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Council MIN 04-04-2017 RegularCITY OF Federal Way CITY COUNCIL REGULAR MEETING MINUTES Council Chambers - City Hall April 4, 2017 — 7:00 p.m. 1. CALL MEETING TO ORDER Mayor Ferrell called the meeting to order at 7:08 p.m. City officials in attendance: Mayor Jim Ferrell, Deputy Mayor Jeanne Burbidge, Councilmember Lydia Assefa- Dawson, Councilmember Bob Celski, Councilmember Susan Honda, Councilmember Mark Koppang, Councilmember Martin Moore and Councilmember Dini Duclos. City staff in attendance: City Attorney Ryan Call and City Clerk Stephanie Courtney. 2. PLEDGE OF ALLEGIANCE Mayor Ferrell led the flag salute. 3. PRESENTATIONS a. Sound Transit Briefing — Federal Way Link Extension Project Update Sound Transit Government and Community Relations Officer Chelsea Levy thanked the Mayor and Council for the opportunity to give a brief update on the project. Ms. Levy introduced Extension Project Director Dan Abernathy who will be working the project from this point forward. Mr. Abernathy noted the Federal Way Link Extension project, which was approved by voters in the ST3 package is now in the design stage. He presented a project timeline which noted Sound Transit is currently working on Right -of -Way acquisition and relocation of residential and commercial property owners who will be impacted. He also displayed the route which follows an 1 -5 alignment with the exception at the Kent /Des Moines station which will be located closer to Highline College. He highlighted ongoing discussions with the School District regarding the Mark Twain Elementary School Ballfield impact, and the inclusion of the elevated alignment. Mr. Abernathy also briefly highlighted the station concepts for the Kent /Des Moines Station; the S 272 Street Station; and the Federal Way Transit Center Station. Councilmembers thanked Mr. Abernathy and Ms. Levy for attending the meeting and providing this update and asked clarifying questions regarding federal funding, right -of -way property acquisition, relocation of businesses, structured parking, and the calculation of license tab fees. Mr. Abernathy and Ms. Levy addressed the Council's questions and noted they have set up weekly meetings with city staff to work together as partners in this lengthy process. In response to additional Federal Way City Council Regular Minutes Page 1 of 8 April4, 2017 questions, Ms. Levy noted appraisals used for acquiring property are required to be current and to Sound Transit is also required to pay fair market value. Councilmembers also restated the importance of the investment in the downtown core and the importance of working with the school district regarding Mark Twain Elementary to find a mutually beneficial solution. Mayor Ferrell and Council thanked Ms. Levy and Mr. Abernathy for updating Council and look forward to the next briefing. Public Works Department Crews Recognition: Due to the time, Mayor Ferrell asked Public Works Director Marwan Salloum to come forward with the Public Works crews who worked on the SW Dash Point Road /Lakota Creek Land Slide. (Mayor's Emerging Issues /Report) Mr. Salloum spoke briefly about the slide itself which occurred on March 16, 2017 at SW Dash Point Road. He presented multiple pictures from the slide ranging from the initial response, to the clean -up work and the current condition of the road when reopened. He acknowledged his hard - working and talented crew for their hard work on this disaster. The Mayor and Councilmembers joined Director Salloum in thanking the employees for their outstanding work in responding and quickly clearing the roadway. Mr. Salloum also noted the crew starts very early in the morning, and he thanked them for staying late tonight for the Council meeting. Mayor Ferrell also thanked Deputy Director Desiree Winkler for her work on this project. b. Violence Prevention Coalition Steering Committee Update Doug Baxter, Chair of the Violence Prevention Steering Committee, reported the VPSC has been meeting and will be