TURN IT IN TO THE CITY CLERK PRIOR TO SPEAKING. When recognized by the Mayor, come forward to the podium and state your name for the record. Please limit your comments to three minutes. The Mayor may interrupt comments that exceed three minutes, relate negatively to other individuals, or are otherwise inappropriate. 5. CONSENT AGENDA Items listed below have been previously reviewed in their entirety by a Council Committee of three members and brought before full Council for approval; all items are enacted by one motion. Individual items may be removed by a Councilmember for separate discussion and subsequent motion. a. Minutes: April 4, 2017 Regular and Special Meetings ...page 10 b. Panther Lake Trail - 85% Design ...page 20 The City Council may add items and take action on items not listed on the agenda. City Council Meetings are wheelchair accessible; and assisted listening devices for use in the Council Chambers are available upon request to the City Clerk. Regular Meetings are recorded and televised live on Government Access Channel 21. To view Council Meetings online please visit www.cityoffederalway.com. 6. COUNCIL REPORTS 7. ADJOURNMENT The City Council may add items and take action on items not listed on the agenda. City Council Meetings are wheelchair accessible; and assisted listening devices for use in the Council Chambers are available upon request to the City Clerk. Regular Meetings are recorded and televised live on Government Access Channel 21. 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COMMITTEE: N/A MEETING DATE: N/A CATEGORY: ® Consent (1 City Council Business Ordinance Resolution Public Hearing Other STAFF REPORT BY_ Stephanie Courtney, City Clerk DEPT: Mayor's Office Attachments: Draft minutes for the April 4, 2017 Regular and Special City Council Meetings Options Considered: 1. Approve the minutes as presented. 2. Amend the minutes as necessary. MAYOR'S RECOMMENDATION: N/A MAYOR APPROVAL: N/A N/A Committee Council Initial/Date Initial/Date CITY CLERK APPROVAL: COMMITTEE RECOMMENDATION: N/A N/A Committee Chair N/A N/A Committee Member Committee Member PROPOSED COUNCIL MOTION: "I move approval of the minutes as presented." (BELOW TO BE COMPLETED BY CITY CLERKS OFF /CE) COUNCIL ACTION: ❑ APPROVED COUNCIL BILL # ❑ DENIED 1ST reading ❑ TABLED/DEFERRED/NO ACTION Enactment reading ❑ MOVED TO SECOND READING (ordinances only) ORDINANCE # REVISED - 12/2016 RESOLUTION # CITY OF Federal Way CITY COUNCIL SPECIAL MEETING MINUTES Council Chambers - City Hall April 4, 2017 — 5:15 p.m. 1. CALL MEETING TO ORDER Mayor Ferrell called the meeting to order at 5:15 p.m. 40'4A,cT City officials in attendance: Deputy Mayor Jeanne Burbidge, Councilmember Lydia Assefa- Dawson, Councilmember Bob Celski, Councilmember Susan Honda, Councilmember Mark Koppang, and Councilmember Martin Moore. City staff in attendance: City Attorney Ryan Call and City Clerk Stephanie Courtney. 2. COMMISSION INTERVIEWS a. Human Services Commission — 6 applicants b. Arts Commission — 2 applicants City Councilmembers interviewed six (6) applicants for vacancies on the Human Services Commission and two (2) applicants and considered two (2) additional applications from current alternate Commissioners for vacancies on the Arts Commission. 3. EXECUTIVE SESSION • Potential Litigation Pursuant to _ . £ 4 _ ! cancelled Due to time constraints, the Council did not recess to Executive Session. 4. ADJOURNMENT There being nothing further on the agenda; Deputy Mayor Burbidge adjourned the Special Meeting at 6:48 p.m. Attest: Stephanie Courtney City Clerk Approved by Council: Federal Way City Council Special Minutes Page 1 of 1 April 4, 2017 CITY OF .'� Federal Way CITY COUNCIL REGULAR MEETING MINUTES Council Chambers - City Hall April 4, 2017 — 7:00 p.m. 1. CALL MEETING TO ORDER Mayor Ferrell called the meeting to order at 7:08 p.m. City officials in attendance: Mayor Jim Ferrell, Deputy Mayor Jeanne Burbidge, Councilmember Lydia Assefa- Dawson, Councilmember Bob Celski, Councilmember Susan Honda, Councilmember Mark Koppang, Councilmember Martin Moore and Councilmember Dini Duclos. City staff in attendance: City Attorney Ryan Call and City Clerk Stephanie Courtney. 2. PLEDGE OF ALLEGIANCE Mayor Ferrell led the flag salute. 