LUTC MINS 03-06-2017City of Federal Way
City Council
Land Use /Transportation Committee
March 6, 2017 City Hall
5:00 p.m. Council Chambers
MEETING SUMMARY
Committee Members in Attendance: Committee Chair Bob Celski and Committee members Lydia Assefa- Dawson
and Mark Koppang (via conference call). Council members in attendance: Deputy Mayor Burbidge and Councilmember
Honda.
Staff in Attendance: Public Works Director Marwan Salloum, Deputy Public Works Director /PAEC Project Director
EJ Walsh, Deputy Public Works Director /Street Systems Manager Desiree Winkler, Deputy City Attorney Mark Orthmann,
Surface Water Manager Theresa Thurlow, Senior Traffic Engineer Erik Preston, Surface Water Management Engineer
Tony Doucette, Street Systems Engineer Jeff Huynh, IT Systems Analyst Cuong Ong, and Administrative Assistant II
Shawna Upton.
1. CALL TO ORDER
Chair Celski called the meeting to order at 5:00 PM
2. PUBLIC COMMENT (3 minutes)
There were no public comments
3. COMMITTEE BUSINESS
Forward to Council
Topic Title/ Description
A. Approval of Minutes: February 6, 2017 N/A
Committee approved the February 6, 2017 LUTC minutes as presented.
Moved: Assefa- Dawson Seconded: Koppang Passed: 3 -0
B. SW 320th St and S Marine Hills Way Pipe Repairs — Project Acceptance March 21, 2017
Consent
Mr. Doucette stated this project installed cured -in -place pipe (CIPP) liners in three
damaged pipes in SW 320th St near the intersection with 1st Ave S and in S Marine
Hills Way. Prior to closing out the project, the City Council must accept the work
as complete. He provided maps showing the project locations, before and after
images as well as outlining project budget amounts. A brief discussion was held
regarding how the damaged pipes were found, the estimated life of the new
materials and what caused the damage.
Committee forwarded Option #1 as presented.
Moved: Assefa- Dawson Seconded: Koppang Passed: 3 -0
Committee Members City Staff
Bob Ce /ski, Chair Marwan Salloum, P. E., Public Works Director
Lydia Assefa- Dawson, Member Shawna Upton, Administrative Assistant II
Mark Koppang, Member 253 - 835 -2703
C. ORDINANCE: Proposed Changes to the Speed Limit Ordinance — State Routes March 21, 2017
Ordinance
Mr. Preston provided background information noting Washington State First Reading
Transportation Commission has sole authority to determine the speed limit on state
routes within city limits. WSDOT has requested that the City adopt those speed
limits by Ordinance. The extents of the 40mph zone on SR99 through the City
Center have changed slightly. Adopting posted speed limits as requested by
WSDOT presents no additional risk to the City above that which already exists in
posting speed limits on state routes in city limits outside of limited access. He
provided a map that illustrates current state route speed limits and approved speed
limit modifications which show the minor changes to the extents of the 40mph
speed zones on SR99. A brief discussion was held regarding the speed zone and
student crossing behavior on SR99 at Federal Way High School.
Committee forwarded Option #1 as presented.
Moved: Assefa- Dawson Seconded: Koppang Passed: 3 -0
D. 2016 Pedestrian Improvement Program — Final Acceptance March 21, 2017
Consent
Mr. Huynh indicated that prior to release of retainage on a Public Works
construction project, the City Council must accept the work as complete to meet
State Department of Revenue and State Department of Labor and Industries
requirements. He provided an overview of the new locations where the rectangular
rapid flashing beacons were installed. The 2016 Pedestrian Improvement Program
contract with R.W. Scott Construction is complete and came in under budget. A
brief discussion was held regarding the method used to determine location priority
for installation.
Committee forwarded Option #1 as presented.
Moved: Assefa- Dawson Seconded: Koppang Passed: 3 -0
E. 2017 Asphalt Overlay Project Bid Award March 21, 2017
Consent
Mr. Huynh noted four bids were received and opened on February 22, 2017 for the
2017 Asphalt Overlay Project. The lowest, responsive responsible bidder is
Lakeside Industries, Inc., with a total bid of $2,533,781.50. He provided a
summary of available funding, estimated project costs and outlined the scheduled
locations. Discussion continued regarding the amount of contribution from Puget
Sound Energy and contingency.
Committee forwarded Option #1 as presented.
Moved: Assefa- Dawson Seconded: Koppang Passed: 3 -0
Committee Members City Staff
Bob Ce /ski, Chair Marwan Salloum, P.E., Public Works Director
Lydia Assefa- Dawson, Member Shawna Upton, Administrative Assistant II
Mark Koppang, Member 253 - 835 -2703
NPDES Annual Report and Surface Water Management Program Update March 21, 2017
Consent
Ms. Thurlow provided a brief background on the permit and stated under the Clean
Water Act, the Environmental Protection Agency (EPA) has the National Pollutant
Discharge Elimination System (NPDES) program and they can authorize the states
to be the permitting authority. Washington Department of Ecology issues the
Western Washington Phase II Municipal Stormwater Permit (NPDES Permit) to the
City. It allows the City to discharge stormwater into local waters such as Puget
Sound. As a condition, the City is required to implement programs and activities
designed to prevent stormwater pollution, submit an annual report on those
activities and pay a permit fee. The Phase II special permit conditions are Storming
the Sound with Salmon Release Events, public involvement and participation, illicit
discharge detection and elimination, required to control runoff from new
development, redevelopment and construction sites, have a program for municipal
operations and maintenance and have a monitoring effort. She provided additional
information on the difference between a Phase I and Phase II permits. The City
anticipates the new Phase II permit to be issued in 2018 which will be good until
2023. Ultimately, the Department of Ecology plans to convert to separate permits
for Eastern and Western Washington instead of the Phase I and Phase II permits.