coming to the April 18th Study Session /Special Council Meeting with their findings and recommendations for the Council. He thanked the members who have spent many hours dedicated to this effort. He noted the Committee met over six months and heard from over 400 citizens and dozens of experts. He encouraged citizens to attend the Special Meeting on April 18 when the Committee and Council will go over the report and ten recommendations. c. Proclamation: Sexual Assault Awareness Month /April 2017 Councilmember Assefa- Dawson read and presented the proclamation to Megan Allen, Legal Advocacy Services Manager for King County Sexual Assault Resource Center (KCSARC). Ms. Allen, along with Legal Advocate Mattie Nelson, thanked the Mayor and Council for the Proclamation and specifically thanked the Federal Way Police Department and Detective Ray Unsworth. Detective Unsworth thanked Ms. Allen and Ms. Nelson, and encouraged victims to speak out, noting only 3% of sexual assaults are reported. He stated it is very important to break the cycle of sexual assault. d. Impact of State Proposed Budget on CFW /LEOFF2 Finance Director Ade Ariwoola gave a brief update to Council regarding the proposal at the State level to pass on the state funding share of the LEOFF2 pension costs to the cities and or counties. Mr. Ariwoola stated currently the state sets the rate and administers the plan which is funded by the employee (50 %); the city /county (30 %) and the state (20 %). The proposal would shift this model to the employee (50 %) and the city /county (50 %). Federal Way City Council Regular Minutes Page 2 of 8 April 4, 2017 Mr. Ariwoola noted staff went to Olympia along with Association of Washington Cities (AWC) delegate and met with the Governor's staff, Senator Miloscia and Representative Reeves to discuss the budget impacts to the City of Federal Way. He noted this proposal is only reflected in the Senate's budget and not the House of Representatives budget proposal. If approved, this would increase city costs from $.066 to $1.20m in 2017 alone. Mayor Ferrell and Councilmembers thanked Mr. Ariwoola and Mr. McNey for the update and information. Mayor Ferrell noted the city delegation made it vastly clear, the city is opposed to this proposal and shift in pension funding. e. Mayor's Emerging Issues and Report • Recognition of Public Works Crews — Mudslide /Dash Point Road (Clerk's Note: this item was discussed earlier in the evening) • Federal Way Community Center 10th year Anniversary Parks Director John Hutton reported on the recent 10th Anniversary Celebration for the Federal Way Community Center. He thanked the sponsors of the event which include PrecorAthletic, MacDonald - Miller, and Geno's Bistro who provided the lunch at no cost to the city. He thanked the members of the community center and emphasized it is the retention of the members which makes the center so successful. Mr. Hutton noted 1,400 -1,500 users visit daily from 5:30 a.m. to 9:30 p.m. Mr. Hutton was proud to note the cost recovery is much higher at the community center than comparable centers across the country. The Federal Way Community Center is approximately 90% return on investment as compared to the industry standard of 39.5 %. Councilmember thanked Mr. Hutton for the update and congratulated and thanked the wonderful staff at the community center for all their hard work and determination. • Police vs. Fire Basketball Game Lions Club Member Bob Darrigan invited everyone to the 9th Annual Police /Fire Basketball Game on Saturday, April 8th at the Federal Way Community Center. He noted this is a wonderful family event which is free to attend (donations are accepted). The game begins at 11:00 a.m. Parks Director John Hutton and Deputy Police Chief Kyle Sumpter will be on hand to provide play by play highlights. • Community Events and Regional Meetings Mayor Ferrell reported on his attendance at Sound Cities Association (SCA) Board Meeting. He also met with KBS (Korean Broadcasting System) who also spoke with various Department Directors to highlight projects and events happening in Federal Way. The interviews will be aired on the KBS Channel. 