3. PRESENTATIONS a. Sound Transit Briefing — Federal Way Link Extension Project Update Sound Transit Government and Community Relations Officer Chelsea Levy thanked the Mayor and Council for the opportunity to give a brief update on the project. Ms. Levy introduced Extension Project Director Dan Abernathy who will be working the project from this point forward. Mr. Abernathy noted the Federal Way Link Extension project, which was approved by voters in the ST3 package is now in the design stage. He presented a project timeline which noted Sound Transit is currently working on Right -of -Way acquisition and relocation of residential and commercial property owners who will be impacted. He also displayed the route which follows an 1 -5 alignment with the exception at the Kent /Des Moines station which will be located closer to Highline College. He highlighted ongoing discussions with the School District regarding the Mark Twain Elementary School Ballfield impact, and the inclusion of the elevated alignment. Mr. Abernathy also briefly highlighted the station concepts for the Kent/Des Moines Station; the S 272 Street Station; and the Federal Way Transit Center Station. Councilmembers thanked Mr. Abernathy and Ms. Levy for attending the meeting and providing this update and asked clarifying questions regarding federal funding, right -of -way property acquisition, relocation of businesses, structured parking, and the calculation of license tab fees. Mr. Abernathy and Ms. Levy addressed the Council's questions and noted they have set up weekly meetings with city staff to work together as partners in this lengthy process. In response to additional Federal Way City Council Regular Minutes Page I of 8 April4, 2017 questions, Ms. Levy noted appraisals used for acquiring property are required to be current and to Sound Transit is also required to pay fair market value. Councilmembers also restated the importance of the investment in the downtown core and the importance of working with the school district regarding Mark Twain Elementary to find a mutually beneficial solution. Mayor Ferrell and Council thanked Ms. Levy and Mr. Abernathy for updating Council and look forward to the next briefing. Public Works Department Crews Recognition: Due to the time, Mayor Ferrell asked Public Works Director Marwan Salloum to come forward with the Public Works crews who worked on the SW Dash Point Road /Lakota Creek Land Slide. (Mayor's Emerging Issues /Report) Mr. Salloum spoke briefly about the slide itself which occurred on March 16, 2017 at SW Dash Point Road. He presented multiple pictures from the slide ranging from the initial response, to the clean -up work and the current condition of the road when reopened. He acknowledged his hard - working and talented crew for their hard work on this disaster. The Mayor and Councilmembers joined Director Salloum in thanking the employees for their outstanding work in responding and quickly clearing the roadway. Mr. Salloum also noted the crew starts very early in the morning, and he thanked them for staying late tonight for the Council meeting. Mayor Ferrell also thanked Deputy Director Desiree Winkler for her work on this project. b. Violence Prevention Coalition Steering Committee Update Doug Baxter, Chair of the Violence Prevention Steering Committee, reported the VPSC has been meeting and will be coming to the April 18th Study Session /Special Council Meeting with their findings and recommendations for the Council. He thanked the members who have spent many hours dedicated to this effort. He noted the Committee met over six months and heard from over 400 citizens and dozens of experts. He encouraged citizens to attend the Special Meeting on April 18 when the Committee and Council will go over the report and ten recommendations. c. Proclamation: Sexual Assault Awareness Month /April 2017 Councilmember Assefa- Dawson read and presented the proclamation to Megan Allen, Legal Advocacy Services Manager for King County Sexual Assault Resource Center (KCSARC). Ms. Allen, along with Legal Advocate Mattie Nelson, thanked the Mayor and Council for the Proclamation and specifically thanked the Federal Way Police Department and Detective Ray Unsworth. Detective Unsworth thanked Ms. Allen and Ms. Nelson, and encouraged victims to speak out, noting only 3% of sexual assaults are reported. He stated it is very important