Discussion was held regarding the differences between the permits as they relate
to requirements and costs as well as how the City handles water quality violations
and emergency response after hours.
Committee forwarded Option #1 as presented.
Moved: Assefa- Dawson Seconded: Koppang Passed: 3 -0
G. ORDINANCE: Amending FWRC 4.25.030 and Adding a New Chapter 4.22 FWRC March 21, 2017
Relating to Franchise and Application Requirements to Allow Service Providers to Ordinance
Utilize City Right -of -Way First Reading
Mr. Orthmann introduced Scott Snyder from Ogden, Murphy & Wallace who will be
introducing a new technology that will be coming into the city rights of way.
Mr. Snyder is working with 25 cities including ours that are preparing for a role out
of some significant new technology in the right of way. It presents some challenges
to cities because the right of way has typically been the province of engineering and
Public Works Departments. The right to use public right of way through franchise
agreements and right of way use permits has been a fairly straight forward process
but with very little local control over utility companies. The challenge is that
beginning in the 1980's, many cities began undergrounding utility lines recognizing
that utility lines and poles within the right of way can be traffic hazards and citizens
began to see the lines as view blockage. About five years ago, the Federal
Communications Commission identified local right of ways as resource and existing
poles as the best place to roll out small cell technology. He noted the focus of his
presentation is to familiarize Committee members with that technology, the
difference between small cells and macro facilities, macro towers, lattice towers,
and large scale facilities. Going forward, the Ordinance that's mentioned provides
detail for our applications process that will be necessary to provide some certainty
in terms of the requirements of the FCC and State law. Cell phone technology has
moved well past making calls and is now a fundamental part of business and
entertainment. Over the past few years there's been an explosion in the use of
data through cell phones. At present, most cell phones are serviced through macro
cells or lattice towers that are the large facilities with the antenna ray around
Committee Members City Staff
Bob Celski, Chair Marwan 5alloum, P.E., Public Works Director
Lydia Assefa- Dawson, Member Shawna Upton, Administrative Assistant II
Mark Koppang, Member 153 - 835 -2703
100 -200 feet in height, depending on zoning restrictions. Small cells are much
smaller, typically 35 -34 feet in height, and usually attached to existing utility poles.
The idea behind small cells is to densify networks and increase coverage in areas
where the signals are weak. The small cell antennas themselves are limited to
three cubit feet in volume and the view blockage typically comes from the
supporting equipment which can be up to 17 cubic feet in size. He showed several
slides with different pictures of what the small cell technology looks like once
installed and discussed the different elements that can be on the poles. There will
be some visual impacts but under Federal Law, cities cannot exclude them from the
right of way and have to give equal, non - discriminatory access. The current issue
with small cells is trying to determine how to provide for a reasonable, expedited
permitting process that meets Federal Law. The FCC is currently looking into a
request to place a limit on what cities were charging and what the reasonable costs
for use of property would be. A few other key issues being asked of the FCC by the
consortium of cities is whether the facilities, once in the right of way, can be
expanded, whether it's appropriate to limit cities authority over their right of way
given the huge investments that many cities have in beautification. He continued
to discuss the different cell phone providers proposed legislation efforts regarding
placement, costs, non - discrimination efforts, and permit issuance timelines, as well
as pointing out several concerns cities have regarding location, permit fees, and
visual burdens. Discussion was held regarding the timing of the Ordinance and
what purpose it serves for the City. Mr. Orthmann indicated the presentation that
Committee heard will be presented to the City Council as a whole on March 7, 2017
as well. Mr. Snyder continued explaining that there are multiple providers that are
all going to have different equipment, they won't be collocating facilities and
although this legislation is still being reviewed in Olympia, an expedited process
needs to be in place to handle permitting of the small cell applications.
Conversation continued regarding potential impacts to current franchise
agreements, administrative costs, fee deposits, and technical differences between
the providers.
Committee forwarded Option #1 as presented.
Moved: Assefa- Dawson Seconded: Koppang Passed: 3 -0
4. OTHER
5. FUTURE MEETINGS /AGENDA ITEMS:
The next LUTC meeting will be Monday, April 3, 2017 at 5:00 p.m. in City Hall Council Chambers.
6. ADJOURN
The meeting adjourned at 6:35 PM.
Attest:
4faaWha Upton
Administrative Assistant II
Approved by Committee: 41-7117
Committee Members City Staff
Bob Ce /ski, Chair Marwan Salloum, P.E., Public Works Director
Lydia Assefa- Dawson, Member Shawna Upton, Administrative Assistantll
Mark Koppang, Member 253- 835 -2703