4. CITIZEN COMMENT Kathy McCabe, Executive Director of the Pacific Bonsai Museum, invited all to attend the 2017 Exhibit titled "Natives" which will feature trees native to North America. She thanked the city for their ongoing support through the Tourism Enhancement Grants which helps the museum to bring people to Federal Way from all around the world. Federal Way City Council Regular Minutes Page 3 of 8 April 4, 2017 Lori Sechrist thanked the Planning and Law Departments for their work which led to the Hearing Examiner decision to uphold the city's code interpretation regarding the former Weyerhaeuser Campus. She asked for the city to maintain the wetland buffer on the property at the south end of North Lake (17- 100711- 00 -UP) which has submitted for a wetland buffer reduction. She extended an invitation for all to attend the Earth Day walk on April 22 being hosted by the "Save Weyerhaeuser Campus" group. Tim Burns encouraged all to observe "Pay Equality Day" and provided statistics regarding the discrepancy of pay between men and women. He further encouraged everyone to contact Senator Miloscia to bring EHB1506 forward for a vote. Suzanne Vargo shared information regarding trees and their impact on the aquafer and wetlands. She also highlighted her concerns regarding the individual being hired and considered as forester for Industrial Realty Group (IRG). 5. CONSENT AGENDA a. Minutes: March 21, 2017 Regular and Special Meetings b. Monthly Financial Report — January and February 2017 c. Vouchers — January 2017 d. Vouchers — February 2017 e. Extension of Contract with King County Institutional Network (I -Net) Services f. Spillman Server Migration DEPUTY MAYOR BURBIDGE MOVED APPROVAL OF ITEMS A THROUGH F ON THE CONSENT AGENDA; COUNCILMEMBER KOPPANG. The motion passed unanimously 7 -0 as follows: Deputy Mayor Burbidge yes Councilmember Koppang yes Councilmember Assefa- Dawson yes Councilmember Moore yes Councilmember Celski yes Councilmember Duclos yes Councilmember Honda yes 6. COUNCIL BUSINESS a. Commission Appointments: Human Services Commission Councilmember Koppang spoke the the amount of quality candidates they interviewed during the Special Meeting for Commission vacancies. Councilmembers also concurred they enjoyed the interview process, as each candidate adds value to the commissions. COUNCILMEMBER KOPPANG MOVED THE FOLLOWING APPOINTMENTS TO THE HUMAN SERVICES COMMISSION: KATHRYN SCANLON TO A VOTING POSITION THROUGH JANUARY 31, 2010; ANNETTE CUMMINGS TO A VOTING POSITION THROUGH JANUARY 31, 2020; SOFIA MAYO TO AN ALTERNATE POSITION THROUGH JANUARY 31, 2019; AND BRIAN BENTLEY TO AN ALTERNATE POSITION THROUGH JANUARY 31, 2018; COUNCILMEMBER ASSEFA- DAWSON SECOND. COUNCILMEMBER MOORE MOVED TO AMEND THE MAIN MOTION TO SEPARATE OUT EACH APPOINTMENT SEPARATELY. Amendment failed for lack of second. Councilmembers discussed adding additional alternate positions to the Human Services Commission. After clarification from the City Attorney and the City Clerk, it was noted the Code is silent on alternate Federal Way City Council Regular Minutes Page 4 of 8 April 4, 2017 positions, however, the Human Services Commission Bylaws have set the number of alternates to three (3). Councilmembers stated they respect the recommendation of staff and the commission itself on how they feel they can be most productive. The main motion passed unanimously 7 -0 as follows: Deputy Mayor Burbidge yes Councilmember Koppang yes CouncilmemberAssefa - Dawson yes Councilmember Moore yes Councilmember Celski yes Councilmember Duclos yes Councilmember Honda yes b. Commission Appointments: Arts Commission COUNCILMEMBER KOPPANG MOVED THE FOLLOWING APPOINTMENTS TO THE ARTS COMMISSION: GARY GILLESPIE TO A VOTING POSITION THROUGH DECEMBER 31, 2019; DANA FOX TO A VOTING POSITION THROUGH DECEMBER 31, 2019; AND ALYSON SOMA TO AN UNEXPIRED ALTERNATE POSITION THROUGH DECEMBER 31, 2017. COUNCILMEMBER