to break the cycle of sexual assault. d. Impact of State Proposed Budget on CFW /LEOFF2 Finance Director Ade Ariwoola gave a brief update to Council regarding the proposal at the State level to pass on the state funding share of the LEOFF2 pension costs to the cities and or counties. Mr. Ariwoola stated currently the state sets the rate and administers the plan which is funded by the employee (50 %); the city /county (30 %) and the state (20 %). The proposal would shift this model to the employee (50 %) and the city /county (50 %). Federal Way City Council Regular Minutes Page 2 of 8 April4, 2017 Mr. Ariwoola noted staff went to Olympia along with Association of Washington Cities (AWC) delegate and met with the Governor's staff, Senator Miloscia and Representative Reeves to discuss the budget impacts to the City of Federal Way. He noted this proposal is only reflected in the Senate's budget and not the House of Representatives budget proposal. If approved, this would increase city costs from $.066 to $1.20m in 2017 alone. Mayor Ferrell and Councilmembers thanked Mr. Ariwoola and Mr. McNey for the update and information. Mayor Ferrell noted the city delegation made it vastly clear, the city is opposed to this proposal and shift in pension funding. e. Mayor's Emerging Issues and Report • Recognition of Public Works Crews — Mudslide /Dash Point Road (Clerk's Note: this item was discussed earlier in the evening) • Federal Way Community Center 10th year Anniversary Parks Director John Hutton reported on the recent 10th Anniversary Celebration for the Federal Way Community Center. He thanked the sponsors of the event which include Precor Athletic, MacDonald - Miller, and Geno's Bistro who provided the lunch at no cost to the city. He thanked the members of the community center and emphasized it is the retention of the members which makes the center so successful. Mr. Hutton noted 1,400 -1,500 users visit daily from 5:30 a.m. to 9:30 p.m. Mr. Hutton was proud to note the cost recovery is much higher at the community center than comparable centers across the country. The Federal Way Community Center is approximately 90% return on investment as compared to the industry standard of 39.5 %. Councilmember thanked Mr. Hutton for the update and congratulated and thanked the wonderful staff at the community center for all their hard work and determination. • Police vs. Fire Basketball Game Lions Club Member Bob Darrigan invited everyone to the 9th Annual Police /Fire Basketball Game on Saturday, April 8th at the Federal Way Community Center. He noted this is a wonderful family event which is free to attend (donations are accepted). The game begins at 11:00 a.m. Parks Director John Hutton and Deputy Police Chief Kyle Sumpter will be on hand to provide play by play highlights. • Community Events and Regional Meetings Mayor Ferrell reported on his attendance at Sound Cities Association (SCA) Board Meeting. He also met with KBS (Korean Broadcasting System) who also spoke with various Department Directors to highlight projects and events happening in Federal Way. The interviews will be aired on the KBS Channel. 4. CITIZEN COMMENT Kathy McCabe, Executive Director of the Pacific Bonsai Museum, invited all to attend the 2017 Exhibit titled "Natives" which will feature trees native to North America. She thanked the city for their ongoing support through the Tourism Enhancement Grants which helps the museum to bring people to Federal Way from all around the world. Federal Way City Council Regular Minutes Page 3 of 8 April4, 2017 Lori Sechrist thanked the Planning and Law Departments for their work which led to the Hearing Examiner decision to uphold the city's code interpretation regarding the former Weyerhaeuser Campus. She asked for the city to maintain the wetland buffer on the property at the south end of North Lake (17- 100711- 00 -UP) which has submitted for a wetland buffer reduction. She extended an invitation for all to attend the Earth Day walk on April 22 being hosted by the "Save Weyerhaeuser Campus" group. Tim Burns encouraged all to observe "Pay Equality Day" and provided statistics regarding the discrepancy of pay between men and women. He further encouraged everyone to contact Senator Miloscia to bring EHB1506 forward for a vote. Suzanne Vargo shared information regarding trees and their impact on the aquafer and wetlands. She also highlighted her concerns regarding the individual being hired and considered as forester for Industrial Realty Group (IRG). 