Parks Comm PKT 06-01-2017City of Federal Way
PARKS, RECREATION AND CULTURAL SERVICES
PARKS AND RECREATION COMMISSION
June 1, 2017 City Hall
6:30 p.m. H lebos Conference Room
MEETING AGENDA
1. CALL TO ORDER
2. PUBLIC COMMENT (3 minutes)
Please limit comments to 3 minutes. The Chair may ask citizen to briefly summarize comments that
continue too long.
3. APPROVAL OF MINUTES — May 4, 2017; Regular Meeting Minutes.
4. COMMISSION BUSINESS
Topic Title/ Description Presenter
A. July 4th Shift Assignments Berger
B. Pending July & August Parks & Recreation Commission Meeting Berger
5. STAFF REPORTS
Topic Title/ Description Presenter
A. Panther Lake Trail Improvements Ikerd
B. Park Path Asphalt Repairs Gerwen
6. OTHER BUSINESS
7. FUTURE MEETINGS /AGENDA ITEMS: The next PRHSPS Committee meeting will be held on June 13, 2017 at 5:00pm.
8. AGENDA SETTING
10. ADJOURNMENT
THE NEXT MEETING IS
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CITY OF FEDERAL WAY
PARKS, RECREATION AND CULTURAL SERVICES
PARKS AND RECREATION COMMISSION
Thursday, May 4, 2017 Hylebos Conference Room
6:30 p.m. City Hall
MEETING MINUTES
Chair Berger called the meeting to order at 6:30pm.
Present: Chair Dave Berger, Vice Chair Laura Belvin, George Pfeiffer, David Musick, Steve Payne, Anthony
Murrietta, David Wilson and Roger Flygare
Excused: Dawn Coggins, Michael Campsmith
Staff: John Hutton Parks Director, Steve Ikerd, Parks Deputy Director, Jason Gerwen, Parks & Facilities Manager,
and Mary Jaenicke, Administrative Assistant Il.
Guest: None
PUBLIC FORUM
None
APPROVAL OF MINUTES
Commissioner Musick moved to approve the April Parks and Recreation Commission regular meeting minutes as
written. Commissioner Pfeiffer seconded. Motion passed.
STAFF REPORTS
PANTHER LAKE TRAIL IMPROVEMENT 85% DESIGN
Mr. Ikerd reported stated that he is hoping to submit the permit into the Planning Department early next week. They
have submitted the Special Use Permit into King County for permission to use their parking lot when the bridge is
installed. The architect and city staff are still working with PSE regarding the power vault. The architect has re-
designed it so that PSE can keep the box in place; they just need to put another lid on it. Staff would like to go out
to bid by the end of May or early June. The bid will include lighting for the parking lot and bridge area, and if the
cost comes in too high, they will back it out.
PARKS APPRECIATION DAY
Mr. Gerwen reported that the event was very successful, and he has received a lot of positive feedback. There were
255 volunteers for a total of 728.5 hours of work. A large group of volunteers had to leave early for a memorial
service. The commission provided feedback on the event to administration staff. Mr. Gerwen thanked the Parks &
Recreation Commission for their support in the event. The volunteers were not able to do the asphalt removal at
Alderbrook Park due to the ground being too saturated. They performed other tasks including trail cleaning,
playground surface installation and trail safety work.
PARK PATH ASPHALT REPAIRS
Mr. Gerwen reported that they will be meeting with the contractor to put together the project schedule. The
contractor's start of work has been delayed by this year's unusually long rainy season.
PROS PLAN
Mr. Hutton updated the commission on the stakeholder meeting that was held prior to the Parks & Recreation
Commission meeting. There was very good participation from the stakeholders and the Parks Commissioners that
were able to attend. Discussion revolved around the Mission Statement, Vision Statement and Core Values.
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Parks and Recreation Commission April 6 2017 Page 2
Commissioner Musick added that it went very well, and that a lot of the discussion revolved around the
information that was submitted by the Community Center and Recreation staff that were unable to attend due to a
scheduling conflict. Safety will be one of the core values, and may be in multiple core values. AHBL will come
back with a summary of what was discussed. The next meeting will take place in July. There have been over 70
responses on the survey. A link to the survey is on Facebook, the school districts peachjar, the city's web page, the
intranet and in many different locations.
RED, WHITE & BLUES FESTIVAL
The bands have been booked, and all of the vendors are under contract. A portion of the festival will feature
international entertainment. The role of the commissioners at the event was reviewed. One of the major roles this
year is to have members of the community complete the PROS Plan survey. Chair Berger suggested that in addition
to the booth, the commissioners should stroll through the crowds. Sign -ups for shifts will take place at the June
meeting. There will be at least two commissioners per shift. Pictures of the Panther Lake project will be displayed
at the booth, and there will be trail maps along with the trail mix.
OTHER BUSINESS
Three commissioners with expiring terms were reappointed, and there is one new commissioner. All voting
positions are filled and there is one vacant alternate position.
Commissioner Pfeiffer attended a meeting with Federal Way School District officials. They are putting out a new
bond issue to answer the needs of the schools without raising taxes. The three high schools will be getting new
tracks, and Decatur and Todd Beamer will be getting new turf on the soccer and football fields. Lakota was not
discussed at this meeting.
Parks staff met with Federal Way School District staff to discuss the Interlocal agreement. The meeting was very
productive and Lakota was discussed. Mr. Hutton stated that they are still interested in partnering with the city.
NEXT MEETING /AGENDA ITEMS
Commission Business
July 4`h Shift Assignments
Pending July Parks & Recreation Commission meeting
Staff Reports
Red, White & Blues Festival
Panther Lake Trail Improvements
Park Path Asphalt Repairs
ADJOURNMENT
A motion was made by Muff ietta and seconded by Pfeiffer to adjourn the meeting.
Chair Berger adjourned the meeting at 7:28 pm.
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