ASSEFA - DAWSON SECOND. The motion passed unanimously 7 -0 as follows: Deputy Mayor Burbidge yes Councilmember Koppang yes Councilmember Assefa- Dawson yes Councilmember Moore yes Councilmember Celski yes Councilmember Duclos yes Councilmember Honda yes c. Turf Condition and Renovation Plan Parks Director John Hutton updated Council on the current turf conditions at various parks and ball fields in the city. He noted the natural grass fields are over the expected life cyle and are have drainage problems. The options to correct this issue are to: • Remove all sod and organic build -up, which is an expensive option and will take the fields out of play for a year; or • Invest in special renovation equipment to restore and properly maintain the field conditions. The initial cost is significant however this option is the most practical and cost effective, while maintaining the field's playability. Mr. Hutton presented pictures of the proposed equipment and described the process and how each piece of equipment would be used. The intent is to improve long term drainage in the fields and grass areas of the city parks and ball fields, which will extend the life of the fields. This equipment is difficult to find and is not available to rent. In response to Council question, Mr. Hutton noted the cost to have an independent contractor provide this service would well exceed the cost to purchase the equipment. He also noted this equipment, once purchased, can be used on multiple parks throughout the city COUNCILMEMBER DUCLOS MOVED APPROVAL OF THE USE OF RESERVE FUNDS TO MAKE THE UNBUDGETED PURCHASE OF TURF EQUIPMENT IN AN AMOUNT NOT TO EXCEED $200,000; COUNCILMEMBER MOORE SECOND. The motion passed unanimously 7 -0 as follows: Deputy Mayor Burbidge yes Councilmember Koppang yes Councilmember Assefa- Dawson yes Councilmember Moore yes Councilmember Celski yes Councilmember Duclos yes Councilmember Honda yes Federal Way City Council Regular Minutes Page 5 of 8 April 4, 2017 At 9:28 p.m. Councilmember Duclos excused herself from the remainder of the meeting due to illness. Mayor Ferrell excused Councilmember Duclos. Prior to leaving the Mayor yielded the floor to Councilmember Duclos to give a brief Council report prior to leaving the meeting. Councilmember Duclos thanked the Mayor and noted she wanted to clarify an article in the local newspaper which incorrectly implied the Council was acting in the capacity of the old form of government. She strongly feels this statement is incorrect. 7. ORDINANCES Second Reading a. Council Bill #7211 Proposed Changes to the Speed Limit Ordinance — State Routes AN ORDINANCE of the City of Federal Way, Washington, relating to speed limits; amending FWRC 8.30.040. (Amending Ordinance Nos. 15 -807, 13 -740, 10 -675, 10 -669, 10 -668, 03 -449, 00 -364, 96 -259, 93 -177, and 90 -29) City Clerk Stephanie Courtney read the Ordinance title into the record. COUNCILMEMBER CELSKI MOVED APPROVAL OF THE PROPOSED ORDINANCE AS PRESENTED; COUNCILMEMBER MOORE SECOND. The motion passed unanimously 6 -0 as follows: Deputy Mayor Burbidge yes Councilmember Koppang yes Councilmember Assefa- Dawson yes Councilmember Moore yes Councilmember Celski yes Councilmember Duclos excused Councilmember Honda yes b. Council Bill #722 /Amendinq FWRC 4.25.030 and Adding a New Chapter 4.22 FWRC Relating to Franchise and Application Requirements to Allow Service Providers to Utilize City Right -of -Way AN ORDINANCE of the City of Federal Way, Washington, relating to franchise and application requirement under Chapter 35.99 RCW for service providers to utilize City city -of -way; amending FWRC 4.25.030; and adding new Chapter 4.22. (Amending Ordinance Nos. 08 -578 and 90 -50) City Clerk Stephanie Courtney read the Ordinance title into the record. COUNCILMEMBER CELSKI MOVED APPROVAL OF THE PROPOSED ORDINANCE AS PRESENTED; COUNCILMEMBER MOORE SECOND. The motion passed unanimously 6 -0 as follows: Deputy Mayor Burbidge yes Councilmember Koppang yes Councilmember Assefa- Dawson yes Councilmember Moore yes