5. CONSENT AGENDA a. Minutes: March 21, 2017 Regular and Special Meetings b. Monthly Financial Report — January and February 2017 c. Vouchers — January 2017 d. Vouchers — February 2017 e. Extension of Contract with King County Institutional Network (I -Net) Services f. Spillman Server Migration DEPUTY MAYOR BURBIDGE MOVED APPROVAL OF ITEMS A THROUGH F ON THE CONSENT AGENDA; COUNCILMEMBER KOPPANG. The motion passed unanimously 7 -0 as follows: Deputy Mayor Burbidge yes Councilmember Koppang yes CouncilmemberAssefa - Dawson yes Councilmember Moore yes Councilmember Celski yes Councilmember Duclos yes Councilmember Honda yes 6. COUNCIL BUSINESS a. Commission Appointments: Human Services Commission Councilmember Koppang spoke the the amount of quality candidates they interviewed during the Special Meeting for Commission vacancies. Councilmembers also concurred they enjoyed the interview process, as each candidate adds value to the commissions. COUNCILMEMBER KOPPANG MOVED THE FOLLOWING APPOINTMENTS TO THE HUMAN SERVICES COMMISSION: KATHRYN SCANLON TO A VOTING POSITION THROUGH JANUARY 31, 2010; ANNETTE CUMMINGS TO A VOTING POSITION THROUGH JANUARY 31, 2020; SOFIA MAYO TO AN ALTERNATE POSITION THROUGH JANUARY 31, 2019; AND BRIAN BENTLEY TO AN ALTERNATE POSITION THROUGH JANUARY 31, 2018; COUNCILMEMBER ASSEFA- DAWSON SECOND. COUNCILMEMBER MOORE MOVED TO AMEND THE MAIN MOTION TO SEPARATE OUT EACH APPOINTMENT SEPARATELY. Amendment failed for lack of second. Councilmembers discussed adding additional alternate positions to the Human Services Commission. After clarification from the City Attorney and the City Clerk, it was noted the Code is silent on alternate Federal Way City Council Regular Minutes Page 4 of 8 April 4, 2017 positions, however, the Human Services Commission Bylaws have set the number of alternates to three (3). Councilmembers stated they respect the recommendation of staff and the commission itself on how they feel they can be most productive. The main motion passed unanimously 7 -0 as follows: Deputy Mayor Burbidge yes Councilmember Koppang yes Councilmember Assefa- Dawson yes Councilmember Moore yes Councilmember Celski yes Councilmember Duclos yes Councilmember Honda yes b. Commission Appointments: Arts Commission COUNCILMEMBER KOPPANG MOVED THE FOLLOWING APPOINTMENTS TO THE ARTS COMMISSION: GARY GILLESPIE TO A VOTING POSITION THROUGH DECEMBER 31, 2019; DANA FOX TO A VOTING POSITION THROUGH DECEMBER 31, 2019; AND ALYSON SOMA TO AN UNEXPIRED ALTERNATE POSITION THROUGH DECEMBER 31, 2017. COUNCILMEMBER ASSEFA - DAWSON SECOND. The motion passed unanimously 7 -0 as follows: Deputy Mayor Burbidge yes Councilmember Koppang yes Councilmember Assefa- Dawson yes Councilmember Moore yes Councilmember Celski yes Councilmember Duclos yes Councilmember Honda yes c. Turf Condition and Renovation Plan Parks Director John Hutton updated Council on the current turf conditions at various parks and ball fields in the city. He noted the natural grass fields are over the expected life cyle and are have drainage problems. The options to correct this issue are to: • Remove all sod and organic build -up, which is an expensive option and will take the fields out of play for a year; or • Invest in special renovation equipment to restore and properly maintain the field conditions. The initial cost is significant however this option is the most practical and cost effective, while maintaining the field's playability. Mr. Hutton presented pictures of the proposed equipment and described the process and how each piece of equipment would be used. The intent is to improve long term drainage in the fields and grass areas of the city parks and ball fields, which will extend the life of the fields. This equipment is difficult to find and is not available to rent. In response to Council question, Mr. Hutton noted the cost to have an independent contractor provide this service would well exceed the cost to purchase the equipment. He also noted this equipment, once purchased, can be used on multiple parks throughout the city COUNCILMEMBER DUCLOS MOVED APPROVAL OF THE USE OF RESERVE FUNDS TO MAKE THE UNBUDGETED PURCHASE OF TURF EQUIPMENT IN AN AMOUNT NOT TO EXCEED $200,000; COUNCILMEMBER MOORE SECOND. The motion passed unanimously 7 -0 as follows: Deputy Mayor Burbidge yes Councilmember Koppang yes Councilmember Assefa- Dawson yes Councilmember Moore yes Councilmember Celski yes Councilmember Duclos yes Councilmember Honda yes Federal Way City Council Regular Minutes Page 5 of 8 April 4, 2017 At 9:28 p.m. Councilmember Duclos excused herself from the remainder of the meeting due to illness. Mayor Ferrell excused Councilmember Duclos. Prior to leaving the Mayor yielded the floor to Councilmember Duclos to give a brief Council report prior to leaving the meeting. Councilmember Duclos thanked the Mayor and noted she wanted to clarify an article in the local newspaper which incorrectly implied the Council was acting in the capacity of the old form of government. She strongly feels this statement is incorrect. 7. ORDINANCES Second Reading a. Council Bill #7211 Proposed Changes to the Speed Limit Ordinance — State Routes AN ORDINANCE of the City of Federal Way, Washington, relating to speed limits; amending FWRC 8.30.040. (Amending Ordinance Nos. 15 -807, 13 -740, 10 -675, 10 -669, 10 -668, 03 -449, 00 -364, 96 -259, 93 -177, and 90 -29) City Clerk Stephanie Courtney read the Ordinance title into the record. COUNCILMEMBER CELSKI MOVED APPROVAL OF THE PROPOSED ORDINANCE AS PRESENTED; COUNCILMEMBER MOORE SECOND. The motion passed unanimously 6 -0 as follows: Deputy Mayor Burbidge yes Councilmember Koppang yes CouncilmemberAssefa - Dawson yes Councilmember Moore yes Councilmember Celski yes Councilmember Duclos excused Councilmember Honda yes b. Council Bill #722 /Amendinq FWRC 4.25.030 and Adding a New Chapter 4.22 FWRC Relating to Franchise and Application Requirements to Allow Service Providers to Utilize City Right -of -Way AN ORDINANCE of the City of Federal Way, Washington, relating to franchise and application requirement under Chapter 35.99 RCW for service providers to utilize City city -of -way; amending FWRC 4.25.030; and adding new Chapter 4.22. (Amending Ordinance Nos. 08 -578 and 90 -50) City Clerk Stephanie Courtney read the Ordinance title into the record. COUNCILMEMBER CELSKI MOVED APPROVAL OF THE PROPOSED ORDINANCE AS PRESENTED; COUNCILMEMBER MOORE SECOND. The motion passed unanimously 6 -0 as follows: Deputy Mayor Burbidge yes Councilmember Koppang yes Councilmember Assefa- Dawson yes Councilmember Moore yes Councilmember Celski yes Councilmember Duclos excused Councilmember Honda yes 8. COUNCIL REPORTS Councilmember Assefa- Dawson spoke regarding her attendance at the SCA Women's Leadership Event. King County Housing Authority is now accepting submittals for housing vouchers and will accept submittals through April 18. By May 31 all applicants will be notified of the outcome of the drawing with 3500 vouchers having been provided. She also thanked Cheryl Hurst for the Diaper Drive and expressed appreciation for her efforts. Federal Way City Council Regular Minutes Page 6 of 8 April4, 2017 Councilmember Celski expressed excitement for the Police /Fire basketball game this Saturday. He reminisced on the involvement and promotion Dick Mayer always made for this event and would like to see this event tied to his name in the future. Two weeks ago he lost his mom to lung cancer and he expressed appreciation for the support he received from the City Council and others. Councilmember Honda attended Bag it Up Event on March 25 as the Kiwanis Advisor for the Federal Way High School Key Club. She will attend the Annual Soroptimist Tea at the Twin Lakes Community Club where a scholarship and community awards will be given. She also reported that the Fermata Acapella Deliverables, a sixteen person singing group at the University of Washington with two members from Federal Way, won a competition and are raising money in order to represent Washington State in the subsequent competition taking place in New York City. Councilmember Koppang shared he also attended the Advancing Leadership Bag it Up Event for the Bridging A Gap (BAG) Program, aimed at helping students who lack healthy food over the weekends. He thanked Valerie Danforth who identified this need and began with one school, and has now expanded the Bag it Up program to help students in other schools. He