Councilmember Celski yes Councilmember Duclos excused Councilmember Honda yes 8. COUNCIL REPORTS Councilmember Assefa- Dawson spoke regarding her attendance at the SCA Women's Leadership Event. King County Housing Authority is now accepting submittals for housing vouchers and will accept submittals through April 18. By May 31 all applicants will be notified of the outcome of the drawing with 3500 vouchers having been provided. She also thanked Cheryl Hurst for the Diaper Drive and expressed appreciation for her efforts. Federal Way City Council Regular Minutes Page 6 of 8 April 4, 2017 Councilmember Celski expressed excitement for the Police /Fire basketball game this Saturday. He reminisced on the involvement and promotion Dick Mayer always made for this event and would like to see this event tied to his name in the future. Two weeks ago he lost his mom to lung cancer and he expressed appreciation for the support he received from the City Council and others. Councilmember Honda attended Bag it Up Event on March 25 as the Kiwanis Advisor for the Federal Way High School Key Club. She will attend the Annual Soroptimist Tea at the Twin Lakes Community Club where a scholarship and community awards will be given. She also reported that the Fermata Acapella Deliverables, a sixteen person singing group at the University of Washington with two members from Federal Way, won a competition and are raising money in order to represent Washington State in the subsequent competition taking place in New York City. Councilmember Koppang shared he also attended the Advancing Leadership Bag it Up Event for the Bridging A Gap (BAG) Program, aimed at helping students who lack healthy food over the weekends. He thanked Valerie Danforth who identified this need and began with one school, and has now expanded the Bag it Up program to help students in other schools. He also recognized Cheryl Hurst who began the Diaper Drive, which helps provide diapers to low- income individuals and families. He also thanked the many impressive individuals serving on commissions and boards within the city. Councilmember Moore reiterated that there are truly amazing people in our community and it results in an outstanding roster of commissioners and alternates as well as many incredible volunteer efforts. He attended the 10 -year Anniversary Celebration of the Community Center and thanked Parks and Recreation Director John Hutton and his staff for their hard work over the years. He shared that he hopes Teen Night will grow into a program that will help keep the youth busy and lead to a safer community Deputy Mayor Burbidge shared the Lodging Tax Advisory Committee will meet April 12 in the Patrick Maher Conference Room for ethics training. She planned to attend several events the following weekend including the Pacific Bonsai Event, the American Association of University Women recognition of STEM Scholars and the Police vs. Fire basketball game. She also thanked all those who applied to the commissions and commented on their amazing talent. DEPUTY MAYOR BURBIDGE MOVED TO SUSPEND COUNCIL RULES AND EXTEND THE MEETING PAST 10:00 P.M.; COUNCILMEMBER KOPPANG SECOND. The motion passed unanimously 6 -0 as follows: Deputy Mayor Burbidge yes Councilmember Koppang yes Councilmember Assefa- Dawson yes Councilmember Moore yes Councilmember Celski yes Councilmember Duclos excused Councilmember Honda yes 9. EXECUTIVE SESSION At 9:51 p.m. Mayor Ferrell announced the Council would be recessing to Executive Session for the purpose of discussing Potential Litigation pursuant to RCW 42.30.110(1)(i) for approximately twenty (20) minutes. • Potential Litigation Pursuant to RCW 42.30.110(1)( Council returned to Chambers at 10:04 p.m. Federal Way City Council Regular Minutes Page 7 of 8 April 4, 2017 10. ADJOURNMENT There being nothing further on the agenda; Mayor Ferrell adjourned the Regular Meeting at 10:04 p.m. Attest: S 4 anie Courtney City Clerk Approved by Council: Ott-1 1 Federal Way City Council Regular Minutes Page 8 of 8 April 4, 2017