also recognized Cheryl Hurst who began the Diaper Drive, which helps provide diapers to low- income individuals and families. He also thanked the many impressive individuals serving on commissions and boards within the city. Councilmember Moore reiterated that there are truly amazing people in our community and it results in an outstanding roster of commissioners and alternates as well as many incredible volunteer efforts. He attended the 10 -year Anniversary Celebration of the Community Center and thanked Parks and Recreation Director John Hutton and his staff for their hard work over the years. He shared that he hopes Teen Night will grow into a program that will help keep the youth busy and lead to a safer community Deputy Mayor Burbidge shared the Lodging Tax Advisory Committee will meet April 12 in the Patrick Maher Conference Room for ethics training. She planned to attend several events the following weekend including the Pacific Bonsai Event, the American Association of University Women recognition of STEM Scholars and the Police vs. Fire basketball game. She also thanked all those who applied to the commissions and commented on their amazing talent. DEPUTY MAYOR BURBIDGE MOVED TO SUSPEND COUNCIL RULES AND EXTEND THE MEETING PAST 10:00 P.M.; COUNCILMEMBER KOPPANG SECOND. The motion passed unanimously 6 -0 as follows: Deputy Mayor Burbidge yes Councilmember Koppang yes CouncilmemberAssefa - Dawson yes Councilmember Moore yes Councilmember Celski yes Councilmember Duclos excused Councilmember Honda yes 9. EXECUTIVE SESSION At 9:51 p.m. Mayor Ferrell announced the Council would be recessing to Executive Session for the purpose of discussing Potential Litigation pursuant to RCW 42.30.110(1)(i) for approximately twenty (20) minutes. • Potential Litigation Pursuant to RCW 42.30.110(1)0) Council returned to Chambers at 10:04 p.m. Federal Way City Council Regular Minutes Page 7 of 8 April 4, 2017 10. ADJOURNMENT There being nothing further on the agenda; Mayor Ferrell adjourned the Regular Meeting at 10:04 p.m. Attest: Stephanie Courtney City Clerk Approved by Council: Federal Way City Council Regular Minutes Page 8 of 8 April 4, 2017 COUNCIL MEETING DATE: April 18, 2017 CITY OF FEDERAL WAY CITY COUNCIL AGENDA BILL ITEM #: 5b SUBJECT: PANTHER LAKE TRAIL — 85% REDESIGN POLICY QUESTION: Should the Council approve the proposed 85% redesign and authorize staff to bid the project? COMMITTEE: PRHSPS MEETING DATE: April 11, 2017 CATEGORY: ® Consent ❑ City Council Business ❑ Ordinance ❑ Public Hearing ❑ Resolution ❑ Other STAFF REPORT BY: Steve Ikerd, Parks Deputy Director Background: Council approved a 30% re- design of the Panther Lake Trail on January 17, 2017. Staff has worked with an Architect to fine tune the design specifications and is ready for bid. Staff seeks Council approval for the 85% redesign and authorization to bid the project. The engineers estimate for the full project is $998,570 and we have CIP approved funding in the amount of $1,058,918 DEPT: PARKS Attachments: Drawings and foot bridge example. Options Considered: 1. Approve the 85% redesign of Panther Lake Trail and authorize staff to bid the project? 2. Do not approve the 85% redesign and provide direction to staff. MAYOR'S RECOMMENDATION: Option 1 MAYOR APPROVAL: Committee Initial/Date Council Initial /Date ?DIRECTOR APPROVAL: //7 Initial/Date COMMITTEE RECOMMENDATION: I move to approve the 85% redesign of Panther Lake Trail and authorize stafj to bid the project and send to the April 18, 2017 consent agenda for approval. a mmittee Chair Committee Member PROPOSED COUNCIL MOTION: "I move approval of the 85% redesign of Panther Lake Trail and authorize staff to bid the project." (BELOW TO BE COMPLETED BY CITY CLERKS OFFICE) COUNCIL ACTION: ❑ APPROVED ❑ DENIED ❑ TABLED/DEFERRED/NO ACTION ❑ MOVED TO SECOND READING (ordinances only) REVISED — 12/12/2016 COUNCIL BILL # 1ST reading Enactment reading ORDINANCE # RESOLUTION # ` CITY OF �. Federal Way Parks Department Date: April 4, 2017 To: PRHSPS Council Committee Via: Mayor Jim Ferrell John Hutton, Parks Director From: Stephen Ikerd, Deputy Parks Director Subject: Panther Lake Trail Improvement 30% redesign Background: The conceptual idea for a trail in the Panther Lake area began in 2012 when a consultant was used to do a trail connection study from the BPA Trail to West Hylebos Wetlands. Following the study Parks Commission and City Council agreed upon a loop trail around Panther Lake with a connection to the BPA trail. This was one of several options that came out of the study. The Parks Department received authorization from City Council in 2015 to bid a trail improvement project around Panther Lake from a design Public Works had been involved with previously. At the same time the trail project was preparing to bid, Town Square Park was re- assigned from a consultant to the Parks Department to fully design and build. Due to the timing of this new workload, the Panther Lake Trail project was put on hold. The original trail design estimate was in the 1.5 million dollars range and would have needed to be built in phases due to insufficient funding. During public process and continuing after the project was put on hold staff received comments similar to those below from trail users, Park Commissioners and some Council: • Please keep the trail more natural with crushed rock and do not install asphalt. • The continuous loop trail concept around the lake is a great idea and a link from the BPA trail is an added feature for a unique urban hiking experience. • Is there any way to keep the trail in the wooded area and not use the West Campus Drive sidewalk to complete the loop? • This is not a good location for a busy playground? This is a nature setting, no playground please! A playground is too far removed from ballfields to allow for safe supervision of children if a family is trying to attend games & do both. • Keep the whole setting as natural as possible. • Concern over conflicts of use sharing a driveway with the little league facility for a new proposed parking lot intended for trail users. 85% re- design proposal: In consideration of Public, Commission & Council comments, Park staff searched for ways to modify the original design; reduce cost, maintain the natural setting and try to produce a complete project with available funds. Following are Park Department recommendations for an 85% redesign: • Build a standalone parking lot with its own entry off West Campus Drive. This revision allows for better City control of trail parking and much easier for patrons to come and go without getting caught in long event parking ticket line that occurs within the little league driveway. This change also allows the parking to relocate more outside the wetland buffer which greatly reduces cost and mitigation requirements. The new design has approx. 20 stalls with set aside space to expand if the site should need more stalls in the future. • Change from a 10' wide asphalt trail to a 6' wide crushed rock trail which greatly reduces environmental impact, mitigation needs, lessens installation cost and achieves a more natural look & feel public comments centered around. Long term maintenance cost is lower changing to an ADA type crushed rock surface. • Eliminating a future playground from the original design when funds became available makes sense for this site because the main goal for this location is to provide a quiet passive setting to walk and enjoy wildlife. • Staff recommends installing a decorative screened portable toilet like the West Hylebos Wetlands successfully uses versus a future fully plumbed restroom. This type system is more cost effective and will help reduce the probability this location could become a rest stop and camp location. • Install an approx. 50' footbridge across a small ravine from the BPA trail near the south parking lot of the Aquatic Center in order to continue the loop trail through the woods back to the new parking. This modification eliminates the original idea to route the trail to the busy street sidewalk in order to return to the parking lot. A footbridge also adds an interesting feature to the whole trail walk experience. 85% redesign estimated cost: $998,570 for a complete project including soft cost and 10% contingency. Available Budget: King County Trail Levy City Funds - REET Total available budget $963,009 — these funds can only be used on trail projects. $95,909 $1,058,918 Recommendation: Council to approve the 85% redesign of Panther Lake Trail and authorize staff to bid the project. <63 �. SS %.71k _• - i /'ra "•�� _. 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